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2022-04-19 General Committee Meeting Agenda
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AGENDA
General Committee
Meeting
Tuesday, 19 April 2022
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener
“Noosa Shire – different by nature”
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Full text of the other 67 sections
Section 2
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
TABLE OF CONTENTS
ITEM PAGE
1. ATTENDANCE & APOLOGIES 3
2. CONFIRMATION OF MINUTES 3
3. PRESENTATIONS 3
4. DEPUTATIONS 3
5. ITEMS REFERRED FROM COMMITTEES 4
1 MCU21/0194 APPLICATION FOR MATERIAL CHANGE OF USE FOR ROADSIDE
STALL AT 201 MARY RIVER ROAD, COOROY 4
2 51901.4116.01 - MINOR CHANGE TO AN EXISTING APPROVAL FOR (DUAL
OCCUPANCY) AT 1/22 & 2/22 KINGFISHER DR PEREGIAN BEACH 4
3 MCU21/0083 - APPLICATION FOR A MATERIAL CHANGE OF USE – MULTIPLE
DWELLINGS (8 X DWELLING UNITS) AT 25 AND 27 TOOLAR STREET,
TEWANTIN 4
4 MCU17/0076.01 – APPLICATION FOR AN OTHER CHANGE TO A DEVELOPMENT
APPROVAL FOR MULTIPLE HOUSING TYPE 2 DUPLEX TO INCLUDE SHORT-
TERM ACCOMMODATION & OPERATIONAL WORKS AT 1/25 EDWARD STREET,
NOOSAVILLE 4
5 OPW21/0133 – APPLICATION FOR OPERATIONAL WORK (PRESCRIBED TIDAL
WORKS) AT 10-12 RAVENWOOD DRIVE NOOSA HEADS 4
6 NOOSA RIVER OYSTER ECOSYSTEM RESTORATION PROJECT UDPATE 4
6. REPORTS DIRECT TO GENERAL COMMITTEE 5
7 FURTHER REPORT - MCU21/0194 FOR MATERIAL CHANGE OF USE
APPLICATION FOR A ROADSIDE STALL AT 201 MARY RIVER ROAD, COOROY 5
8 RAL21/0033 DEVELOPMENT APPLICATION FOR RECONFIGURATION OF A LOT
(1 LOT INTO 8 LOTS) AT 60 GLENRIDGE DRIVE COOROIBAH 9
9 PEREGIAN BEACH SURF LIFESAVING CLUB – NEW LEASE REQUEST 39
10 FINANCIAL PERFORMANCE REPORT – MARCH 2022 54
7. CLOSED SESSION 68
Page 2 of 68
Section 3
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
1. ATTENDANCE & APOLOGIES
2. CONFIRMATION OF MINUTES
The Minutes of the General Committee Meeting held on 14 March 2022 be received and
confirmed.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
Page 3 of 68
Section 4
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
5. ITEMS REFERRED FROM COMMITTEES
PLANNING & ENVIRONMENT COMMITTEE
1 MCU21/0194 APPLICATION FOR MATERIAL CHANGE OF USE FOR ROADSIDE
STALL AT 201 MARY RIVER ROAD, COOROY
(Planning & Environment Committee Agenda, 12 April 2022, Item 1, Page 4)
Reason for referral – for a further report.
2 51901.4116.01 - MINOR CHANGE TO AN EXISTING APPROVAL FOR (DUAL
OCCUPANCY) AT 1/22 & 2/22 KINGFISHER DR PEREGIAN BEACH
(Planning & Environment Committee Agenda, 12 April 2022, Item 2, Page 15)
Reason for referral – for further consideration.
3 MCU21/0083 - APPLICATION FOR A MATERIAL CHANGE OF USE – MULTIPLE
DWELLINGS (8 X DWELLING UNITS) AT 25 AND 27 TOOLAR STREET,
TEWANTIN
(Planning & Environment Committee Agenda, 12 April 2022, Item 3, Page 32)
Reason for referral – for further consideration.
4 MCU17/0076.01 – APPLICATION FOR AN OTHER CHANGE TO A DEVELOPMENT
APPROVAL FOR MULTIPLE HOUSING TYPE 2 DUPLEX TO INCLUDE SHORT-
TERM ACCOMMODATION & OPERATIONAL WORKS AT 1/25 EDWARD STREET,
NOOSAVILLE
(Planning & Environment Committee Agenda, 12 April 2022, Item 4, Page 59)
Reason for referral – for further consideration.
5 OPW21/0133 – APPLICATION FOR OPERATIONAL WORK (PRESCRIBED TIDAL
WORKS) AT 10-12 RAVENWOOD DRIVE NOOSA HEADS
(Planning & Environment Committee Agenda, 12 April 2022, Item 5, Page 72)
Reason for referral – for further consideration.
6 NOOSA RIVER OYSTER ECOSYSTEM RESTORATION PROJECT UDPATE
(Planning & Environment Committee Agenda, 12 April 2022, Item 6, Page 78)
Reason for referral – due to the significance of the issue.
SERVICES & ORGANISATION COMMITTEE
Nil
Page 4 of 68
Section 5
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
6. REPORTS DIRECT TO GENERAL COMMITTEE
7 FURTHER REPORT - MCU21/0194 FOR MATERIAL CHANGE OF USE APPLICATION
FOR A ROADSIDE STALL AT 201 MARY RIVER ROAD, COOROY
Author Graduate Development Planner, Jada Lyons
Environment & Sustainable Development Department
Index ECM/ Application/ MCU21/0194
Attachments Nil
EXECUTIVE SUMMARY
The applicant seeks retrospective approval to operate a roadside stall at 201 Mary River Road,
Cooroy. The roadside stall consists of a bus, covered tables to display produce for sale and seating
for patrons to utilise. It is considered that the proposed use does not fit the definition of a roadside
stall under the Noosa Plan 2020 and constitutes a food and drink outlet use.
The application was presented to the Planning and Committee Meeting on 12 April 2022, and it
was resolved that the matter be referred to the General Committee Meeting on 19 April 2022, with
an alternative motion for councillors to support the operation of a use that can lawfully be conducted
as a roadside stall.
The application is recommended for refusal as the proposed use is not a roadside stall and the
applicant seeks to maintain the coffee shop component.
RECOMMENDATION
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 12 April 2022 and the further report to the General Meeting dated 19
April 2022 regarding Application No. MCU21/0194 for a Material Change of Use for a Roadside
Stall situated at 201 Mary River Road, Cooroy and
A. Refuse the application for the following reasons:
1. The proposal is not for a Roadside stall as defined under Schedule 1.1 of the Noosa
Plan 2020 because:
a. The proposal includes on site seating for patrons to consume goods purchased
on site; and
b. The proposal is not a rural activity.
2. The proposal is for a food and drink outlet which under Part 5, Table 5.5.1 of the Noosa
Plan 2020 is an inconsistent use requiring impact assessment.
3. The proposal is contrary to the Purpose, Overall Outcome 2(d) of the Rural Activities
Code as the proposal is not a rural activity.
4. The proposal does not comply with Acceptable Outcomes AO25.1 & AO25.2, and
Performance Outcome PO25 of the Rural Activities Code in the Noosa Plan 2020 as
the proposal:
a. the sale of baked goods and coffee is not associated with the rural use of the
land.
Page 5 of 68
Section 6
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
b. Includes the sale of baked goods and coffee, which does not fit the definition of
fresh or processed produce.
c. Is not appropriate for a rural setting as the proposal is a food and drink outlet,
which is an inconsistent use in the rural zone.
5. The proposal does not comply with Acceptable Outcome AO26 and Performance
Outcome PO26 of the Rural Activities Code in the Noosa Plan 2020 as the proposal:
a. Seeks to operate from 5:30am on weekdays and 7:00am on weekends in lieu of
the operating hours set out in Acceptable Outcome AO26 of 9:00am to 5:00pm.
b. The proposal is not ancillary to the keeping of beehives and chickens as the
proposal is primarily a coffee shop which is unrelated to the animal husbandry
use.
6. The proposal is contrary to the Purpose and Overall Outcomes of the Rural Zone Code
as the proposed use is not a rural activity and is not consistent with the role and function
of the rural zone and there is no overriding need for the use to be located in the area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
A report on this application was considered by the Planning and Environment Committee Meeting
on 12 April 2022 and was subsequently referred to the General Committee Meeting on 19 April
2022. During the course of discussions at the Planning and Environment Committee Meeting,
Councillors considered that the proposal may be able to be conditioned to ensure the use lawfully
operates as a road stall. Councillors in discussion indicated that the roadside stall would benefit
the local community and tourism sector.
In the circumstances, the Planning and Environment Committee resolved the following:
That Planning & Environment Committee Agenda Item 1 be referred to the General Committee
for a further report which includes:
A. A set of conditions that would allow Council to approve those uses that can be lawfully
conducted as a Roadside Stall on the grounds that:
1. It meets the Strategic Intent of the Planning scheme which supports rural tourism and
further acknowledging those aspects of the use are consistent with the aim to facilitate:
“The evolution of traditional agriculture and the emergence of new sectors are
supported by encouraging opportunities for value adding to occur before agricultural
produce leaves the farm gate or leaves the region” and staff be requested to liaise with
the applicant to ascertain their position.
2. The use contributes to the overall outcome 2 (h) of the Rural Zone that envisages that
“The establishment of outdoor recreation and small-scale tourism facilities in suitable
locations is facilitated in a manner that does not significantly compromise the rural
productivity or ecological values of the land.”
B. Wording to append to the conditions of approval an advisory note that would indicate to the
applicants that Council would be amenable to considering an application for a Low Use
Commercial activity on the road reserve immediately in front of the premises for the running
of mobile coffee bus on the grounds that such a use is consistent with the Commercial Use
of Community Land Policy that requires the commercial use activity to enhance the visitor
and local experience of Noosa Shire.
The applicant’s consultant was advised of the Committee resolution and recommended conditions
for approval. The applicant’s consultant maintains that the proposed use which includes the sale
of coffee and baked goods meets the definition of a Roadside Stall under the Noosa Plan 2020.
Page 6 of 68
Section 7
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
The applicant seeks to maintain the proposed use as detailed in their application, but would accept
a condition for no tables, chairs or dining opportunities for patrons.
Council’s property branch have advised that officers would not recommend the submission of a
Commercial Low Use application for this type of use within the road reserve. An application would
be unlikely to be supportable, given the nature, intensity and frequency of the use.
Staff have considered the issues raised by Councillors but confirm the previous recommendation.
Should Council wish to approve the application, the requested motion has been drafted for that
purpose.
REQUESTED MOTION
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 12 April 2022 and the further report to the General Meeting dated 19
April 2022 regarding Application No. MCU21/0194 for a Material Change of Use for a Roadside
Stall situated at 201 Mary River Road, Cooroy and
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with
prior to the use commencing, and then compliance maintained at all times while the
use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with
the approved plans of development. The approved plans are listed in the following table
unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
22-02/01 B Roadside Stall Visualisation and Site, prepared by 28/02/2022
Beverley Jorgensen Building Designer
22-02/02 B Site – Callout 1, prepared by Beverley Jorgensen 28/02/2022
Building Designer
Currency Period
3. This development approval lapses if the use has not happened by 21 April 2028,
unless an application to extend the currency period is approved by Council.
Nature and Extent of Approved Use
4. The approved use must only involve the sale of fresh or processed produce produced
on the site and surrounding properties, including:
a. Honey that is produced on site from beehives
b. Eggs that are produced onsite
c. Fruit, vegetables and herbs that are grown on site and on nearby properties in the
Cooroy Hinterland
d. Bottled juices from the fruit and vegetables available for sale.
5. Food and drink must not be prepared and sold for consumption on the premises. No
on-site dining is permitted.
6. The approved use must be operated by a permanent resident or residents of the
detached house on the site. A maximum of two (2) employees are permitted.
Page 7 of 68
Section 8
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
7. The approved use must not exceed 40m2.
8. The approved use must not operate outside the hours of 5:30am to 1:00pm Monday to
Friday, and 7:30am to 4:00pm on Saturday and Sunday.
Car Parking
9. A minimum of three (3) car parking spaces must be provided and marked on site and
made available and accessible at all times while the use is open for business.
10. All car parking areas and access driveways must be constructed with a suitable
formation and maintained exclusively for vehicle parking and manoeuvring and kept in
a tidy and safe condition at all times.
11. Directional signage must be provided to direct visitors and customers to the car parking
spaces provided on site.
B. Advise the applicant that they may wish to make an application for a Low Use Commercial
Activity to permit the operation of a mobile coffee bus on the road reserve immediately
adjacent the roadside stall.
C. Find the following matters relevant to the assessment and sufficient treason to approve the
application:
1. The proposal meets the Strategic Intent of the Planning scheme which supports rural
tourism and further acknowledging those aspects of the use are consistent with the aim
to facilitate: “The evolution of traditional agriculture and the emergence of new sectors
are supported by encouraging opportunities for value adding to occur before agricultural
produce leaves the farm gate or leaves the region”
2. The use contributes to the overall outcome 2 (h) of the Rural Zone that envisages that
“The establishment of outdoor recreation and small-scale tourism facilities in suitable
locations is facilitated in a manner that does not significantly compromise the rural
productivity or ecological values of the land.”
Consultation
External Consultation
Not applicable
Internal Consultation
Not applicable
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 8 of 68
Section 9
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
8 RAL21/0033 DEVELOPMENT APPLICATION FOR RECONFIGURATION OF A LOT (1
LOT INTO 8 LOTS) AT 60 GLENRIDGE DRIVE COOROIBAH
Author Development Planner, Nadine Gorton
Environment and Sustainable Development Department
Index ECM/ APPLICATION/RAL21/0033
Attachments Nil
APPLICATION DETAILS
Application No. RAL21/0033
Applicant Mark Bain Constructions Pty Ltd
Proposal Reconfiguring a Lot - Rural Residential (8 Lots)
Properly Made Date 13 December 2021
Information Request Date 21 January 2022
Information Response Date 21 February 2022
Decision Due Date 22nd April 2022
Report Completed Date 12th April 2022
Report Reviewed By Kerri Coyle 12th April 2022
PROPERTY DETAILS
Property Address 60 Glenridge Dr, Cooroibah Qld 4565
RP Description Lot 47 RP 860577
Land Area 164000.00 m²
Existing Use of Land Dwelling and Rural land (previously used for sugar cane)
STATUTORY DETAILS
SEQRP Designation Rural Living Area
Zone Rural Residential
Precinct Not Applicable
Local Plan Area Not Applicable
Overlays Acid Sulfate Soils
Biodiversity, Waterways and Wetlands
Bushfire Hazard
Flood Hazard
Assessment Type Code
Page 9 of 68
Section 10
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
EXECUTIVE SUMMARY
This application seeks to reconfigure an existing lot at Cooroibah into 8 rural residential lots. The
applicant submits that the layout of the subdivision has been designed around the flooding and
mapped environmental constraints of the site with extensive flood areas and waterways/drainage
lines proposed to be covered with an environmental covenant and revegetated. To address
flooding, the applicant proposes designated building envelopes located above the 1% AEP (Annual
Exceedance Probability) (previously Q100) flood level, with future dwellings to be constructed
above the Probable Maximum Flood (PMF) level to facilitate the capacity for future resident to seek
refuge in place.
