2021-06-30 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                  30 JUNE 2021



5     ORGANISATIONAL STRUCTURE

Author            Director Executive Services, Debra Iezzi
                  Executive Services Department

Index             ECM/ Subject/ Organisational Structures

Attachments       1.    Proposed Organisational Structure
                  2.    New Permanent Positions
                  3.    New Temporary Fixed Term Positions
                  4.    All Temporary Fixed Term Positions


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 30 June
2021 and adopt the Noosa Council Organisational Structure as set out in Attachment 1 to the report.


REPORT
Although not a statutory requirement, it is good management practice for Council to re-adopt its
organisational structure each year at the time it adopts its Operational Plan and Budget. This ensures
that Council has an up to date structure which reflects the resources allocated (budget) and provides
a “package approach” i.e. what we want to achieve (Operational Plan and Capital Program) and
what resources we will apply to achieve that (the financial resources identified through the budget
and staff resources identified through the organisational structure).

The proposed organisational structure (Attachment 1) identifies current Equivalent Full Time (EFT)
Positions for each Department and Branch. Once adopted by Council it cannot be changed without
a Council resolution. The detailed structures within branches can be amended by the CEO provided
the total EFT is not changed. This gives management the flexibility to fine tune the detailed structure.

The last review of the organisational structure was reported to the Services and Organisation
Committee Meeting of 8 December 2020. At that time there was no increase in the EFT, it remained
at 375.01.

The key points to note with the proposed organisational structure (Attachment 1) are:
    An increase in the total EFT from 375.01 to the now recommended 384.11 for approval, an
     increase of 9.1 EFT, refer Attachment 1.
     The proposed organisational structure reflects proposed new positions identified through the
      new initiative and budget process. It also includes establishment changes recommended by
      the Executive Team as a result of the conversion of 4 existing temporary fixed term project
      positions to permanent positions. The conversion of these positions is warranted on the basis
      of an ongoing need for the roles and in consideration of retaining skilled and competent staff.
      In all, 13 new permanent positions (9.1 EFT equivalent made up of full time and part time
      positions) will increase the EFT for Council by 9.1 EFT. Details of these positions are provided
      in Attachment 2.

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