2019-08-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   6 AUGUST 2019




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              6 AUGUST 2019

           a
           mm     NOOSA COUNCIL                                                 ATTACHMENT 1

           SUBMITTED BY COUNCILLOR:                   Cr Ingrid Jackson
           COUNCIL MEETING:                           Ordinary Meeting, 20 June 2019

           | hereby notify of my intention to move the following motion at the Ordinary Meeting
           to take place on Thursday, 20 June 2019.

           That in line with the Local Government Act principle “transparent and effective processes, and
           decision-making in the public interest”, Council agree to:
           1.   Make all informal councillor meetings on council matters open to the public, including councillor
                workshops, briefings and discussion forums, unless declared to be closed for reasons listed in
                Section 275 of the Local Government Regulation 2012.
           2.   Request the CEO to make the schedule of such informal councillor meetings publicly available,
                including any reasons for closure, and to ensure records are kept of recommendations and
                decisions made at such meetings and included as an addendum to the minutes of the
                succeeding Ordinary Meeting.
           3.   Institute a public question time at each Ordinary Meeting, during which members of the public
                may ask questions of Council as a whole, the mayor and councillors, and record the questions
                and answers in the Ordinary meeting minutes.
          4.    Provide lists of the members of council reference groups, focus groups, stakeholder forums,
                roundtables, advisory committees and the like on the Council website and have a policy
                requiring members to declare and record conflicts interest.
           5. — Rescind the 21 June 2018 Council resolution which exempted Committees from the keeping
                of minutes and request the CEO to ensure minutes of each Committee Meeting are taken
                under Section 272 of the Local Government Regulation 2012.
          6.    As in the 21 June 2018 resolution, note that the Planning and Environment Committee,
                Services and Organisation Committee and General Committee meetings will continue to note
                the movers and seconders of motions in accordance with section 270 of the Local Government
                Regulation 2012.
           7.   Record in the minutes and any live record notes the names of the Councillors present and how
                they each voted at Council and Committee meetings.
           8 _—_ Live stream Planning & Environment Committee and Services & Organisation Committee
                meetings and make such recordings available for future public viewing.
          9.    Investigate bookmarking of agenda items in archived meeting videos for ease of access.
           10.  Publicise that under existing Noosa Council Standing Orders deputations by the public “may
                be received at a meeting where written application has been received and the Mayor has
                agreed to such deputation”.

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