Based on preliminary modelling, the site and broader Cooroibah area may potentially be cut off
from Tewantin for a period of 4.5 days during a PMF flood event. No Emergency Management
Plan or Risk Assessment has been provided and concerns are raised as the potential risks
associated with approving further subdivision in the area. Concerns are also raised in respect to
lot 1 as it requires filling to achieve flood immunity for the proposed building envelope and will
overland flow flooding even after filling.
The site is also affected by Bushfire which due to the current vegetation on site is mapped as
Potential Impact Buffer however after revegetation works increases to High Potential Bushfire
Intensity. The applicant has provided an appropriate setback between the bushfire areas as well
as a fire break trail around the house site areas which addresses this constraint.
Accordingly a preliminary approval is recommended with conditions requiring further information
relating to an assessment of the risk and flood awareness for residents and further details about
bushfire management.
The application has been referred to Council for consideration due to the flooding issues that affect
the site and the Cooroibah community as well as bushfire management.
RECOMMENDATION
That Council note the report by the Development Planner to the General Committee Meeting dated
19 April 2022 and:
A. Approve the application and Issue a Preliminary Approval in accordance with the following
Conditions.
PLANNING
1. Development undertaken in accordance with this approval must generally comply with the
approved plans of development detailed below. These plans must be amended in
accordance with the conditions.
Plan No. Rev. Plan/Document Name Date
21598-P001 B Locality and Site Plan 21.03.2021
21598-P003 B Earthworks Plan 21.03.2021
Doc 21598_RP1 B Tod Engineering Report in support of 24.03.2022
Development Application
J001001 RP01 to A Vegetation Management and Covenant Area 17.02.2022
RP04 Rehabilitation Plan Concept prepared by North
Coast Environmental Services
21-0288 FS001 V4 Flood Investigation 1.04.2022
J1001001 V1 Bushfire Hazard Assessment and Management 23.12.2021
Plan prepared by North Coast Environmental
Services
Page 10 of 68
Section 11
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
2. Amended plans and reports must be submitted to Council prior to any further development
applications being made and must include the following:
a. Amend subdivision layout (Plan: 21598-P001 Rev B, 21598-P003 Rev C) detailing
amalgamation of Lots 1 and 2.
b. Amend the subdivision layout and include the mapped Koala Habitat adjacent to
Mckinnon Drive in one lot.
c. Update the fill level for the building envelope of proposed Lot 8 to the PMF Level.
d. Provide a Risk Assessment Report that demonstrates compliance with PO7 and AO7.1
to AO7.3 of the Flood Hazard Overlay Code and addresses management of risks to
occupants of the site having regard to Mckinnon Drive being not trafficable during a
PMF event.
e. Amend Table 4-5 of the Flood Investigation – 60 Glenridge Dve, Cooroibah Version 4
prepared by PeakUrban dated 01/04/2022 to address the following:
i. The minimum fill level for proposed Lot 8 is to be amended to the PMF level. All
works are to be carried out generally in accordance with the updated flood
investigation report.
ii. The updated flood investigation report is to be submitted to Council for approval
prior to the issue of Development Permit.
f. Provide an effluent disposal report demonstrating that the house site areas can sustain
appropriate disposal areas.
g. Provide a fencing plan that details:
i. no fencing within the covenant area
ii. no fencing or gates restricting access between lots in relation to the fire break
trail areas.
3. All buildings and structures must be located within the building envelopes shown on Plan
21598-P001 Rev B, prepared by TOD, dated 21st March 2021 (sic), as amended by this
approval.
4. Buildings within the proposed Lots are to be provided with finished floor levels in accordance
with Table 4-5 of the updated flood investigation report required by this approval, unless a
more recent Council flood study exists or a higher standard is defined in the Planning
Scheme at the time of lodgement of application for Building Works.
5. Unless otherwise stated, all works required by the conditions of this Decision Notice as
relevant to each particular stage must be completed prior to submission of the subdivision
plan to Council for compliance assessment for the particular stage.
6. The development must be undertaken and operated in a manner that causes no detrimental
effect upon the amenity of the neighbourhood by reason of the creation of excessive noise,
lighting nuisance or other emissions.
Currency Period
7. This development approval lapses if the requirements of the conditions have not been
completed and an application for plan seal is not lodged with Council by 12 April 2026 unless
an application to extend the currency period is approved by Council.
Plan of Development
8. All future dwellings on the approved lots must be sited and constructed in accordance with
the approved building envelopes and dwelling controls (ie. the “Plan of Development”) shown
on the Approved Plans. A copy of the approved Plan of Development must be included in
the contract of sale for the approved lots, together with a clause which requires future
dwellings to be constructed in accordance with it.
Page 11 of 68
Section 12
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
9. The applicant must prepare a metes and bounds building envelopes plan indicating House
site areas and effluent disposal areas for the proposed lots. The areas must be in accordance
with the approved plans as amended by these conditions. The plans must be submitted in
both hardcopy and digital format (dwg) on GDA 94 zone 56 coordinates. The applicant must
submit the plans to Council for approval prior to the endorsement of the Plan of Survey.
Covenant
10. Vegetation protection covenants must be registered against the titles of the properties over
the land areas defined as the covenant areas as identified within Locality and Site Plans
prepared by Tod Consulting Engineers and Project Managers on the Approved Plans
pursuant to Section 97A of the Land Title Act 1994. The covenant document and a survey
plan must be submitted to Council for endorsement prior to lodgement with the relevant titles
authority for registration of title. The covenant document must:
a. incorporate the requirements of this Decision Notice;
b. include Noosa Council as Covenantee;
c. reference Queensland Land Title Registry Standard Terms Document No. 715597513;
d. reference the Vegetation Management and Covenant Area Rehabilitation Concept
Plan;
e. reference the Covenant Area Management Plan (or similar);
f. reference the Bushland Rehabilitation Program (or similar);
g. reference the Firebreak Trail Specification;
h. reference the Bushfire Hazard Assessment and Management Plan;
i. detail no fence construction to occur in covenant areas and fire break trail; and
j. reference the requirement for minimum 1.2m metre high dog proof fence along the
entire common boundary of the vegetation protection covenants.
k. detail any future fencing around the external boundaries of the site to be fauna friendly.
l. allow the developer and his representatives to maintain the rehabilitation within the
Covenant Areas on all Lots during the entire maintenance period.
11. The vegetation protection covenant areas within each Lot must result in an area of not less
than the areas detailed within the Locality and Site Plans 21598-P001 Rev B prepared by
Tod Consulting Engineers and Project Managers and as amended by conditions of this
approval.
12. If a provision included in the covenant document is requisitioned or refused registration by
the relevant titles authority, a substitute provision must be included in the document which
as nearly as practicable addresses the objective sought by the requisitioned or refused
provision. The wording of the substitute provision must be agreed by Council.
Staging
13. The development is to be staged in accordance with the Locality and Site Plans 21598-P001
Rev B prepared by Tod Consulting Engineers and Project Managers and as amended by
conditions of this approval with proposed Lot 8 requiring rehabilitation to be installed in
accordance with an Operational Works Approval prior to the sealing of the Survey Plan for
Stage 1.
14. Stage 2 area must be maintained and managed until commencement of Stage 2 to not cause
environmental impacts including but not limited to erosion and sediment control, weed
invasion control, fire mitigation measures (e.g. mown grass).
Page 12 of 68
Section 13
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Land Rehabilitation
15. Rehabilitation works must be undertaken in accordance with the Approved Vegetation
Management and Covenant Area Rehabilitation Concept plan and in accordance with an
Operational Works approval and the Noosa Plan 2020 and Planning Scheme Policy - PSP 2
Landscaping with the exception of;
15.1 The inclusion of additional maintenance schedule requirements within the Vegetation
Management and Covenant Area Rehabilitation Concept plan including:
15.1.1 Weed management to maintain a weed free zone around each planted
tubestock, mulch replenishment when required. Watering when required.
15.1.2 Tree guarding of species susceptible to fauna damage.
15.1.3 Replacement of all dead tubestock.
15.1.4 3 Monthly (or as required) weed maintenance within the assisted natural
regeneration areas.
15.2 The inclusion of additional rehabilitation Performance Objectives including:
15.2.1 Rehabilitation works must meet the following Performance Criteria for:
a. Year One – 12 months after installation:
i. Planted trees have achieved an average height of 1m.
ii. Planted shrubs have achieved an average height of 0.4m.
b. Year Two - 24 months after the installation:
i. Planted trees have achieved an average height of 2m.
ii. Planted shrubs have achieved an average height of 1m.
c. Year Three - Final acceptance installation:
i. Planted trees have achieved an average height of 3m.
ii. Planted shrubs have achieved an average height of 1.2m.
iii. Canopy and / or vegetative strata must not be devoid for any area
greater than 1.0m2 within any 10m2 sample.
iv. Plant density shading out and/or self-mulching.
d. The duration of the establishment period:
i. Adherence to maintenance regime for rehabilitation and revegetation
areas.
ii. No evidence of woody weeds reshooting from stumps, poisoned
trees or the regrowth of cut stumps.
iii. No evidence of over-weeding or impact on non-target species.
iv. Signs of indigenous recruitment in rehabilitation areas.
v. Weed infestations less than 5% of the rehabilitation areas.
vi. Any failed plants within the previous 12 month period have been
replaced.
vii. Healthy and vigorous growth allowed to grow to full form.
viii. Mulch layer sufficient to suppress weeds.
Page 13 of 68
Section 14
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
16. Prior to the Operational Works Approval prestart meeting for the rehabilitation works of Stage
1, a bank guarantee or a bond of $30,000 must be lodged as security for the completion of
the rehabilitation works and three year performance maintenance period identified in the
conditions of this approval.
17. The following amounts of the bank guarantee/bond may be returned at the end of each
performance criteria year following Council approval as follows:
a. Year 1 - $10,000
b. Year 2 - $10,000
c. Year 3 - $10,000
18. Prior to the Operational Works Approval prestart meeting for the rehabilitation works of Stage
2, a bank guarantee or a bond of $60,000 must be lodged as security for the completion of
the rehabilitation and three year performance maintenance period identified in the conditions
of this approval.
19. The following amounts of the bank guarantee/bond may be returned at the end of each
performance criteria year following Council approval as follows:
a. Year 1 - $20,000
b Year 2 - $20,000
c. Year 3 - $20,000
20. Council reserves the right to stop and start the maintenance period depending on
performance.
21. A Covenant Area Management Plan (or similar) and a Bushland Rehabilitation Program (or
similar) must be prepared by a qualified person* and endorsed through an Operational Works
approval.
22. The land areas defined as vegetation protection covenants on the subject site identified for
rehabilitation on the Approved Plans must be rehabilitated* and all weed species listed in the
following standards and legislation removed:
a. Declared plants under the Land Protection (Biodiversity Act 2014 and sub-ordinate
Regulation 2016).
b. Noosa Local Government Area Pest Management Plan 2015-2019.
c. Undesirable Species as listed in Planning Scheme Policy 3 Landscaping Plants and
Guidelines.
The works must be undertaken in accordance with an Operational Works approval.
*(Refer to Advisory Note)
23. A “no clearing zone” must be established and maintained over the land area defined over the
area identified as vegetation protection covenants on the Approved Plans. The following
activities must not be carried out within the no clearing zone:
a. clearing, cutting down, poisoning, lopping or pruning of native vegetation which is
indigenous to, or planted within, the zone
b. soil/spoil dumping and/or compacting
c. soil excavation, other than for planting indigenous native plants or for works which are
a natural consequence of this approval.
Page 14 of 68
Section 15
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
The following exceptions apply:
i. declared plants under the Biosecurity Act 2014, and any Council Listed Environmental
Weeds, Undesirable species, Exotic Grasses and other plants identified in writing by
Council
ii. indigenous native trees which pose a well-founded threat to persons or property as
approved in writing by Council
iii. controlled bushfire burns to maintain ecological processes subject to submission of a
Bushfire Management Plan and agreed in writing by Council.
24. All rehabilitation and re-vegetation of the vegetation protection covenant areas must be
installed prior to Council endorsement of the Plan of Survey for each stage.
Retention of Existing Trees
25. Existing trees on the site and in the Council road reserve must be retained in accordance
with an Arborist Report for the development prepared by a qualified person* and referenced
in a Development Permit for Operational Works.
*(Refer to Advisory Note)
26. The performance bond:
a. may be drawn upon by Council in its entirety if any one tree identified for retention is
damaged to the point where the tree cannot be saved (as confirmed by the project
arborist and agreed in writing by Council).
b. will be returned upon practical completion of all the operational works relating to this
development.
27. The tree/s identified for retention in the conditions of this approval listed within this Decision
Notice must be maintained in good health for the life of the tree.
Vegetation Management
28. An arborist’s report prepared by a suitably qualified person* is to be submitted for approval
as part of the operational works application/s. The purpose of the arborist’s report is to
identify the vegetation proposed to be removed on site. The vegetation to be retained in the
vicinity of vegetation to be removed must be identified and tree protection measures detailed
within the report.
The works must be undertaken in accordance with an Operational Works approval.
(*Refer Advisory Note)
Works within Protected Land
29. The following works must be undertaken for each stage within the land to be covered by the
vegetation protection covenants prior to the submission of the sealing of the survey plan:
a. Treatment and control of declared plants under the Biosecurity Act 2014 and all
undesirable species as listed in Planning Scheme Policy 3 Landscaping Plants and
Guidelines to prevent regrowth.
b. Plantings in accordance with the Approved Vegetation Management and Covenant
Area Rehabilitation Concept plan and a Covenant Area Management Plan (or similar)
and a Bushland Rehabilitation Program (or similar) prepared by a qualified person* and
endorsed through an Operational Works approval.
c. Removal of any structures, debris or materials foreign to a natural environment
The works must be undertaken in accordance with an Operational Works approval.
*(Refer to Advisory Note)
Page 15 of 68
Section 16
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Fauna Management
30. Vegetation must only be removed or disturbed in accordance with a Fauna Management
Plan (or part thereof) prepared by a qualified person* and endorsed through an Operational
Works approval.
*(Refer to Advisory Note)
31. Any domestic cats kept at all Lots must be permanently confined within buildings and/or cat
enclosures for the purpose of protecting proximate wildlife. A clause must be included in the
contract of sale which alerts purchasers to the requirement of this condition.
Fencing to Protected Land
32. A permanent fence must be constructed around the entire perimeter of the vegetation
protection covenant area. The fence must be constructed in accordance with an Operational
Works approval and must be to the following specification:
a. Fauna friendly fencing on all covenant boundaries (1.2 metres high, 3 strand plain wire
(no barb), Bottom strand no less than 300mm off the ground;
b. 1.2 metre high dog proof fence along the entire common boundary to the vegetation
protection covenants.
c. Include A5 sized signage with the wording “Vegetation Protection Covenant Area – No
domestic animals” every 15m, durable, weather resistant and visually complementary
to the natural environment.
