2022-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   7 JUNE 2022


12   FURTHER REPORT - COUNCILLOR REPRESENTATION ON VARIOUS BOARDS,
     EXTERNAL ORGANISATIONS AND WORKING GROUPS 2022

Author           Chief Executive Officer, Scott Waters
                 CEO’s Office

Index            ECM/ Councillors/Mayor-Governance & Administration

Attachments      Nil


EXECUTIVE SUMMARY
A report was submitted to the Ordinary Meeting dated 19 May 2022 and a number of councillor
appointments were made to various groups. The purpose of this report is to discuss and correct
some appointments made via resolution at this meeting.
1.   Climate Change Groups: There was an error in the report and resolution dated 19 May in
     relation to the items listed at N. Climate Change Response Plan Group and O. Climate
     Change Adaption Plan Project Control Group. The details are noted in the report below
     and the correct amendments noted in the Recommendation provided in this report.
2.   Girraween Sporting Complex: At the meeting on 19 May, there was discussion regarding
     a possible Councillor appointment to a Girraween Sports Complex Committee to which
     the CEO advised he would investigate if this group is in existence and make an
     appointment if required.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 19
May 2022 and the further report to the Services and Organisation Committee Meeting dated 7
June 2022 and make the following Councillor appointments (noting that these supersede any
prior appointments):
A.   Appoint Cr Stewart - Mayor as Chair and Cr Stockwell and Cr Wegener to the Climate
     Change Response Project Control Group; and
B.   Appoint Cr Wilkie as Chair, and Cr Finzel and Cr Lorentson to the Climate Change
     Response Plan Community Reference Group.

REPORT
1.   Climate Change Groups:
     The resolution from the Ordinary Meeting dated 19 May 2022 included the following
     details that have since been noted as incorrect:
     “N.   Climate Change Response Plan
           The CCRP provides high level guidance and direction to the project team on
           information gathering (including scope) involved in informing the CCRP, methods
           for engaging relevant key stakeholders and groups, and the content of the final plan.
           It is proposed that Cr Stewart be appointed as Chair and Cr Stockwell and Cr
           Wegener be appointed to the Climate Changer Response Plan Committee.
     O.    Climate Change Adaption Plan (CCAP) Project Control Group (PCG)
           The CCAP PCG provides high-level guidance and direction to the project team on
           both the processes involved in conducting the background assessment report,
           assessments and the content of the final Climate Change Adaptation Plan. This

                                                                                 Page 45 of 48