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2016-06-07 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 7 June 2016
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 2016-17 COMMUNITY GRANTS FUNDING - FESTIVE, ALLIANCE, PROJECT
AND REGIONAL ARTS DEVELOPMENT FUND (RADF) 3
2 LIBRARY SERVICE REVIEW 15
3 HERITAGE LEVY POLICY 19
4 WASTE REDUCTION & RECYCLING PLAN 2016-2024 25
5 NOOSA RIVER HOLIDAY PARK PROPOSED EXTENSION AGREEMENT 37
6 PROPOSED TRANSFER OF SHOP 6 LEASE SUNRISE NEIGHBOURHOOD
SHOPPING CENTRE 2 GRASSTREE CRT, SUNRISE BEACH 39
7 UPDATED DELEGATIONS OF AUTHORITY 41
CLOSED SESSION -
Page 2 of 50
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 2016-17 COMMUNITY GRANTS FUNDING - FESTIVE, ALLIANCE, PROJECT AND
REGIONAL ARTS DEVELOPMENT FUND (RADF)
DOCUMENT INFORM AT ION
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/Subject/69.2 Community Services Section
Attachments 1. 2016/2017 Community Alliance Grant recommendations – 3 years
2. 2016/2017 Festive Event Grant recommendations – 3 years
3. 2016/2017 Signature Event Grant recommendations – 3 years
4. 2016/2017 Community Grant Projects first round recommendations
5. 2015/2016 RADF second round recommendations
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2016 and
A) Authorise the Chief Executive Officer to amend the Community Grants Policy to include a
3 year Signature Event Category for which Service Clubs are eligible; and
B) Approve the following grant funding recommendations:
1. 2016/2017 Community Alliance Grant recommendations as set out in Attachment 1 to
the Report;
2. 2016/2017 Festive Season Grant recommendations as set out in Attachment 2 to the
Report;
3. 2016/2017 Signature Event Grant recommendations as set out in Attachment 3 to the
Report;
4. 2016/17 Community Grant Projects first round recommendations as set out in
Attachment 4 to the Report; and
5. 2015/16 Regional Arts Development Fund (RADF) second round recommendations
as set out in Attachment 5 to the Report.
REPORT
Purpose
The purpose of this report is for Council to consider and adopt the Community Alliance, Festive
Season, Community Projects, 3 year Event Grant and RADF grant funding recommendations as
set out in Attachments 1 through to 5 of this report.
Page 3 of 50
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Background
The annual review of the 2015/16 Community Grants recommended a number of changes to the
Community Grants policy. These included:
the establishment of a new 3 year Community Alliance category to replace the previous
Operational Grants category;
a new system of water rebates for community organisations; and
Council covering the cost of building insurance for eligible community organisations who
have facilities on Council owned land.
These recommendations were endorsed by Council in February 2016 and a new Community
Grants policy agreed on 8 February 2016.
Following the adoption of the new policy, the first round of the 2016/2017 Community Grants and
the second round of the 2015/2016 RADF grants program was advertised and assessed as
follows:
• This grant round opened on 22 February 2016 and was advertised in local media and
through community networks with a closing date of 8 April 2016.
• A number of free information sessions were held across the Shire for eligible not for profit
community organisations to learn about the Council community grants program prior to the
closing date.
• Organisations were encouraged to discuss their application with a relevant Council Officer.
• Following the closure of the grant round, applications were then checked for eligibility
against the Noosa Council Community Grants policy and guidelines.
• Applications were then reviewed and commented on by specialist staff with appropriate
expertise (except RADF).
• All applications and staff comments were then discussed and assessed by the grants
assessment panel (except RADF).
• RADF applications were assessed by an external RADF committee made up of one
Councillor and five external professional arts industry representatives.
• The assessment panels are recommending the following grants:
- 15 applications receive $133,500 funding from the Community Alliance Program;
- 7 applications receive $35,400 funding from the Festive Season Event Program;
- 5 signature event grant applications to receive $47,500;
- 18 applications receive $93,775 funding from the Community Projects Program;
- 4 applications and 1 Council initiated project receive $30,176 funding from the RADF
Program.
The assessment panel is recommending that all successful Community Alliance, Festive Season
and Signature Event grant applicants be allocated three year funding.
Creation of a 3 year Signature Events Category
In this grant round some signature community events applied for 3 year Community Alliance
funding while others were not eligible to apply as service clubs are specifically excluded from
receiving 3 year funding under the Community Alliance category. To address this inequity the
assessment committee is recommending a new category of three year funding for signature
community events be created.
Page 4 of 50
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
This new category will allow service clubs to be eligible for 3 year signature event funding and
provide all of the organisations responsible for coordinating signature events greater funding
certainty. The assessment committee further recommended that the Community Grants Policy be
amended accordingly.
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding to
successful applicants will be distributed in July 2016 providing they have no outstanding debt to
Council.
Previous Council Consideration
Ordinary Meeting Minutes, 11 February 2016, Item 1, Page 8
COMMUNITY GRANTS POLICY 2016/17
That Council note the report by the Community Development Coordinator to the General
Committee Meeting dated 8 February 2016 and
A. Adopt the updated Community Grants Policy provided at Attachment 1 to the Report;
B. Allocate unspent water and sewerage funds from 2015/2016 to pay outstanding water bills
from previous years and implement recommendations from recent hydrology reports
undertaken for eligible not for profit community organisations; and
C. Repeal the current Festive Season Event Grants Policy.
Finance & Risk
The RADF program is jointly funded on a 50:50 basis by the State Government (Arts Qld) and
Noosa Council. Traditionally, two funding rounds for RADF and Projects are run each financial
year. The 2016/2017 budget has funds allocated for two RADF and two Projects grant rounds.
Funds for this round of RADF grants will come from the 2015/2016 budget.
One funding round is made available for Community Alliance and Festive Season grants in
2016/2017.
There will be a second round of Community Grant project funding opening 31 August and closing
14 October 2016.
Water Rebates and Building Insurance grants do not require eligible organisations to make an
application but are assessed according to eligibility and established criteria.
Consultation
External Consultation - Community & Stakeholder
The RADF Committee - made up of Cr Jess Glasgow, Janet Brimson, Rosie Lloyd-Gibblet,
Joel Harris, Jane Rivers, and Ulrike Sturm.
Arts Queensland.
Free information sessions were held across the Shire for eligible not for profit community
organisation to learn about the Council community grants program.
Page 5 of 50
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Internal Consultation
Applications for Projects and Festive Season were initially assessed by Specialist Officers and
these assessments were then moderated by a panel comprising the Director of Community
Services, the Coordinator of Community Development and the Financial Services Manager.
This report has been developed in consultation with staff from across Council including
representatives of the following areas:
• Community Development team
• Executive Office
• Financial Services
• Environmental Services
As per the Noosa Council Community Grants Policy, assessment panel members recognised
and declared any actual or potential conflicts of interest and did not debate and were not involved
in any discussions on matters relating to that particular application.