Community Awareness of Protected Land
33. An Environmental Awareness and Education Brochure must be prepared and provided to all
purchasers with the contract of sale. The brochure must provide educational information
regarding the significance of the Vegetation Protection Covenant, the requirements of
maintaining the Vegetation Protection Covenant and the potential negative impacts that may
result from some resident activities such as the keeping of domestic pets, the disposal of
green wastes, and etc.
Landscaping Works
34. The development site must be landscaped. The works must be undertaken in accordance
with an Operational Works approval and the Noosa Plan for that specific area and PSP2 –
Landscaping and must include in particular:
a. provision of 1 street tree within the road reserve for every 8 metres of new road.
b. removal of all weeds species listed in the following standards and legislation.
c. declared plants under the Land Protection (Biodiversity Act 2016 and sub-ordinate
Regulation 2016).
d. The Noosa Council Biosecurity Plan 2020.
35. All landscape works must be established and maintained in accordance with horticultural
best practice with construction techniques that allow for healthy, sustained and vigorous plant
growth. All plant material must be allowed to grow to full form.
36. All entry statements, fences, batters, retaining walls and buffer plantings must be located
entirely within private land and not within the public road reserve.
37. All landscape works must be maintained generally in accordance with the approved design
for the life of the development.
Estate Entrance Feature
38. Any proposed estate entrance feature must:
a. reflect a subdued local character, rather than an overbearing or contrived statement
Page 16 of 68
Section 17
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
b. comprise feature vegetation (either existing or planted) in preference to built forms
c. integrate with the landscape design of the balance of the estate
d. be constructed of durable and low maintenance materials
e. be treated with a graffiti resistant coating
f. not restrict pedestrian access
g. Any estate entrance works must be undertaken in accordance with an Operational
Works approval.
Easements
39. A 20 metre wide continuous easement for fire break trail purposes must be registered against
the title of each new lot. The easement must be:
a. In favour of Council and Fire Services
b. Located over the land area defined by ‘Firebreak fire trail’ on the subject site identified
on the Fire Break Trail Specification within the approval plans
c. Located outside of the proposed covenant area;
d. Have no fencing between lots;
e. A continuous alignment through the lots.
40. The Grantor is responsible for all maintenance and costs associated with the 20 metre wide
easement.
41. All easements must be designed in accordance with the planning scheme and granted at no
cost to the Grantee. Where the Grantee is Council or a service authority, the easement
documentation must be in accordance with the Grantee’s standard easement terms. Draft
easement documentation must be submitted to Council for endorsement.
Bushfire Management – Reconfiguration Requirements
42. All reconfiguration works must be carried out in accordance with the approved Bushfire
Hazard Assessment and Management Plan.
*(Refer Advisory Note)
43. Certification must be submitted to Council from a qualified person* which certifies that the
development has been constructed in accordance with the bushfire management conditions
of this Decision Notice.
*(Refer Advisory Note)
44. The following clauses must be included in the contract of sale for all Lots which requires:
a. future dwellings to be constructed within the building envelopes shown on the
Approved Plans AND in accordance with the approved Bushfire Hazard Assessment
and Management Plan.
b. the trafficable fire break trail to be maintained, include unlocked 4m wide gates allowing
access to Council and Fire Services and ensure compliance with the QLD SPP
Bushfire 2019 firebreak trail specifications.
c. All future dwellings are to provide a dedicated 10,000 litre water supply for firefighting
purposes .
45. A Landholder Bushfire Information Kit is to be provided to all new owners detailing the
performance requirements of the trafficable firebreak fire trails
Page 17 of 68
Section 18
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Road & Park Names
46. The proposed names of roads must be lodged with the application for a Development Permit
for Operational Works. Names are to be
a. Relevant to Australian, preferably local, history, flora, fauna, culture, landscape or
physical characteristics.
b. If used, personal names should commemorate persons who have contributed
significantly to the development of the region; demonstrated outstanding levels of civic
service; or achieved role-model status in the wider community or donated property or
funds for community benefit; and be recognised in memoriam.
c. Park names should be unique within the locality.
d. Approval will not be given to a name that may be construed as advertising, is more
than one word, understanding that a geographic relationship such as Cooroy Mountain
is permissible; is insensitive to diverse cultures and does not accord with community
standards; and is not concise, easy to pronounce and spell and be without accent
marks, apostrophes or hyphens.
e. Approval will not be given to a name that is the same or similar to the name of another
road in the Shire, or of a road in close proximity in a neighbouring Shire. Names that
are not easily pronounced, or may cause confusion to emergency services are to be
avoided.
f. All street signs on new roads (public and private) and parks shall be erected prior to
works being accepted on maintenance.
Boundary Encroachments
47. Certification must be submitted to Council from a Licensed Surveyor which certifies that:
a. the setback/s to any new boundaries for any existing buildings remaining on the site
comply with the relevant provisions of the planning scheme and the Building Act 1975,
unless varied by this Decision Notice
b. all constructed access and roadworks (including associated fill batters and retaining
walls) are fully contained within a dedicated reserve or registered easement
c. all utility services and connections (eg. electricity, telecommunications, water,
sewerage) are wholly located within the lot they serve or alternatively included within
an easement
d. all existing effluent disposal areas are wholly located within the lot they serve and
comply with the boundary setback requirements of the Plumbing and Drainage Act
2002 and associated codes and requirements
e. all dams (including ponded water, dam walls and associated spillway structures) are
wholly located within the boundaries of a single lot
f. all retaining walls and structures are fully contained within the lot they retain any fill,
including fill batters, are wholly contained within the subject site and not on adjacent
properties
External Works
48. The table drains in the verge areas in the frontage of the subject site to Glenridge Drive must
be reconstructed to be free draining. The works must be undertaken in accordance with an
Operational Works approval and must include in particular:
a. The frontage of proposed Lot 8 must be completed prior to the sealing of the survey
plan for Stage 1
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Section 19
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
b. The remainder of the frontage, including the proposed intersection, must be completed
prior to the sealing of the survey plan for Stage 2. The intersection must be constructed
generally in accordance with drawing No. 21598-P002, Revision B prepared by TOD
engineers.
Condition 48 is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure.
49. A new intersection must be constructed joining Glenridge Drive with the new road. The works
must be undertaken in accordance with an Operational Works approval and be completed
prior to the sealing of the survey plan for Stage 2. The intersection must be constructed
generally in accordance with drawing No. 21598-P002, Revision B prepared by TOD
engineers, the Engineering Report Document No. 21598_RP1, Revision B prepared by TOD
engineers dated 24 March 2022 and must include in particular:
a. an intersection with vehicle priority maintained on Glenridge Drive
b. provision of sight distances adequate for the design speed of the road
c. truncation of the new property boundaries
Condition 49 is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure.
New Roads
50. The new road as shown on the Approved Plans must be constructed and dedicated as “road”.
The works must be undertaken in accordance with an Operational Works approval and be
completed prior to the sealing of the survey plan for Stage 2. The works must include in
particular:
a. a reserve width of 20 metres with widening at the cul-de-sac head and generally in
accordance with the approved plan
b. a cross section generally in accordance with drawing No. 21598-P002, Revision B
prepared by TOD engineers
c. a cul-de-sac head generally in accordance with drawing No. 21598-P002, Revision B
prepared by TOD engineers and Council’s Planning Scheme Policy 6 – Engineering
Design Standards
d. table drains and culvert drainage generally in accordance with drawing No. 21598-
P002, Revision B prepared by TOD engineers and the approved flood investigation
Condition 50 is imposed pursuant to s145 of the Planning Act 2016 being non-trunk
infrastructure.
Property Access and Driveways
51. A residential driveway must be constructed to all lots in the relevant stage. The works must
be undertaken in accordance with an Operational Works approval and:
a. be generally in accordance with drawing No. 21598-P002, Revision B prepared by TOD
engineers and
b. be generally in accordance with Council’s Standard Drawing RS-056 and any
associated addendum
c. include the access driveway servicing Lots 3 & 5.
52. The existing vehicle access to McKinnon Drive is to be wholly removed and the area
revegetated as part of these works.
Page 19 of 68
Section 20
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
53. Vehicle access to Lots 1 - 8 is limited to the constructed driveway only. A clause must be
included in the contract of sale for Lots 1 - 8 which requires vehicle access to be from the
constructed driveway only, and which prohibits the driveway from being relocated without
Council agreement.
The following property notation, or similar, will be added to Council’s rates records for Lots 1
– 8:
Private Certifiers, owners and prospective purchasers are notified that special access
requirements apply to this parcel of land. Contact Council's Planning Department for Details.
54. Vehicle access to Lots 1, 2, 3 and 5 is limited to Glenridge Drive and the new road only. A
clause must be included in the contract of sale for Lots 1, 2, 3 and 5 which prohibits vehicle
access being taken from McKinnon Drive.
The following property notation, or similar, will be added to Council’s rates records for Lots
1, 2, 3 and 5:
No vehicle access is permitted to this property from the McKinnon Drive.
Stormwater Drainage
55. Stormwater runoff from the development must be disposed of on-site without causing scour
or damage to the subject site or any adjoining property.
Services
56. Underground reticulated electricity and telecommunication services must be provided to Lots
1 - 7 in accordance with the standards and requirements of the relevant service provider.
57. Unless otherwise stipulated by telecommunications legislation at the time of construction, the
development must be provided with all necessary conduits, pits and pipes to accommodate
the future connection of optic fibre technology telecommunications.
58. Certification must be submitted to Council from all relevant service providers (Energex and
NBN) which certifies that the development has met the requirements of this Decision Notice
and all applicable legislation at the time of construction.
Easements
59. Easements for drainage purposes must be registered in favour of Council against the title of
all lots. The easements must fully contain those parts of the subject site below the 1%AEP
flood level.
60. Unless otherwise agreed in writing by the relevant service provider, any public or third party
infrastructure located on the subject site must be placed within an easement registered
against the title of the property.
61. All easements must be designed in accordance with the planning scheme and granted at no
cost to the Grantee. Where the Grantee is Council or a service authority, the easement
documentation must be in accordance with the Grantee’s standard easement terms. Draft
easement documentation must be submitted to Council for endorsement.
62. All works must be kept clear of any existing or proposed easements on the subject land,
unless agreed otherwise in writing by the Grantee.
Earthworks and Retaining Walls
63. All fill and associated batters must be undertaken in accordance with an Operational Works
approval, and be generally in accordance with drawing No. 21598-P003, Revision B
prepared by TOD engineering dated 21 March 2022 and the approved flood investigation or
as amended by conditions herein. The earthworks must be completed prior to the sealing of
the survey plan for Stage 2.
Page 20 of 68
Section 21
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Damage to Services and Assets
64. Any damage caused to existing services and assets as a result of the development works
must be repaired at no cost to the asset owner at the following times:
a. where the damage would cause a hazard to pedestrian or vehicle safety, immediately;
or
b. where otherwise, upon completion of the works associated with the development.
Any repair work which proposes to alter the alignment or level of existing services and assets
must first be referred to the relevant service authority for approval.
B. Include the following property notes against the subject property in Council’s property record
system:
RAL21/0033 - Property Access Driveway
1. The following notation applies to the approved lots:
Private Certifiers, owners and prospective purchasers are notified that special access
requirements apply to this parcel of land. Contact Council's Planning Department for Details.
RAL21/0033- Property Access
2. The following notation applies to approved lots 1, 2, 3 and 5:
No vehicle access is permitted to this property from the McKinnon Drive.
RAL21/0033- Property Access
3. The following notation applies to the approved lots:
The access road to this property may be cut during flood periods. No alternative access is
available.
RAL21/0033 – Vegetation Protection Covenant
4. The following notation applies to the approved lots:
A Vegetation Protection Covenant applies to this lot. No clearing of vegetation is to occur
within the covenanted area, except where in accordance with the terms of the covenant.
RAL21/0033 – Ecological Preservation
5. The following notation applies to the approved lots:
To ensure the protection of vegetation on this lot, any dwelling on this lot is required by
Council Approval RAL21/0033 to be constructed within the building envelope nominated on
the approved Lot Reconfiguration proposal plan (see Council file reference RAL21/0033).
A “no clearing zone” applies to this property for the purpose of vegetation protection. The
landowner must maintain the property in accordance with the ecological preservation
conditions of Council Approval RAL21/0033.
RAL21/0033 – Bushfire Management
6. The following notation applies to the approved lots:
To ensure the safety of people and property on this property is maintained, all buildings and
structures must be sited and constructed in accordance with the bushfire management
conditions of Council Approval RAL21/0033 and associated Operational Work approvals.
RAL21/0033 – Control of Domestic Cats
7. The following notation applies to the approved lots
Domestic cats are permitted on this lot provided that they are permanently confined within
Page 21 of 68
Section 22
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
buildings or cat enclosures. This requirement is designed to protect lower canopy and ground
nesting and feeding birds which occur proximate to the lot.
C. Request that the Chief Executive Officer investigate the impacts of flooding on development
in the Cooroibah area as part of the preparation of Local Disaster Management Plan for the
Cooroibah Area and as part of future planning scheme amendments.
REPORT
1. PROPOSAL
The application seeks approval for Reconfiguring a Lot to create 8 Rural Residential lots in a staged
development. The development stages and lot areas are detailed below:
Stage 1:
Stage 1 includes the creation of one lot (Lot 8) and balance area. The proposed lot will contain the
existing dwelling and take access off Glenridge Drive. The waterway extending through the site is
to be revegetated and covered by an environmental covenant.
Lot Area Covenant Building PMF Flood Building Max Fill
Area Envelope Level Envelope Above
Floor Level Natural
Ground
Lot 8 3.170 ha 2.027 ha 0.416 ha 13.48m 12.87m 0.00
Balance 13.23 ha Nil None
area defined
Stage 2:
Stage 2 includes the construction of a cul-de-sac through the site to service lots 3 to 7 with lots 1,
2 and 8 taking access directly off Glenridge Drive. The waterways and flood areas are proposed
to be revegetated and covered by an environmental covenant.
Lot Area Covenant Building PMF Flood Building Max Fill
Area Envelope Level AHD Envelope Above
Floor Level Natural
AHD Ground
Lot 1 1.532 ha 1.096 ha 0.135 ha 13.52m 13.57m 0.4m
Lot 2 1.554 ha 1.177 ha 0.127 ha 13.51m 13.56m 0.3m
Lot 3 1.675 ha 1.019 ha 0.138 ha 13.51m 13.51m 0.3m
Lot 4 1.512 ha 0.928 ha 0.134 ha 13.50m 13.50m 0.3m
Lot 5 1.679 ha 0.923 ha 0.138 ha 13.52m 13.52m 0.5m
Lot 6 2.970 ha 2.124 ha 0.146 ha 13.50m 13.48m 1.0m
Lot 7 1.586 ha 0.592 ha 0.239 ha 13.48m 12.84m 0.9m
To achieve flood immunity, all proposed lots have designated building envelopes and building pads
that are located at the 1% Annual Exceedance Probability (AEP) (previously known as Q100) plus
a 0.3 metre free board. The applicant also proposes a building floor height above Probable
Maximum Flood (PMF) to achieve a safe refuge in such an event. Earthworks associated with
roadworks and allotments results in 681m3 of cut and 6037m3 of fill for the entire site.
