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2014-11-20 Noosa Biosphere Management Arrangements - Constitution - Attachment 2
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ATTACHMENT 2
Ref. Ordinary Meeting Report, 20 November 2014
Item 1, Page 22
Constitution of Noosa Biosphere Reserve Foundation
Ltd
A company limited by guarantee
Version: 1
Level 11 Central Plaza Two 66 Eagle Street Brisbane QLD 4000 GPO Box 1855 Brisbane QLD 4001 Australia ABN 42 721 345 951
Telephone +61 7 3233 8888 Fax +61 7 3229 9949
Offices Brisbane Sydney Newcastle www.mccullough.com.au
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Section 2
Table of contents
1 Preliminary ------------------------------------------------------------------------------------------ 1
1.1 Definitions 1
1.2 Interpretation 2
1.3 Application of the Corporations Act 2
1.4 Exercising powers 3
2 Objects----------------------------------------------------------------------------------------------- 3
2.1 Objects of company 3
2.2 Separate objects 4
2.3 Exercise of powers to achieve objects 4
3 Not for profit ---------------------------------------------------------------------------------------- 4
3.1 Promotion of the objects 4
3.2 No income or Property to a member 5
3.3 No income or Property to a director 5
4 Membership ----------------------------------------------------------------------------------------- 5
4.1 Members 5
4.2 Classes 5
4.3 Admission to membership 5
4.4 Notice by members 6
4.5 Resignation and termination of membership 6
5 Winding up ------------------------------------------------------------------------------------------ 6
5.1 Limited liability on winding up 6
5.2 No distribution of profits to members on a winding up 7
6 Annual General Meeting --------------------------------------------------------------------------- 7
6.1 Annual general meeting 7
6.2 Business at annual general meetings 7
6.3 Provisions about general meetings apply to annual general meeting 7
7 General meetings ----------------------------------------------------------------------------------- 8
7.1 Calling general meetings 8
7.2 Postponing or cancelling a meeting 8
7.3 Notice of general meetings 8
7.4 Non-receipt of notice 9
7.5 Admission to general meetings 9
7.6 Quorum at general meetings 10
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Section 3
7.7 Chairman 10
7.8 Acting Chairman 11
7.9 Conduct at general meetings 11
7.10 Adjournment and postponement by the chairman 11
7.11 Decisions at general meetings 12
7.12 When poll may be demanded 12
7.13 Voting rights 13
7.14 Representation at general meetings 13
7.15 Class meetings 14
7.16 Voting where the company has only one member 14
7.17 Appointment of proxies 14
8 Directors -------------------------------------------------------------------------------------------- 14
8.1 First Directors 14
8.2 Directors 15
8.3 Election of directors 15
8.4 Qualification for membership of the board 15
8.5 Retirement of directors 15
8.6 Resignation 15
8.7 Removal 15
8.8 Vacating office 15
8.9 Casual vacancies 16
8.10 Directors who are employees of the company 16
8.11 Directors who are unable to fulfil their duties due to illness or incapacity 16
8.12 Directors interests 16
9 Powers and duties of directors -------------------------------------------------------------------18
9.1 General powers 18
9.2 Power to borrow and give security 18
9.3 Powers of appointment 18
10 Proceedings of directors meetings---------------------------------------------------------------19
10.1 Meetings of directors 19
10.2 Calling meetings of directors 19
10.3 Notice of meetings of directors 19
10.4 Quorum at meetings of directors 20
10.5 Chairman and deputy chairman of directors 20
10.6 Decisions of directors 20
10.7 Written resolutions 21
10.8 Committees of directors 21
10.9 Delegation to a director 21
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Section 4
10.10 Validity of acts 21
11 Secretary and Executive officer ------------------------------------------------------------------22
11.1 Secretary 22
11.2 Executive officers 22
12 Indemnity and insurance ------------------------------------------------------------------------- 22
12.1 Officer’s right of indemnity 22
12.2 Indemnity 23
12.3 Scope of indemnity 23
12.4 Insurance 23
12.5 Savings 23
12.6 Contract 23
13 Minutes --------------------------------------------------------------------------------------------- 24
13.1 Contents of minutes 24
13.2 Signing of minutes 24
14 Inspection of records------------------------------------------------------------------------------ 24
14.1 Inspection by member 24
14.2 Access by director 24
15 Notices ---------------------------------------------------------------------------------------------- 24
15.1 Method of service 24
15.2 Time of service 25
15.3 Evidence of service 25
15.4 Other communications and documents 25
16 General --------------------------------------------------------------------------------------------- 25
16.1 Submission to jurisdiction 25
16.2 Prohibition and enforceability 25
16.3 Amendment to the constitution 25
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Section 5
Constitution
Noosa Biosphere Reserve Foundation Ltd
1 Preliminary
1.1 Definitions
In this constitution:
Term Definition
Australian Biosphere means the Australian Biosphere Reserve Management
Reserve Management Principles as made under Schedule 7 of the Environment
Principles Protection and Biodiversity Conservation Regulations 2000
(Cth).
Business Day means a day that is not a Saturday, Sunday or public
holiday in Queensland.
Corporations Act means Corporations Act 2001 (Cth).
Founding Member means Noosa Shire Council.
Noosa Biosphere Reserve means the Noosa Biosphere Reserve area as designated
under the UNESCO Man and the Biosphere Program as may
be varied from time to time.
Noosa Biosphere Reserve means the trust administered by the company known by
Trust that name.
Property means any legal or equitable estate or interest (whether
present or future and whether vested or contingent) in real
or personal Property of any description.
Publicly Responsible means a person who has a degree of responsibility to the
Person community as a whole including a person who:
(a) performs a public function;
(b) belongs to a professional body which has a
professional code of ethics and rules of conduct;
(c) has received formal recognition from the
government for their services to the community; or
(d) falls within the description of the term of
responsible person approved by the Commissioner
of Taxation or other relevant Commonwealth
authority,
and who, unless the Commissioner of Taxation otherwise
agrees, is not an associate of the company or an associate
of a director of the company other than:
(e) in a professional capacity; or
(f) as a director.
