2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 6 NOVEMBER 2018



REPORTS FOR CONSIDERATION OF THE COMMITTEE
1                        1718T043 PREFERRED SUPPLIER ARRANGEMENT FOR THE HIRE OF PLANT &
                         OPERATORS
DOCUMENT INFORM AT ION




Author                              Civil Operations Manager, Allan Hull
                                    Infrastructure Services Department

Index                               ECM / Subject / Contracting / Contractors and Consultants
                                    ECM / Subject / Procurement / Purchasing and Supply Matters
                                    ECM / Projects & Contracts / 1718T143 Preferred Supplier Arrangement
                                    (PSA) for the Hire of Plant & Operators

Attachments                         1.    Tender Evaluation Matrix – Wet Hire
                                    2.    Tender Evaluation Matrix – Dry Hire



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Services & Organisation
Committee Meeting dated 6 November 2018 and:
A.                       Award the contractors listed in Table 1 within the report as preferred suppliers for plant and
                         operator hire pursuant to tender 1718T143; and
B.                       Award the contract for an initial term of up to two (2) years, with an option to extend the
                         arrangement for up to three (3) x twelve (12) month periods.



REPORT
Noosa Council has an operational requirement for the short and long term hire of various types of
plant to conduct activities relating to construction, maintenance and renewal of Council’s assets
including roads, pathways, drainage infrastructure etc. Council’s internal fleet is limited to items
that can be utilised on an ongoing basis to justify the costs of ownership, therefore a need exists
from time to time for external hire of plant and operators.

1.                       Tender Process

Tenders were sought via an open market Invitation to Tender process. The tender opened on 3
August 2018 and closed 28 August 2018. Fifty-seven (57) submissions were received in total,
with fifty-six (56) deemed conforming and evaluated.

2.                       Tender Assessment

The conforming submissions were assessed using the following non-price criteria:
 Capability & Resourcing
 Contract Experience & Capacity
 Methodology

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