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 6 of 50
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 7 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
2016-2017 Community Alliance Grant recommendations - 3 years ATTACHMENT 1
Operate a community radio station including access and development
. Noosa Community Radio broadcasts music, news and local opportunities for volunteers, supporting community events and causes
Noosa Community . . . . _. Noosa . _. .
Radio views, offering free outside broadcasting, training programs, Heads $7,500|through promotions, raising of awareness and outside broadcast
and audio for sponsors. services, and the provision of quality entertainment, including
supporting local performers.
Flying Fox Rescue to continue their 24hr rescue community service,
their advice on policy and expert advice re flying fox management.
. Operates a public service that consists of two components: 1. |_. . Continue to provide extensive public education in the form of
Flying-fox Rescue a. . Ringtail . . -_ .
Rescues, rehabilitation and release of flying-foxes; and 2. $7,500]community presentations, school visits & allow interested persons to
Release Noosa Inc . . . Creek . .
Provides community education. visit their rescue & release centre.
Provide data of numbers of ff rescued rehabilitated & released, as well
as locations.
Pomona Arts Inc. focuses on the performing arts through the Operate a performance and heritage cinema venue and an art gallery
historic Majestic Theatre and the creative and visual arts for access by the local arts and wider community. Provide an
Pomona Arts Inc. | . Pomona $7,500 | . . . .
through the Old Pomona Railway Station Gallery and local arts affordable, diverse and innovative program of performing and visual
and produce at the fortnightly Pomona Country Markets. arts events. Operate the twice monthly Pomona Country Markets.
Raise the profile of disability issues and awareness; Promote
partnership across the disability sector and community sector; Ensure a
. . Sunshine Butterflies provides support, information, . coordinated and strategic approach to disability services across
Sunshine Butterflies . . . . Noosaville & ae oe . . ae
Inc education, respite and recreation programs for people with a Cooroibah $7,500}communities; Increase opportunities for people with a disability to
disability and their carers and families. access, participate in and contribute to their communities.; Provide
quality services to people with a disability and their families which meet
the need.
. . _. . Operate the Shire's museum and preserve and display collections of
a Noosa Museum is a community organisation that services the . . . .
Cooroora Historical . . . significant objects for access by the general public. Encourage interest
. community through the presentation and conservation of . . i. . _.
Society Inc t/as . . . . POMONA $5,000]in local heritage by activities such as hosting visits by school groups,
collections of objects, photographs, information and an . . oa
Noosa Museum . _ . participating in regional heritage networks and delivering heritage
literature of significance to the Noosa Shire. . ae .
activities for Noosa Shire.
Page 7 of 50Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 8 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Noosa & District Landcare Group deals with revegetation and
restoration of land within the Council region, specialising in Landcare seek support to cover overall operating costs of the Rural
Noosa & District the protection and rehabilitation of coastal and hinterland Pomona $15,500 Futures Resource Centre (power, phone), administration of volunteer
Landcare Group ecosystems that have been impacted by development and 2 programs (Waterwatch, Native Plant Nursery) & education regarding
environmental weed infestation. They promote the value of a weeds, land management and threatened species conservation.
productive and ecologically improved environment.
Operate a community theatre, including providing an affordable,
NODRY ANS Thetis Noosa Arts Theatre provides a variety of professional, good diverse and innovative program of performing arts events, offer
tas value theatrical experiences to people of, and visitors to the {Noosaville $7,500|development and engagement opportunities for local volunteers and
Noosa Region. performers as well as provide networking and information sharing
opportunities for the performing arts sector.
To promote and encourage the study and knowledge of genealogy,
heritage and local history; Extend membership; make records and
RROREY TOSS indexes of monumental inscriptions, parish registers, newspapers,
Genealogical and Provides extensive Local History collection/Archive and Family . , : P P 2 8 ; » P
in , > 1,
a7 ‘ Cooroy $5,000|genealogical and historical source material; Produce publications,
Historical Research History Resource Centre. .
conduct workshops and hold regular meetings; Collect resources, share
Group Inc or .
knowledge, maintain and extend the holdings of a reference and
research library.
. on . . hatin ( ¥ . Provide accessible, no/low cost, high quality support services for people
The Cooroy Family Support Centre (formerly known as Noosa
Cooroy Family District Family & Youth Support Centre ) who provides _ . oe . oo. .
. . . ok Cooroy $5,000]experiencing domestic and family violence in Noosa Shire, including
Support Centre professional and confidential domestic and family violence . .
‘ counselling, referral, tepephone support and parenting programs.
support services.
Noosa Integrated | . . . Provide and administer programs/volunteer opportunities (weeding,
Conceives, plans, co-ordinates and supervises projects and . . _.
Catchment mee . : river patrol, Waterwatch, catchment excursions, auspicing Bushland
= activities that conserve and enhance the natural environment |Tewantin $15,500 : , - 2 .
Association Inc. - Care Groups, native plant education, fishing line bin recovery, Ecoflicks,
of the Noosa River Catchment. . .
NICA Learning Local with Schools).
Provides case management support and refuge Provide case management support and short term accommodation to
SHINE Program accommodation to women and children escaping domestic Tewantin $15,500]families residing in the SHINE Houses. Through partnership, provide
violence. emergency support services to families and individuals in crisis.
Reduces the use of plastic bags in the community by raising
awareness of the issues around plastics in the environment Noosa
Boomerang Bags . . ; ' ; $o
and offering a sustainable alternative on a ‘borrow and bring |Heads
back' basis by sewing and distributing recycled shopping bags.
Page 8 of 50Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 9 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Promote sustainable agriculture, horticulture and other rural
Country Noosa Promotes a sustainable agriculture, horticulture and other enterprises in the Noosa Hinterland through field days, workshops, and
incor ten rural enterprises in the Noosa Hinterland through field days, |Ridgewood $3,000]social events to support and strengthen community cohesion in
P workshops and social events. addition to supporting strong linkages between primary producers and
the broader Noosa community.
The Noosa Community Biosphere Association Inc. (NCBA) is
. the doing arm of the Noosa Biosphere Reserve organization.
Noosa Community . . . s . . . .
. The principle task, at the moment, is to explain the concept of . Engage the community in environmental, social and economic actions
Biosphere . _ . Tewantin $10,500 . . i h h .
Association Inc the Biosphere and engage the community in environmental, that result in harmonious living between Man and the environment.
, social and economic actions that result in harmonious living
between Man and the environment.
