2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  6 NOVEMBER 2018


The recommended panel arrangement allows Noosa Council to enter into an agreement with the
above suppliers, having met the required criteria and also allow for the ability to work
concurrently and hence more efficiently.

The term of the panel arrangement shall be for an initial period of two (2) years, with an option to
extend for three (3) x twelve (12) month periods.

3.       Contract Management

Once the panel is awarded, contractors may receive purchase orders to provide plant and/or
operator hire services; or reactive responses to customer requests. Tasks will be distributed to
the contractor with the most appropriate plant and equipment and/or operator on the panel in
accordance with a contract management plan developed for the panel arrangement.

Previous Council Consideration
Nil.

Finance
Provision has been made within the Civil Operations budget to allow for the hire of plant and
operators to be supplied under the Preferred Supplier Arrangement.

Risks & Opportunities
Establishment of a Preferred Supplier Arrangement reduces the risks associated with hire of
plant and operators by ensuring that approved suppliers have the appropriate insurances and
assessment of core criteria is undertaken as part of the tender process. The panel also is an
effective way to reduce the workload on both Council and contractors while still ensuring
compliance with Council’s Procurement Policy. The development of a contract management plan
will provide guidance in relation to the selection of contractors from the panel and assessment of
contractor performance.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
Procurement and Fleet.

Departments/Sections Consulted:

       Chief Executive Officer    Community Services                      X   Corporate Services
       Executive Officer          Director                                    Director
       Executive Support          Community Development                       Financial Services
                                  Community Facilities                        ICT
                                  Libraries & Galleries                   X   Procurement & Fleet
                                  Local Laws                                  Property
                                  Waste & Environmental Health                Revenue Services

       Executive Services         Environment & Sustainable Development   X   Infrastructure Services
       Director                   Director                                X   Director
       Community Engagement       Building & Plumbing Services                Asset Management
       Customer Service           Development Assessment                      Buildings and Facilities
       Governance                 Economic Development                    X   Civil Operations
       People and Culture         Environmental Services                      Disaster Management
                                  Strategic Land Use Planning                 Infrastructure Planning,
                                                                              Design and Delivery



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