The applicant submits that the layout of the subdivision has been designed around the flooding
and mapped environmental constraints of the site with extensive flood areas proposed to be
covered with an environmental covenant and revegetated. These covenant and revegetation areas
comprise approximately 9.995 hectares of the 16.38 hectare site and relate to existing vegetated
areas and flood areas.
To address bushfire constraints, a fire trail break trail with a width of 20 metres is proposed around
the house site areas and roadway and includes:
• A trafficable area of 4 metres of managed grass or dirt
Page 22 of 68
Section 23
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
• A working area of 3 metres each side of the trafficable area comprising of managed grass
• 10 metre balance area of ‘managed vegetation’ which comprises managed grass and low
density trees.
An easement is proposed to be registered over the fire break in favour of Council and the QFES
with the easement to be maintained by the grantor. Gates are proposed to be provided between
properties for access to the fire break.
The locality and proposal plans are included below.
Figure 1 – Locality
Page 23 of 68
Section 24
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 2 – Site Plan
Page 24 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
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5 1 1 1 22 4 2194 3316 49 35 96 68Section 25
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 3 – Revegetation Areas
Figure 4 – Fire Break Trail
Page 25 of 68
Section 26
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
2. SITE DETAILS
2.1. Background
The site has been used historically for agricultural practices including sugar cane cropping with
these agricultural areas currently grassed.
In November 2021, the applicant’s consultants met with Council staff for a pre-lodgement meeting
(PLM21/0066). At this meeting a number of issues were raised including:
• Flooding - Whether there was sufficient area on site to accommodation dwelling and
associated infrastructure outside the flood prone area.
• Earthworks – Significant earthworks were proposed that had the potential to impact on the
existing drainage and flooding characteristics.
• Access – Mckinnon Drive is subject to flooding and referral required to SARA
• Tenure – Tenure of flood prone areas not suitable for development to be clarified
• Biodiversity, Waterways and Wetlands Overlay Code - detail required as to proposed
rehabilitation and compliance with the Overlay Code.
Staff advised that any future application would need to provide Engineering Plans, Stormwater
Management Plan, Bushfire Management Plan, Environmental and Rehabilitation Management
Plan.
The current application to subdivide the site was properly made on 13th December 2021 with an
information request issued 21st January 2022 requesting further information pertaining to the
management and revegetation of the site, stormwater, bushfire, flooding and site distances. A
response to the information request was provided to Council on 21st February 2022 and following
a review of the submitted information, a request for further advice was issued 14th March 2022.
Information relating to flood free house sites, a reduction in lots, design standards, fencing and an
emergency management plan was requested with updated reports and plans received 4th April
2022.
2.2. Site Description
The site is an irregular shaped lot that has been historically used for agricultural cropping practices
with these areas currently grassed. The site is gently undulating with a slight fall from the western
boundary down to the eastern boundary. Three drainage lines/waterways flow through the site
including:
• A small waterway along the northern boundary that drains into Glenridge Park
• A drainage line/waterway that extends across the top half of the site and drains from
Mckinnon Drive into the rear of rural residential lots of the Cooroibah area
• A drainage line/ waterway along the southern boundary of the site draining into the rear of
rural residential lots of the Cooroibah area
Vegetation comprises of an area of regrowth vegetation along the western boundary adjacent to
Mckinnon Drive, an area around the existing dwelling and drainage line and an area in the south-
eastern corner.
A residential dwelling is located in the north eastern corner of the site with access off Glenridge
Drive. A secondary access to the site is also provided from Mckinnon Drive.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 5 – Aerial Photograph of site (source – Realestate.com)
Surrounding Land Uses
The site is located on the western boundary of the Cooroibah area which is characterised by rural
residential lots.
3. ASSESSMENT
Instruments for Statutory Assessment
Under the Planning Act 2016 the application must be assessed against each of the following
statutory planning instruments to the extent they are relevant to the development:
• State Planning Policy;
• South East Queensland Regional Plan;
• Planning Regulation 2017; and
• Noosa Plan 2020.
• State Planning Policy
State Planning Policy
The Noosa Plan 2020 is generally consistent with the State Planning Policy July 2017 (SPP) and
the SPP raises no further issues relevant to the proposed development.
South East Queensland (SEQ) Regional Plan
The site is located within the Rural Living Area of the SEQ Regional Plan. The proposal is
consistent with the regional policies of the SEQ Regional Plan.
Planning Regulation 2017
The site is identified as a Koala Priority Area and it is noted that the proposal could be conditioned
to comply with the relevant assessment benchmarks from the Planning Regulation 2017.
Noosa Plan 2020
The following codes from the Noosa Plan 2020 are applicable to this development:
• Rural Residential Zone Code;
• Reconfiguring a Lot Code;
• Driveway and parking Code
• Earthworks Code
• Acid Sulfate Soils Overlay Code
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
• Biodiversity, Waterways and Wetlands Overlay Code
• Bushfire Hazard Overlay Code
• Flood Hazard Overlay Code
The subject site is located in the Cooroibah suburb and is zoned Rural Residential. The proposed
reconfiguration is identified as a consistent application within the zone and is required to follow a
code assessable application process. The proposal complies with the Rural Residential Lots
sizes of 1.5 hectares by proposing lots that range in area from 1.5 hectares to 3.1 hectares
The application has been reviewed against the applicable statutory instruments with the pertinent
issues arising out of the assessment discussed below:
Rural Residential Zone Code
The proposal has been reviewed against the Rural Residential Zone Code and is consistent with
the purpose of the zone which is to provide for residential uses and activities on large lots.
Flooding
The site is mapped as being affected by flood hazard under the Noosa Plan 2020’s Natural Hazard
Overlay mapping. The application seeks approval to increase the number of lots thereby increasing
the number of people and property in a flood hazard area. Figure 6 below illustrates the mapped
areas of flooding of the site and locality.
Figure 6 – Noosa Plan 2020 Flood Hazard Overlay Map – flooding and inundation extent
The applicant provided a Flood Investigation Report prepared by Peak Urban which indicates that
suitable flood immunity is achievable for the future dwellings with residents able to seek refuge in
a PMF event within future dwellings. Flood mapping for a 1% AEP event and PMF event are
detailed in figures 7 and 8, below:
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 7 – Flood Depth Map – 1% AEP
Page 29 of 68
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 8 – Flood Depth Map – Probable Maximum (Flood)
An external review of the flood report was undertaken on behalf of Council by Switchback
Consulting which advised:
The site is subject to flooding from 3 drainage lines/waterways which flow through the site. Of
particular concern is the location of proposed lots 3-7 which become surrounded by flood waters
on all sides. The consequence of an extreme event on these lots is of particular relevance.
To analyse the flood risks, a flood model has been developed by the applicant and the existing/pre-
development model flood levels compared to the Council’s Noosa River Flood Study (2016). This
comparison has been independently checked and it is confirmed that the applicants model returns
similar, though higher peak flood levels for the 1%AEP and PMF. In terms of setting development
levels for building envelopes and dwellings, the applicant’s model is more conservative and
therefore appropriate.
Most of the proposed building envelopes are above the existing 1%AEP flood level. In terms of
flood impacts, the features of the proposal that have the potential to raise off-site flood levels are:
• The proposed internal roadway which cuts across one of the drainage lines; and
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
• The building envelope for proposed Lot 1 which is currently subject to flood inundation in the
39%AEP event and therefore must be filled to achieve flood immunity. The maximum existing
depth of flooding in the 1%AEP event in this building envelope location appears to be
~250mm
All of the proposed building envelopes apart from Lot 1 and a very small part of the building
envelope of Lot 2, are outside the existing 1% AEP (2100). Filling is therefore not required to
achieve flood immunity of the building envelopes for the 1% AEP (2100) apart from Lot 1 (and a
small portion of Lot 2).
Although there are substantial impacts to flood levels associated with the new internal road, these
impacts are all contained fully within the development site.
The flood investigation proposes that all building envelopes (apart from Lot 8) are filled above the
PMF so safe refuge is achieved in each lot. This is an acceptable outcome as it meets the AOs of
the Flood Hazard Overlay Code. For Lot 8, the applicant argues filling the building envelope to the
PMF is not necessary as an evacuation route off-site to Glenridge Dve is available from this Lot in
the PMF. This is flawed as the residents can not actually go anywhere from Glenridge Dve apart
from to higher ground within the street, as the road network will be cut.
The flooding for Lot 1 is caused by overland flow from a local catchment north of the site, rather
than from the main creek. The building envelope is partly inundated from this overland flow flooding
in even the 63%AEP (1:1yr ARI). In the 1%AEP (2100) event, flooding in this location would be
approximately 250mm deep.
While the impacts from filling the building envelope for Lot 1 can be managed, the question is
whether the inundation should be avoided as required by the Flood Hazard Overlay Code PO3 and
AO3. In this case, my view is that there is not sufficient justification for non-compliance with the
code. The reasons for the non-compliance being non-trivial are:
• Over 0.5m of fill is proposed over ~1200m2, equating to around 600m3 of filling
• The area has very low existing flood immunity (1:1yr)
• The depth of flooding is not trivial (~250mm)
• The building envelope will still have overland flow flooding directly adjacent for all flood
events modelled even after filling
Whilst the proposal demonstrates that lots 2 to 8 comply with the Code, concerns are raised as to
the impacts of flooding on the greater road network and implications for safe evacuation of the site
and access to urban services. A limited theoretical review was conducted externally which
indicated that Mckinnon Drive was not expected to be cut off for extended periods during a defined
flood event (1%AEP), however for a 72 hour PMF event, Mckinnon Drive (at Wooroi Creek) may
be inundated for four and half days.
Due to the above concerns with inundation, Switchback Consulting provided a further preliminary
risk assessment based on the ‘Australian Disaster Resilience Handbook Collection Guideline 7-5
- Flood Information to Support Land Use Planning’ Guideline which details four Flood Planning
Constraint Categories (FPCC) from the most constrained land and least suitable for intensification,
(FPCC 1), to the least constrained land (FPCC 4). The Guideline details examples of land use
planning and options for development in the flood plain including the requirement for the
submission of a detailed risk assessment that demonstrates an appropriate mix of planning,
building and emergency management controls to mitigate risk Switchback Consulting has
indicated that the site would be classified as FPCC 2.
The Flood Hazard Overlay Code of the Noosa Plan 2020 includes the following outcomes for
Disaster Management:
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
The applicant has not fully demonstrated compliance with the Acceptable Outcomes detailed
above as no Risk Assessment or Disaster Management Plan have been provided addressing the
above outcomes or manage the risk for future residents. The preparation of such an assessment
is considered a reasonable condition to ensure that future residents are aware of possible risks
and that emergency services are able to service the area. It is noted that this issue relates to the
entire Cooroibah area and is not limited to the subject site and the recommendation includes
referral to Councils Disaster Management Coordinator for further review.
Cooroibah Approvals
Substantial areas of the Cooroibah area are included in the Rural Residential zone and a number
of applications have been lodged under the Noosa Plan 2020 in the Cooroibah area as detailed in
the table below:
RAL20/0019 23 Jirrima Riparian issues -
Crescent Approved by Court
Cooroibah (1 lot Order. House sites
into 2). above flood line
RAL20/0014 9A Jirrima Refused – riparian,
Crescent (1 lot bushfire and koala
into 2) issues
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
RAL21/0015 23 Little Creek Rd Approved. New
(1 lot into 2) house site above
flood mapping
RAL21/0029 15 Jirrima Under assessment
Crescent (1 lot
into 2)
RAL21/0035 21 Jirrima Under assessment
Crescent (1 lot
into 2)
At time of assessment and approval of the relevant applications above, the flood extent of
Mckinnon Drive was not known.
Lake Weyba Drive Approvals
Council has considered and refused two applications due to flooding risks, extended isolation
times, (up to 3 days), bushfire and filling issues along Lake Weyba Drive, Noosaville. These lots
are considered to have a different risk level than the Cooroibah site as they are located in an urban
area, have smaller lot areas, are less self-sufficient in terms of services with residents expecting a
different level of risk and service compared to rural residential areas.
Biodiversity, Waterways and Wetlands Overlay Code
Councils Environmental Officer has provided the following comments:
The proposed development area has sections covered by the Biodiversity, Waterways and
Wetlands Overlay. The western boundary has mapped Areas of Biodiversity Significance with
Areas of Biodiversity Significance and MSES areas mapped to the south-east and southern
boundaries. Two large portions of the lot are also mapped as Riparian Buffer with a waterway
stopped at the boundary of the proposed lot.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 9 – Biodiversity Overlay Mapping
Biodiversity
The mapped area of Biodiversity Significance on the western boundary along McKinnon Drive is
regrowth vegetation that contains highly diverse vegetation communities and habitat areas (nesting
hollows). This section is proposed to be retained under the proposed vegetation covenant area.
The south-eastern section of the site that is mapped as areas of Biodiversity Significance of
approximately 4800m2, with 4215m2 of this area mapped as Koala Habitat Area. However the
mapping verses the ground truthed vegetation areas show that there is less vegetation then what
is mapped. This vegetation is also within the riparian buffer and is also proposed to be retained
with a vegetation covenant and further rehabilitated.
Riparian Buffer
The applicant’s consultant Conor Neville (Ecologist) has proposed that the Riparian Buffer area
has been incorrectly mapped as there is no waterway visible on site. The applicant also states ‘The
proposal complies with the Biodiversity, Wetland and Waterways Overlay Code as there is no
mapped waterway onsite, native vegetation is not proposed to be fragmented and there is a clear
net increase in ecological values of the site because of the development’. The Riparian Buffer area
partially covers the identified drainage line (as per definition in NP2020 Schedule 1) located
generally to the centre of the lot and a small finger drainage line to the south of the lot, draining to
the east. The sites drainage has been visibly altered over many years of grazing and cropping
activities. The Noosa Plan gazetted mapping for the Biodiversity, Waterways and Wetlands
Overlay (i) – Area Subject to Biodiversity Overlay- Map Code: OM BWW-(i)-4 shows no
“waterways” are mapped on the site. Queensland Wetland Info mapping also does not map the
site as containing wetland features. The superseded 2006 Noosa Plan mapping does not show
any waterway on the site, to the extent of the buffer area. Therefore the applicant has determined
that this site should not have riparian buffers applied accordingly.
As there are waterways within the vicinity of the lot the applicant has proposed rehabilitation of
wetland recharge areas and drainage pathways throughout the site which would provide an
improved overall outcome for the lot. The best fit waterway management unit for the site, prior to
clearing, could be classified as “Paperbark and Sedgeland Dominated Non-Riverine Wetlands”
Councils Environment Officer has indicated that she supports the proposal and revegetation works.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Koala Habitat
The south-eastern corner of the site is mapped as a Koala Habitat Area (~0.4H) (not within a koala
priority area). The north-western strip is mapped as Locally Refined Koala Habitat Area. These
mapped Koala habitat areas are not proposed to be disturbed with rehabilitation to occur and
protection within a vegetation covenant area.