2016-2017 Community Alliance Grant recommendations - 3 years Emergency Services
Australian Volunteer |Provides search and rescue services for sea, Noosa river and Protect Noosa residents and visitors in the marine environment
Coast Guard lakes and 24/7 listening watch and radio coverage. Provide Tewantin $10,500 through 1) Education- Teaching public courses; 2) Example - On water
Association Noosa _|First Aid, Bar Crossing and Radio Training Courses to members , behaviour and seamanship; 3) Examination - Safety Inspections; 4)
QF5 and public. Search and Rescue - Patrols and Radio Bases.
. . . . Provide rapid response rescue helicopter service across Noosa Shire
. Provides a community service rapid response rescue . . . . .
CareFlight Rescue . . Noosa Shire $10,500]including primary rescues at the scene of an accident; neonatal
helicopter service. . . .
retrievals; inter-hospital transfers; and search and rescues.
Page 9 of 50Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
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Page 11 of 50
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8 aSection 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 12 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
2016-2017 Community Projects Grant - first round recommendations - Attachment 4 11/04/16
—— Ee
Organisation Project Description Location Assessment | Conditions of funding
Recommends
Mary River Mary River - Find a Frog in February (Noosa Six Mile $2,360 In the acquittal provide information
Catchment Shire area) Creek on number of community members
Coordinating The local community will collect data about engaged, number of frog records
Committee frog sightings to inform MRCCC on best ways received, species of frogs identified &
to protect them. mapped location, number of
threatened species records verified
and entered into the State's Wildnet
database.
Noosa Beach Noosa Beach Classic Car Show Noosa $o
Classic Car Heads
Club Inc.
Global Care Know Your Bliss Pomona $8,215 The funding is conditional on the
Trust Introduce target groups (unemployed, low outcome of FRRR grant.
income earners, empty nesters, seniors and
one parent families) to a variety of healthy
activities i.e. Yoga, Qi Gong, pilates,
meditation and fall prevention.
Sunshine Community Activity Shed Cooroibah | $0
Butterflies Slab and Construction to support a 25m steel
Inc. (SB) shed, (Australian Defence Force). The Shed
will house a variety of education and training
programs and activities, functions and events
for Sunshine Butterflies and community
groups.
Alliance Beaujolais Nouveau Opening $o
Francaise de French Village Recreation @ The J - To
la Sunshine contribute to a Noosa celebration of the
Coast worldwide celebration of the Beaujolais
Festival at The J.
Borrow and Boomerang Bags Noosa Noosa $2,000
Bring Back To purchase a sewing machine, overlocker Heads
Inc. and maintenance of machines.
Rotary Club of | Purchase two heavy duty marquees $1,703 The marquees must be shared with
Noosa Heads for delivery of community programs. other community groups.
Queensland
Inc.
Pomona & Create Lasting Change is a program of 2-hour | Pomona $1,200 In the acquittal provide information
District parenting workshops run over 6 weeks, on number of participants in the
Community teaching participants how to develop and workshops.
House Inc. strengthen meaningful relationships with
children in their care and establish
communication that creates lasting changes.
Noosa Yacht Sailability Noosa Noosaville | $2,500 Provide revised budget.
and Rowing The program is a 2-hour parenting workshop Contribution to instructor costs to
Club run over 6 weeks, teaching participants how allow for expansion of the program.
(Auspiced by to develop and strengthen meaningful
Australian relationships with children in their care and
Sports establish communication that creates lasting
Foundation) changes.
Noosa District | Rugby Club Field Lighting Upgrade Sunshine $15,000 Conditions:
Rugby Union The project comprises the upgrading of the Beach - Successful SCP grant $20k or
Club Inc lighting with LED lights for our main field to contingency contribution of $20k
the minimum Australian standard for club - Provide an accurate budget
competition and match practice.
Noosa District | Young Guns Cooroy $995
Junior Rugby The program that educates boys between 13
League and 16 about topics including the Coward
4 1 1 1 63 0 435 2755 698 27 -1
5 1 1 1 63 1 435 2756 79 21 92 Footall
5 1 1 1 63 2 524 2756 52 21 96 Club
5 1 1 1 63 3 647 2756 90 25 96 Punch,
domestic violence, drug/alcohol
Inc. use/abuse and cyber bullying/internet use
Page 12 of 50Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 13 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Organisation Project Description Location Assessment | Conditions of funding
name Panel
Recommends
Men's Shed Men's Shed Pomona building fit out and Pomona $6,172 Contribution to security system, roof
Pomona security ventilation, skylights, colorbond
(Auspice: The project includes including CCTV System, sheeting, drainage, frame work and
Pomoma external sensor lights, roof ventilation and doors, concrete for floor slab.
District sky lighting.
Community
House Inc.)
Suncoast Piano Forte Noosaville | $5,222 The acquittal must provide
Community This is an original play written and developed information on the numbers and
Legal Service by local playwright, Toni Wills in conjunction origins of audience members.
Inc. with Suncoast Community Legal Service
(SCLS). The play is a fictional narrative
designed to raise awareness of elder abuse
and the role and responsibilities of Enduring
Powers of Attorney.
Friends of Noosa Botanic Gardens Plant Fair Lake $2,000 The acquittal must provide
Noosa Botanic | The Plant Fair to be held on Father's Day that | Macdonald information on the numbers and
Gardens Inc. includes community activities, food, bush types of stall holders,and visitors to
poets and other activities. the fair.
Sunshine Teewah Airfield Enviro Waste Water Teewah $8,975
Coast Sports Treatment Project
Aviators Inc. The project scope includes the installation of Contingent upon successful GCBF
an advanced Enviro- Septic Waste Water oe
Treatment System as approved by the application.
Noosa Council Plumbing Department on 31st
July 2014. Plus pouring of the concrete slab
Noosa 2016 Noosa International Film Festival $5,000 Acquittal is to provide numbers of
International (NIFF) participants in events and workshops
Film Festival NIFF will screen new international and and if possible whether they are
NIFF Inc. Australian feature length films, high quality locals or visitors.
short films, and stage instructive master
classes and an intimate Q&A with an award-
winning Australian filmmaker.
Friends of Purchase of a motor for a boat Boreen $3,655 Store motor boat securely.
Kinaba The boat will be used only to aid in the Point Ensure motor boat is covered by
maintenance of Kinaba Information Centre insurance under NICA.
which is located upriver from Boreen Point.
Kin Kin Tennis | Court Upgrades Kin Kin $8,110 Contribution towards the acrylic
Club Acrylic court resurfacing to both courts and court resurfacing and minor base
minor base repair works. Installation of a repair works. Contingent on
hit-up wall. successful TA/TQ rebate loan.
Wildcare Mobile Wildlife Release Aviary and Trauma Pomona $4,778 The acquittal is to provide
Australia Inc. Care Drugs The aviary will softly transition information about the number and
animals back into wild; and Wildlife Trauma species of wildlife released using the
Care Drug Costs to sedate and euthanase aviary, mapped locations of release
critically injured wildlife. sites, the number and species of
wildlife euthanised, mapped location
of where these injured wildlife were
found and share equipment with
other wildlife carers within the Noosa
Council area.
