2019-08-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                    6 AUGUST 2019


6                        REVIEW OF STANDING ORDERS FOR COUNCIL MEETINGS
DOCUMENT INFORM AT ION




Author                              Chief Executive Officer, Brett de Chastel
                                    CEO’s Office

Index                               ECM/ Subject/ Council Meetings General

Attachments                         1.    Standing Orders for Noosa Shire Council 2014 (amended December
                                          2018)
                                    2.    Proposed new Standing Orders for Council Meetings
                                    (Note: Both attachments have been provided separately to this agenda)



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 6 August 2019 and:
A.                       Repeal Council’s current Standing Orders and adopt the new Standing Orders for Council
                         Meetings provided as Attachment 2 to the report;
B.                       Authorise the CEO to make any required minor amendments to the document prior to
                         publication;
C.                       Note that the mandated Model Meeting Procedures adopted by Council in December 2018
                         are now incorporated, without any changes, into the new Standing Orders for Council
                         Meetings provided as Attachment 2 to the report;
D.                       Request the Chief Executive Officer to record the names of Councillors and how they voted
                         on all decisions at Council Ordinary meetings and Council Special meetings commencing
                         at the September Ordinary meeting;
E.                       Note that the new Standing Orders include the provision for public question time which
                         would be undertaken in accordance with Public Question Time Guidelines and request the
                         CEO to develop such Public Question Time Guidelines for Council adoption noting that the
                         provisions of the Standing Orders in relation to public question time will not commence until
                         those Guidelines have been adopted by Council; and
F.                       Request the Chief Executive Officer to promote the availability of petitions, deputations,
                         presentations and public question time at Council meetings as one way in which the
                         community can engage with our Council through our meeting processes and in particular,
                         update information available on Council’s website in relation to these options as well as
                         periodically promoting these issues using other Council communication channels.



REPORT
1                        Background

This is one of the series of reports to Council arising from the decision of the Council on 20 June
2019 (ref. Ordinary Meeting Minutes, item 5, page 5) to defer consideration of a notice of motion.
The deferral resolution of Council at that time was as follows:


                                                                                                      Page 52 of 170