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2021-06-17 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 17 June 2021
commencing at 5pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Clare Stewart (Chair), Karen Finzel, Joe Jurisevic, Amelia Lorentson,
Brian Stockwell, Tom Wegener, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
ORDINARY MEETING AGENDA 17 JUNE 2021
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 PETITIONS 3
5 NOTIFIED MOTIONS 3
6 PRESENTATIONS 3
7 DEPUTATIONS 3
8 CONSIDERATION OF COMMITTEE REPORTS 4
1 PLANNING & ENVIRONMENT COMMITTEE MEETING REPORT – 8 JUNE 2021 4
2 SERVICES & ORGANISATION COMMITTEE MEETING REPORT – 8 JUNE 2021 7
3 GENERAL COMMITTEE MEETING REPORT – 14 JUNE 2021 9
9 ORDINARY MEETING REPORTS 15
1 FURTHER REPORT - RAL20/0019 – APPLICATION FOR RECONFIGURATION
OF A LOT (1 LOT INTO 2 LOTS) AND CREATION OF AN ACCESS EASEMENT
AT 23 JIRIMMA CRESCENT, COOROIBAH 15
2 FURTHER REPORT – NOOSA BUSHLAND RESERVE STRATEGIC
MANAGEMENT PLAN 21
3 T000039 MOBILE LIBRARY CONTRACT AWARD 23
10 CLOSED SESSION 35
11 PUBLIC QUESTION TIME 35
12 NEXT MEETING 35
13 MEETING CLOSURE 35
Page 2 of 35
Section 3
ORDINARY MEETING AGENDA 17 JUNE 2021
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 20 May 2021 be received and confirmed.
The Minutes of the Special Meeting held on 28 May 2021 be received and confirmed.
3 MAYORAL MINUTES
4 PETITIONS
5 NOTIFIED MOTIONS
Nil.
6 PRESENTATIONS
Nil.
7 DEPUTATIONS
Nil.
Page 3 of 35
Section 4
ORDINARY MEETING AGENDA 17 JUNE 2021
8 CONSIDERATION OF COMMITTEE REPORTS
1 PLANNING & ENVIRONMENT COMMITTEE MEETING REPORT – 8 JUNE 2021
ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Tom Wegener
Cr Clare Stewart
Cr Amelia Lorentson (non-Committee Councillor)
Cr Joe Jurisevic (non-Committee Councillor – for reports 1 – 8)
Cr Frank Wilkie (non-Committee Councillor – for reports 4 - 9)
EXECUTIVE
B de Chastel, Chief Executive Officer
A Dow, Acting Director Environment & Sustainable Development
COMMITTEE RECOMMENDATIONS TO COUNCIL
1 MCU20/0155 - APPLICATION FOR MATERIAL CHANGE OF USE FOR SHORT TERM
ACCOMMODATION AT 75 WILLIAMS ROAD, KIN KIN
That Planning & Environment Committee Agenda Item 1 be referred to the General Committee
due to the significance of the issue.
2 RAL20/0019 – APPLICATION FOR RECONFIGURATION OF A LOT (1 LOT INTO 2 LOTS)
AND CREATION OF AN ACCESS EASEMENT AT 23 JIRIMMA CRESCENT, COOROIBAH
That Planning & Environment Committee Agenda Item 2 be referred to the General Committee
for further consideration.
3 MCU20/0037 PLANNING & ENVIRONMENT COURT APPEAL NO. BD1074 OF 2021 -
REFUSAL OF AN APPLICATION FOR MULTIPLE HOUSING - TYPE 2 DUPLEX AT 11
MARGIT CRES, SUNRISE BEACH
That Council note the report by the Manager Development Assessment to the Planning &
Environment Committee Meeting dated 8 June 2021 regarding Planning & Environment Court
Appeal No. BD1074 of 2021 and agree to defend the appeal.
4 MCU19/0081 PLANNING & ENVIRONMENT COURT APPEAL NO. D176 OF 2019 -
REFUSAL OF APPLICATION FOR 16 ANCILLARY DWELLING UNITS AT 64 GATEWAY
DRIVE, NOOSAVILLE
That Planning & Environment Committee Agenda Item 4 be referred to the General Committee
due to the significance of the issue.
Page 4 of 35
Section 5
ORDINARY MEETING AGENDA 17 JUNE 2021
5 MCU20/0008 - PLANNING & ENVIRONMENT COURT APPEAL NO. D102 OF 2020 –
REFUSAL OF ANCILLARY DWELLING UNIT AT 1/33 GATEWAY DRIVE, NOOSAVILLE
That Planning & Environment Committee Agenda Item 5 be referred to the General Committee
due to the significance of the issue.
6 NOOSA BUSHLAND RESERVE STRATEGIC MANAGEMENT PLAN
That Planning & Environment Committee Agenda Item 6 be referred to the General Committee
due to the significance of the issue.
7 NOOSA BUSHLAND RESERVE STRATEGIC FIRE MANAGEMENT PLAN 2021
That Planning & Environment Committee Agenda Item 7 be referred to the General Committee
due to the significance of the issue.
8 NOOSA BIOSPHERE RESERVE FOUNDATION - NEW PARTNERSHIP AGREEMENT
2021-2025
That Planning & Environment Committee Agenda Item 8 be referred to the General Committee
due to the significance of the issue.
9 PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – APRIL 2021
In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in this matter in relation to the
application by Altum Properties No 9 Pty Ltd which is item 12 in this report. I have a relationship with
Leigh McCready who is associated with the applicant as Mrs McCready was involved with my 2020
election campaign. As a result of my conflict of interest I will now leave the meeting room while the
matter is considered and voted on.
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to
the application by Altum Properties No 9 Pty Ltd which is item 12 in this report. I have a friendship with
Leigh and Rob McCready, who are associated with the applicant. As a result of my conflict of interest I
will now leave the meeting room while the matter is considered and voted on.
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter in relation to
the application by Altum Properties No 9 Pty Ltd which is item 12 in this report. On 24 February 2020 I
sought a review by the Independent Council Election Observer (ICEO) as to the public claims of the
Future Noosa Team, of which Leigh McCready was publicly identified as a Campaign Manager. Leigh
McCready is associated with the applicant. Although I have a declarable conflict of interest, I do not
believe a reasonable person could have a perception of bias because Council's consideration of this
application is not to approve or reject it, it is only for noting of a decision that has already been made by
staff. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the
meeting on whether I can remain and participate in the decision.
