2022-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       7 JUNE 2022


In assessing SLSQ and their capacity to be considered a ‘reasonably available’ provider of
lifeguard services there are a number of considerations. Specifically, SLSQ is:
   Recognised as the State’s peak beach safety and rescue authority;
   Recognised as an accredited white water rescue unit through the Queensland Fire and
    Emergency Services Department; and
   A member of the State Disaster Management Group.
Furthermore, market sounding undertaken by both Sunshine Coast Council (SCC) and Noosa
Council indicates with the exception of SLSQ there are no other organisations possessing the
capacity, systems, capability and resources (i.e. reasonably available) to deliver lifeguard
services at the required service level standards.
 While the Regulation allows local governments to dispense with the requirement to invite written
quotes and tenders if there is only one supplier who is ‘reasonably available’, this report
recommends Council issue a Request for Quotation (RFQ) to SLSQ for the provision of lifeguard
services. Given the Agreement’s contract value and specifications, undertaking an RFQ process
will provide Council the opportunity to assess specific details of the SLSQ response against
assessment criteria and report the results to Council which supports the principles of transparent
and evidence-based decision making.
SCC have advised they will also seek a quotation from SLSQ utilising section 235 (a) the
Regulation. If the proposed procurement approach is approved by Council both will proceed to
RFQ contemporaneously.

4. Proposed Quotation Assessment Criteria
The SLSQ quotation is proposed to be assessed against the following criteria:
   Price (Value for Money) – 50%
   Track Record and Past Experience – 20%
   Contribution to Local Economy – 10%
   Innovation/Continuous Improvement – 10%
   Environment and Sustainability Initiatives – 10%

5. Lifeguard Services Agreement Term
Pursuant to the current agreement’s terms, the new agreement is proposed to comprise an
initial 1 x 5 year term with an additional 1 x 5 year option, commencing 29 October 2022.

6. Conclusion
Lifeguard services are a high profile and important part of Council’s service provision to the
community and SLSQ have been a key contract partner in the provision of a safe bathing and
beach environment over many years. This report identifies SLSQ as the only supplier having
the capability to deliver lifeguard services to the required service level standards expected by
Council and the community. Accordingly, while the Regulation prescribes that Council may enter
into a contract without first inviting written quotes, this report recommends an RFQ be issued to
SLSQ. This will allow Council to evaluate the SLSQ response against assessment criteria with
the results reported to Council which supports the principles of transparent and evidence-based
decision making.

Previous Council Consideration
Ordinary Meeting Minutes, 16 February 2017, Item 3, Page 7
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 February 2017 and authorise the CEO to extend the current agreement for the
provision of lifeguard services to Surf Lifesaving Queensland Inc for a further five (5) year period
commencing 29 October 2017.


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