National Community Enterprise Centre kitchenette Pomona $2,390 Provide detailed plans, obtain
Institute for equipment relevant approvals and all equipment
Socio- This project will complete the room's set up is to be covered by contents
economic & for community projects such as 'work for the insurance.
Environmenta | dole’ and creating art projects. Art projects
| Research and workshops
(NISER)
Slow Food Terra Madre Salone del Gusto 2016 in Turin, | Noosa / $o
Noosa Inc. Italy Turin
Freight produce of local producers, Cooloola
Berries, Fresh Box and Buchi Kombucha to
Turin as samples in educational and taste
workshops.
United Project Manage - Tate Duke Cottage fit-out Noosaville | $13,500 Monthly regular progress reports are
Synergies Construction Company to Project Manage required and host site visits by
the final fit-out of Tate Duke Cottage. Council Officers as required.
Page 13 of 50Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Page 14 of 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
2015-2016 RADF second round grant recommendations ATTACHMENT 5
RADF
Organisation Project Title Location Committee Conditions of Funding
Recommends
The Majestic Theatre is Proud to Present ...
The project will identify, nurture and showcase young and emerging music artists in the Noosa region. Working with industry The Majestic Theatre Obtain relevant permit to
Pomona Arts Inc. professionals, the project will identify, mentor, and pay young artists at a basic level to stage live performances in a safe and $7,080|cover ambient sound and
. . . : wo . at Pomona . :
supportive environment at the heritage-listed Majestic Theatre in Pomona. liquor licence approvals.
Connected .
Using the current trending themes of pop culture, this young adult series of workshops focuses on the skateboard deck as the Eneure current:
Cooroy Future Group os « ws . : . . ys Cooroy Butter Factory $3,316]- mentor's blue card,
canvas. Participants will be able to express their individual identity and how it connects with the larger community i.e. ,
h . - volunteer's blue card.
connected".
A New Spirit comes to town’ - the nominated U3A Artist in Residence would tutor painting at U3A's Studio over a 16 week
U3A period. The theme ' Painting Big, Painting Bold’ will challenge intermediate painters, and provide additional Master Classes. U3A, Tewantin
The artworks exhibited in Noosa and hinterland galleries and at U3A premises.
Geometric Stencil Art Workshop (12 weeks)
GIAP Art Visions An interactive series of workshops written by Jenna Howearth, Angela Davies and Rob McDonald. This workshop will
demonstrate the link between nature, geometry and art.
Wheelie Bins In Space .
' oo . . . . . Louis Bazzo Park,
Jason Makeig An art sculpture out of wheelie bins. The engineer certified sculpture will be created with yellow-lid wheelie bins attached Pomona
together in an aesthetic and unique way as an artistic exemplar of recycling .
“Stil” Noosa Arts Theatre
Noosa Arts Theatre Inc This project is a collaboration between Noosa Arts Theatre based in Noosaville and Farmhouse Theatre based in Cooran. Noosaville and , $10,000
‘ Performances will be held at both Noosa Arts Theatre and Cooran Hall. We expect that both performers and technicians will be ,
Cooran Hall, Cooran
drawn from Farmhouse Theatre students and Noosa Arts Theatre members.
. Mixing Modern Wedge Quilt Elements . .
vanece notes amners: A two day workshop, facilitated by Kathy Doughty, a quilter, teacher, author and fabric designer known both nationally and Wallace House, oe wesen ee,
(Auspiced by Noosa Shire |. . ays . : oa . woe . . : $1,570] Provide further details re
internationally. Kathy will introduce new techniques, color innovation, inventive thinking, dynamic patterns, construction and Noosaville & Cooroy ee
Arts & Crafts Assoc. Inc. . i ‘ open invitations.
innovation using modern tools e.g. wedge rulers.
Noosa Council Initiative Arts, Cultural and Heritage Plan Noosa Shire wide a)
$30,176
Page 14 of 50Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
2 LIBRARY SERVICE REVIEW
OCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/ Subject/ Libraries/ Library Management
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries & Galleries Manager to the Services & Organisation
Committee Meeting dated 7 June 2016 and:-
A. Note the review recommendations outlined in section 3 of this report and consider these in
the development of the 2016/17 budget;
B. Authorise the Chief Executive Officer to implement a new organisational structure for the
Libraries and Galleries branch; and
C. Adopt the following library opening hours from 1 July 2016:
Noosaville Library
Monday – Friday 9:00am – 5:30pm
Saturday 9:00am – 3:00pm
Sunday 10:00am – 2:00pm
Cooroy Library
Monday – Friday 9:00am – 5:30pm
Saturday 9:00am – 1:00pm
REPORT
The purpose of this report is to inform Council of the outcome of the Library Service Review and
propose a range of recommendations.
1. Background
In 2014, the Council commenced a program of service reviews. The Libraries team was one of
the first to be reviewed. The aims of the service review were to:
• consider service operations in context of the de-amalgamated Council;
• develop a staffing structure;
• identify priorities going forward; and
• identify potential savings.
Page 15 of 50
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
The Libraries review was conducted in two phases.
The following outcomes were achieved in the first phase:
A 5% budget reduction was made across the 2014/15 financial year which has been
sustained.
A transitional libraries organisational structure was implemented, with an FTE of 28.5,
which included the management and support functions working across libraries and
galleries.
A new Service Level Agreement was finalised with State Library of Queensland.
2. Phase 2 Review
A second phase of the service review was undertaken in 2015/16 to more thoroughly consider
operational arrangements such as staffing and opening hours and to establish the foundation for
the development of a new Library strategic plan.
The review was undertaken by a Service Review Team incorporating the Director Corporate
Services, the Director Community Services and the Libraries and Galleries Manager. An external
local government analyst also assisted with this phase.
The review considered current operations, usage levels, community expectations, income and
expenditure and relevant strategic plans.
Phase two of the review highlighted that:
The library service is highly used and valued by the community.
Library staff are highly skilled and dedicated.
The collection is heavily utilised and unable to meet current and future usage demands,
particularly in digital resources.
Noosaville Library, at 23 years old, is unable to meet current community needs and
requires either refurbishment or relocation.
The Mobile Library has a lifespan of 5 to 7 years and its future should be considered within
the next 3-5 years.
Customer usage patterns have changed and opening hours should be adjusted to respond
appropriately.
Radio Frequency Identification (RFID) tagging of collections should be considered to
enable future efficiency gains.
Two and half years after de-amalgamation, the transitional library organisation structure
could be revamped to better suit operational requirements.
Savings made in the libraries’ budget should be re-directed into collections, new technology
and refurbishment.
3. Review Recommendations
The Review Team recommends the following changes:
In 2016/17:
(a) Remove the equivalent of two full-time staffing positions from the Libraries team, consisting
of one vacant Level 5 role and one full-time equivalent of casual staffing, resulting in a
$161,374 saving.