Representative means, for a member which is the Founding Member and
for a meeting, a person authorised under the Corporations
Act (or a corresponding previous law) by the Founding
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Section 6
Term Definition
Member to act as its representative at the meeting.
UNESCO means the United Nations Educational, Scientific and
Cultural Organisation.
UNESCO Man and the means the intergovernmental scientific programme under
Biosphere Program the name ‘Man and the Biosphere Program’ that is
facilitated by UNESCO.
1.2 Interpretation
In this constitution:
(a) a reference to a member present at a general meeting is a reference to a member
present in person or by proxy, attorney or Representative;
(b) a reference to a person holding or occupying a particular office or position is a reference
to any person who occupies or performs the duties of that office or position;
(c) unless the contrary intention appears:
(i) a reference to a person includes a corporation, trust, partnership, unincorporated
body, government and local authority or agency, or other entity whether or not it
comprises a separate legal entity;
(ii) a reference to a person includes that person's successors, legal personal
representatives, permitted substitutes and permitted assigns;
(iii) a reference to legislation or to a provision of legislation (including subordinate
legislation) is to that legislation as amended, re-enacted or replaced, and
includes any subordinate legislation issued under it;
(iv) if a word or phrase is defined, its other grammatical forms have a corresponding
meaning;
(v) a reference to a rule is a reference to a rule of this constitution;
(vi) a reference to a document or agreement (including a reference to this document)
is to that document or agreement as amended, supplemented, varied or
replaced; and
(vii) if any day on or by which a person must do something under this document is
not a Business Day, then the person must do it on or by the next Business Day;
and
(d) headings are for convenience only and do not affect interpretation.
1.3 Application of the Corporations Act
(a) The replaceable rules in the Corporations Act do not apply to the company.
(b) Where an expression is used in a manner consistent with a provision of the Corporations
Act, the expression has the same meaning as in that provision.
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Section 7
1.4 Exercising powers
(a) The company may exercise any power, take any action or engage in any conduct which
the Corporations Act permits a company limited by guarantee to exercise, take or engage
in.
(b) A power conferred on a person to do a particular act or thing under this constitution
includes, unless the contrary intention appears, a power (exercisable in the same way
and subject to the same conditions) to repeal, rescind, revoke, amend or vary that act or
thing.
(c) A power conferred under this constitution to do a particular act or thing:
(i) may be exercised from time to time and subject to conditions; and
(ii) may, where the power concerns particular matters, be exercised for only some of
those matters or as to a particular class of those matters, and to make different
provision concerning different matters or different classes of matters.
(d) Where a power to appoint a person to an office or position is conferred under this
constitution (except the power to appoint a director under rule 8) the power includes,
unless the contrary intention appears, a power to:
(i) appoint a person to act in the office or position until a person is appointed to the
office or position;
(ii) remove or suspend any person appointed (without prejudice to any rights or
obligations under any contract between the person and the company); and
(iii) appoint another person temporarily in the place of any person removed or
suspended or in the place of any sick or absent holder of the office or position.
(e) Where this constitution gives power to a person to delegate a function or power:
(i) the delegation may be concurrent with, or (except in the case of a delegation by
the directors) to the exclusion of, the performance or exercise of that function or
power by the person;
(ii) the delegation may be either general or limited in any way provided in the terms
of delegation;
(iii) the delegation need not be to a specified person but may be to any person
holding, occupying or performing the duties of a specified office or position;
(iv) the delegation may include the power to delegate; and
(v) where performing or exercising that function or power depends on that person’s
opinion, belief or state of mind about a matter, that function or power may be
performed or exercised by the delegate on the delegate’s opinion, belief or state
of mind about that matter.
2 Objects
2.1 Objects of company
(a) The principal objects of the company are for the public charitable purposes of protecting
and enhancing the natural environment by:
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Section 8
(i) advancing the conservation and enhancement of natural ecosystems and
biodiversity of the Noosa Biosphere Reserve;
(ii) advancing environmental research, education and information related to the
Noosa Biosphere Reserve;
(iii) fostering economic and human development that is environmentally and socially
sustainable and culturally appropriate;
(iv) developing and implementing a management plan for the Noosa Biosphere
Reserve that is aligned with UNESCO Man and the Biosphere Program and
Australian Biosphere Reserve Management Principles; and
(v) monitoring performance of the Noosa Biosphere Reserve and reporting to
UNESCO and the Noosa community; and
(vi) protecting and managing the Property of the Noosa Biosphere Reserve Trust.
(b) To achieve these objects, the company may, without limitation:
(i) harness the resources of the community in support of the objects in rule 2.1(a);
(ii) establish and maintain affiliations and information exchange with other
organisations having similar objects to those in rule 2.1(a);
(iii) act as trustee of any trust and establish any public gift fund the purpose of which
relates to the objects in rule 2.1(a);
(iv) promote the objects in rule 2.1(a); and
(v) do all other things incidental or conducive to the attainment of the objects in rule
2.1(a).
2.2 Separate objects
Each of the objects in rule 2.1(a) is a separate object of the company, and must not be construed
by reference to any other object.
2.3 Exercise of powers to achieve objects
Nothing restricts the company from exercising a power which in itself is not charitable, for any
purpose which is incidental to the charitable objects of the company or which is intended to
generate revenue for, or otherwise further, those objects.
3 Not for profit
3.1 Promotion of the objects
The income and Property of the company must only be applied towards promoting the company’s
objects set out in this constitution.
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3.2 No income or Property to a member
No income or Property of the company may be paid or transferred, directly or indirectly, to a
member except for approved payments to a member:
(a) in return for services rendered by, or goods supplied, by the member to the company in
the ordinary and usual course of business;
(b) for reasonable and proper rent for premises leased by a member to the company; or
(c) as principal payments on money lent by the member, and interest payments if the
interest is at a commercial rate.
3.3 No income or Property to a director
(a) No income or Property of the company may be paid or transferred, directly or indirectly,
to a director on account of remuneration for services provided by the director in their
capacity as a director.