Figure 10 – Koala Mapping - Source: SARA DA Mapping
The applicant proposes boundary lines to traverse through the koala habitat and existing
vegetation adjacent to Mckinnon Drive and indicates that the vegetation covenant can be
conditioned to restrict clearing within these areas. This approach is not supported as it is
considered that the area would be able to be better managed in one ownership. A condition is
included to address this requirement which can be accommodated due to the changes required to
the plan relating to the flooding constraints of lot 1 and its amalgamation with proposed 2.
Bushfire Hazard Overlay Code
Councils Environment Officer has reviewed the Bushfire and Management Plan and advises:
The application includes a Bushfire Hazard Assessment and Management Plan which has been
developed and assessed based on ‘post development conditions’ and considers the bushfire
hazard impacts from the proposed rehabilitation works. The Bushfire Hazard Assessment and
Management Plan requires a minimum 20.1m minimum separation to ensure a BAL<29kW/m2
with the application proposing a 25m setback from building envelopes and vegetation/hazardous
vegetation. A number of other requirements have been included within the report including having
fencing and gates that all join to allow firefighting vehicles to traverse the boundaries unimpeded.
The boundaries of the site are predominantly mapped as Bushfire Hazard - Potential Impact
Buffer
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 11 – Bushfire Mapping Noosa Plan
The applicant proposes to revegetate the site as detailed in Figure 3 which will result in post
development vegetation that changes the bushfire classification from Potential Impact Buffer to
High Potential Bushfire Intensity for the portions of the site as detailed in figure 12 below.
Figure 12 – Bushfire Hazard – Post Development incorporating revegetation
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
The proposed building envelope provides a 25metre setback to vegetation is indicated as satisfying
relevant Bushfire requirements. A 20 metre fire break trail is also proposed around the building
envelopes of the site which will provide continuous access between lots for fire fighting vehicles.
The applicant proposes that unlocked gates will be provided between boundaries of each lot to
enable access for emergency vehicles. Concerns are raised with this approach as overtime
landowners may lock the gates or the gates may fall into disrepair and there are limited
mechanisms available for monitoring and maintenance of this private infrastructure. As the fire
break trail is likely to be used in emergencies it is considered that the trail should not be fenced
and a condition has been included in this regard. It is also considered that the easement terms
also permit access to other lot owners for maintenance reasons.
Vegetation Protection Covenant
Councils Environment Officer has reviewed the Rehabilitation Concept Plan for the site that details
the proposed rehabilitation methodologies including weed management and revegetation. The
species selection and density is considered appropriate however the Performance Criteria is not
considered detailed enough and is not a long enough period to determine the success of the
rehabilitation. Conditions are recommended to be included to address these issues.
4. CONSULTATION
4.1 Referral Agencies
The applicant was referred to the following Referral Agencies:
Department of Infrastructure, Local Government and Planning (SARA)
The Department is a referral agency for State transport corridors and future state transport
corridors and has responded advising that they have no objection to the proposal subject to the
imposition of conditions.
4.2 Internal Council Referrals
The application was forwarded to the following internal Council officers for review and/or comment:
Coordinator Development Engineering
Environment Officer
4.3 Other Referrals
The application was forwarded to the following external experts for review and/or comment:
Stormwater Engineer – Switchback Consulting.
5. CONCLUSION & REASONS FOR DECISION
The application seeks approval to reconfigure the existing site into 8 rural residential lots. The
layout reflects the flooding, biodiversity and bushfire constraints of the site with these areas
covered by an environmental covenant and bushfire access easement. All lots have designated
building envelopes that are located above the 1% AEP flood level, with future dwellings to be
constructed above the Probable Maximum Flood (PMF) level to facilitate the capacity for future
residents to seek refuge in place.
The proposal however has not adequately demonstrated that it can comply with the provisions of
the Flood Hazard Overlay Code that relate to Disaster Management. Further information
concerning an assessment of the level of this risk and impacts on the site and general community
are recommended to the provided and the recommendation is worded accordingly.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Chief Executive Officer Community Services Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
9 PEREGIAN BEACH SURF LIFESAVING CLUB – NEW LEASE REQUEST
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject/46.01 Leases
Attachments 1. SLSSC Peregian Beach SLSC Proposal Letter
2. November 2021 Community Update
3. February 2022 Community Update
4. SLSQ Letter of Support
EXECUTIVE SUMMARY
In July 2019 Council resolved to offer a three-year Trustee Permit over the former Peregian Beach
Surf Lifesaving building to Surf Lifesaving Queensland Sunshine Coast Branch (SLSSC) with a
new Trustee Lease to be negotiated with a new Peregian Beach Surf Lifesaving entity subject to
satisfactory performance and progress under the Trustee Permit. After an extensive community
engagement process and resultant community interest, SLSSC now believes there is widespread
support for the establishment of a new Peregian Beach Surf Lifesaving Club (PBSLSC) and have
submitted a proposal to Council for a 10-year lease with beach patrol operations proposed to
commence from September 2022.
In accordance with SLSSC’s proposal, this report recommends Council negotiate a 10-year lease
with PBSLSC subject to it publishing annual reporting of progress toward establishment of the new
club. It is also recommended Council support key elements of the SLSSC proposal which include
PBSLSC patrolling the beach on Sundays in the surf lifesaving season (September to May), with
Council funding service provision on Saturdays and public holidays via SLSQ contract lifeguard
services. Council funding is proposed for a three-year period to allow PBSLSC to build membership
and establish operations.
The report also recommends Council issue a permit for PBSLSC to operate the Peregian Beach
markets subject to satisfactory assessment of the application and consider the allocation of
operational funds to allow the clubhouse building to be repainted in the 2022-2023 financial year.
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 12 April 2022 and
A. Authorise the CEO to enter into negotiations for a 10-year lease to Peregian Beach SLSC
Inc. over Lot 165 MCH5180 (the whole building and surrounds) for Surf Lifesaving Purposes
at Peregian Beach as generally outlined in the report subject to the Lessee:
1. Publishing annual reporting of progress toward establishment of the new Peregian
Beach SLSC for the first three years of operations;
2. Setting aside a suitable area for Surf Lifesaving Queensland to oversee Noosa Shire
contract lifeguard operations as per the Surf Lifesaving Queensland Sunshine Coast
Branch proposal;
3. Agreeing that opportunities for ratepayer financial support will be by application through
Council’s community grants program and no commitment is provided by Council for
direct ratepayer financial support
4. Agreeing that building maintenance will be at Council’s discretion subject to its
independent assessment and asset maintenance planning;
B. Note Peregian Beach Surf Lifesaving Club Inc’s. request to operate the Peregian Beach
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Markets from May 2022 and authorise the CEO to issue the appropriate permit once Council
has received a properly made application and undertaken its normal assessment process;
C. Agree to consider as part of the 2022-2023 budget deliberations the allocation of $71,000
per annum plus CPI (for a total of three years) to fund SLSQ contract lifeguard services on
Saturdays and public holidays in the surf lifesaving patrol season (September to May) for the
purposes of providing lifesaving service continuity at Peregian Beach;
D. Agree to consider as part of the 2022-2023 budget deliberations the allocation of $90,000 to
re-paint the clubhouse building; and
E. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012 as the lease is to a community organisation.
REPORT
1. Purpose
The purpose of this report is to seek Council approval for a new Peregian Beach Surf Lifesaving
Club lease proposal and Council funding to support volunteer lifesaving patrols and clubhouse
maintenance works.
2. Background
Peregian Beach Surf Lifesaving Club (PBSLSC) first commenced beach patrols in 1962 and
continued until 1974 when cyclonic conditions destroyed the clubhouse. After an eleven year hiatus
the second iteration of the club commenced on 1 January 1985 and the club was in continuous
operation until 2014.
In 2014, PBSLSC faced a number of challenges culminating in advice from Surf Lifesaving
Queensland (SLSQ) that it had enacted ‘step in’ measures. Subsequently, Noosa Heads SLSC
(NHSLSC) assumed responsibility for the operation of lifesaving services including tenure over the
clubhouse building and was issued annual permits allowing it to occupy the existing clubhouse and
conduct beach patrols under annual patrol agreements. NHSLSC supplemented volunteer
lifesaving patrols with paid SLSQ contract lifeguards at its own cost, implemented a nippers
program, undertook building repairs to address maintenance and safety issues and removed the
kitchen and bar facilities from the upper level.
In 2018, Council received approaches from community groups seeking space in the building or
overall tenure of the building. In September 2018, Surf Lifesaving Queensland Sunshine Coast
Branch (SLSSC) made an undertaking to become the permit holder and a report to Council
regarding an EOI process for activation of the space (July 2019, S&O Committee, Item 3, Page
20) recommended offering a three year Trustee Permit to SLSSC over the whole building and
surrounds for surf lifesaving purposes. The permit term provided sufficient time for SLSSC to
develop a strategic plan and ascertain community interest to establish a new local surf club.
The Trustee Permit expires on 5 September 2022 and beach patrol services provided by NHSLSC
via annual patrol agreements will also cease at the end of the surf lifesaving season in May.
NHSLSC have provided beach patrol services for eight years and from the 2022-2023 season will
revert to solely providing beach patrols on Noosa Beach.
3. SLSSC Progress Towards Establishment of PBSLSC
Despite the challenges of the Covid pandemic, SLSSC have made significant progress towards
the new club’s establishment over the permit period. A key initiative was the establishment of an
advisory board having broad community representation. The November 2021 and February 2022
community updates (attached) include a number of milestones and principles for the establishment
of a new independent, community based club, which include:
1. 70 new patrolling members across 5 patrolling groups formed with support of NHSLSC’s
training team.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
2. 205 children enrolled in nipper program.
3. Increasing patrolling membership remains the first and over-riding priority.
4. Infrastructure investment is of lower priority unless it directly drives membership growth.
5. The Peregian Beach clubhouse is ranked as a high priority for future QLD Fire and
Emergency infrastructure (QFES) funding. The funding program aims to increase lifesaving
capability and capacity.
6. Formal endorsement of Supporter’s Club Board.
7. Applications made to the Office of Fair Trading for two new incorporated associations
including a Supporter’s Club. The Supporter’s Club application was approved by the Office
of Fair Trading in January 2022.
SLSSC now believes there is widespread support for the establishment of a new PBSLSC and
have submitted a proposal to Council seeking to commence patrol operations from September
2022. The proposal is discussed in further detail below.
4. SLSSC New Surf Club Proposal
The main provisions of the SLSSC proposal for a new PBSLSC include:
• Request for a 10-year lease to PBSLSC. SLSSC note volunteer local committees have
identified lack of tenure as a key impediment to member attraction, retention and overall
commitment to the task of forming a new club.
• Lifesaving patrols to commence September 2022 (first weekend of school holidays).
• Lifesaving patrols to comprise one weekend day (Sunday) with season concluding in May
2023 (as per SLSQ guidelines).
• Council funded SLSQ contract lifeguard services on Saturdays and public holidays.
• Council funding is proposed for a three year period to allow PBSLSC to build membership
and establish operations.
• PBSLSC to manage the Peregian Beach markets with income proposed to fund surf club
operations as a primary source of club income. This item is discussed further in ‘Finance’
section of this report.
• Future proposal for a small-scale kiosk proposed on the ground floor at southern end of
building subject to financial viability and necessary Council approvals.
• An area to be made available to support SLSQ contract lifeguard services.
5. Proposed Peregian Beach Surf Club Income Streams
Markets
The former PBSLSC had a long history of operating the beachside markets and market income
was an important funding source for beach patrol operations. SLSSC has proposed PBSLSC
assume responsibility for the markets and retain income as a primary operational funding source.
Kiosk
A small-scale kiosk has been proposed by SLSSC on the ground floor of the building. The proposal
will be subject to PBSLSC’s financial viability assessment with income proposed to support club
operations. Kiosk operations have been observed at other Queensland surf clubs and further
consideration will be given to the kiosk request on submission of a full proposal to Council.
6. SLSSC Tenure request
Security of tenure is often a requirement of government agencies and funding bodies operating
grant programs that community organisations access. Community groups may be overlooked for
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
funding opportunities for projects and programs which improve facilities and build community
capacity if secure tenure arrangements are not in place.
SLSSC has requested a 10-year lease be issued to PBSLSC and have identified security of tenure
as essential to attracting and retaining members and evidence of commitment to the task of forming
a new club. The July 2019 report to Council (S&O Committee, Item 3, Page 20) recommended a
long-term lease be negotiated with a new surf entity and the SLSSC tenure request is consistent
with this recommendation.
The proposed 10-year lease term is in accordance with Council’s Community Purpose Land and
Infrastructure Tenure Policy and the new club will be charged one unit of rent (currently $328) and
be responsible for charges in relation to the tenured area, e.g. utility charges, telephone etc.
7. Infrastructure, Renewal and Operational Expenses
The new club may require Council support with major infrastructure, renewal and operational
expenses particularly in the first three years of operation. Opportunities for ratepayer financial
support will be by application through its community grants program and building maintenance will
be at Council’s discretion subject to its independent assessment and asset maintenance planning.
Queensland Fire and Emergency Services (QFES) has established an infrastructure fund to be
jointly managed by SLSQ for the purpose of upgrading lifesaving capability and capacity across
Queensland. Surf Lifesaving Queensland (SLSQ) has recently commissioned a review of lifesaving
infrastructure needs across the state and the Peregian surf club building was ranked #3 in that
review and is likely to be considered favourably for future funding.
8. Community Access
A grant of a lease to a community group entitles that group to exclusive use of the leased area and
quiet enjoyment of that area during the tenure term. Notwithstanding this entitlement, PBSLSC has
no objection to allowing community access to the clubhouse for meetings and gatherings subject
to the type of use proposed, frequency, availability and the proposed use does not compromise
surf lifesaving activities.
9. Gaming Machines
Council’s July 2019 Ordinary Meeting (OM minutes Item 5, Page 15) resolved to explicitly prohibit
the installation and operation of gambling machines or gambling facility in the future long term
Trustee Lease. SLSSC’s proposal does not support the introduction of gaming machines or a
gambling facility and instead aims to develop sustainable revenue streams to support club
operations which are consistent with community aspirations.
Accordingly, the 10-year lease issued to PBSLSC will expressly prohibit the introduction of gaming
machines or gambling facilities on the club premises.
10. Local Government Regulation 2012
In accordance with section 236 of the Local Government Regulation 2012, Council may enter into
a contract to dispose of an interest in a non-valuable asset including the granting of a lease over
land or a building without completing the tender process section 228 prescribes, if a relevant
exception applies. Accordingly, the relevant exception is referenced in Section 236 (1) (b) (ii)
whereby Council is not required to proceed to tender as the lease is to a community organisation.
The requirement of this exception is that a relevant Council resolution is first obtained.
11. Conclusion
Surf Lifesaving Clubs are part of the fabric of the Australian community and provide significant
contributions to the local community and broad community benefit. SLSSC have worked tirelessly
with the community to form a new surf club through a sustainable growth path.