Page 16 of 50
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
(b) Use the Employee Costs savings to fund the following new initiatives:
i) Undertake design stage of Noosaville Library refurbishment
ii) Planning for the introduction of Radio Frequency Identification Technology (RFID) to
better manage the library collection
iii) Invest additional resources into the Library collection to meet usage demands,
particularly in the area of eResources
(c) Review the Libraries & Galleries branch organisational structure to flatten management
levels and address gaps.
(d) Fill the remaining vacant library assistant roles.
(e) Adjust library opening hours to reflect current customer usage patterns as follows:
Noosaville Library
Current Hours New Hours
Mon – Fri 9:30am – 6:00pm Mon – Fri 9:00am – 5:30pm
Sat 9:30am – 3:00pm Sat 9:00am – 3:00pm
Sun 9:30am – 3:00pm Sun 10:00am – 2:00pm
Cooroy Library
Current Hours New Hours
Mon – Fri 9:00am – 5:30pm Mon – Fri 9:00am – 5:30pm
Sat 9:00am – 12:00pm Sat 9:00am – 1:00pm
Beyond 2016/17:
(a) Continue to reinvest the savings identified in the review into collections and technology.
(b) Undertake refurbishment of Noosaville Library pending recommendations from the design
phase.
(c) Develop a 5 year strategic plan for the Library Service.
(d) Implement RFID following consideration of the planning phase.
(e) Consider the future of the Mobile Library Service.
(f) Consider the longer term future of Noosaville Library.
(g) Trial the implementation of library kiosks at a range of locations. Potential locations include
the Peregian Digital Hub, Pomona Community House and Noosa Civic.
(h) Consider the staffing implications of these changes.
Previous Council Consideration
A Councillor workshop was held on 29 April, 2016 to provide an overview of the review process
and recommendations.
Page 17 of 50
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Finance & Risk
Employee Costs
Reduction of 1 FTE in Cost Centre 2501 (Vacant Level 5 Branch Librarian Position 10307) - Total
employee cost = $84,476
Reduction of 1 FTE Level 2 Casual Library Assistant - Total employee cost = $76,898
Materials & Services
Distribute the $161,374 savings from Employee Costs as follows:
$50,000 - Phase 1 (Design) for Noosaville Library Refurbishment
$9,500 - Phase 1 (Planning) for RFID new initiative
$101,874 – Materials and Services - collections and technology investment in cost centres
2705 and 2706
This distribution will be reviewed for 2017/18.
Consultation
External Consultation - Community & Stakeholder
State Library of Queensland
Orion Consulting Network
Internal Consultation
Chief Executive Officer
Director Community Services
Director Corporate Services
Manager Financial Services
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 18 of 50
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
3 HERITAGE LEVY POLICY
DOCUMENT INFORM AT ION
Author Director Community Services, Alan Rogers
Community Services Department
Index ECM/Subject/ 69.2 Community Services Section
Attachments 1. Draft Heritage Levy Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Community Services to the Services & Organisation
Committee Meeting dated 7 June 2016 and:
A. Rescind the existing Heritage Levy Policy that transferred to Noosa Council from the
Sunshine Coast Regional Council under the Local Government (De-amalgamation
Implementation) Regulation 2013; and
B. Adopt the Heritage Levy Policy provided at Attachment 1 to the Report.
REPORT
1. Background
Council charges ratepayers an annual Heritage Levy. The purpose of the Heritage Levy (“the
Levy”) is to raise funds to preserve and promote the history and cultural heritage of Noosa Shire.
This policy outlines the heritage and administrative principles that will provide direction for the
allocation of Heritage Levy funds by Council.
The head of power for the Levy comes from Section 94 of the Local Government Act 2009 that
gives Council the ability to impose a separate charge on all rateable land in the shire. In doing so,
Council can only use funds raised via a separate charge for the specific purpose identified in the
Revenue Statement adopted each year as part of Council’s annual budget process. In that
context, this policy provides guidance and further details about how the Council will manage the
Levy and its implementation.
This Levy policy updates and replaces the previous Heritage Levy policy which Noosa Council
inherited from the Sunshine Coast Regional Council following de amalgamation
Previous Council Consideration
Nil
Finance & Risk
Adoption of this levy policy will ensure compliance with Section 94 of the Local Government Act
2009
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Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Libraries and Galleries Manager
Financial Services Manager
Planning Scheme Project Manager
Principal Strategic Planner
Heritage Librarian
Governance Advisor
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
x Governance Planning & Environment
Human Resources x Strategic Land Use Planning
Sustainability
Page 20 of 50
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Council Policy
HERITAGE LEVY
Corporate Plan Reference: Looking after community assets
Endorsed by Council: <Insert Date of Council Meeting >
Policy Author: Libraries & Galleries, Manager
POLICY PURPOSE
The purpose of the Heritage Levy (“the Levy”) is to raise funds to preserve and promote the
history and cultural heritage of Noosa Shire. This policy outlines the heritage and administrative
principles that will provide direction for the allocation of Heritage Levy funds by Council.
The head of power for the Levy comes from Section 94 of the Local Government Act 2009 that
gives Council the ability to impose a separate charge on all rateable land in the shire. In doing so,
Council can only use funds raised via a separate charge for the specific purpose identified in the
Revenue Statement adopted each year as part of Council’s annual budget process. In that
context, this policy provides guidance and further details about how the Council will manage the
Levy and its implementation.
Key aims of the Levy are to:
preserve and protect the tangible and intangible cultural heritage of the Shire
implement heritage programs and projects across the Shire;
identify, document, and record the history and cultural heritage of the Shire including our
Indigenous heritage, oral history, social history, built heritage, natural heritage, landscape
heritage, and historical collections;
increase community awareness of, and access to, the Shire’s heritage;
establish and foster partnerships that have the capacity to enhance the preservation of
heritage facilities and resources; and
promote heritage values and strategies across the Shire.
POLICY SCOPE
This policy guides programs, activities or incentives that are eligible to be funded or supported,
wholly or partly, by the Levy. Council will review the amount of the Levy each year as part of the
preparation of the annual budget and adoption of the annual revenue statement. The Levy will
be supported by a Heritage Levy Guideline* to guide staff in operational matters relating to the
implementation of the Heritage Levy Policy.
* Yet to be developed
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Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
POLICY STATEMENT
Revenue from the Levy will be expended on a range of emerging priorities and projects which
meet the aims of the Levy as decided by Council, with advice from relevant stakeholders.
The allocation of Levy revenue will be applied to the following categories:
1. Council Heritage Assets: the maintenance and preservation of Council-owned built heritage
infrastructure, sites or collections.
2. Heritage Projects and Initiatives: to fund new and ongoing cultural heritage projects and
acquisitions by Council or in partnership with the community.
