2021-06-17 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                                 17 JUNE 2021


2.    Tender process

Council prepared and called for public tenders in accordance with the Local Government Act 2009.
Tender T000039 was released via Vendor Panel on 6 April 2021 and closed on 30 April 2021. The
tender was advertised on Council’s website and in Noosa Today on 16 April 2021.

Three responses were received however only one submission was conforming. The conforming
submission providing two different options:

Option 1 – Diesel vehicle / Library Module using 240 volt mains power supply and solar power
Option 2 - Electric vehicle / Library Module using 240 volt mains power & battery pack and solar
power

3.    Tender Assessment

The tender evaluation panel undertook an assessment of the three submissions. Two submissions
were assessed as non-conforming and were not considered.

The conforming tender was evaluated using the following criteria and weightings:

 PART A – Non price elements                             Weightings

 Capability & Contract Experience                               15%

 Capacity & Delivery                                            15%

 Operational & Technical Specifications                         30%

 Health & Safety                                                  5%

 Environment & Sustainability                                     5%

 Local Economy                                                    5%

 PART B – Price element                                  Weightings

 Price                                                          25%


Note. Attachment 3 presents the evaluation outcomes of the two different vehicle options in the
conforming submission against the above criteria.

The tender evaluation panel completed the evaluation process and consider G.H Varley Pty Ltd’s
tender submission favourable based on the tender demonstrating the following:
     Full compliance with the tender requirements
     Extensive experience in constructing specialised builds of a similar nature - ie Mobile Libraries.
     A highly detailed methodology and project delivery plan identifying a thorough understanding
      of the project
     The necessary resources and processes in place to deliver the project
     Strong understanding and provision of technical specifications
     Certified Quality System
     Certified Workplace Health and Safety systems

Through the evaluation process, the tender evaluation panel consider the diesel option to be the
most advantageous to Council, presenting the best value for money.

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