A 10-year lease will provide PBSLSC with tenure security and the basis to build club operations
and seek available grant opportunities. The proposed approach to incrementally increase
PBSLSC’s beach patrol services with operations funded by modest income streams and Council
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
funded SLSQ contract lifeguard services while the club is in its developmental phase is a risk
mitigation strategy designed to decrease the likelihood of club failure.
Council may be requested to provide support to the club within the first three years of operations.
Assistance provided to the club will be as a result of a merit-based process and at Council’s
discretion. Ultimately, the long-term viability of the new club relies on the development of close
relationships and connection with the community, as well as the support of SLSQ, SLSSC and
neighbouring surf clubs.
While the formation of a new club is beneficial to SLSQ, the community and to Council, Council’s
foremost priority will always be beach safety. If the new surf club’s attempts to re-form are
unsuccessful, Council will be obliged to provide lifeguards via SLSQ contract lifeguard services
365 days per year to ensure a safe bathing and beach environment is maintained at Peregian
Beach.
Previous Council Consideration
Ordinary Meeting Minutes, 18 July 2019, Item 5, Page 15
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 9 July 2019 regarding the recent Expression of Interest process undertaken for
Level 1 of the Peregian Beach Surf Club and:
A. Agree not to offer a Trustee Permit for Level 1 of the building, as outlined in the Expression
of Interest process;
B. Offer a 3-year Trustee Permit to Surf Lifesaving Queensland Sunshine Coast Branch over
Lot 165 MCH5180 (the whole building and surrounds) for surf lifesaving purposes at Peregian
Beach, subject to the Permittee:
• Providing annual reporting of key performance indicators and progress toward
establishment of a new Peregian Beach Surf Club entity, as outlined in the submitted
Strategic Plan;
• Facilitating community access and use of the Level 1 building space where such usage
does not compromise surf lifesaving activities, as outlined in the submitted Strategic
Plan;
• Agreeing that opportunities for ratepayer financial support are by application through
its community grants program or through other normal Council processes and no
commitment is provided by Council within the terms of the offered permit for direct
ratepayer capital investment identified in the submitted Strategic Plan; and
• Agreeing that building maintenance by Council is at Council’s discretion subject to its
independent assessment and asset maintenance planning;
C. Authorise the CEO to enter into a 3-year Trustee Permit, as generally outlined above; and
D. Agree to negotiate a long-term Trustee Lease over Lot 165 MCH5180 for the new Peregian
Beach Surf Club entity, subject to satisfactory performance and progress under the Trustee
Permit with any future long-term Trustee Lease to explicitly prohibit the installation and
operation of gambling machines or gambling facility.
Ordinary Meeting Minutes, 21 March 2019, Item 6, Page 17
That Council note the report by the Property Advisor to the Services and Organisation Committee
Meeting dated 12 March 2019 regarding the Peregian Beach Surf Club building and
A. Agree to proceed to an Expression of Interest (EOI) process to identify a local community
group to offer a Permit to Occupy for Level 1 of the building, as detailed in the report;
B. Note that the EOI process will allow Council to consider appropriate available options for the
facility and does not commit Council to entering into any future permit(s) without a further
decision by Council; and
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
C. Note the recent correspondence direct to Councillors from the Acting Chief Executive Officer
of Surf Life Saving Queensland (SLSQ) seeking full use of the building and request that staff
formally invite SLSQ Sunshine Coast Branch to submit a proposal for community activation
of Level 1 of the building to allow consideration as part of the proposed EOI process.
Ordinary Meeting Minutes, 21 June 2018, Item 5, Page 21
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 12 June 2018 providing an update on lifesaving services at Peregian Beach.
Ordinary Meeting Minutes, 23 October 2014, Item 7, Page 6
That Council note the report by the Property and Facilities Manager to the Planning & Organisation
Committee Meeting dated 14 October 2014 and:
A. Grant a 12 month permit to occupy to the Noosa Heads Surf Lifesaving Club over Lot 165
MCH 5180 to enable it to establish surf lifesaving activities at Peregian Beach;
B. Authorise the CEO to enter into negotiations for a 20 year lease to the Noosa Heads Surf
Lifesaving Club over Lot 165 MCH 5180 for surf lifesaving and ancillary activities at Peregian
Beach; and
C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012 as the lease is to a community organisation.
Finance
The clubhouse building requires re-painting and these works have been identified as a priority and
are recommended for consideration as part of Council’s 2022/23 budget deliberations.
SLSSC has proposed PBSLSC provide patrol services on Sundays only during the volunteer
lifesaving season (September to May) which leaves a service level gap for Saturdays and public
holidays. Currently, market revenue is utilised by NHSLSC to fund the service level gap by
engaging SLSQ contract lifeguard services. However, the SLSSC proposal sees PBSLSC retain
market funds to offset the club’s operational costs which leaves the service level gap unfunded.
This report recommends Council funding the service level gap on (Saturday and public holidays)
for a three year period to enable the new club time to build membership and establish operations.
The cost to provide this service via SLSQ contract lifeguard services is $71,000 per annum plus
CPI.
Risks & Opportunities
Risks
To mitigate risk of club failure SLSSC has proposed the incremental development of the club with
a risk-based approach to volunteer resource capability and beach safety rather than scaling up
faster than is practicable. Modest income streams in line with community aspirations and Council
support to fund SLSQ contract lifeguard services while the club establishes itself are essential to
the success of the SLSSC proposal. Without support over the first three years of operations,
PBSLSC is likely not to have enough revenue to support operations which will increase the risk of
club failure and as a consequence volunteer patrolling contributions and the active nipper program
will likely cease. Club failure will necessitate Council providing lifeguard services under contract
356 days per year.
Opportunities
The successful nipper program and development of member attraction and retention strategies will
be an important ongoing source of new members and the current level of volunteer lifesaving
commitment augers well for the future success of the club. Strategic planning, good governance,
capable committees and a strong relationship with the community are also critical elements to
support the fledgling club. The club will also require support from SLSQ, SLSSC and neighbouring
surf clubs to facilitate long term viability.
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Consultation
External Consultation - Community & Stakeholder
Surf Lifesaving Queensland
Surf Life Saving Queensland Sunshine Coast Branch
Internal Consultation
Director Corporate Services
Property Advisor
Property Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director x Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health X Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 45 of 68
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 1
Page 46 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 1
© SUNSHINE COAST
QUEENSLAND
Noosa Council
c/- Clint Irwin, Property Manager
PO Box 141
Tewantin QLD 4565
3 February 2022
Peregian Beach Surf Lifesaving Club (PBSLSC)
Proposal to Noosa Council re 10-year Lease at Peregian Surf Club Building
Dear Councillors,
The 3-year Permit to Occupy the Peregian Beach Surf Club building was awarded to Surf
Lifesaving Sunshine Coast (SLSSC) in 2019. This permit expires in August 2022 in the gap
between the end of the 2021/22 Surf Lifesaving season and the start of the 2022/23 season.
The intent at that time was to work with the local Community and with the Noosa Heads
Surf Lifesaving Club (NHSLSC) to seek to re-commence a locally-based, independent SLSC at
Peregian Beach over the 3-year period.
| am pleased to advise that good progress has been made and both SLSSC and Surf
Lifesaving Queensland (SLSQ) are satisfied to progress with the incorporation and affiliation
process of the new PBSLSC.
Please find attached a completed Community Tenure Renewal Application Form for a 10-
year lease over the Peregian Beach Surf Lifesaving Clubhouse. It should be noted that the
primary application is made in the name of PBSLSC which is expected to be formally
registered by the Office of Fair Trading in March 2022. However, | have also included a
completed application on behalf of SLSSC in the event that PBSLSC registration is not
completed in time. In this event, the lease documents should reflect the intent of SLSC to
assign the lease to PBSLSC at the earliest opportunity. The supporting documentation to the
Community Tenure Renewal Application Form are relevant to SLSSC.
Despite the significant challenges encountered over the first 2.5 years of the permit, there is
now growing confidence that the broader Peregian Beach and surrounds can sustain an
independent, community-based SLSC. Further, and despite initial community division at to
the nature and function of a new SLSC at Peregian Beach, we believe there is now
widespread support for the new Club, the process to get there and the structure of the new
entities. (Please see attached the most recent Community Updates from the Advisory
Board.)
The viability of the new SLSC will, however, rely on ongoing support from Noosa Council.
Specifically, this support will take the form of:
e Long term tenure at the Peregian Beach Surf Club site (this application attached is
seeking endorsement of a 10 year lease in the name of the new Peregian Beach SLSC
Street Address: Lot 695 Parkyn Parade Mooloolaba Q 4557 | Postal Address: PO Box 85 Mooloolaba Q 4557
Phone: 07 5414 1600 | Email: [email protected] | www.sisqsunshinecoast.com.au
ABN: 82 260 488 697
Page 46 of 68Section 47
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
on standard SLSC terms and conditions). It should be noted that the volunteer local
Committees formed to oversee the establishment of the new Club have identified
the lack of tenure certainty as the largest single impediment to member attraction
and retention and overall commitment to the task of building the new Club. In
discussions with Council Officers, SLSSC/SLSQ have made it clear that support from
the governing bodies of the new PBSLSC is contingent on the securing of long-term
tenure.
e Council funding of supplementary Lifeguard support over the first 3 years as an
independent Club (ie the 22/23, 23/24 and 24/25 lifesaving seasons). It should be
noted that a separate proposal in this regard is being prepared as part of the Noosa
Council “budget bid” process. This funding would commence from September 2022
and conclude in May 2025. Councillors should note that supplementary Lifeguard
patrols (primarily Sundays and public holidays) have been required over recent
seasons due to a lack of volunteer lifesaving members at Peregian Beach operated
by NHSLSC. The funding to the end of the 21/22 season has been provided by
NHSLSC as part of its Patrol Services Agreement obligations. It is expected that the
new PBSLSC will build patrol numbers and capability such that it will be able to
resume these patrols over the coming three years. The required supplementary
Lifeguard support is therefore proposed as $71,000 per year based on 22/23
Lifeguard contract rates for Saturdays and Public Holidays. (It should be noted that
the new PBSLSC is targeting to conduct volunteer patrols on an increasing number of
public holidays in each year which will reduce the projected costs above, however,
the quantum cannot yet be confirmed.);
e Further financial support from Council is sought through concessionary treatment of
Council rates and charges over this same 3 year period, then reverting to the charges
levied as per the current structure that has applied to NHSLSC from 25/26 onwards;
e Approval of the various initiatives to improve financial return from the Peregian
Markets. Councillors should note that it is anticipated that the net income from the
permit to operate the Peregian Markets is expected to remain the primary source of
income for the PBSLSC for the mid-term (ie 3-5 years). There are a number of minor
adjustments which will be proposed to Council over the coming year and as part of
the permit renewal process; and
e Subject to financial viability and compliance with Food license requirements,
approval may be sought for the conduct of a small-scale, limited-hours kiosk on the
ground floor of the Clubhouse in the area currently used for Markets BBQ/Coffee
In addition to the above, it is requested that Council handover the building in as good a
condition as possible at the commencement of the new lease. Council Officers have
indicated the building is due for painting in the coming 6 months. Further, the physical
security/separation between the top and bottom floors of the Clubhouse have not been
adequately addressed at this time.
At the request of Council, we are pleased to advise that the new PBSLSC will make available
an area within the facility to be used as a Lifeguard base for the Noosa/Northern Sunshine
Coast region should this form part of a future Lifesaving contract.
2
Page 47 of 68Section 48
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
To provide further comfort to Council, SLSQ has recently commissioned a review of
lifesaving infrastructure needs across the State. The Peregian Beach facility was ranked the
#3 priority for infrastructure funding. The Queensland Fire and Emergency Services (QFES)
has established a substantial infrastructure fund to be jointly managed by SLSQ for the
purpose of upgrading lifesaving capability and capacity across Queensland. It is therefore
highly likely that the new Club will be a beneficiary of such funding over the medium term.
Finally, Councillors are aware that annual reports have been provided to Council against the
objectives set out in the initial Strategic Plan. With the completion of the 3-year permit and
the establishment of the new PBSLSC, a new 3-year Strategic Plan is being finalized. A draft
of the new plan is attached for information. A number of the Strategic objectives set out in
this plan provide further support for the lease application herein.
Attachments
e Completed application for lease of Peregian Beach Surf Club building (x 2) and
ranuirad sunnarting dactimantatian
e November 2021 Community Update
e February 2022 Community Update
e Letter of support from SLSQ
e PBSLSC Strategic Plan 2019-2022
© Drait POSLSC Strategic Pian Z0ZZ-2025
Yours faithfully,
aX
ne
President
Surf Lifesaving Sunshine Coast
3
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 2
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 2
PEREGIAN BEACH SURF LIFE
SAVING CLUB
Community Update: November 2021
lam pleased to provide the following update on the project to re-establish an independent, community-based Surf
Lifesaving Club at Peregian Beach (PBSLSC).
As per previous updates, lifesaving operations at Peregian Beach remain under the direction of Noosa Heads SLSC for
the 2021/22 season. So far, patrols this season have continued along well, with volunteer Peregian patrols covering
Saturdays, supported by professional Lifeguards, funded by NHSLSC, making up the Sundays and major public
holidays. Peregian volunteer lifesaving numbers and skills have not yet allowed the volunteer base to start taking
any of the Sunday patrols back, however, numbers are building steadily. A strong and varied membership base is the
crucial factor in our success, so if you have been contemplating getting involved with the new Club please come
forward and encourage your family and friends to do the same. A local Peregian Beach Working Group, made up of
Peregian-based NHSLSC members is working hard in the background to ensure the new Club has a sound basis to
commence independent operations from the 2022/23 season onwards.
Pleasingly, we have seen a further increase this season in the Peregian Beach Nipper program from 165 children last
year to 205 at present. It is a great sign for the future to see the enthusiasm from the children and, most
particularly, from the parent involvement in the successful Sunday Nipper programs.
On the beach, we have 70 patrolling members across 5 full patrol groups with further support in the form of a 6th
patrol being provided by the Brisbane Surf Lifesaving Service (part of Surf Lifesaving Queensland (SLSQ), the
organisation’s governing body). Thanks to NHSLSC we are regularly having new members trained to have the
necessary qualifications to join our patrol teams which will enable us to expand our patrol teams and go further
towards the expected full weekend coverage of volunteer surf lifesaving clubs. A further eight new Peregian-based
Bronze medallion-holders were awarded just last weekend. Congratulations to these new members.
A submission has been made to Noosa Council for the new Club to have long term tenure in the Clubhouse building
to continue to deliver surf lifesaving services. The submission also sought support for various measures to enable
the Club to generate modest income sources through which to secure it’s financial future. Discussions are
continuing.
We are aware of a very successful fundraising program by a local Community Group that raised a substantial funds
for “the rebuilding of the Peregian Beach Surf Club” and are deeply appreciative of the demonstration of widespread
community support. We look forward to receiving these funds in due course, however, the first and over-riding
priority for the new Club is to drive patrolling membership numbers and capability to ensure viability as a functioning
and independent surf lifesaving club. Rebuilding infrastructure is a lower priority at this time, unless it directly drives
lifesaving membership growth. In line with our financial projections, any operational funding the fledgling club can
secure will be very highly valued in these early years.