3. Heritage Consultancy: to engage heritage architects, advisors or similar to provide advice to
Council and property owners in relation to cultural heritage matters.
4. Heritage Sector Development: to undertake networking and professional development
activities for the local heritage sector and to facilitate the Noosa Heritage Reference Group.
USE OF LEVY REVENUE
The apportionment of Heritage Levy funds across the four categories outlined above will be
subject to Council’s annual budget process and program priorities. The Heritage Levy
Reference Group will provide a program of recommended priorities and projects as part of the
budget development process for Council’s consideration.
All revenue including any revenue raised through approved Levy business activities is to be
accounted for separately from Council’s general revenue and shall not at any time be
available for expenditure as general revenue.
The Levy can be used for leveraging grants and partnership opportunities from the state and
federal governments and other agencies, provided there is no impediment to achieving the
agreed outcomes of Levy funding.
Financial management of Levy revenue must be in accordance with relevant legislation and
Council policies, including Council’s Revenue Policy.
Heritage consultancy advice provided to property owners will be of an initial consultation only.
Recurrent operational costs should not be funded from the Levy.
Any major acquisitions under Category 2 will be subject to a separate business case and
conditions outlined in the Heritage Levy Guidelines.
Unspent levy funds from any specific year will be recognised as restricted cash within
Council’s financial statements to be expended in future years.
HERITAGE LEVY GUIDELINES
Specific provisions for implementing the Heritage Levy Policy will be detailed in the Heritage Levy
Guidelines.
ROLES AND RESPONSIBILITIES
It is the responsibility of Council to determine the amount of the Levy each year as part of the
budget process and to determine the projects which will be funded from the Levy.
It is the responsibility of Council officers to ensure that the Heritage Levy program is:
Administered transparently and accountably
Aligned with Council’s objectives, goals and priorities.
Communicated effectively to the community
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Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Noosa Heritage Reference Group
A Noosa Heritage Reference Group will be formed to provide input and advice to Council on
Heritage related matters. The Reference Group will consist of:
One Councillor appointed by Council (Chairperson)
Heritage Librarian (Secretary)
3 x Community representatives
1 x Representative of local traditional owners
1 x Architect or town planner with significant heritage experience
1 x Representative of the Department of Environment and Heritage
2 x Council staff appointed by Council
The Reference Group will:
1. Attend scheduled meetings of the Noosa Heritage Reference Group
2. Provide input and suggestions regarding heritage priorities and potential heritage projects in
the Noosa Council area
3. Assist in identifying opportunities for partnerships that will enhance cultural heritage activities
in the Noosa Council area
4. Provide expert or professional advice on particular aspects of cultural heritage or on specific
projects in line with the Reference Group member’s individual qualifications and experience.
The Reference group will be an advisory body without decision-making capacity.
DEFINITIONS
Built heritage: Buildings or structures and their environments valued by a community because
of their historic, scientific, aesthetic, social or architectural significance to that community and
which, because of their heritage significance, may appear on the Register of the National Estate,
the register of the National Trust of Australia and/or state, territory or local government heritage
registers or studies.
Cultural heritage: is the legacy of physical (tangible) artefacts and intangible attributes of a
group or society that is inherited from past generations, maintained in the present, and bestowed
for the benefit of future generations. It presents evidence of past human activity and associations
and includes places, objects, customs, traditions and artistic expression.
Culture: The identity and values that a community develops over time which defines them as a
distinctive group and which are to be remembered, celebrated and preserved for future
generations.
Indigenous people: Persons of Aboriginal or Torres Strait Islander descent who identify as an
Aboriginal or Torres Strait Islander and who are accepted as such by the community in which
they live.
Intangible cultural heritage: includes the customs, languages, beliefs, oral traditions,
knowledge, rituals, skills, stories and histories associated with a particular community or place,
created over time and transmitted (generally orally) from generation to generation within the
community and contribute to a sense of community identity and continuity.
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Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Natural heritage: includes cultural landscapes and sites which demonstrate natural significance
such as physical, biological or geological formations, precisely delineated areas that constitute
habitat of indigenous species of plants or animals, or other natural sites of significance from the
point of view of science, conservation or natural beauty.
Landscape heritage: Areas of the land, and natural and semi-natural elements, that are
prominent, dominant or the only ones, which may include man-made components, and are the
product of the appearance, uses and perceptions of places that are part of the outdoor
environment and have significance or meaning locally or nationally.
Tangible cultural heritage: includes physical artefacts that can be movable (eg paintings,
sculptures, coins, manuscripts), or immovable (monuments, buildings, archaeological sites).
RELEVANT REFERENCES
Aboriginal Cultural Heritage Act 2003
Australian Natural Heritage Charter, Second edition
The Burra Charter: The Australia ICOMOS Charter for Places of Cultural Significance, 2013
Local Government Act 2009
National Trust of Queensland Act 1963
The Noosa Plan (16 September 2013)
Queensland Heritage Act (1992)
Queensland Planning Provisions version 3.0 25 October 2013
Register of National Estate (non-statutory archive)
South East Queensland Regional Plan 2009-2031
Sustainable Planning Act 2009
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 New Policy Manager Libraries & Galleries 17/5/16
Eg. Review
Page 24 of 50
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
4 WASTE REDUCTION & RECYCLING PLAN 2016-2024
DOCUMENT INFORM AT ION
Author Acting Manager Waste & Environmental Health, Ian Florence
Community Services Department
Index ECM/Subject/Waste – Management Strategy and Policy
Attachments 1. Draft Noosa Council Waste Reduction and Recycling Plan
2016 – 2024 (30 pages – supplied separately to this agenda – 2 hard copies available
in the Councillors’ room)
2. Submissions and Responses to Noosa Council Waste Reduction
and Recycling Plan 2016 - 2024
EXECUTIVE SUMMARY
The draft Noosa Council Waste Reduction and Recycling Plan 2016 – 2024 (the Plan) has now
been through its mandatory public consultation phase. Submissions have been reviewed and
some amendments made to the Plan as a result. The Plan is now presented to Council for
endorsement.
RECOMMENDATION
That Council note the report by the Acting Manager of Waste and Environmental Health to the
Services & Organisation Committee Meeting dated 7 June 2016 and approve the Noosa Council
Waste Reduction and Recycling Plan 2016 – 2024 provided at Attachment 1 to the Report.
REPORT
Every local government is required to develop a Waste Reduction and Recycling Plan to comply
with State Government requirements under the Waste Reduction and Recycling Act 2011. In
March 2016 the Waste Section drafted the Noosa Waste Reduction and Recycling Plan 2016 –
2024 to comply with these requirements.
The 27 page document outlines Noosa Council’s strategy for waste management over the next
eight years. It includes Noosa’s first Community Jury’s recommendations for reducing organic
waste sent to landfill. These recommendations – including a future mandatory green waste bin
service – are an important part of our long-term “Towards Zero Waste” strategy.