(b) All payments to directors must be approved by the directors including, but not limited to:
(i) out of pocket expenses incurred by a director in performing a duty as a director;
and
(ii) a service rendered to the company by a director in a professional or technical
capacity or as an employee, other than in the capacity as a director where:
(A) the provision of the service has the prior approval of the directors; and
(B) the amount payable is not more than an amount which commercially
would be reasonable payment for the service.
4 Membership
4.1 Members
The members are:
(a) the Founding Member;
(b) the persons named as members with their consent in the application for registration of
the company; and
(c) any other persons admitted to membership under this constitution.
4.2 Classes
Until otherwise decided by the members in a general meeting, the only class of membership is
ordinary membership.
4.3 Admission to membership
A person, who is a director or former director of the company, will automatically be a member
upon providing his or her consent to be a member in a form approved by the board.
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4.4 Notice by members
(a) Each member must promptly notify the secretary in writing of any change in their
address or contact details.
(b) The Founding Member must nominate one individual (Representative) to represent it in
the company and must promptly notify the Secretary in writing of any change in its
Representative.
4.5 Resignation and termination of membership
(a) A member ceases to be a member if the member:
(i) resigns as a member by giving one month written notice to the company;
(ii) dies or ceases to exist; or
(iii) is terminated by the board under rule 4.5(b).
(b) The board may terminate a member’s membership if the member:
(i) fails to notify the company of a change in address or contact details and is
unable to be contacted at the address in the register for a period of two years;
(ii) is of unsound mind or is a patient under laws relating to mental health or whose
estate is administered under the laws about mental health;
(iii) becomes bankrupt or insolvent; or
(iv) has conducted itself, himself or herself in a way the board considers to be
injurious or prejudicial to the character or interests of the company.
(c) The board must give the member written notice of its intention to terminate the
member’s membership and the reason for the proposed termination.
(d) If the reason set out in the notice under rule 4.5(c) remains unresolved, in the opinion of
the board, for one month after the date of the notice, the member’s membership is
terminated.
(e) The rights or privileges of membership may be reinstated at the absolute discretion of
the board.
(f) Membership is personal to the member and is not transferable.
5 Winding up
5.1 Limited liability on winding up
(a) If the company is wound up while a person is a member, or within one year after the
person ceases to be a member, the person must contribute the guarantee amount to the
assets of the company for the:
(i) payment of the debts and liabilities of the company contracted before the person
ceased to be a member; and
(ii) costs of winding up.
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Section 11
(b) Each member of the company agrees the guarantee amount under rule 5.1(a) is $10.
5.2 No distribution of profits to members on a winding up
(a) Where Property remains after the winding up or dissolution of the company and
satisfaction of all its debts and liabilities, it must not be distributed among members.
(b) Property referred to in rule 5.2(a) must be given to another fund, authority or institution:
(i) with objects similar to the objects of the company;
(ii) whose constitution prohibits the distribution of its income and Property among its
members; and
(iii) that is charitable at law.
(c) The fund, authority or institution to receive Property under rule 5.2(b) must be decided
by the directors at or before the time of the winding-up or dissolution. If the directors do
not wish to decide, or do not decide, the members by ordinary resolution must decide. If
the members do not decide, the decision must be referred to the Supreme Court of the
state or territory in which the company’s registered office is located.
6 Annual General Meeting
6.1 Annual general meeting
A general meeting, to be called the annual general meeting, must be held at least once in every
calendar year (after the end of the first financial year).
6.2 Business at annual general meetings
(a) The business of an annual general meeting is:
(i) if required by the Corporations Act, to receive and consider the financial and
other reports required by the Corporations Act to be laid before each annual
general meeting;
(ii) to elect directors;
(iii) if required by the Corporations Act, to appoint an auditor or reviewer; and
(iv) to transact any other business which, under this document, is required to be
transacted at an annual general meeting.
(b) All other business transacted at an annual general meeting and all business transacted at
other general meetings is special business.
(c) The auditor or reviewer, if any, and its representative may attend and be heard on any
part of the business of a meeting concerning the auditor or reviewer. The auditor or
reviewer, if any, or its representative, if present at the meeting, may be questioned by
the members, as a whole, about the audit or review, if undertaken.
6.3 Provisions about general meetings apply to annual general meeting
The provisions of this constitution about general meetings apply, with necessary changes, to
annual general meetings.
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7 General meetings
7.1 Calling general meetings
A general meeting may only be called:
(a) by a directors’ resolution; or
(b) as otherwise provided in the Corporations Act.
7.2 Postponing or cancelling a meeting
(a) The directors may:
(i) postpone a meeting of members;
(ii) cancel a meeting of members; or
(iii) change the place for a general meeting,
if they consider that the meeting has become unnecessary, or the venue would be
unreasonable or impractical or a change is necessary in the interests of conducting the
meeting efficiently.
(b) A meeting which is not called by a directors’ resolution and is called under a members’
requisition under the Corporations Act may not be postponed or cancelled without the
prior written consent of the persons who called or requisitioned the meeting.
7.3 Notice of general meetings
(a) Notice of a general meeting must be given to each person who at the time of giving the
notice is a member, director or auditor of the company.
(b) The directors may decide the content of a notice of a general meeting, but the notice
must include the general nature of the business to be transacted at the meeting and any
other matters required by the Corporations Act.
(c) Unless the Corporations Act provides otherwise:
(i) no business may be transacted at a general meeting unless the general nature of
the business is stated in the notice calling the meeting; and
(ii) except with the approval of the directors or the chairman, no person may move
any amendment to a proposed resolution the terms of which are set out in the
notice calling the meeting or to a document which relates to that resolution and a
copy of which has been made available to members to inspect or obtain.
(d) A person may waive notice of any general meeting by written notice to the company.
(e) Subject to rule 7.3(f), at least 21 days’ notice must be given for a meeting of members.
(f) The company may call a meeting on shorter notice:
(i) if an annual general meeting, when all the members entitled to attend and vote
at the annual general meeting agree beforehand; and
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Section 13
(ii) if any other general meeting, when members with at least 95% of the votes that
may be cast at the meeting agree beforehand.
