2014-03-25 Planning & Organisation Committee Agenda Pages 1-14

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                      25 MARCH 2014



      A focus on developing the 2014/15 budget from the ground up in order to lock in financial
       savings and ensure the organisation’s financial sustainability;
      A sense of pride and the emergence of a new work culture; and
      The need to define Council’s strategic priorities for areas such as economic and community
       development and the community grants programs.

Previous Council Consideration

Nil.

Finance & Risk

The Departmental budget is broadly on track.

Major variations include:

      Parking Infringement Revenue being currently $49,000 under budget due to staffing issues in
       the first two weeks of January; and
      Projected legal costs being approximately $500,000 over budget at 30 June.

There are some risks to service delivery and capacity associated with staffing numbers and skills
which should be mitigated through the adoption of a permanent organisational structure and
filling of some key vacant positions.

The other major risks to the Department’s operations is the need to bed down key elements of
the IT system such as ECM, GIS mapping, a replacement for PD online and to upgrade the
phone system in order to ensure quality customer service into the future.

CONSULTATION

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

Consultation has been undertaken with all Community and Development Managers and Co-
ordinators and Financial Services and IT staff.


Departments/Sections Consulted:

       Community Infrastructure                 X   Community & Development
       Asset Planning & Delivery                X   Community Services
       Civil Operations                         X   Planning & Development
       Environmental Services                   X   Health & Regulatory Services
       Waste Management                         X   Business Facilitation
                                                X   Community Resilience & Disaster Management


       Executive Office                         X   Organisational Services
       Communications & Governance                  Financial Services
       Human Resources                              ICT
       De-amalgamation Coordination                 Property & Contracts



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