The first draft was referred to the General Committee on 7 March 2016 for review and approval
for mandatory public consultation purposes granted by Council on 10 March.
The Plan went out for public consultation from 29 March to 3 May 2016. It was publicly
advertised in local media and made available on Your Say Noosa. Copies were also available at
Council facilities. Council staff and Councillors were available to discuss the Plan with the
community at Noosaville Library on 12 & 19 April and Cooroy Library on 15 & 22 April.
36 submissions were received; these included written and verbal submissions at community
sessions. Noosa Community Biosphere Association submitted a comprehensive 19 page
submission that took into account their own survey of local residents and businesses. Key issues
brought up by The Biosphere Association included: general support for the Plan; improvements
in public place recycling; community education/engagement to improve behaviour of residents
and industry; and ideas on how Council could facilitate improved rates of recycling.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
In general the feedback from the community was very positive with most submitters supportive of
the Plan. The main subjects raised in submissions from the community were:
• 10 submissions opposed to a compulsory third green waste bin.
• 7 submissions requesting more public place recycling bins, particularly in country areas.
• 4 submissions requesting improved recycling of e-waste.
• 3 submissions requesting clarification of areas/properties that will receive a compulsory
third bin.
• 3 submissions requesting better control over unsolicited deliveries of newspapers/
advertising.
• 3 submissions requesting better policing of contaminated recycling bins.
All submissions have been reviewed and a table of responses has been developed to provide
feedback to submitters (refer Attachment 2).
Proposed amendments to the initial draft Plan following the consultation include the following
actions:
1) An increase in the number of public place recycle bins over the next three years, including
in Hastings Street and rural townships.
2) Noosa Council to advocate to the State Government for the introduction of a Container
Deposit Scheme that will add a value to recyclable material collected by Council and
improve state recycling rates.
3) The Waste Section to review any new Container Deposit Scheme put forward by State
Government and provide a report to Council on its consequences for Noosa Council and
residents.
4) The Waste Section to draft and implement a Litter and Dumping Management Plan in the
next 6 - 12 months, this will include a compliance strategy to work with newspapers,
advertisers and mail distributors to prevent unsolicited mail ending up in the environment.
5) Clubs operating on Council land will be encouraged to improve recycling and waste
minimisation.
Previous Council Consideration
Ordinary Meeting Minutes, 27 August 2015, Item 1, Page 8
That Council note the report by the Manager Waste and Environmental Health to the
GeneralCommittee dated 24 August 2015 and Attachment 1, “Noosa Community Jury’s Verdict –
Findings and Recommendations on the Best Way to Minimise Organic Waste to Landfill”, and:
A. Thank the Community Jury members for participating in the Community Jury Process, for
their dedication and time attending meetings, researching material and finalising their
Report and Recommendations to Council;
B. Agree in principle to the introduction of a mandated Garden Organics Waste
CollectionService to urban areas of Noosa Shire and refer the proposal to a Council
workshop to determine details of who would receive the service, how the service would be
implemented and timing for its introduction;
C. Agree in principle to the introduction of a future Food and Garden Organic waste collection
service to sections of the Noosa Community and refer the proposal to a Council
Workshop to consider who would receive the service, how it would be implemented and
timing for its introduction;
D. Agree in principle to a ban on single use non-biodegradable plastic bags in Noosa and
refer the proposal to a Council Workshop to determine how this might be implemented; and
E. Agree with the Jury recommendations regarding the need for a comprehensive community
education and information campaign to accompany the introduction of any significant
changes to the waste collection services currently provided by Council.
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Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Ordinary Meeting, 10 March 2016, Item 1, Page 9
That Council note the report by the Manager Waste and Environmental Health to the General
Committee Meeting dated 7 March 2016, and:
A. Approve the Draft Noosa Council Waste Reduction and Recycling Plan 2016 – 2024 (as
provided at Attachment 1 to the report) for the purpose of public consultation, and
B. Advertise the Plan in local media immediately after Easter as being available for public
comment with the consultation period to close on 3 May 2016.
Finance & Risk
Endorsement of this Plan will ensure Council meets one of its legislative obligations under the
Waste Reduction and Recycling Act 2011.
The Plan commits Council to a range of activities and initiatives to reduce waste to landfill over
the next eight years.
The commitment to increasing the number of public place recycling bins will require expenditure
of up to approximately $100,000 over the next three to five years.
Consultation
External Consultation - Community & Stakeholder
The Plan went out for public consultation from 29 March to 3 May 2016.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 27 of 50
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Attachment 2
Submissions and responses to draft Noosa Council Waste Reduction and Recycling Plan 2016-2024
Submission subject Number of Response
submissions
relating to
subject
More public place recycling bins. 7 Agree.
Already addressed on page 10 of the Plan. Action Plan updated to
ensure an increased number of public place recycling bins in the future.
Plan to be rolled out over the next 3 years.
Public place recycling bins on Hastings Street 1 Agree
Hastings street to be included in above plan. A trial has commenced to
collect recycling bins on Hastings Street daily.
Bulk kerbside collection needs to recycle a lot 1 Agree.
more than it did last year Already addressed on page 12 of the Plan and Point 2.3 of the Action
Plan. The future potential options for providing a more environmentally
sustainable bulk kerbside collection to be analysed by Waste Section and
a report provided to Council for their consideration.
Investigate the feasibility of recycling in Noosa – 1 Disagree
I.e. Noosa Council construct and operate a Cost of building and operating a Material Recovery Facility for just Noosa
Material Recovery facility Shire is not economically feasible.
Council should adopt a harder line on those 1 Noted
caught littering and dumping This compliance strategy is to be considered in the drafting of a
forthcoming Litter and Dumping Management Plan. This is now included
in Point 4.14 of the Plan.
Council should collect e-waste 4 Noted.
Addressed in Point 3.2 of the Action Plan. Noosa Council will once again
facilitate the collection of e-waste at its facilities when an option to recycle
it becomes available. At present there are no recycling agents accepting
e-waste in the region and so it is not economically viable.
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Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Promote national recycling schemes on the 1 Agreed
council website This is currently happening.
Council should NOT introduce a compulsory 10 Disagree
garden waste bin service A compulsory third bin in townships to remove a significant amount of
organic waste from landfill was a main recommendation of the Noosa
Community Jury and has received widespread support from the
community. This initiative will result in a significant portion of the
community’s organic waste being removed from landfill and recycled into
a useful product. Increasing diversion of waste from landfill is required by
the Queensland Government’s waste reduction policy that Noosa Council
is obliged to meet.
Clarify areas to receive compulsory green bin 3 Noted.
service This has now been clarified for the new contract. All residents affected
will be notified.
The areas to be included are all townships excluding Kin Kin, Teewah
and North Shore. Those within a 5km radius of this area have the option
to opt in.