That Council note the report by the Development Assessment Manger to the Planning &
Environment Committee Meeting dated 8 June 2021 regarding planning applications that have
been decided by delegated authority.
Page 5 of 35
Section 6
ORDINARY MEETING AGENDA 17 JUNE 2021
Committee Recommendation
That the report of the Planning & Environment Committee dated 8 June 2021 be received and the
recommendations therein be adopted except where dealt with by separate resolution.
Page 6 of 35
Section 7
ORDINARY MEETING AGENDA 17 JUNE 2021
2 SERVICES & ORGANISATION COMMITTEE MEETING REPORT – 8 JUNE 2021
ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Joe Jurisevic (Chair)
Cr Amelia Lorentson
Cr Clare Stewart
Cr Frank Wilkie
Cr Karen Finzel (non-Committee Councillor - for reports 1-5)
Cr Tom Wegener (non-Committee Councillor - for report 5)
EXECUTIVE
B de Chastel, Chief Executive Officer
K Contini, Director Community Services (for report 1)
B O’Connor, Acting Director Infrastructure Services (for report 5)
COMMITTEE RECOMMENDATIONS TO COUNCIL
1 REGIONAL ARTS DEVELOPMENT FUND (RADF) – GRANT RECOMMENDATIONS 2020-
21
That Council note the report by the Community Development Manager to the General
Committee Meeting dated 8 June 2021 and approve the Regional Arts Development Fund
recommendations for 2020/21 as outlined in Attachment 1 to the report.
2 AMENDMENTS TO COMMERCIAL USE OF COMMUNITY LAND POLICY
That Services & Organisation Committee Agenda Item 2 be referred to the General Committee
due to the significance of the issue.
3 APPLICATION OF NATIONAL COMPETITION POLICY REFORM FOR 2021-22 BUDGET
That Council note the report by the Manager Financial Services to the Services and
Organisation Committee Meeting dated 8 June 2021 and:
A. Continue to apply the Full Cost Pricing reform option to the Waste Management business
activity for the 2021/22 financial year in accordance with section 44(1)(b) of the Local
Government Act 2009; and
B. Continue to apply the Code of Competitive Conduct to the Holiday Parks business
activity for the 2021/22 financial year in accordance with section 47 of the Local
Government Act 2009.
4 2021-22 FEES AND CHARGES
That Council note the report by the Manager Financial Services to the Services & Organisation
Committee Meeting dated 8 June 2021 and pursuant to sections 97, 98 and 262(3)(c) of the
Local Government Act 2009, fix, for the 2021-22 financial year the cost-recovery fees and
commercial charges provided as Attachment 1 to the report.
Page 7 of 35
Section 8
ORDINARY MEETING AGENDA 17 JUNE 2021
5 GO NOOSA – 2020-21 PEAK PERIOD TRAFFIC MANAGEMENT EVALUATION
That Council note the report by the Project Officer to the Services and Organisation Committee
Meeting dated 8 June 2021 regarding the evaluation of Go Noosa – Christmas 2020-21 and
Easter 2021 and note that a further report will be brought to Council on recommendations for
managing peak period traffic for Christmas 2021-22 and Easter 2022.
Committee Recommendation
That the report of the Services & Organisation Committee dated 8 June 2021 be received and the
recommendations therein be adopted except where dealt with by separate resolution.
Page 8 of 35
Section 9
ORDINARY MEETING AGENDA 17 JUNE 2021
3 GENERAL COMMITTEE MEETING REPORT – 14 JUNE 2021
ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Joe Jurisevic
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
EXECUTIVE
B de Chastel, Chief Executive Officer
A Dow, Acting Director Environment and Sustainable Development (for reports 1 - 7)
APOLOGIES
Cr Clare Stewart
COMMITTEE RECOMMENDATIONS TO COUNCIL
1 MCU20/0155 - APPLICATION FOR MATERIAL CHANGE OF USE FOR SHORT TERM
ACCOMMODATION AT 75 WILLIAMS ROAD, KIN KIN
That Council note the report by the Coordinator Planning to the Planning & Environment
Committee Meeting dated 8 June 2021 regarding Application No. MCU20/0155 for a
Development Permit for Material Change of Use - Short-term accommodation situated at 75
Williams Rd, Kin Kin and:
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions must be Complied With
1. The approved use must not commence until a building approval has been obtained
for all works carried out to the dwelling and for any additional outbuildings.
2. Unless otherwise stated, all conditions of this Decision Notice must be complied
with prior to the use commencing, and then compliance maintained at all times
while the use continues.
Approved Plans
3. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
- - 75 Willams Road Kin Kin Submitted to Council 15.12.2020
Currency
4. This development approval lapses if the use has not happened by 17 June 2027,
unless an application to extend the currency period is approved by Council.
Page 9 of 35
Section 10
ORDINARY MEETING AGENDA 17 JUNE 2021
Nature and Extent of Approved Use
5. The total number of bedrooms on the site must not exceed 4.
6. No more than 8 guests may occupy the premises at any time.
7. All outdoor areas, including balconies, decks, pool and the like, must
7.1 not be used after 10pm each night.
Condition 7.1 shall apply for 12 months after the commencement of the use, unless
further extended by Council in writing. After that time if not extended by Council in
writing, condition 7.2 shall apply.
7.2 not be used after 9pm each night.
8. The premises must not be used as a party house, with no events, functions or
parties (e.g. bucks parties, hen’s parties, raves, or wedding receptions for
example) permitted on site.
Amenity
9. The operation of the approved use must not detrimentally affect the residential
amenity (including but not limited to noise, overlooking, light spill or odour) enjoyed
by surrounding residents or cause a nuisance, including a noise nuisance.
Car Parking
10. Existing car parking on site, must be maintained and kept available for users
of the short term accommodation.
11. All car parking areas and access driveways must be maintained exclusively for
vehicle parking and manoeuvring and kept in a tidy and safe condition at all times.
Waste Management
12. Waste storage and disposal facilities must be provided in accordance with
Planning Scheme Policy 9, Waste Management, including an external imperviously
paved area correctly sized for all refuse and recycling containers and suitably
screened from public places and neighbouring properties.
