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2018-08-16 OM - Further Report - 1718T146 Stormwater Infrastructure CCTV Inspections - Tender Award
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ORDINARY MEETING REPORT 16 AUGUST 2018
1 FURTHER REPORT – 1718T146 STORMWATER INFRASTRUCTURE CCTV
INSPECTIONS – TENDER AWARD
DOCUMENT INFORM AT ION
Author Director Infrastructure Services, Carl Billingham
Infrastructure Services Department
Index ECM/ Project and Contract/ 1718T146/ 1718T146 – 06 Reports to Council
ECM/ Subject/ Asset Management/ Stormwater Drainage
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the further report by the Director Infrastructure Services to the Ordinary Meeting
dated 16 August 2018 regarding Tender 1718T146 Stormwater Infrastructure CCTV Inspections
and:
A. Defer consideration of the matter to a future Council meeting; and
B. Agree to the appointment of an independent evaluation panel to conduct an internal
administrative review of the tender evaluation.
REPORT
At the General Committee meeting on 13 August 2018, Councillors considered a report on the
provision of CCTV inspection services for the accurate assessment of Council’s stormwater assets.
Refer to General Committee Agenda item 5, page 15.
Since this time, an administrative error has been identified and therefore the current
recommendation is suggested for deferral by Council to a future Council meeting, pending an
administrative review.
During this time, an independent evaluation panel is to be established who will conduct an
administrative review of the current evaluation (both price and non-price criteria). Upon completion
of this review, the independent evaluation panel will then provide a follow up report to Council with
its recommendations.
Previous Council Consideration
Refer to Officer report provided in the General Committee Agenda, 13 August 2018, Item 5,
Page 15; and Committee recommendation provided in the Ordinary Meeting Agenda, 16 August
2018, Item 5, Page 14.
Finance
Nil.
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Section 2
ORDINARY MEETING REPORT 16 AUGUST 2018
Risks & Opportunities
In completing the independent review of the current evaluation outcome respondents to the tender
can be assured that Council has performed its due diligence.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Procurement and Fleet Manager
Procurement/ Contracts Advisor
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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