2022-03-08 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                8 MARCH 2022


Table 1: Core Lease Terms
 Lease Provision                         Proposal
 Premises:                               Lease Area V and S in Lot 901 RP150345
 Commencing Date and Expiry Date         Commencing 1 April 2022 and expiring 27/06/2027
 First Year Rental Consideration:        $20,000
 Lease Document                          VHA standard telecommunication lease
 Lease Area:                             24m2
 Initial Lease Terms:                    3 years + 2 x 2 extension
 Market Rent Reviews:                    Fixed increases
 Outgoings:                              Responsibility of lessee
 Permitted Use:                          Constructing, maintaining, operating and upgrading a
                                         telecommunications network and telecommunications service
                                         including but not limited to installing, storing, operating, repairing,
                                         maintaining, altering and replacing the Equipment consistent with
                                         the evolving nature of telecommunications services.

It is recommended Council agrees to enter a commercial lease for the telecommunications
equipment shelter in accordance with the above provisions.
Previous Council Consideration
Nil
Finance
The financial return posed by the new lease is as detailed above. Some legal and transaction costs
will be incurred estimated at $3,000. Lease revenue will be incorporated in the 2022/2023 budget.
Risks & Opportunities
The new lease poses minimal risk given this is offered to the existing lessee over an area that has
been subject to telecommunication leases for over 20 years. The lease presents an opportunity to
improve servicer provision by Vodafone Network Pty Ltd to residents of the Shire in addition to
providing a revenue stream to ratepayers.
Consultation
External Consultation - Community & Stakeholder
Argon Law
Internal Consultation
Departments/Sections Consulted:

      Chief Executive Officer       Community Services                           x   Corporate Services
      Executive Support             Director                                         Director
                                    Community Development                            Financial Services
                                    Community Facilities                             Fleet
                                    Libraries & Galleries                            ICT
                                    Local Laws                                       Procurement
                                    Waste & Environmental Health                 X   Property
                                                                                     Revenue Services

      Executive Services            Environment & Sustainable Development        x   Infrastructure Services
      Director                      Director                                         Director
      Community Engagement          Building & Plumbing Services                     Asset Management
      Customer Service              Development Assessment                           Buildings and Facilities
      Governance                    Economic Development                             Civil Operations
      People and Culture            Environmental Services                           Disaster Management
                                    Strategic Land Use Planning                      Infrastructure Planning,
                                                                                     Design and Delivery


                                                                                                    Page 5 of 17