13. Waste containers must:
a. At all times be regularly cleaned and maintained in a clean, tidy, sanitary and
hygienic condition.
b. Be placed on the kerb side frontage of the premises, for the collection of
general waste from the container; and
c. Not be placed on the kerb side frontage for longer than 24 hours before or
after the scheduled collection day for the collection of waste in the container.
Contact Person
14. Prior to the commencement of the use written confirmation must be provided to
Council confirming:
a. the name and telephone number of the contact person (which may include
the name and contact details of an individual, letting agency, property
manager, security firm or the like) for the purposes of the operation of the
short stay letting at the premises; and
b. that the contact person is available 24 hours a day, 7 days a week; and
c. that the contact person resides within 20 minutes travel time (by vehicle) of
the premises; and
Page 10 of 35
Section 11
ORDINARY MEETING AGENDA 17 JUNE 2021
d. that the contact person is to be responsible for the supervision and
management of the premises, including addressing complaints about the use
of the premises for short stay letting and visitor queries.
15. A sign must prominently and permanently display in letters and numbers not less
than 50mm in height, a current up to date written notice detailing the contact
person’s phone number, and a statement that the contact person is responsible for
the supervision and maintenance of the premises. The sign must not exceed
0.2m2, be displayed at the front of the premises and be visible to members of the
public at all times.
Code of Conduct
16. A code of conduct must be developed and provided to all users and occupants of
the short term accommodation, including any website or social media used to
promote the use of the premises for short term accommodation.
17. The code of conduct must advise all users of the premises:
a. That the use of the premises must not:
i. detrimentally affect the residential amenity (including but not limited to
noise, overlooking, light spill or odour) enjoyed by residents in the
vicinity of the premises; or
ii. cause a nuisance (including a noise nuisance);
iii. display unacceptable behavior including:
a. loud aggressive behaviour;
b. yelling, screaming, arguing; or
c. excessively loud cheering, clapping and singing.
iv. create a level of noise above the acceptable levels described by
Queensland Government legislation for environmental protection
(noise).
b. That a user of the premises must not sleep or camp on the premises in a
tent, caravan, campervan or similar facility.
c. That each vehicle used by a user of the premises must:
i. be stored in a manner that does not cause a nuisance or inconvenience
to adjoining premises; and
ii. be parked within the parking facilities at the premises where provided.
d. That each user of the premises must store general waste (including the
separation of recyclable waste) produced as a result of the ordinary use or
occupation of the premises in a waste container.
e. That each user of the premises must ensure that the premises, including the
grounds of the premises, are kept in a safe and tidy condition.
f. That pets occupying the premises must be managed and not cause a
nuisance (including a noise nuisance).
g. The nature and extent of the approved use as detailed in conditions numbers
5 to 8 of this development approval.
18. The Code of Conduct must be displayed in a prominent location at the premises
so that it can be viewed by guests.
Page 11 of 35
Section 12
ORDINARY MEETING AGENDA 17 JUNE 2021
Complaints Management
19. The contact person must maintain a record of all complaints received, identifying
how each complaint has been resolved or addressed within a reasonable time.
20. The contact person must respond to all complaints within 30 minutes of notification
of a complaint.
21. The contact person, must keep and maintain a register of the use of the premises
for short stay letting or home hosted accommodation, and record in the register,
each of the following:
a. on each occasion on which the premises are used, or occupied, for short stay
letting or home hosted accommodation on a commercial basis:
i. the number of adults who are users of the premises; and
ii. the number of minors, an individual who is under 18, who are users of
the premises.
b. the dates when each person’s use, or occupation, of the premises for short
stay letting or home hosted accommodation began and ended.
22. The contact person, must make available, for inspection by Council, within 5
business days of receipt of a written request given at any time, each of:
i. the written record of complaints referred to in condition 18; and
ii. the register referred to in condition 20
23. Environmental weeds in the Biodiversity overlay area and within 10m either side of
the mapped secondary waterway must be controlled by an active management
program to the reasonable satisfaction of Council. A weed control management
plan must be lodged with Council for review.
B. Advise the applicant that an application for building works for the unapproved building
works to the dwelling must be lodged within 60 days of the date of this approval.
C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
2 RAL20/0019 – APPLICATION FOR RECONFIGURATION OF A LOT (1 LOT INTO 2 LOTS)
AND CREATION OF AN ACCESS EASEMENT AT 23 JIRIMMA CRESCENT, COOROIBAH
That Council note the report by the Coordinator Planning to the Planning & Environment
Committee Meeting dated 8 June 2021 regarding Application No. RAL20/0019 for a
Development Permit for Reconfiguring a Lot (1 into 2 lots), situated at 23 Jirrima Crescent,
Cooroibah and: request staff to prepare a further report for the Ordinary meeting dated 17 June
2021 including conditions for approval of the application.
A. Refuse the application for the following reasons:
1. The proposal is not consistent with the 8.2.2.2 (1), (2)(a), (b), (c), (d), (e), (f), (g)
and (i), Acceptable Outcomes AO6.1, AO6.2 and PO6 of the Biodiversity,
Waterways and Wetlands Overlay as:
a. The proposal results in development within the Riparian Buffer Area, with the
proposed lot boundaries traversing the buffer area.
b. The proposal seeks to enhance, rehabilitate and protect only part of the
identified Riparian Buffer Area.
c. The proposed development increases the scale and intensity of development
within and adjacent to an ecologically important area which has the potential
to adversely impact on the site’s ecological values.
Page 12 of 35
Section 13
ORDINARY MEETING AGENDA 17 JUNE 2021
d. The proposal has the potential to result in additional clearing of vegetation in
the Riparian Buffer Area due to the vegetation clearing exemptions permitted
by the Planning Regulation 2017 and the planning scheme for lot boundaries
and fencing.
