2022-07-21 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                          21 JULY 2022


    COMMITTEE RECOMMENDATIONS TO COUNCIL


    1   CONTRACT NO. T000063 – DESIGN AND CONSTRUCT OF PEREGIAN BEACH
        DIGITAL HUB BUILDING EXPANSION
        That Council note the report by the Special Projects Coordinator to the Services &
        Organisation Committee Meeting dated 12 July 2022 and award Contract No. T000063
        Design and Construct of Peregian Beach Digital Hub Building Expansion to Carfax
        Commercial Constructions Pty Ltd for the lump sum price of $1,936,720.93 (excl. GST).


    2   SHIRE RESEAL PROGRAM -T000065 – TENDER ACCEPTANCE
        That Council note the report by the Civil Works Maintenance Coordinator to the
        Services and Organisation Committee Meeting dated 12 July 2022 and:
        A.   Award tender Shire Reseal Program - T000065 to the following contractors:
             i.       Portion A – Asphalt Resurfacing, Rehabilitation & Construction Program: to
                      Allroad Surfaces Pty Ltd
             ii.      Portion B – Bitumen Sealing: to RPQ Pty Ltd
        B.   Award the Contract for an initial term of up to three (3) years, with an option to
             extend for two (2) further periods of up to twelve (12) months each. The option to
             extend will be at Council’s own discretion and subject to the Contractor’s ability to
             meet the requirements under the Contract.


    3   GOVERNANCE FRAMEWORK
        That Council note the report by the Governance Manager to the Services & Organisation
        Committee Meeting dated 12 July 2022 and:
        A.        Adopt the Governance Framework.
        B.        Authorise the Chief Executive Officer (CEO), if required, to make any minor
                  amendments to the document prior to publication.


    4   COMMUNITY TENURE RENEWALS
        That Council note the report by the Property Officer to the Services & Organisation
        Committee Meeting dated 12 July 2022; and

        A.   Authorise the Chief Executive Officer to enter into tenure renewal negotiations with
             community organisations noted in Attachment 1, in accordance with the
             Community Purpose Land and Infrastructure Tenure Policy; and

        B.   Apply the exception to the requirement for tendering under Section 236 (1) (b) (ii)
             of the Local Government Regulation 2012 for disposal of a non-current asset other
             than by tender or auction if the valuable non-current asset is disposed of to a
             community organisation.


    5   APPOINTMENT OF 2023 SHOW HOLIDAY
        That Council note the report by the Chief Executive Officer to the Services &
        Organisation Committee Meeting dated 12 July 2022 and request the Chief Executive
        Officer to apply to the Office of Industrial Relations for the appointment of Friday, 8
        September 2023 as a special holiday for Noosa Shire.

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