(g) The company cannot call an annual general meeting or other general meeting on shorter
notice if it is a meeting at which a resolution will be moved to:
(i) remove a director under section 203D of the Corporations Act or appoint a
director in place of a director removed under that section; or
(ii) remove an auditor under section 329 of the Corporations Act.
7.4 Non-receipt of notice
(a) Subject to the Corporations Act, the:
(i) non-receipt of a notice of any general meeting by; or
(ii) accidental omission to give notice to,
any person entitled to notice does not invalidate anything done (including the passing of
a resolution) at that meeting.
(b) A person’s attendance at a general meeting waives any objection that person may have
to:
(i) a failure to give notice, or the giving of a defective notice, of the meeting unless
the person at the beginning of the meeting objects to the holding of the meeting;
and
(ii) the consideration of a particular matter at the meeting which is not within the
business referred to in the notice of the meeting, unless the person objects to
considering the matter when it is presented.
7.5 Admission to general meetings
(a) The chairman of a general meeting may refuse admission to, or require to leave and
remain out of, the meeting any person:
(i) in possession of a pictorial-recording or sound-recording device;
(ii) in possession of a placard or banner;
(iii) in possession of an article considered by the chairman to be dangerous, offensive
or liable to cause disruption;
(iv) who refuses to produce or permit examination of any article, or the contents of
any article, in the person’s possession;
(v) who behaves or threatens to behave in a dangerous, offensive or disruptive way;
or
(vi) who is not entitled to receive notice of the meeting.
(b) The chairman may delegate the powers conferred by rule 7.5(a) to any person.
(c) A person, whether a member or not, requested by the directors or the chairman to
attend a general meeting is entitled to be present and, at the request of the chairman, to
speak at the meeting.
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Section 14
(d) Members of the public may attend as observers only.
7.6 Quorum at general meetings
(a) No business may be transacted at a general meeting, except the election of a chairman
and the adjournment of the meeting, unless a quorum of members is present when the
meeting proceeds to business.
(b) A quorum for a general meeting is:
(i) where there is only one member, that member; and
(ii) where there is more than one member, 50% of the members plus one.
(c) If a quorum is not present within 30 minutes after the time appointed for the general
meeting:
(i) where the meeting was called at the request of members, the meeting must be
dissolved; or
(ii) in any other case:
(A) the meeting stands adjourned to the day, and at the time and place, the
directors present decide; or
(B) if they do not make a decision, to the same day in the next week at the
same time and place.
(d) At an adjourned meeting, if a quorum is not present within 30 minutes after the time
appointed for the meeting, the meeting must be dissolved.
7.7 Chairman
(a) The chairman of the board is entitled to take the chair at every general meeting.
(b) If at any general meeting:
(i) the chairman of the board is not present at the specified time for holding the
meeting; or
(ii) the chairman of the board is present but is unwilling to act as chairman of the
meeting,
the deputy chairman of the board is entitled to take the chair at the meeting.
(c) If at any general meeting:
(i) there is no chairman of the board or deputy chairman of the board;
(ii) the chairman of the board and deputy chairman of the board are not present at
the specified time for holding the meeting; or
(iii) the chairman of the board and the deputy chairman of the board are present but
each is unwilling to act as chairman of the meeting,
the directors present may choose another director as chairman of the meeting and if no
director is present or if each of the directors present are unwilling to act as chairman of
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Section 15
the meeting, a member chosen by the members present is entitled to take the chair at
the meeting.
7.8 Acting Chairman
(a) A chairman of a general meeting may, for any item of business or discrete part of the
meeting, vacate the chair in favour of another person nominated by him or her (Acting
Chairman).
(b) Where an instrument of proxy appoints the chairman as proxy for part of the proceedings
for which an Acting Chairman has been nominated, the instrument of proxy is taken to be
in favour of the Acting Chairman for the relevant part of the proceedings.
7.9 Conduct at general meetings
The chairman of a general meeting:
(a) has charge of the general conduct of the meeting and the procedures to be adopted at
the meeting;
(b) may require the adoption of any procedure which is in the chairman’s opinion necessary
or desirable for proper and orderly debate or discussion and the proper and orderly
casting or recording of votes at the general meeting; and
(c) may, having regard where necessary to the Corporations Act, terminate discussion or
debate on any matter whenever the chairman considers it necessary or desirable for the
proper conduct of the meeting,
and a decision by the chairman under this rule is final.
7.10 Adjournment and postponement by the chairman
(a) Despite rules 7.2(a) and 7.2(b), where the chairman considers that:
(i) there is not enough room for the number of members who wish to attend the
meeting; or
(ii) a postponement is necessary in light of the behaviour of persons present or for
any other reason so that the business of the meeting can be properly carried out,
the chairman may postpone the meeting before it has started, whether or not a quorum
is present.
(b) A postponement under rule 7.10(a) is to another time, which may be on the same day as
the meeting, and may be to another place (and the new time and place is taken to be the
time and place for the meeting as if specified in the notice which called the meeting
originally).
(c) The chairman may at any time during the course of the meeting:
(i) adjourn the meeting or any business, motion, question or resolution being
considered or remaining to be considered by the meeting either to a later time at
the same meeting or to an adjourned meeting; and
(ii) for the purpose of allowing any poll to be taken or determined, suspend the
proceedings of the meeting for any period or periods he or she decides without
effecting an adjournment – no business may be transacted and no discussion
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may take place during any suspension of proceedings unless the chairman
otherwise allows.
(d) The chairman’s rights under rules 7.10(a) and 7.10(c) are exclusive and, unless the
chairman requires otherwise, no vote may be taken or demanded by the members
present about any postponement, adjournment or suspension of proceedings.
(e) Only unfinished business may be transacted at a meeting resumed after an adjournment.
(f) Where a meeting is postponed or adjourned for 30 days or more, notice of the postponed
or adjourned meeting must be given as in the case of the original meeting within seven
days.
7.11 Decisions at general meetings
(a) Except where a resolution requires a special majority, questions arising at a general
meeting must be decided by a majority of votes cast by the members present at the
meeting. A decision made in this way is for all purposes, a decision of the members.