2. The proposal is not consistent with 9.5.1.2 (1) (d) and (e) and Overall Outcomes
2(b),(c), Acceptable Outcome AO7.5, AO7.7 and AO7.9 and Performance
Outcome PO7 of the Reconfiguring a Lot Code as:
a. The development does not provide for a lot layout that is responsive to the
natural environmental values present on the site.
b. The proposed lot boundaries traverse ecologically important areas and
ecological linkages.
c. The proposed environmental covenant area is only proposed over part of the
Riparian Buffer area and will not provide suitable protection to this
ecologically important area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
3 MCU19/0081 PLANNING & ENVIRONMENT COURT APPEAL NO. D176 OF 2019 -
REFUSAL OF APPLICATION FOR 16 ANCILLARY DWELLING UNITS AT 64 GATEWAY
DRIVE, NOOSAVILLE
That Council note the report by the Manager Development Assessment to the Planning &
Environment Committee Meeting dated 8 June 2021 regarding Planning & Environment Court
Appeal No. D176 of 2019 and defer consideration of the matter to the Ordinary Meeting dated
17 June 2021 to allow staff to provide additional conditions for consideration by
Councillors.agree to settle the appeal generally in accordance with the conditions contained in
the Planning & Environment Committee Agenda dated 8 June 2021:
4 MCU20/0008 - PLANNING & ENVIRONMENT COURT APPEAL NO. D102 OF 2020 –
REFUSAL OF ANCILLARY DWELLING UNIT AT 1/33 GATEWAY DRIVE, NOOSAVILLE
That Council note the report by the Manager Development Assessment to the Planning &
Environment Committee Meeting dated 8 June 2021 regarding Planning & Environment Court
Appeal No. D102 of 2020 and defer consideration of the matter to the Ordinary Meeting dated
17 June 2021 to allow staff to provide additional conditions for consideration by Councillors.
agree to settle the appeal generally in accordance with the conditions contained in the Planning
& Environment Committee Agenda dated 8 June 2021.
5 NOOSA BUSHLAND RESERVE STRATEGIC MANAGEMENT PLAN
That Council note the report by the Technical Officer – Natural Areas to the Planning &
Environment Committee Meeting dated 8 June 2021 and defer consideration of the matter to
the Ordinary meeting on 17 June 2021 to allow staff to present a further report addressing the
mechanisms by which coastal foreshore bushland reserves will be prioritised for management
action.:
A. Note the submissions received as summarised in Attachment 2 and thank the submitters
for their input into the Noosa Bushland Reserve Strategic Management Plan 2021-2026;
and
B. Adopt the Noosa Bushland Reserve Strategic Management Plan 2021-2026 provided at
Attachment 1 to the Report.
Page 13 of 35
Section 14
ORDINARY MEETING AGENDA 17 JUNE 2021
6 NOOSA BUSHLAND RESERVE STRATEGIC FIRE MANAGEMENT PLAN 2021
That Council note the report by the Principal Environment Officer to the Planning &
Environment Committee Meeting dated 8 June 2021 and
A. Note the submissions received as summarised in Attachment 2 and thank the submitters
for their input into the Noosa Bushland Reserve Strategic Fire Management Plan 2021;
and
B. Adopt the Noosa Bushland Reserve Strategic Fire Management Plan 2021 as shown in
Attachment 1.
7 NOOSA BIOSPHERE RESERVE FOUNDATION - NEW PARTNERSHIP AGREEMENT
2021-2025
That Council note the report by the Environmental Services Manager to the Planning &
Environment Committee Meeting dated 8 June 2021 and: defer consideration of the matter to
the Ordinary Meeting dated 17 June 2021 to allow Councillors to hold a workshop to obtain
more information on the changes proposed in the new Partnership Agreement.
A. Agree to enter into a 4-year Partnership Agreement with the Noosa Biosphere Reserve
Foundation from 1 July 2021 as set out in Attachment 1 to the report;
B. Authorise the Chief Executive Officer to make any minor alterations to the Partnership
Agreement, as may be necessary, and enter into the Partnership Agreement with the
Foundation.
8 AMENDMENTS TO COMMERCIAL USE OF COMMUNITY LAND POLICY
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 8 June 2021 and agree to adopt the amended Commercial Use of Community
Land Policy included as Attachment 2 to the report.
9 FINANCIAL PERFORMANCE REPORT – MAY 2021
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 14 June 2021 outlining May 2021 year to date financial performance against
budget, including performance against key financial sustainability indicators.
Committee Recommendation
That the report of the General Committee dated 14 June 2021 be received and the recommendations
therein be adopted except where dealt with by separate resolution.
Page 14 of 35
Section 15
ORDINARY MEETING AGENDA 17 JUNE 2021
9 ORDINARY MEETING REPORTS
1 FURTHER REPORT - RAL20/0019 – APPLICATION FOR RECONFIGURATION OF A LOT
(1 LOT INTO 2 LOTS) AND CREATION OF AN ACCESS EASEMENT AT 23 JIRIMMA
CRESCENT, COOROIBAH
Author Coordinator Planning, Patrick Murphy
Environment & Sustainable Development Department
Index ECM/ Application/ RAL20/0019
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Coordinator Planning to the Planning & Environment Committee
Meeting dated 8 June 2021 regarding Application No. RAL20/0019 for a Development Permit for
Reconfiguring a Lot (1 into 2 lots), situated at 23 Jirrima Crescent, Cooroibah and:
A. Refuse the application for the following reasons:
1. The proposal is not consistent with the 8.2.2.2 (1), (2)(a), (b), (c), (d), (e), (f), (g) and (i),
Acceptable Outcomes AO6.1, AO6.2 and PO6 of the Biodiversity, Waterways and
Wetlands Overlay as:
a. The proposal results in development within the Riparian Buffer Area, with the
proposed lot boundaries traversing the buffer area.
b. The proposal seeks to enhance, rehabilitate and protect only part of the identified
Riparian Buffer Area.
c. The proposed development increases the scale and intensity of development
within and adjacent to an ecologically important area which has the potential to
adversely impact on the site’s ecological values.
d. The proposal has the potential to result in additional clearing of vegetation in the
Riparian Buffer Area due to the vegetation clearing exemptions permitted by the
Planning Regulation 2017 and the planning scheme for lot boundaries and fencing.
