2022-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                        7 JUNE 2022


2     REQUEST FOR QUOTATION FOR LIFEGUARD SERVICES - SURF LIFESAVING
      QUEENSLAND

Author            Property Manager, Clint Irwin
                  Corporate Services Department

Index             ECM/ Subject/ 35.01 Management of Lifeguard Contract

Attachments       Nil

EXECUTIVE SUMMARY
Lifeguard services on Noosa Shire beaches are delivered via a formal agreement by Surf
Lifesaving Queensland. The current agreement commenced in October 2012 and is due to
expire in October 2022. There are a number of procurement options available to Council to
engage a supplier to provide services under a new agreement. In considering these options this
report specifically examines Section 235 (a) of the Local Government Regulation 2012 which
allows Council to enter into a contractual arrangement without first inviting written quotes if there
is only one supplier reasonably available to provide the service.
Based on capacity, systems, capability and resources this report identifies Surf Lifesaving
Queensland as the only supplier reasonably available to provide lifeguard services to the
required service level standards. Whilst the Regulation allows a local government to enter into
a contractual arrangement without first inviting written quotes and tenders if there is only one
supplier reasonably available, given the agreement’s contract value and specifications, this
report recommends Council issue a Request for Quotation directly to Surf Lifesaving
Queensland. This will provide Council the opportunity to assess specific details of the SLSQ
response against the assessment criteria proposed in this report with the results reported to
Council which supports the principles of transparent and evidence-based decision making.

RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 June 2022 and:
A.    Apply the exception to the requirement for entering into a medium-sized contractual
      arrangement or large sized contractual arrangement without first inviting written quotes or
      tenders under Section 235 (a) of the Local Government Regulation 2021 as there is only
      one supplier who is reasonably available to provide the service;
B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
      Local Government Regulation 2012 a formal quotation process is preferred because it:
      1.    Enables an assessment of the quotation to be completed against nominated
            assessment criteria;
      2.    Provides the opportunity to determine and confirm value for money to Council and
            the community;
      3.    Supports the principles of transparent and evidence-based decision making;
C.    Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
      accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
      Lifesaving Queensland is the only supplier identified by Council as reasonably able to
      provide the service;
D.    Agree to the quotation assessment criteria and weightings detailed in the report;
E.    Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5 year
      term and an additional 1 x 5 year option (current agreement terms) with the new
      agreement to commence 29 October 2022; and

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