Further to this, submissions to SLSQ have enabled an assessment of the existing infrastructure at Peregian Beach for
surf lifesaving operations to be undertaken. While further investigation is required, this has resulted in the new Club
being ranked a very high priority for future Queensland Fire and Emergency Services (QFES) infrastructure funding
when the time comes.
From a legal perspective, applications have been made to the Office of Fair Trading for the two new incorporated
associations for the club to be ready for the next season. This process has been somewhat delayed due to issues
with previous registrations of various Peregian Beach entities associated with surf lifesaving. We are hopeful that
this has now been resolved and the process of registering the new entities can now proceed with haste.
Page 49 of 68Section 50
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
PEREGIAN BEACH SURF LIFE
SAVING CLUB
The Advisory Board will therefore commence the process of filling the Director positions on the two Boards.
Appointments will be made in accordance with the constitutions of both entities. Most will be drawn from the
existing Peregian-based surf lifesaving membership. There are, however, two Community-membership based
positions to be filled on the Supporters Club Board. These are critical roles in the early years of the new Club and we
are hereby calling for nominations of appropriately qualified individuals who are genuinely interested in the long
term success of the new Club to volunteer. We are particularly keen to secure high-level skills or background in
fundraising, hospitality, sponsorship or club operations. We are confident that the broader Peregian community will
deliver some highly credentialled candidates. Nominations can be sent to the President, Surf Lifesaving Sunshine
Coast at [email protected] prior to 31 December 2021. The Advisory Board can then make
recommendations for appointment at its January 2022 meeting.
Once both Boards are in place and functioning in accordance with the respective constitutions and with strong
governance protocols, it is intended that the Advisory Board be disbanded, likely in the first half of 2022.
The Advisory Board is conscious of the community desire for a “community club” or “community focal point” to be
re-established at the Clubhouse, however, we urge all of the community to be patient with the process. Under the
guidance of the Working Group, the new Club is planning a rejuvenation of the social aspect of Surf Club life with
Club Nights and other social gatherings over the coming months/years. It is likely that this is as much as we can
expect in the near term. The Advisory Board also wishes to assure concerned community members that there are no
plans or intentions for poker machines to form a part of a future pathway for the Club.
We strongly encourage local community members to support our volunteer lifesavers and our future social events as
the task of building a new Club in such a short timeframe is large and ambitious.
How can you help to make the new PBSLSC a success now:
a) become a volunteer surf lifesaver
b) become a volunteer radio operator or other supporting Award holder (which doesn’t involve the full physical
requirement of a bronze medallion)
c) help with the Nipper program, including volunteering for the BBQ roster
d) help with fundraising
e) support social events
Best contact details for any of these opportunities are via the Facebook page (Peregian Beach Surf Life Saving Club)
or via email on [email protected] in the future:
a) become a “Community Member” of the Supporters Club once established (membership details will be
available soon)
b) if you have a specialist skillset or background (eg fundraising, hospitality, sponsorship or club operations),
consider nominating for the Community-based Director positions on the Supporters Club Board when these
are called.
Page 50 of 68Section 51
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 3
Page 51 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 3
PEREGIAN BEACH SURF LIFE
SAVING CLUB
Community Update: February 2022
Following is the latest update on the project to re-establish an independent, community-based Surf Lifesaving Club
at Peregian Beach (PBSLSC).
1. PBSLS Supporters Club
There was a strong response to the call for nominations for the new Supporters Club Board.
All nominees were of a high calibre, making the decision difficult, but the selected members will bring a great
combination of skills, experience and enthusiasm to the challenge of developing a sustainable income stream for the
new PBSLSC.
The initial Board will be comprised of: John Roderick (SLSC Delegate); Kane Livingstone (SLSC Delegate); Marinus
Jansen (Lifesaving Member); Bibi Jellema (Lifesaving Member); Keith Long (Community Member); and Rob McCready
(Community Member).
We are planning to hold an initial AGM of the Supporters Club on 14 February. This will be a purely procedural
meeting principally to cover off some legal requirements including ratification of office bearers, establishment of
Bank Account and appointment of signatories etc. This will be immediately followed by the first meeting of the new
Supporters Club at which the Committee will, among other things, elect a Chair, Secretary and Treasurer.
At this stage (and subject to some final details being confirmed), it appears that the new Supporters Club will assume
responsibility for the Peregian Markets and management of the Peregian Clubhouse effective from 1 March 2022.
This is still subject to approval by NHSLSC and has been made possible by the generous agreement of Surf Lifesaving
Queensland (SLSQ) to provide funding for the supplementary Lifeguard service at Peregian (ie Sundays & Public
holidays) from that date through until the end of the season (taking that cost away from NHSLSC). This should allow
the new Supporters Club to generate a small cash holding prior to the commencement of the 2022/23 lifesaving
season, primarily through operation of the Peregian Markets.
One of the initial tasks of the new Supporters Club Board will be to develop a “value proposition” for Community
Membership of the new Club. | ask members of the community who are unable to become Lifesaving Members to
be patient with this process over the coming months. It is anticipated that the initial Community Memberships,
when offered, will cover a period of more than 12 months through until the scheduled 2023 AGM at the end of the
2022/23 lifesaving season.
2. Peregian Beach Surf Lifesaving Club
We are still awaiting final registration of the new PBSLSC from the Office of Fair Trading — this is expected in March
2022.
As soon as this is received, an initial AGM of the new PBSLSC will be called of Peregian-based patrolling members to
confirm the new SLSC Board (which will be principally comprised of the current Working Group members who have
guided the process so far). This meeting will also be fairly procedural in nature, however, as it will mark a significant
milestone in the process, it may provide the opportunity for some sort of celebration amongst lifesaving members
and community supporters. This will be a matter for both the Supporters Club Board and the Working Group to
consider over the coming months.
The application for the Peregian clubhouse lease (for 10 years) has been submitted to Noosa Council. Council is
expected to formally approve the lease at it’s March 2022 meeting.
Page 51 of 68Section 52
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
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GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
PEREGIAN BEACH SURF LIFE
SAVING CLUB
Final details of a transition agreement with NHSLSC are being worked on. This agreement will cover the
arrangements between the two Clubs over the months ahead to allow for a relatively seamless transition at the end
of this season. (It is important to remember that NHSLSC remain the signatory of the Patrol Service Agreement at
Peregian Beach through until May 2022 and therefore all aspects of lifesaving operations fall under their control
until the end of this season.) The transition agreement will include a process for lifesaving members to elect which
Club they wish to be part of: NHSLSC or PBSLSC and potentially some flexibility options for members who wish to
retain some degree of participation at both Clubs.
We are also in discussion with SLSQ in regard to various support for the new Club, including Grant applications and
potential Seed Funding to assist the new SLSC in its early days and months of operation.
As this exciting new phase of the Club development moves forward, | would like to take this opportunity to thank the
members of the Advisory Board who have provided great insight and support over the past almost 3 years. With the
new entities and Boards taking shape, the Advisory Board is no longer required, but it has provided a critical role in
ensuring all viewpoints from the community have been considered as we have steadily progressed.
The Advisory Board has been particularly conscious of the community desire for a “community club” or “community
focal point” to be re-established at the Clubhouse. Under the guidance of the new Boards, the new Club is planning
a rejuvenation of the social aspect of Surf Club life with Club Nights and other social gatherings over the coming
months/years. It is likely that this is as much as we can expect in the near term. We strongly encourage local
community members to support our volunteer lifesavers and our future social events as the task of building a new
Club in such a short timeframe is large and ambitious.
How can you help to make the new PBSLSC a success now:
a) become a volunteer surf lifesaver
b) become a volunteer radio operator or other supporting Award holder (which doesn’t involve the full physical
requirement of a bronze medallion)
c) help with the Nipper program, including volunteering for the BBQ roster
d) help with fundraising
e) support social events
Best contact details for any of these opportunities are via the Facebook page (Peregian Beach Surf Life Saving Club)
or via email on [email protected] in the future:
a) become a “Community Member” of the Supporters Club once the membership arrangements have been
defined
b) if you have a specialist skillset or background (eg fundraising, hospitality, sponsorship or club operations),
please make yourself known to the new Boardmembers with an offer of assistance.
Page 52 of 68Section 53
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 4
Page 53 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 4
SURF LIFE SAVING
QUEENSLAND
Friday, January 28, 2022
To Whom It may Concern :
On behalf of Surf Life Saving Queensland please consider this a letter of support of the establishment
of Peregian Beach Surf Life Saving Club as a volunteer lifesaving service on the Sunshine Coast.
Yours Sincerely
Dave Whimpey
cEO
Surt Lite Saving Queensiand
Page 53 of 68Section 54
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
10 FINANCIAL PERFORMANCE REPORT – MARCH 2022
Author Financial Services Manager (Acting), Pauline Coles
Corporate Services Department
Index ECM/ Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
4. Summary of Materials and Services Expenditure
EXECUTIVE SUMMARY
Year-to-date (YTD) performance against current budget as at 31 March 2022 is positive with
operating revenues outperforming forecast and operating expenditure below budget. Capital
revenues are in line with forecast however capital expenditure is behind budget due to impacts on
project delivery from the recent flood event as well as staff resource constraints and supply chain
delays.
YTD Financial Performance Summary
Budget Actual Variance Variance
Status
$m $m $m %
Operating Revenue $99.6 $103.2 $3.6 3.6% Above Budget
Operating Expense $78.3 $77.8 $0.5 0.6% On Track
Operating Position $21.4 $25.5 $4.1 19.1%
Capital Revenue $13.1 $13.4 $0.3 2.0% On Track
Capital Expenditure* $31.2 $23.9 $7.3 23.5% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Income & Expenditure, Statement of Financial
Position (balance sheet), and Statement of Cash Flows are included as attachments for information
for Council.
Figure 1: Actual Performance Compared to Budget
$120
$99.6 $103.2
$100
$78.3 $77.8
$80
$60
$40
$20
$-
Operating Revenue Operating Expenditure
YTD Budget ($m) YTD Actual ($m)
Page 54 of 68
Section 55
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Council’s performance against key measures of financial sustainability has been calculated as at
March 2022. These indicators enable the reader to assess Council’s success in managing its
budget, cash and debt as well as undertaking sustainable asset management. The table below
contains a snapshot of a number of key measures, with full detail included in the report.
YTD Measures of Financial Sustainability
Current
Target Actual YTD Status
Budget
Operating Surplus Ratio 0-10% -0.6% 24.7% Above Target
Net Financial Liabilities Ratio <60% -12.7% -50.1% Above Target
Cash Cover Ratio 3 months 8.8 months 13.4 months Above Target
Asset Sustainability Ratio > 90% 130.1% 64.2% Below Target
RECOMMENDATION
That Council note the report by the Financial Services Manager (Acting) to the General Committee
Meeting dated 19 April 2022 outlining March 2022 year to date financial performance against
budget, including changes to the financial performance report with the inclusion of key financial
sustainability indicators.
REPORT
Operating Revenue (YTD Benchmark 75%)
Council has received 94% ($103.2 million) of its operating revenue budget ($109.6 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $74.9 million (100%) of • Waste utility charges $360k above YTD budget (102%
the annual budget of or $13.5 million of $13.2 million annual budget earned)
$74.8 million has been • General rate (net of discounts) $153k below YTD
earned budget (100% or $56.1 million of $56.2 million annual
budget earned)
Fees and $7.1 million (86%) of • Plumbing application fees $132k above YTD budget
Charges the $8.2 million annual (94% or $1.2 million of $1.3 million annual budget
budget has been earned)
earned • Local Laws fees $72k above YTD budget (86% or
$1.35 million of $1.6 million annual budget earned) –
offset by corresponding additional staff costs
• Property and Facility fees $129k above YTD budget
(98% or $401k of $408k annual budget earned)
• Development assessment fees $184k above YTD
budget (83% or $2.0 million of $2.4 million annual
budget earned)
Sale of Goods $9.6 million (87%) of • Holiday Park sales $530k above YTD budget (92% or
and Services the $11.1 million $2.8 million of $3.1 million annual budget earned) –
annual budget has Positive revenue variances that hold through the
been received financial year will be offset in part by additional variable
operating costs
• Waste management sale of recoverable materials
$446k above YTD budget (120% or $1.4 million of $1.1
million annual budget earned)
• Waste disposal fees $105k above YTD budget (76% or
$3.1 million of $4.0 million annual budget earned)
Page 55 of 68
Section 56
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Category Summary Comments
• Noosa Aquatic Centre revenue $66k above YTD
budget (83% or $1.4 million of $1.7 million annual
budget earned)
Interest $580k (87%) of the • Interest revenues on cash invested will need ongoing
Received $670k annual budget monitoring to ensure returns on surplus funds are
has been earned maximised as investment rates begin to increase.
Other Revenue $2.2m (72%) of the • Waste bin sales below YTD budget $106k (28% or
$3.1 million annual $63k of $226k annual budget earned) – offset by lower
budget has been number of bin purchases
earned • Holiday Park electricity recoupment below YTD budget
$88k. No revenue recouped due to delays in work to
install electricity meters, which will be complete by year
end
Operating $5.7 million (96%) of • $1.4m in Community resilience and disaster
Grants, the $5.9 million annual management grants have been received in respect of
Subsidies budget has been the recent flood event
received • 50% ($1.2 million) of the financial assistance grant was
again prepaid in June 2021 and may impact on
Council’s 2021/22 final operating position if the
prepayment approach is discontinued by the
Australian government.
Unitywater On track • Unitywater distributions are fixed each year so little
Distributions budget variance risk
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$12.0
$9.6 YTD Budget ($m)
$10.0
$8.4 YTD Actual ($m)
$8.0
$7.1
$6.4
$5.7
$6.0
$4.2
$4.0 $3.1 $3.1
$2.0 $1.5 $1.5
$0.5 $0.6 $0.8 $0.8
$0.0
Charges
Other
Income
Grants
Goods &
Unitywater
Services
Sales of
Rental
Interest
Fees &
Share of
Operating Expenditure (YTD Benchmark 75%)
Actual operating expenditure is currently 71% ($77.8 million) of full year budget ($110.1 million).
Detailed commentary for each expenditure category is provided below.
Page 56 of 68
Section 57
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Category Summary Comments
Employee Costs $26.7 million (70%) of the • YTD under expenditure for permanent staff
annual budget of $38.1 million salaries and wages ($2.8 million) due to position
has been expended vacancies, partially offset by additional spend on
casual staff and external labour hire ($1.2 million).
• Training costs $87k below YTD budget (31.7% or
$105k of $332k annual budget spent)
Materials and $35.3 million (69%) of the • Environment Services costs $320k below YTD
Services $51.1 million annual budget budget (32% or $1.15 million of $3.6 million
has been expended. annual budget spent) – COVID-19 impacts on
staff have delayed project delivery YTD.