2. The proposal is not consistent with 9.5.1.2 (1) (d) and (e) and Overall Outcomes 2(b),(c),
Acceptable Outcome AO7.5, AO7.7 and AO7.9 and Performance Outcome PO7 of the
Reconfiguring a Lot Code as:
a. The development does not provide for a lot layout that is responsive to the natural
environmental values present on the site.
b. The proposed lot boundaries traverse ecologically important areas and ecological
linkages.
c. The proposed environmental covenant area is only proposed over part of the
Riparian Buffer area and will not provide suitable protection to this ecologically
important area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Page 15 of 35
Section 16
ORDINARY MEETING AGENDA 17 JUNE 2021
REPORT
A report on this application was considered by the Planning and Environment Committee Meeting
on 8 June 2021 and was subsequently referred to the General Committee Meeting. During the
course of discussions at the General Committee Meeting, Councillors considered that there may be
grounds to support the proposal given the wetland area is substantially degraded, the proposal could
lead to significant improvements to the site’s environmental values and any infrastructure including
fencing could be conditioned to be clear of the wetland area.
In the circumstances, the General Committee requested a further report be presented to the Ordinary
Meeting with conditions of approval.
Staff have considered the issues raised by Councillors, but confirm the previous recommendation.
Should Council wish to approve the application, the requested motion has been drafted for that
purpose.
REQUESTED MOTION
That Council note the report by the Coordinator Planning to the Planning & Environment Committee
Meeting dated 8 June 2021 and the further report to the Ordinary Meeting dated 17 June 2021
regarding Application No. RAL20/0019 for a Development Permit for Reconfiguring a Lot (1 into 2
lots), situated at 23 Jirrima Crescent, Cooroibah and:
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions Must Be Complied With
1. Unless otherwise stated, all works required by the conditions of this Decision must be
completed prior to submission of the subdivision plan to Council.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with
the approved plans of development, with each lot to maintain a minimum area of 1.5ha.
The approved plans are listed in the following table unless otherwise amended by these
conditions.
Plan No. Rev. Plan/Document Name Date
20-5200AB - Plan of proposed reconfiguration of Lot 47 on 27-08-2020
RP136461, prepared by Max Waterson and
Associates
3. All lot numbering on the subdivision plan to be submitted to Council for compliance
assessment must remain as shown on the Approved Plans.
Currency Period
4. This development approval lapses if the requirements of the conditions have not been
completed and an application for plan seal is not lodged with Council by 17 June 2025
unless an application to extend the currency period is approved by Council.
Plan of Development
5. The applicant must prepare a metes and bounds building envelopes plan indicating a
house site area and effluent disposal area for Lot 11. The areas must be contained within
the ‘House Site’ area detailed on the image below. The plans must be submitted in both
hard copy and digital format (dwg) on GDA 94 zone 56 coordinates. The applicant must
submit the plans to Council for approval prior to the endorsement of the Plan of Survey.
Page 16 of 35
Section 17
ORDINARY MEETING AGENDA 17 JUNE 2021
6. Any future dwelling, associated buildings and effluent disposal area on Lot 11 must be
contained wholly within the approved building envelope shown on an amended Plan of
Development. A copy of the approved Plan of Development must be included in the
contract of sale for Lot 11, together with a clause which requires any future dwelling,
associated buildings and effluent disposal area on Lot 11 must be constructed within the
building envelope.
Effluent Disposal
7. Lot 11 must be provided with an on-site waste water treatment and effluent disposal
system having a capacity sufficient for the use and contained within the building
envelope.
8. All effluent disposal areas in Lots 10 and 11 are to be wholly located within the lot in
which they serve and comply with the boundary setback requirements of the Plumbing
and Drainage Act 2002 and associated codes and requirements.
ENGINEERING
Property Access and Driveways
9. A residential driveway must be constructed to proposed Lot 11. The works must be
undertaken as part of any subsequent building approval on the Lot and be generally in
accordance with Council’s standard drawings at the time of construction.
To advise prospective purchasers and private certifiers the following property notation or
similar will be added to Council’s rates records for proposed Lot 11:
Private Certifiers, owners and prospective purchasers are notified that special access
requirements apply to this parcel of land. Contact Council's Planning Department for
Details.
Internal Fencing
10. The boundary between lots 10 & 11 must be located clear of the existing driveway and
the fencing relocated where appropriate.
11. No fencing is to be constructed in the covenant area, including on the boundary.
Stormwater Drainage
12. Stormwater runoff from the development must be disposed of on-site within the relevant
lot without causing scour or damage to the subject site or any adjoining property.
Page 17 of 35
Section 18
ORDINARY MEETING AGENDA 17 JUNE 2021
Services
13. Reticulated electricity and telecommunication services must be provided to each lot in
accordance with the standards and requirements of the relevant service provider.
14. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
15. Certification must be submitted to Council from all relevant service providers (Energex
and NBN) which certifies that the development has met the requirements of this Decision
Notice and all applicable legislation at the time of construction.
Easements
16. An easement for access purposes must be registered against the title of proposed Lot
11 in favour of proposed Lot 10. The easement must be:
a. located generally in accordance with the approved plan
b. a minimum width of 4.5m and/or of sufficient width to fully encompass the path of
a maintenance vehicle across the existing culvert and including the approaches on
either side of the culvert.
The terms of the easement must ensure that suitable access for proposed Lot 10 is
provided in the long term and place all maintenance responsibilities of the culvert
crossing, vehicle approaches and dam wall on the owner of Lot 11
17. Unless otherwise agreed in writing by the relevant service provider, any public or third
party infrastructure located on the subject site must be placed within an easement
registered against the title of the property.
18. All easements must be designed in accordance with the planning scheme and granted
at no cost to the Grantee. Where the Grantee is Council or a service authority, the
easement documentation must be in accordance with the Grantee’s standard easement
terms. Draft easement documentation must be submitted to Council for endorsement.
19. All works must be kept clear of any existing or proposed easements on the subject land,
unless agreed otherwise in writing by the Grantee.
Damage to Services and Assets
20. Any damage caused to existing services and assets as a result of the development works
must be repaired at no cost to the asset owner at the following times:
a. where the damage would cause a hazard to pedestrian or vehicle safety,
immediately; or
b. where otherwise, upon completion of the works associated with the development.
Any repair work which proposes to alter the alignment or level of existing services and
assets must first be referred to the relevant service authority for approval.