(b) If the votes are equal on a proposed resolution, the chairman of the meeting has a
casting vote (provided that the chairman is a member or a Representative of a member),
in addition to any deliberative vote.
(c) A resolution put to the vote of a general meeting must be decided on a show of hands
unless a poll is demanded:
(i) before the show of hands is taken;
(ii) before the result of the show of hands is declared; or
(iii) immediately after the result of the show of hands is declared.
(d) Unless a poll is duly demanded, a declaration by the chairman of a general meeting that
a resolution has on a show of hands been carried or carried unanimously, or carried by a
particular majority, or lost, and an entry to that effect in the company’s minute book is
conclusive evidence of the fact without proof of the number or proportion of the votes
recorded for or against the resolution.
7.12 When poll may be demanded
(a) A poll may be demanded by:
(i) the chairman;
(ii) at least five members entitled to vote on the resolution; or
(iii) by members with at least 5% of the votes that may be cast on the resolution on
a poll.
(b) A demand for a poll does not prevent a general meeting continuing to transact any
business except the question on which the poll is demanded.
(c) If a poll is duly demanded at a general meeting, it must be taken in the way and either at
once or after an interval or adjournment as the chairman of the meeting directs. The
result of the poll as declared by the chairman is the resolution of the meeting at which
the poll was demanded.
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7.13 Voting rights
(a) Subject to this constitution and to any rights or restrictions attached to any class of
membership, at a general meeting:
(i) on a show of hands, each member present has one vote;
(ii) where a person is entitled to vote by virtue of rule 7.17 in more than one
capacity, that person is entitled only to one vote on a show of hands;
(iii) if the person appointed as proxy has two or more appointments that specify
different ways to vote on a resolution, the proxy must not vote on a show of
hands; and
(iv) on a poll, each member present has one vote.
(b) Where any amount payable to the company has not been duly paid that member is not
entitled to vote.
(c) A member is not entitled to vote on a resolution if, under the Corporations Act the notice
which called the meeting specified that:
(i) the member must not vote or must abstain from voting on the resolution; or
(ii) a vote on the resolution by the member must be disregarded for any purposes.
(d) If the member referred to in rule 7.13(c) or a person acting as proxy, attorney or
Representative of that member does tender a vote on that resolution, their vote must not
be counted.
(e) An objection to the validity of a vote tendered at a general meeting must be:
(i) raised before or immediately after the result of the vote is declared; and
(ii) referred to the chairman of the meeting, whose decision is final.
(f) A vote tendered, but not disallowed by the chairman of a meeting under rule 7.13(e), is
valid for all purposes, even if it would not otherwise have been valid.
(g) The chairman may decide any difficulty or dispute which arises as to the number of votes
which may be cast by or on behalf of any member and the decision of the chairman is
final.
7.14 Representation at general meetings
(a) Subject to this constitution, each member entitled to vote at a general meeting may vote:
(i) in person or, where a member is the Founding Member, by its Representative;
(ii) by not more than one proxy; or
(iii) by not more than one attorney.
(b) A proxy, attorney or Representative may, but need not, be a member of the company.
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7.15 Class meetings
The provisions of this constitution about general meetings apply, with necessary changes, to
separate class meetings as if they were general meetings.
7.16 Voting where the company has only one member
If the company has only one member, the company may pass a resolution by the member
recording it and signing the record.
7.17 Appointment of proxies
(a) Any member entitled to vote at a general meeting may appoint one proxy.
(b) A proxy may be a member who is not entitled in their own right to vote on a particular
resolution.
(c) The document appointing a proxy must:
(i) be in the form approved by the board;
(ii) be signed by the appointor or his attorney;
(iii) set out the name of the person to be appointed as proxy;
(iv) allow the member to direct the proxy to vote for or against (or abstain from
voting on) any proposed resolution;
(v) set out the period of appointment including whether it is valid only for stipulated
meetings; and
(vi) be received by the company at least 48 hours (or a lesser period as the board
may decide and stipulate in the notice of meeting) before the time for holding
the meeting or poll at which the person named in the document proposes to
vote.
(d) Unless otherwise specified or revoked a proxy appointment is valid for any adjournment
of the meeting, as well as for the meeting to which it relates.
(e) The proxy document is deemed to include the right to demand or join in demanding a
poll and (except to the extent to which the proxy is specifically directed to vote for or
against any proposal) the power to act generally at the meeting for the person giving the
proxy.
8 Directors
8.1 First Directors
(a) The first directors (First Directors) are those persons named as directors in the
application for incorporation of the company.
(b) For transitional purposes, the First Directors will be comprised of:
(i) two directors whose terms will end at the conclusion of the first AGM;
(ii) three directors whose terms will end at the conclusion of the second AGM; and
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(iii) three directors, one of whom will be a person appointed by the Founding
Member, whose terms will end at the conclusion of the third AGM.
8.2 Directors
(a) The board will consist of at least six and not more than eight directors:
(i) at least five directors to be elected under rule 8.3;
(ii) up to two other directors, appointed by the board for the term determined by the
board, for their particular skills and experience; and
(iii) one director appointed by the Founding Member.
(b) At all times, the majority of the directors must be independent of the Founding Member.
8.3 Election of directors
The directors referred to in rule 8.2(a)(i) are to be elected by the members in accordance with
the Corporations Act.
8.4 Qualification for membership of the board
A majority of the directors must be Publicly Responsible Persons.
8.5 Retirement of directors
(a) Each elected director must retire from office at the conclusion of the third year following
his or her appointment as a director.
(b) Rule 8.5(a) does not apply to the First Directors.
(c) Notwithstanding rule 8.5(a), the board may determine which of the directors, are to
retire from time to time and, to the extent the law permits, the date of their retirement.
8.6 Resignation
A director may resign from the board by written notice delivered to the secretary. The
resignation takes effect when the notice is received by the secretary, or on a later date specified
in the notice.
8.7 Removal
(a) A director may be removed from office by resolution of the members present and entitled
to vote at a general meeting of the company convened for that purpose. At the meeting
the director must be given the opportunity to present his or her case.