• Libraries & Galleries $165k below YTD budget
(53% or $961k of $1.8 million annual budget
spent) – timing of heritage programs and
contracted services
• Waste Management operating contracts $154k
below YTD budget (72% or $8.1 million of $11.3
million annual budget spent)
• Asset management investigations $96k below
YTD budget (27% or $286k of $1.1 million annual
budget spend)
• Holiday Parks $492k above YTD budget (101% or
$1.7 million of $1.6 million annual budget spent) –
offset by additional revenue
• Civil Operations $233k above YTD budget (79%
or $3.2 million of $4.1 million annual budget
spent). This variance relates predominately to
flood remediation works undertaken to date and
will be funded via disaster recovery grants
Finance Costs On track Nil
Depreciation On track Nil
Other Expenses On track Nil
Figure 3: Operating Expenditure Position by Type
$40.0
$35.1 $35.4 YTD Budget ($m)
$35.0
YTD Actual ($m)
$30.0 $27.5 $26.7
$25.0
$20.0 $14.7 $14.7
$15.0
$10.0
$5.0 $0.8 $0.9 $0.2 $0.2
$0.0
Finance Costs
Materials
Depreciation
Employees
Other
Page 57 of 68
Section 58
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Tourism and Economic Development Investment Summary
Council resolved to report on a monthly basis, investment details for tourism and economic
development. Expenditure at 31 March 2022 is outlined below:
Expenditure Annual Budget YTD Budget YTD Actual YTD Variance
$m $m $m
Payment to Tourism Noosa $2.52 $2.52 $2.52 -
Economic Development $1.06 $0.73 $0.50 $0.23
Total $3.58 $3.25 $3.02 $0.23
All instalments payable under the Tourism Noosa agreement for the 2021-22 financial year have
been made. Note, the current agreement which was due for renewal at 30th June 2022 has been
extended for a further 12 months.
YTD Economic Development expenditure is below budget due to lower employee costs ($68k),
due the Branch Manager acting as Director of Environment & Sustainable Development for part of
the financial year and vacancies in the branch. This has also impacted timing for delivery of
initiatives under the Local Economic Plan ($154k).
Tourism and economic development activity is funded through the general rate, with 5.8% of the
annual general rate committed towards tourism and economic development. Should actual general
rate revenue fall below budget, this does not impact Council’s contractual commitment to fully fund
all tourism and economic development activity. Any general rate revenue shortfall is funded
through other general revenue sources to ensure all planned activities are undertaken in full.
Legal Cost Summary
An update on legal costs and associated expenditure is provided on a quarterly basis.
Expenditure as at 31 March 2022 is outlined below.
Legal Cost (inc consultancy) over time
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
FY14 ACT FY15 ACT FY16 ACT FY17 ACT FY18 ACT FY19 ACT FY20 ACT FY21 ACT FY22 ACT FY22 BR2
Budget Full Year Actual YTD Mar Actual Full Year
Legal Costs (inc consultancy) by Department - 5 year trend
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
CEO's Office Community Corporate Environment & Executive Infrastructure
Services Services Planning Services Services
FY18 ACT FY19 ACT FY20 ACT FY21 ACT YTD 22 ACT
Page 58 of 68
Section 59
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Legal and associated costs are $90k above YTD budget (61% or $1.3 million of $2.2 million of
annual budget spent). This variance is due largely to costs associated with the Kin Kin Quarry
action.
Disaster Recovery Works
Council is still in the process of assessing the remediation works resulting from the February 2022
flood event. To date Council has incurred $460k in costs associated with the counter disaster
operations and immediate emergent works with further works and assessments ongoing.
An external contractor has been engaged to assess and quantify the damage to infrastructure and
other Council assets and we are yet to receive their report outlining the works required.
$1.39 million in disaster recovery funding has already been received and additional funding will be
sought once assessments are completed and the program of works finalised.
Capital Revenue
YTD capital revenue of $12.8 million received comprises cash contributions from developers ($1.9
million) and capital grants ($10.8 million). Note that the timing of capital grant receipts are generally
dependent on the timing of grant conditions and also capital delivery performance, and that the
timing of the receipt of developer contributions (both cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$12.0 $10.8
$10.3
YTD Budget ($m)
$10.0
YTD Actual ($m)
$8.0
$6.0
$4.0
$1.6 $1.9
$2.0 $1.2 $0.7
$0.0
Contributions
Contributed
Subsidies
Grants /
Assets
Cash
Capital Program
Actual capital expenditure (excluding commitments) is $23.9 million (YTD budget $31.2 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate quarterly report by the Asset Planning Manager.
Page 59 of 68
Section 60
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 5: Capital Program Delivery Performance
Cash Management and Investment Performance
Total cash on hand at the end of March was $100.2 million. Included in this balance are funds held
in trust and for restricted purposes (e.g. unexpended levy and grant funds), prepaid grants
including the financial assistance grant and other capital works grants, January rates payments
received, and unspent monies committed for funding capital projects which are underway and will
continue during the financial year.
The following pie charts present the mix of cash held at March 2022 by agency (graph on the left)
and by credit risk rating (graph on the right). All funds have been invested in accordance with the
Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
The following chart monitors the 12 month trend on total cash and the agencies invested. Payments
received in February from bi-annual rates generated a significant increase in cash, which have and
will be invested in short term QTC deposits in line with Council’s Investment Policy. The QTC cash
rate currently offers the best available short term investment rate when compared to rates being
offered by the commercial institutions.
Page 60 of 68
Section 61
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Figure 7: 12 Month Trend of Cash Invested by Agency
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
-
Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Measures of Financial Sustainability
The following table incorporates a set of financial sustainability indicators to further assist in
managing Council financial performance. There are no current emerging risks regarding
performance noting the early stage of the financial year.
Category Comments
Operating Surplus Ratio • Intent: Identifies the extent to which
90% 82.6% revenues cover operational
80% expenses, to ensure community
70% 60.9% equity is not degraded
60% • Target: 0 – 10%
44.5%
50%
39.0% • Result: 24.7%
40% 30.5% 30.8%
30% 24.7% • Comment: The ratio is at the second
18.3%
20% peak for the year following the issue
8.3%
10% of rates and levies in January. This
0% ratio will slowly decline as
-10% expenditure on operations occurs
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun through to the end of the financial
year at 30 June 2022.
Actual Budget Target
Cash Expense Cover • Intent: Indicates how long council
16.0 can continue paying its day-to-day
14.2
13.4 expenses from cash at bank without
Months (Cash to Cover Operations)
14.0 12.8 12.5
11.6 11.9 11.8 needing additional cash flows
12.0 10.9 10.8 11.2
10.1 10.4 • Target: > 3 months
10.0
• Result: 13.4 months
8.0
• Comment: Council is forecast to
6.0
remain above target for the financial
4.0
year. Business as usual expenditure
2.0 through to 30 June 2022 will continue
- - - - - - - - - - - - - to diminish Council’s cash holdings,
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar albeit not below the target range of 3
Actual Minimum (>0 months) – 6 months.
Target (3 months) Maximum (6 months)
Page 61 of 68
Section 62
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Category Comments
Asset Sustainability Ratio • Intent: Measures the extent to which
140% 130.1% assets are being replaced as their
condition degrades to ensure service
120%
potential is maintained
100%
• Target: 90% of depreciation budget
90%
80% spent on renewals annually
64.2%
60% 53.1% • Result: Below budget
40.9%
33.7% • Comment: The capital works
40% 27.7%
18.1% program has been impacted by
20% 6.7% 10.2% recent flood events and ongoing
0.9%
0%
supply chain issues from COVID
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun which has result in delays in the
delivery of the capital program. This
Actual Renewal Spend (%) Target (%) Renewals Budget (%)
ratio will continue to increase each
month as expenditure on renewals
continues however it may fall
marginally short of the target as at 30
June 2022.
Net Financial Liabilities Ratio • Intent: Outlines the level that net
Council debt can be serviced by
operating revenues. A ratio below
zero implies that liabilities are less
than cash (and other current assets)
and there is adequate borrowing
capacity available if needed.
• Target: less than 60%
• Result: -50%
• Comment: Council has low debt
levels and strong cash holdings.
Investment Return • Intent: Ensure appropriate return on
investment yield for cash at bank.
• Target: 0.25% above current
Bloomberg commonwealth 10-year
bond rate yield (0.09%)
• Result: 0.65%
• Comment: While long-term bond
and interest rates remain low
Council’s investment return still
remains above target.
As investment rates increase
opportunities to maximise returns on
surplus funds will be explored in line
with Council’s investment policy.
Page 62 of 68
Section 63
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Category Comments
Rates in Arrears • Intent: Ensuring that the amount of
unpaid rates remains sustainable
and does not negatively impact cash
flows
• Target: 5% industry benchmark
• Result: 9.9%
• Comment: Rates arrears continue to
decline from the high point in the
cycle with payments coming due in
February. Reminder notices will be
issued in April and arrears will
continue to stabilise through to June
as they are collected, and payment
arrangements implemented.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register identifies a number of risks that could impact on its ongoing financial
sustainability. In order to manage and mitigate these risks Council uses various tools which include
monthly ongoing financial reporting to identify and address emerging issues, conservative
budgeting, compliance with the Financial Sustainability Policy, regular budget reviews, effective
liquidity management to ensure sufficient fiscal flexibility, as well as adhering to the Reserves and
Restricted Cash policy which requires that Council maintains both a disaster management reserve
and a minimum 3 months cash cover to fund emergent matters.
Some examples of potential risks that may impact on Council’s operational performance, capital
program delivery, cashflow and cash reserves include:
• Substantial damage to or failure of Council infrastructure due to natural disaster or other
emergent issue that may require significant unplanned investment;
• Closure of Council facilities due to ongoing Covid 19 restrictions;
• A prolonged IT system failure affecting Council’s ability to deliver services or issue rates
notices;
• Economic conditions affecting ratepayers’ ability to pay rates;
• Market driven increases in construction and operational costs significantly above estimates;
• Labour and material shortages and delays.
Given the recent flooding event, assessments are currently underway to assess what impact this
may have on Council’s financial position and what disaster funding opportunities may be available
to offset this expenditure.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Page 63 of 68
Section 64
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Support Director X Director
Community Development X Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 64 of 68
Section 65
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 1
Page 65 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 1
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 74,794 74,702 74,936 234 100%
Fees and charges 8,246 6,427 7,074 646 86%
Interest received 670 538 580 42 87%
Sale of Goods and major services 11,094 8,386 9,616 1,230 87%
Sale of contract and recoverable works 23 - 0 0 1%
Rental & lease income 1,885 1,500 1,460 (39) 77%
Other income 1,244 775 784 9 63%
Grants, subsidies, contributions and donations 5,925 4,226 5,686 1,460 96%
Unitywater Distributions 5,650 3,096 3,096 - 55%
109,530 99,649 103,232 3,582 94%
Expenses
Recurrent Expenses
Employee benefits 38,134 27,453 26,673 780 70%
Materials and services 51,091 35,114 35,350 (236) 69%
Finance costs 1,114 844 859 (15) 77%
Depreciation 19,589 14,692 14,694 (2) 75%
Other expenses 233 Ws 19H)
“490,161 ~~ ~—«78,279° 77,773 506 71%
OperatingResut 634 2TH 25459 BB
Summary of Capital Expenditure and Funding
Capital Funding
Capital cash contributions and infrastructure charges 1,397 1,621 1,901 279 136%
Contributed assets 1,500 1,230 688 (542) 46%
Capital grants and subsidies 18,963 10,295 10,821 526 57%
Cash / revenue 22,860 19,280 12,007 (7,274) 53%
New loan borrowings 4,859 - - - 0%
Other capital revenue - - - - 0%
Total CapitalFunding 49,579 SABE 25 TT TOND)
Capital Expenditure
Contributed assets 1,500 1,230 688 (542) 46%
Capital works - constructed assets 42,440 26,956 20,851 (6,105) 49%
Capital works - other capital 4,342 2,943 1,709 (1,235) 39%
Loan redemption 1,297 1,297 1,297 - 100%
Other — ie - - 872 872 0%
Page 65 of 68Section 66
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 2
Page 66 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 2
Current Assets
Cash and cash equivalents 65,875 100,102 68,895
Trade and other receivables 10,286 11,281 7,467
Inventories 144 152 144
Contract Assets - 487 487
Other current assets 3,425 3,103 4,955
79,730 115,125 81,948
Non Current Assets held for sale - - -
Total Current Assets 79,730 115,125 81,948
Non Current Assets
Trade and other receivables 53,761 49 468 49 468
Other non current Assets - - -
Investments 88,040 92,434 92,434
Investment property 3,000 2,900 2,900
Property, plant and equipment 999 038 960,656 952,579
Right of Use Assets 89 89 89
Intangible assets 2,925 2,772 3,036
Total Non Current Assets 1,146,853 1,108,319 1,100,506
TotalAssets 4,226,584 1,223,444 1,182,454
Current Liabilities
Trade and other payables 7,334 13,590 10,468
Contract Liabilities 4,377 4377 4,377
Borrowings 946 43 955
Lease Liablities 25 25 25
Provisions 8,103 5,141 4,947
Other 3,998 3,399 2,898
Total Current Liabilities 24,783 26,575 23,669
Non Current Liabilities
Borrowings 24,390 20,258 20,258
Lease Liabilities 66 66 66
Provisions — 6,555 0 6 SSS 1655S
Total Non Current Liabilities 48,040 86879 36,879
TotalLiabilities | 85,794 460,549
Community Equity
Asset Revaluation Surplus 126,129 108,561 108,473
Retained Surplus / (Defeciency) - - -
Shire Capital 1,034,661 1,013,432 999,512
Current Year Net ity - 9,990 7,905
Page 66 of 68Section 67
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 3
Page 67 of 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 3
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 94.649 96,026 93,975
Payments to Suppliers and Employees (90,066) (64,462) (84,528)
4,582 31,564 9447
Investment and Interest Revenue Received 3,270 1,589 3,401
Rental Income 1,873 1,460 1,365
Non Capital Grants and Contributions 5,887 5,686 6,085
Income Tax Equivalent Received 1,200 1,240 1,450
Income from Equity Investments 1,850 847 1,600
Payments:
Borrowing Costs - - (2,499)
Interest Expense (516) (123) (131)
Cash Flows from Investing Activities
Proceeds of Sale of Property, Plant and Equipment - 103 217
Grants, Subsidies, Contributions and Donations 20,360 12,722 13,679
Payments:
Payments of Property, Plant and Equipment (45,953) (22,265) (22,721)
Payments for Intangible Assets (829) (441) (1,385)
Net Movement in Loans and Advances - 125 125
Cash Flows from Financing Activities
Proceeds from Borrowings 4,859 - 2,500
Payments:
Repayment of Borrowings (736) (1,299) (1,263)
Net Increasel(Decrease) in Cash andCashEquivalentsheld = (453) 34,208 14,871
Cash and Cash Equivalents at the beginning of the reporting period 70,028 68,894 57,023
Page 67 of 68Section 68
GENERAL COMMITTEE MEETING AGENDA 19 APRIL 2022
ATTACHMENT 4
7. CLOSED SESSION
Nil
Page 68 of 68