ENVIRONMENTAL MANAGEMENT
Land Rehabilitation
21. A vegetation protection covenant must be registered against the titles of both property’s
over the ‘Rehabilitation Area’ identified in the below image pursuant to Section 97A of
the Land Title Act 1994. The covenant document and a survey plan must be submitted
to Council for endorsement prior to lodgement with the relevant titles authority for
registration of title. The covenant document must:
Page 18 of 35
Section 19
ORDINARY MEETING AGENDA 17 JUNE 2021
a. Incorporate the requirements of this Decision Notice;
b. Include Noosa Council as Covenantee; and
c. Reference Queensland Land Title Registry Standard Terms Document No.
715597513.
Works within Protected Land
22. The following works must be undertaken within the covenant area prior to the submission
of the sealing of the survey plan:
a. Control of pest plants as listed in Planning Scheme Policy 2 Landscaping and
Council’s Biosecurity Plan 2020 pest plants listed in Schedule 1 part 3, Schedule
2 and Non-scheduled invasive species; and
b. Removal of any structures, debris or materials foreign to a natural environment.
c. Rehabilitation and restoration, to achieve the equivalent floristic composition of a
similar undisturbed regional ecosystem, for a distance of 15 metres either side of
the current thalweg.
d. The planting of canopy species with local provenance in Regional Ecosystem
12.3.14a, including threatened Eucalyptus conglomerate, to the western side of
the 15 metre rehabilitation area of the thalweg. The trees must be planted at a ratio
of 1 tree per every 10m2.
The works must be undertaken in accordance with an Operational Works approval.
Fencing to Protected Land
23. A permanent fence must be constructed along the entire length of the eastern alignment
of the covenant area to restrict access by stock in to the covenant area.
24. The fence must include A5 sized signage with the wording “Vegetation Protection Area
– No domestic animals” every 15m, durable, weather resistant and visually
complementary to the natural environment.
B. Find the following matters relevant to the assessment and sufficient reason to approve the
application:
1. The riparian buffer includes a highly disturbed wetland ecosystem with standing water
bodies significantly enlarged by excavation for farm dams.
2. The wetland ecosystem, in its current state, is not one of ecological importance and a
boundary crossing the existing dam wall is of no ecological significance.
Page 19 of 35
Section 20
ORDINARY MEETING AGENDA 17 JUNE 2021
3. An additional residence/ household at the front of the allotment is highly unlikely to
create any significant impact on the current low conservation values within the mapped
riparian buffer area.
4. The proposal can be conditioned to ensure any infrastructure, including fencing, is
located outside the covenant area.
Consultation
External Consultation - Community & Stakeholder
Not applicable
Internal Consultation
Coordinator Development Engineering
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 20 of 35
Section 21
ORDINARY MEETING AGENDA 17 JUNE 2021
2 FURTHER REPORT – NOOSA BUSHLAND RESERVE STRATEGIC MANAGEMENT PLAN
Author Technical Officer – Natural Areas, Michael Lyons
Environment and Sustainable Development Department
Index ECM/ Bushland Reserve Management
Attachments 1. Draft Noosa Bushland Reserve Strategic Management Plan 2021 – 2026
(Note: 78 page attachment provided separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Technical Officer – Natural Areas to the Planning and
Environment Committee Meeting dated 8 June 2021 and the Further Report to the Ordinary Meeting
dated 17 June 2021 and adopt the revised Noosa Bushland Reserve Strategic Management Plan
2021 – 2026 provided as Attachment 1 to the Ordinary Meeting report.
REPORT
A report on the Draft Noosa Bushland Reserve Strategic Management Plan was presented to the
Planning and Environment Committee Meeting on 8 June 2021. Councillors referred the matter to
the General Committee Meeting on 14 June 2021 for discussion with all Councillors due to the
significance of the issue. At the General Committee Meeting, Councillors requested that a further
report be presented to the Ordinary Meeting on 17 June 2021 incorporating additional information.
A revised draft of the Noosa Bushland Reserve Strategic Management Plan 2021 - 2026 is attached
to this report incorporating the additional information requested by Councillors. The amendments are
summarised below:
A clear reference to the values ecosystems provide including reducing erosion, contributing to
water quality and the impacts of climate change.
Explanation of why ecosystems services are considered a subset of the biodiversity outcomes
sought by the Plan.
Reaffirming the focus on “likelihood of success” within the Plan and the long-term improvement
in ecosystem condition and, by extension, the quality of ecosystem services.
Addressing how the draft Coastal Hazards Adaptation Plan and the Coastal Foreshore
Management Plan will specify, prioritise and guide management actions, including the role
foreshore reserves play in asset protection.
The above amendments can be viewed within Attachment 1 - Draft Noosa Bushland Reserve
Strategic Management Plan; Section 4.2 Ecosystem Services Values (see page 15) and 4.2.4
Climate Change Amelioration (see page 18)
Previous Council Consideration
As per previous report to Planning and Environment Committee Meeting dated 8 June 2021
Page 21 of 35
Section 22
ORDINARY MEETING AGENDA 17 JUNE 2021
Finance
As per previous report to Planning and Environment Committee Meeting dated 8 June 2021
Risks & Opportunities
As per previous report to Planning and Environment Committee Meeting dated 8 June 2021
Consultation
External Consultation - Community & Stakeholder
As per previous report to Planning and Environment Committee Meeting dated 8 June 2021
Internal Consultation
As per previous report to Planning and Environment Committee Meeting dated 8 June 2021
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development x Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development x Civil Operations
People and Culture x Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 22 of 35
Section 23
ORDINARY MEETING AGENDA 17 JUNE 2021
3 T000039 MOBILE LIBRARY CONTRACT AWARD
Author Acting Manager Libraries & Galleries, Tracey King
Community Services Department
Index ECM/Subject/33.15 – Mobile Library
Attachments 1. Diesel vehicle Concept Design
2. Electric vehicle Concept Design
3. T000039 Evaluation Workbook
EXECUTIVE SUMMARY
This report provides a recommendation to award the tender to the preferred contractor and for the
preferred vehicle option, for the construction and supply of the new Mobile Library vehicle.
RECOMMENDATION
That Council note the report by the Acting Manager Libraries & Galleries to the General Committee
Meeting dated 14 June 2021 and award tender T000039 – for the construction and supply of the
diesel option for the new Mobile Library to G.H Varley Pty Ltd.
REPORT
1. Background
After 15 years the Noosa Mobile Library Service prime mover and trailer are nearing their end of life.
Council officers are implementing a replacement plan to continue to offer outreach library services
to hinterland and coastal areas that do not have a branch library in close proximity.