(b) A director removed under rule 8.7(a) retains office until the dissolution or adjournment of
the general meeting at which he or she is removed.
8.8 Vacating office
In addition to the circumstances prescribed by the Corporations Act and this constitution, the
office of a director becomes vacant if the director:
(a) becomes an insolvent under administration, suspends payment generally to creditors or
compounds with or assigns the director's estate for the benefit of creditors;
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(b) becomes a person of unsound mind or a person who is a patient under laws relating to
mental health or whose estate is administered under laws about mental health;
(c) is absent from meetings of the directors during a period of three consecutive calendar
months without leave of absence from the directors where the directors have not, within
14 days of having been served by the secretary with a notice giving particulars of the
absence, resolved that leave of absence be granted;
(d) resigns office by written notice to the company;
(e) is removed from office under the Corporations Act or any other relevant legislation;
(f) is prohibited from being a director by reason of the operation of the Corporations Act or
any other relevant legislation; or
(g) is convicted on indictment of an offence and the directors do not within one month after
that conviction resolve to confirm the director’s appointment or election (as the case may
be) to the office of director.
8.9 Casual vacancies
(a) In addition to its power to appoint directors under rule 8.2(a)(ii), and subject to rule 8.4,
the board has power to appoint a qualified person as a director to fill a casual vacancy
among the board.
(b) Any person appointed under this rule holds office until the next general meeting.
8.10 Directors who are employees of the company
A director who is an employee of the company or any of its subsidiaries, ceases to be a director
of the company upon the director ceasing to be employed (so that they are no longer employed
by the company or any subsidiary of the company) but the person concerned is eligible for
reappointment or re-election as a director of the company.
8.11 Directors who are unable to fulfil their duties due to illness or incapacity
(a) A director may be removed from office by the board if the board resolves under its policy
that the director is unable to fulfil their duties due to physical or mental illness or other
incapacity.
(b) The board will implement a policy about directors who are unable to fulfil their duties due
to physical or mental illness or other incapacity for the purpose of making a
determination under rule 8.11(a).
8.12 Directors interests
(a) A director is not disqualified by reason only of being a director (or the fiduciary
obligations arising from that office) from:
(i) holding an office (except auditor) or place of profit or employment in the
company or a related body corporate of the company;
(ii) holding an office or place of profit or employment in any other company, body
corporate, trust or entity promoted by the company or in which it has interest;
(iii) being a member, creditor or otherwise being interested in any body corporate
(including the company), partnership or entity, except as auditor of the company;
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(iv) entering into any agreement or arrangement with the company; or
(v) acting in a professional capacity (or being a member of a firm which acts in a
professional capacity) for the company, except as auditor of the company.
(b) Each director must comply with the Corporations Act on the disclosure of the director’s
interests.
(c) The directors may make regulations requiring the disclosure of interests that a director,
and any person taken by the directors to be related to or associated with the director,
may have in any matter concerning the company or a related body corporate. Any
regulations made under this constitution bind all directors.
(d) No act, transaction, agreement, instrument, resolution or other thing is invalid or
voidable only because a person fails to comply with any regulation made under
rule 8.12(c).
(e) A director who has a material personal interest in a matter that is being considered by
the directors must not be present at a meeting while the matter is being considered nor
vote on the matter, except where permitted by the Corporations Act.
(f) If a director has an interest in a matter, then subject to rules 8.12(c), 8.12(g) and the
constitution:
(i) that director may not be counted in a quorum at the board meeting that
considers the matter that relates to the interest;
(ii) that director may not participate in and vote on matters that relate to the
interest;
(iii) the company can proceed with any transaction that relates to the interest and
the director may participate in the execution of any relevant document by or on
behalf of the company;
(iv) the director may retain the benefits under the transaction that relates to the
interest even though the director has the interest; and
(v) the company cannot avoid any transaction that relates to the interest merely
because of the existence of the interest.
(g) If an interest of a director is required to be disclosed under rule 8.12(b), rule 8.12(f)(iv)
applies only if the interest is disclosed before the transaction is entered into.
(h) A contract or arrangement entered into by or on behalf of the company in which a
director is in any way interested is not invalid or voidable merely because the director
holds office as a director or because of the fiduciary obligations arising from that office.
(i) A director who is interested in any arrangement involving the company is not liable to
account to the company for any profit realised under the arrangement merely because
the director holds office as a director or because of the fiduciary obligations arising from
that office, if the director complies with the disclosure requirements applicable to the
director under rule 8.12(a) and under the Corporations Act about that interest.
(j) A director who is interested in any contract or arrangement may, despite that interest,
witness the fixing of the company seal to any document evidencing or otherwise
connected with that contract or arrangement.
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9 Powers and duties of directors
9.1 General powers
(a) The directors are responsible for managing the business of the company and may
exercise all powers and do all things that are within the company’s power and are not
expressly required by the Corporations Act or this constitution to be exercised by the
company in a general meeting.
(b) The board may make regulations, by-laws and policies consistent with the constitution,
which in the opinion of the board are necessary or desirable for the proper control,
administration and management of the company’s finances, affairs and Property, or are
necessary for the convenience, comfort and well-being of the members (including the
terms of entry of members to the company’s premises and any event or function
sponsored, promoted, facilitated or conducted by the company) and amend or rescind
any regulations and by-laws.
(c) A regulation, policy or by-law of the company made by the board may be disallowed by
the company in a later general meeting. A resolution or regulation made by the company
in general meeting cannot invalidate prior acts of the board which would have been valid
if that resolution or regulation had not been passed or made.
(d) A director is entitled to attend and speak at general meetings and at meetings of a class
of members, even if he or she is not a member or a member of the relevant class.
9.2 Power to borrow and give security
(a) The directors may exercise all the powers of the company to:
(i) borrow or raise money in any other way;
(ii) charge mortgage or otherwise encumber any of the company’s Property or
business or any of its Property; and
(iii) issue debentures or give any security for a debt, liability or obligation of the
company or of any other person.
