2018-05-14 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                    14 MAY 2018


The tenders were evaluated using the following criteria, with scores reflecting the tenderers
ability to demonstrate how they met the criteria:
   Capability and resourcing;
   Contract experience and capacity;
   Timeline and methodology
   Quality;
   Health and safety;
   Environment and sustainability;
   Contribution to local economy; and
   Price.
Post tender box close, clarifications were undertaken with a number of tenderers.
The tender evaluation team finalised tender evaluations and considers the Ark Construction
Group tender to be the most advantageous to Council, presenting the best value for money. Ark
Construction Group tender submission is favourable on the following basis:
They were able to
   Demonstrate significant previous experience with construction of 10 bridges in the past 5
     years;
   Demonstrate a well thought methodology, quality and a high level of Work Health and
     Safety; and
   Demonstrate that they have the necessary resources to meet Council’s contractual
     timeframes for practical completion.
The tender evaluation team considers this total tender submission to be the most advantageous
to Council and presents the best total score of combined price and non-price elements.

3.   Programme & Next Steps
Pending Council approval, Ark Construction Group propose to construct the project (including
wet weather allowances) within 23 weeks, targeting practical completion in October 2018. This
timeframe for construction was stipulated by Council for of the following reasons:
   Preferred period in consultation with the Cooroy Chamber of Commerce;
   Commencement occurs after the Cooroy Fusion Festival;
   Reduced risk of flooding disturbance by constructing during the drier months; and
   Follows timeframes for Energex relocations.

4.   Construction Management and Inspections
Under the construct delivery model, Ark will be appointed as Principal Contractor and Council will
maintain the overall Project Management role (supported by an externally appointed
superintendent) to administer the contract and progressively inspect the works ensuring the
project objectives are met.
5.     Program
The delivery process involves the following key steps:
   Awarding of contract by Council;
   Contractor obtaining required environmental approvals and ordering of construction
     materials;
   Council providing communications to affected community;
   Contractor taking possession of site after Energex complete underground relocation of
     power cables scheduled to be completed late June;
   Preparing site, activating detour and full road closure;
   Temporary relocating other services and starting with demolishing existing bridge and
     construction or the new bridge;
   Commissioning, handover and deactivating detour.

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