A service review and community consultation has shown the Mobile Library is still highly valued with
strong community support, however customer needs and habits have changed considerably over
the last fifteen years resulting in a decline in visitations, borrowing and overall usage of the service
in its current format. There is increasing interest in alternative service provision options.
After reviewing a wide range of replacement options, Council endorsed replacing the Mobile Library
with a combination or hybrid of library services to extend the reach of library services in the
community. The new Community Outreach Library Service will include a light rigid vehicle operating
on a weekly schedule, two library kiosks, bulk loans to partner organisations and a schedule of
learning programs and workshops delivered throughout the shire.
The recommended model will take advantage of emerging technologies and new vehicles with
renewable energy powered options while also mitigating identified risks around resourcing,
accessibility and legislative requirements and responsibilities. It will provide Council with a unique
opportunity to reshape delivery of outreach library services, be more flexible and extend the reach
of library services into the broader community.
Community consultation with users and non-users of the service has helped inform the planning of
the replacement model. Formal consultation showed strong support for new alternative delivery
methods and an overall positive response to the proposed new service model.
Page 23 of 35
Section 24
ORDINARY MEETING AGENDA 17 JUNE 2021
2. Tender process
Council prepared and called for public tenders in accordance with the Local Government Act 2009.
Tender T000039 was released via Vendor Panel on 6 April 2021 and closed on 30 April 2021. The
tender was advertised on Council’s website and in Noosa Today on 16 April 2021.
Three responses were received however only one submission was conforming. The conforming
submission providing two different options:
Option 1 – Diesel vehicle / Library Module using 240 volt mains power supply and solar power
Option 2 - Electric vehicle / Library Module using 240 volt mains power & battery pack and solar
power
3. Tender Assessment
The tender evaluation panel undertook an assessment of the three submissions. Two submissions
were assessed as non-conforming and were not considered.
The conforming tender was evaluated using the following criteria and weightings:
PART A – Non price elements Weightings
Capability & Contract Experience 15%
Capacity & Delivery 15%
Operational & Technical Specifications 30%
Health & Safety 5%
Environment & Sustainability 5%
Local Economy 5%
PART B – Price element Weightings
Price 25%
Note. Attachment 3 presents the evaluation outcomes of the two different vehicle options in the
conforming submission against the above criteria.
The tender evaluation panel completed the evaluation process and consider G.H Varley Pty Ltd’s
tender submission favourable based on the tender demonstrating the following:
Full compliance with the tender requirements
Extensive experience in constructing specialised builds of a similar nature - ie Mobile Libraries.
A highly detailed methodology and project delivery plan identifying a thorough understanding
of the project
The necessary resources and processes in place to deliver the project
Strong understanding and provision of technical specifications
Certified Quality System
Certified Workplace Health and Safety systems
Through the evaluation process, the tender evaluation panel consider the diesel option to be the
most advantageous to Council, presenting the best value for money.
Page 24 of 35
Section 25
ORDINARY MEETING AGENDA 17 JUNE 2021
The diesel option provided in G.H. Varley Pty Ltd’s tender submission is most favourable based on
the tender demonstrating the following:
Meeting the specification of a smaller, more versatile vehicle operating under the ‘light-rigid’
license and weight requirements
Design enables Library Module to operate under mains power or solar power – enabling the
vehicle to use power at current stops and solar at new locations
Solar panels support Council’s zero emissions’ goals and efforts to reduce greenhouse
emissions
Larger Library Module providing 20% more internal space for service provision
Larger Library Module has ability to hold 500 additional library items
Cabin walk-thru into Library Module providing greater weather protection and increased feeling
of internal space
Strong demonstrated history of constructing specialised builds on diesel powered vehicles
Diesel option scored highest for non-price criteria and scored highest on combined non-price
and price criteria
Refer Attachment 3 – T000039 Tender Evaluation Summary
The tender evaluation panel is supportive of Council’s goals to reduce greenhouse emissions and
spent considerable time tailoring the tender documents to reflect this. The tender documents
included the requirement for solar panels on the vehicle and provided response options for either
diesel or electric powered vehicles. The tender evaluation panel is disappointed to not be
recommending the electric option, however believe the risk is too high for Council to pursue the
electric option in this early stage of development for this type of vehicle.
The current Mobile Library service is a long-standing service, highly valued and regularly utilised by
the community. The new vehicle would be the ideal Council asset to provide high visibility to promote
Council’s vision to reduce emissions, however there is also the potential to promote a damaging
message about the future use of renewable energy powered vehicles if it fails. There is a significant
increase in cost for the electric vehicle option and failure could lead to major reductions in service
delivery.
4. Project Delivery Plan
The tender submission has identified that the project timeline is much longer than expected, largely
due to the current global Covid pandemic delays in parts manufacturing for vehicles and other
products. If the tender process is finalised in July, the forecasted delivery date for the new vehicle is
now July/August 2022.
Previous Council Consideration
Ordinary Meeting Minutes, 18 February 2021, Item 6, Page 11
That Council note the report by the Acting Manager of Libraries and Galleries to the Services &
Organisation Committee Meeting dated 15 February 2021 and
A. Endorse Option 3, the Community Outreach Library Service, as the replacement model for
the current Mobile Library service;
B. Request the CEO to undertake the necessary procurement processes to implement Option
3 within the capital works budget allocation; and
C. Refer the operating budget to the 2021/22 budget process.
Page 25 of 35
Section 26
ORDINARY MEETING AGENDA 17 JUNE 2021
Finance
A. Capital costs
There is $700,000, as per the table below, currently allocated evenly in the current 2020/21 and draft
2021/22 capital program to fund the Mobile Library replacement, which includes the new vehicle, the
library kiosks plus allowing for ancillary project costs and project contingency.
Component Budget
Vehicle $450,000
Kiosks and Supporting Infrastructure $155,000
Project Management $30,000
Contingency $65,000
Total $700,000
The tender submission identifies following costs for both vehicle options, and compares both options
to the vehicle budget.
Vehicle ($ excl GST) Budget Tendered Cost Variance ($) Variance (%)
Diesel Option $448,500 ($1,500) -
$450,000
Electric Option $599,300 149,300 33%
There is $150,800 difference between the two vehicle options, with the diesel option tendered at
$448,500 (in line with budget) and the electric option $599,300 ($149,300 or 33% above budget).