(b) The directors may decide how cheques, promissory notes, banker’s drafts, bills of
exchange or other negotiable instruments must be signed, drawn, accepted, endorsed or
otherwise executed, as applicable, by or on behalf of the company.
9.3 Powers of appointment
The directors may:
(a) appoint or employ any person as an officer, agent or attorney of the company for the
purposes, with the powers, discretions and duties (including powers, discretions and
duties vested in or exercisable by the directors), for any period and on any other
conditions they decide;
(b) authorise an officer, agent or attorney to delegate any of the powers, discretions and
duties vested in the officer, agent or attorney; and
(c) remove or dismiss any officer, agent or attorney of the company at any time, with or
without cause.
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10 Proceedings of directors meetings
10.1 Meetings of directors
(a) The directors may meet together to attend to business and adjourn and otherwise
regulate their meetings as they decide.
(b) The contemporaneous linking together by telephone or other electronic means of a
sufficient number of directors to constitute a quorum, constitutes a meeting of the
directors. All the provisions in this constitution relating to meetings of the directors
apply, as far as they can and with any necessary changes, to meetings of the directors by
telephone or other electronic means.
(c) A meeting by telephone or other electronic means is to be taken to be held at the place
where the chairman of the meeting is or at any other place the chairman of the meeting
decides on, if at least one of the directors involved was at that place for the duration of
the meeting.
(d) A director taking part in a meeting by telephone or other electronic means is to be taken
to be present in person at the meeting.
(e) If, before or during the meeting, any technical difficulty occurs where one or more
directors cease to participate, the chairman may adjourn the meeting until the difficulty is
remedied or may, where a quorum of directors remains present, continue with the
meeting.
10.2 Calling meetings of directors
(a) A director may, whenever the director thinks fit, call a meeting of the directors.
(b) A secretary must, if requested by a director, call a meeting of the directors.
10.3 Notice of meetings of directors
(a) Notice of a meeting of directors must be given to each person who is, at the time the
notice is given a director, except a director on leave of absence approved by the
directors.
(b) A notice of a meeting of directors:
(i) must specify the time and place of the meeting;
(ii) need not state the nature of the business to be transacted at the meeting;
(iii) may, if necessary, be given immediately before the meeting; and
(iv) may be given in person or by post or by telephone, fax or other electronic
means.
(c) A director may waive notice of a meeting of directors by giving notice to that effect in
person or by post or by telephone, fax or other electronic means.
(d) Failure to give a director notice of a meeting of directors does not invalidate anything
done or any resolution passed at the meeting if:
(i) the failure occurred by accident or inadvertent error; or
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(ii) the director attended the meeting or waived notice of the meeting (whether
before or after the meeting).
(e) A person who attends a meeting of directors waives any objection that person may have
to a failure to give notice of the meeting.
10.4 Quorum at meetings of directors
(a) No business may be transacted at a meeting of directors unless a quorum of directors is
present at the time the business is dealt with.
(b) Unless the directors decide otherwise, more than half of the current directors constitute a
quorum.
(c) If there is a vacancy in the office of a director, the remaining directors may act. But, if
their number is not sufficient to constitute a quorum, they may act only in an emergency
or to increase the number of directors to a number sufficient to constitute a quorum or to
call a general meeting of the company.
10.5 Chairman and deputy chairman of directors
(a) The directors may elect, for any period they decide:
(i) a director to the office of chairman of directors; and
(ii) may elect one or more directors to the office of deputy chairman of directors.
(b) The chairman of directors is entitled (if present within ten minutes after the time
appointed for the meeting and willing to act) to preside as chairman at a meeting of
directors.
(c) If at a meeting of directors:
(i) there is no chairman of directors;
(ii) the chairman of directors is not present within ten minutes after the time
appointed for the holding of the meeting; or
(iii) the chairman of directors is present within that time but is not willing or declines
to act as chairman of the meeting,
the deputy chairman if any, if then present and willing to act, is entitled to be chairman
of the meeting or if the deputy chairman is not present or is unwilling or declines to act
as chairman of the meeting, the directors present must elect one of themselves to chair
the meeting.
10.6 Decisions of directors
(a) The directors, at a meeting at which a quorum is present, may exercise any authorities,
powers and discretions vested in or exercisable by the directors under this constitution.
(b) Questions arising at a meeting of directors must be decided by a majority of votes cast
by the directors present and entitled to vote on the matter.
(c) Subject to rule 10.6(d), if the votes are equal on a proposed resolution, the chairman of
the meeting has a casting vote, in addition to his or her deliberative vote.
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(d) Where only two directors are present or entitled to vote at a meeting of directors and the
votes are equal on a proposed resolution:
(i) the chairman of the meeting does not have a second or casting vote; and
(ii) the proposed resolution is taken as lost.
10.7 Written resolutions
(a) A resolution in writing of which notice has been given to all directors and which is signed
or consented to by all of the directors entitled to vote on the resolution is as valid and
effectual as if it had been passed at a meeting of the directors duly called and constituted
and may consist of several documents in the same form, each signed or consented to be
one or more of the directors.
(b) A director may consent to a resolution by:
(i) signing the document containing the resolution (or a copy of that document);
(ii) giving to the company a written notice (including by fax or other electronic
means) addressed to the secretary or to the chairman of directors signifying
assent to the resolution and either setting out its terms or otherwise clearly
identifying them; or
(iii) telephoning the secretary or the chairman of directors and signifying assent to
the resolution and clearly identifying its terms.
10.8 Committees of directors
(a) The directors may delegate their powers to a committee of directors.
(b) The committee must exercise the powers delegated in accordance with any directions of
the directors.
(c) The provisions of this constitution applying to meetings and resolutions of directors
apply, so far as they can and with any necessary changes, to meetings and resolutions of
a committee of directors, except to the extent they are contrary to any direction given
under rule 10.8(b).
10.9 Delegation to a director
(a) The directors may delegate any of their powers to one director.
(b) A director to whom any powers have been so delegated must exercise the powers
delegated in accordance with any directions of the directors.