Final costs for the library kiosks are unable to be confirmed until the procurement process has been
completed however updated market research has indicated that, at this stage, these are still within
the budget estimates.
The diesel vehicle option should allow the total Mobile Library replacement project to be achieved
within the current $700,000 allocated budget. However the electric option will require up to an
additional $150,000 (pending kiosk outcomes and utilisation of contingency) currently not included
in Council’s draft budget and financial plan.
B. Whole of life cost analysis
To facilitate a detailed financial evaluation of the tender options, a whole of life costing analysis has
been prepared. This approach collates all capital and operating costs of the two vehicle options over
a projected 8-year operating life to determine the overall least cost option to procure and operate.
Operating costs included in the assessment relate to vehicle operation and maintenance, and are
forecast based on levels of utilisation and established cost inputs from Council Fleet operations.
They include registration, insurance, maintenance, servicing, tyres, fuel or electricity, corporate
overheads, depreciation and ultimately trade-in at end of life. It excludes the operating cost of the
Mobile Library service itself, such as resources, staff and cleaning, as this is comparable for both
options and is not expected to change from existing service levels.
The table below summarises the net present value (NPV) of the 2 vehicle options. NPV is an
appropriate tool to compare total whole of life costs across the 8 year vehicle life to understand total
costs to ratepayers.
General Rate
Option NPV
Equivalent
Diesel Option $(527,000) 1.1%
Electric Option $(620,000) 1.3%
Page 26 of 35
Section 27
ORDINARY MEETING AGENDA 17 JUNE 2021
The graph below summarises cumulative annual whole of life cashflows ($’000) for each option.
$800
$13 $13
$12 $13
$700 $12 $12 -$64
$606 $12
$600
$500 $18 $18
$17 $17 -$36
$17 $17
$400 $457 $17
$300
$200
Diesel Option Electric Option
$100
$-
2022 2023 2024 2025 2026 2027 2028 2029 2030
The above whole of life costing analysis identifies the diesel vehicle option to have an estimated
$527k whole of life NPV, compared to a higher $620k NPV for the electric vehicle option. Savings
($57k over 8 years) from the electric vehicle’s marginally lower operating cost does not offset the
additional required $150k upfront capital cost.
Risks & Opportunities
A. Vehicle risks & opportunities
Specifications Diesel Option Electric Option
Light-rigid vehicle – able to be driven by
more staff
Library Module – size ✕
20% more internal space
Library Module – holding capacity ✕
2500 items 2000 items
Cabin walk-thru – providing greater ✕
weather protection for staff and increased
feeling of internal space
Contractor has demonstrated experience ✕
with specialised builds on this type of
vehicle
Confidence addressing service or repair ✕
issues
Vehicle power source supports Council’s ✕
efforts to reduce greenhouse emissions
Solar panels are included to support
Council’s efforts to reduce greenhouse
emissions
Page 27 of 35
Section 28
ORDINARY MEETING AGENDA 17 JUNE 2021
B. Project risks & opportunities
Risks Mitigation
Project is delayed due to unforeseen issues Library Service would need to provide base level services
using small van. Ie pick up your reservation
Prices increase for vehicle and kiosks Move forward with finalising procurement processes
quickly to reduce risk.
Covid causes impacts to labour and materials It is assumed that the automotive industry will remain an
essential service and impacts are forecasted into the
project timeline.
Current Mobile Library fails Library Service would need to provide base level services
using small van. Ie pick up your reservation
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support X Director X Director
Community Development X Financial Services
Community Facilities X Fleet
X Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 28 of 35
Section 29
ATTACHMENT 1
Page 29 of 35
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NEARSIDE VIEW
eee W AREY | aeee (A armaroat_|VQ25476 - NOOSA MOBILE LIBRARY
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rmvatsgupcom | Soeareironsci Zi10 _ |[58476-00-00-01
Page 31 of 35Section 32
Page 32 of 35
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aSection 33
ATTACHMENT 3
Page 33 of 35
ATTACHMENT 3
NOOSA SHIRECOUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Mobile ibrary Vehicle -OPTIOW1 - DIESE
NAME OF TENDERER PRICE
{Conforming Tenders Only) (excl of GST)
1
pL EE
| |
sss see
es | cen
SSS
a | |
Ss ee
S| AA |
top
NON-CONFORMING TENDERS
Hallmark Trailers (Australia) Pty Ltd SSSSS=_7
KAT Vehicle Shelving S45
1 2 3 4
Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (4) Scare scare % Scare scare % Scare scare x Scare scare %
weighting weighting weighting weighting
at ee ee
Pe few Poe [om |e Pow
as [se
Total Fees (Pc) 25% $456,500 So So So
Average Fees (Pav) $.....cssseseseseeeesees $456,500
Price Score 100 ao Oo Oo
Normalised Price Score (Pn) 100 0 oO Oo
Weighted Price Score (Pw)
Page 33 of 35Section 34
Page 34 of 35
NOOSA SHIRECOUNCIL — Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Viole brary Vehicle - OPTION? - ELECTRIC
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2, | nan | QO)
SS ee
ee |
a | |
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a
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a
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NON-CONFORMING TENDERS
Hallmark Trailers (Australia) Pty Ltd =|
KAT Vehicle Shelving ——_————— |
1 2 3 4
Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Scare Scare x Scare Score x Score Scare x Score SCOre
weighting weighting weighting weighting
rem Po fe fom fe fom fe fom fo fom
fniomenasoemmy | = [|] ]om|o| om | | om
se ce
ee
Total Fees (Pc) 25% $607,300 So So So
Average Fees (Pav) $.......cceeseeeree $607,300
Price Score 100 Oo 0 0
Normalised Price Score (Pn) 100 0 Oo 0
Weighted Price Score (Pw) }
Page 34 of 35Section 35
ORDINARY MEETING AGENDA 17 JUNE 2021
10 CLOSED SESSION
Nil.
11 PUBLIC QUESTION TIME
Nil.
12 NEXT MEETING
The next Ordinary Meeting will be held on 15 July 2021 at the Council Chambers, 9 Pelican
Street, Tewantin commencing at 5pm.
13 MEETING CLOSURE
Page 35 of 35