10.10 Validity of acts
All acts done at any meeting of the directors or by a committee or by any person acting as a
director are, notwithstanding that it is afterwards discovered:
(a) that there was some defect in the appointment of any of the directors; or
(b) the committee or the person acting as a director or that any of them were disqualified,
valid as if every person had been duly appointed and was qualified and continued to be a director
or a member of the committee (as the case may be).
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11 Secretary and Executive officer
11.1 Secretary
(a) The company must have at least one secretary appointed by the directors.
(b) The directors may suspend or remove a secretary from that office.
11.2 Executive officers
(a) The directors may appoint an executive officer for a period, at the remuneration and on
the conditions the directors decide.
(b) The remuneration payable by the company to an executive officer must not include a
commission on, or percentage of, operating revenue.
(c) The directors may:
(i) delegate to an executive officer any powers, discretions and duties they decide;
(ii) withdraw, suspend or vary any of the powers, discretions and duties given to an
executive officer; and
(iii) authorise the executive officer to delegate any of the powers, discretions and
duties given to the executive officer.
(d) An act done by a person acting as an executive officer is not invalidated by:
(i) a defect in the person’s appointment as an executive officer;
(ii) the person being disqualified to be an executive officer; or
(iii) the person having vacated office,
if the person did not know that circumstance when the act was done.
12 Indemnity and insurance
12.1 Officer’s right of indemnity
Rules 12.2 and 12.4 apply:
(a) to each person who is or has been a director, secretary or executive officer of the
company;
(b) to any other officers or former officers of the company or of its related bodies corporate
as the directors in each case determine; and
(c) if the directors so determine, to any auditor or former auditor of the company or of its
related bodies corporate,
each an Officer for the purposes of this rule.
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12.2 Indemnity
The company must indemnify each Officer on a full indemnity basis and to the full extent
permitted by law against all losses, liabilities, costs, charges and expenses (Liabilities) incurred
by the Officer as an officer of the company or of a related body corporate.
12.3 Scope of indemnity
The indemnity in rule 12.2:
(a) does not operate in respect of any Liability of the Officer to the extent that Liability is
covered by insurance;
(b) is enforceable without the Officer having to first incur any expense or make any
payment; and
(c) is a continuing obligation and is enforceable by the Officer even though the Officer may
have ceased to be an officer or auditor of the company or its related bodies corporate.
12.4 Insurance
The company may, to the extent the law permits:
(a) purchase and maintain insurance; or
(b) pay or agree to pay a premium for insurance,
for each Officer against any Liability incurred by the Officer as an officer or auditor of the
company or of a related body corporate including, but not limited to:
(c) costs and expenses in defending any proceedings, whether civil or criminal, whatever
their outcome; or
(d) a Liability arising from negligence or other conduct.
12.5 Savings
Nothing in rule 12.2 or 12.4:
(a) affects any other right or remedy that a person to whom those rules apply may have in
respect of any Liability referred to in those rules;
(b) limits the capacity of the company to indemnify or provide or pay for insurance for any
person to whom those rules do not apply; or
(c) limits or diminishes the terms of any indemnity conferred or agreement to indemnify
entered into before the adoption of this constitution.
12.6 Contract
The company may enter into an agreement with any Officer to give effect to the rights conferred
by this rule or the exercise of a discretion under this rule on any terms as the directors think fit
which are not inconsistent with this rule.
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13 Minutes
13.1 Contents of minutes
The board must ensure that minutes are duly recorded in any manner it thinks fit and include:
(a) the names of the directors present at each meeting of the company, the board and of
committees; and
(b) details of all resolutions and proceedings of general meetings of the company and of
meetings of the board and committees.
13.2 Signing of minutes
The minutes of a meeting of the board or of a committee or of the company, if signed by the
chairman of the meeting or by the chairman of the next meeting, are prima facie evidence of the
matters stated in the minutes.
14 Inspection of records
14.1 Inspection by member
Except as provided by law, this constitution or as authorised by a directors’ resolution, a person
who is not a director does not have the right to inspect any of the board papers, books, records
or documents of the company.
14.2 Access by director
The company may enter into contracts, and procure that its subsidiaries enter into contracts, on
any terms the directors think fit, to grant a director or former director continuing access for a
specified period after the director ceases to be a director to board papers, books, records and
documents of the company which relate to the period during which the director or former
director was a director of the company.
15 Notices
15.1 Method of service
(a) The company may give a notice to a member by:
(i) delivering it personally;
(ii) sending it by prepaid post to the member’s address in the register of members or
any other address the member gives the company for notices; or
(iii) sending it by fax or other electronic means to the fax number or electronic
address the member gives the company for notices.
(b) Where a member does not have a registered address or where the company believes that
member is not known at the member’s registered address, all notices are taken to be:
(i) given to the member if the notice is exhibited in the company’s registered office
for a period of 48 hours; and
(ii) served at the commencement of that period,
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unless and until the member informs the company of the member’s address.
15.2 Time of service
(a) A notice from the company properly addressed and posted is taken to be given and
received on the day after the day of its posting.
(b) A notice sent or given by fax or other electronic transmission:
(i) is taken to be effected by properly addressing and transmitting the fax or other
electronic transmission; and
(ii) is taken to have been given and received on the day of its transmission.
(c) Where a given number of days notice or notice extending over any other period must be
given, the day of service is not to be counted in the number of days or other period.
15.3 Evidence of service
A certificate signed by a director or secretary stating that a notice has been given under this
constitution is conclusive evidence of that fact.
15.4 Other communications and documents
Rules 15.1 to 15.3 (inclusive) apply, so far as they can and with any necessary changes, to
serving any communication or document.
16 General
16.1 Submission to jurisdiction
Each member submits to the non-exclusive jurisdiction of the Supreme Court of the state or
territory in which the company is taken to be registered for the purposes of the Corporations Act,
the Federal Court of Australia and the courts which may hear appeals from those courts.
16.2 Prohibition and enforceability
Any part of this constitution which is prohibited or unenforceable in any place is, in that place,
ineffective only to the extent of that prohibition or unenforceability.
16.3 Amendment to the constitution
Any amendment to this constitution must be approved by a special resolution of the members.
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