Unit complexes will not be required to receive a service.
I don’t need a green bin as I currently use a green 1 Noted.
waste bagging company. Owners of houses using a green waste bagging company may be given
an exemption where they can demonstrate that they use that service and
the green waste is diverted from landfill.
Would like 2 green bins, but don’t want to pay the 1 Disagree.
extra fee. Extra bins will be charged in accordance with user pays principle.
Council should take steps to deal with littering 3 Agree.
and environmental issues associated with the The Waste Section to explore a compliance procedure as part of the
distribution of newspapers and advertising. Litter and Dumping Management Plan to address problems with
unsolicited mail left on footpaths and in stormwater drains.
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Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Council should take action to incentivise the use 3 Agree.
of the right bin to avoid contamination of Policing of contamination in recycle bins to be considered where
recyclables/green waste. necessary and resources allow. It should be noted that recent waste
audits and feedback from recycling agents show that the Noosa
Community already produces recyclables and green waste with a very
low level of contamination.
Council should consider digestion (gas capture) 1 Disagree
from green waste This is not economically feasible at this time.
Three 240 litre bins do not provide any incentive 3 Noted, but disagree.
for waste reduction. Council should provide the 140litre bins are collected at the same cost as 240litre bins. Therefore
option of smaller 140 litre general waste bins to there is no cost saving. Council would run the risk of additional
reduce costs to the ratepayer. contamination of the recycle bin if general waste bin was of a limited size.
It is worth noting that when 140litre bins were an option in Noosa only 60
bins were taken up.
Compliance officer needed to police use of bins 1 Agreed.
and encourage waste reduction in residential, Dependant on resources.
commercial and industrial users. This person
could be used to monitor and provide advice on
waste reduction plans.
Reinstate free voucher system 1 Noted
Council currently offers a bulk kerbside collection service to all residents
instead. A voucher system will be one of the options considered in the
bulk kerbside review. Free dumping of unsorted waste is not in
accordance with users pays principle.
Recycle bins are not needed or wanted by me or 1 Disagree
my neigbours. Does not reflect the feeling of the wider community and removing
recyclable material and green waste from landfill is critical for the
environmental sustainability of Noosa.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
20 years ago people could take recycling to the 1 Noted
landfill station where they sorted it themselves This is still the case.
and put it into the skips provided
Encourage commercial food waste composting 1 Noted.
Already included in Plan.
If people can’t get the use of normal recycling bin 1 Noted
right, then why would council assume that they Community engagement and education is critical to the success of the
will use the 3 bins correctly. Plan and it is included.
Council has not consulted enough. The 1 Disagree
invitations for the Community Jury that The initial 3000 addresses were selected via a computerised, random
considered the waste issue should have been sampling process. Council could not send out more than 3000 invitations
sent to all Shire residents not just a random out via post because it would have been too expensive. In addition, all
sample of 3000. responses were received by new Democracy Foundation that had the
responsibility of processing the responses and ultimately, selecting a jury.
This entailed matching people against demographic segments of Noosa
Shire, calling them and making sure that they are available for all the
session times and willing to take on the role. The time, effort and cost
required to carry out this process precluded sending out invitations to the
entire Shire which may have resulted in thousands of positive responses
to process.
Encourage waste avoidance and reduced 1 Agree
consumption within the community. Towards Zero Waste education strategy has a specific focus on shopping
smart and reducing consumption.
Incentivise waste reduction in commercial 1 Noted
businesses (i.e. lower fees for less waste) Commercial and industrial users have the option of paying a minimum
charge for the basic waste collection service. Anything above this is
strictly on a user pays basis for the amount of waste produced.
Therefore if less waste is produced, less collections, cheaper fees.
Council provide optional composting bin/kitchen 1 Noted.
caddy Currently not economically feasible, but may be considered in the future.
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Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Re-affirm ban on plastic bags 1 Noted
This is already included in the Plan and was a Council endorsed
recommendation of the Community Jury.
Provide 360l recycling bins at no extra charge on 1 Noted.
request. 360 litre recycling bins are to be to be made available from August 2017
in the next waste contract. There will though be a small extra charge to
cover collection costs in accordance with user pays principle.
Expand recycling into currently un-serviced areas 1 Agree.
Suitable trucks to service currently inaccessible areas are to be
requested in new contract.
Implement a service to include a central 24-hour 1 Noted
community drop off collection point for recycling Bulk kerbside options are currently being explored (see above).
for residential areas not included in kerbside An unmanned 24 hour drop off point is not being considered due to user
recycling collection under the new commercial pays principle and likelihood that it will be abused and lead to safety,
contract or make available one optional annual environmental and amenity problems.
voucher free of charge for general waste or a bulk
item disposal at a Noosa landfill.
Conduct audits of multi-unit complexes to 1 Agree
ascertain the need for additional recycling bins to Subject to resources.
improve recycling. A goal of at least 50/50 general
waste bins to recycling bins should be the desired
outcome.
Encourage property managers to promote and
include recycling bins in units.
Make available upon request additional recycling 1 Noted
bins to a maximum 3:2 scale for multi-unit Additional recycling services may be requested, however service will
complexes at no extra charge (subject to demand need to be funded by user.
and space).
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Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Place separate 'No Plastic Bags' stickers on new 1 Noted
recycling bins. Bins are already stamped with information.
Continue to supply educational information that 1 Agree
promotes recycling, improves recycling habits Already included in Plan.
and reduces landfill contamination rates.
Extend the introduced three-bin system to include 1 Noted
a full organics waste collection service by 2025. In accordance with Council endorsed Community Jury recommendations
this matter will be investigated again prior to 2025.
Implement composting and worm farming 1 Noted
workshops over a three-year period and provide Workshops to be conducted as part of the Towards Zero Waste
at a discounted price a pre-determined number of education strategy. Provision of free items will be subject to resources.
kitchen caddies, composting bins and/or worm
farms available to attendees at each workshop.
Continue to provide support and appropriate 1 Noted
council land for existing and proposed Recommendation referred to Community Development for consideration.
community veggie villages for the diversion of
organic waste to landfill.
Council to formally endorse the Container Deposit 1 Noted
Scheme Waste Section supports the scheme in principal, however the details of
how it will operate and how this may impact Council and ratepayers are
not yet known. A report to Council will be prepared when details of a
CDS are released.
Investigate alternatives to dog waste plastic bags 1 Agree
Currently underway.
Ensure organisers and managers of special 1 Agree
events, markets and sports facilities on Council Included in the Plan. Council also currently has a sustainable events
land have proper recycling policies and guide.
procedures are in place.
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Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Develop programs that give ownership to 1 Agree
sustainable practices for sports club and other Now added to Action Plan Point 2.6
groups using Council land.
Encourage shopping centres to make recycling 1 Agree
bins readily available for customers.
Distribute waste reduction and recycling 1 Noted
information and educational brochures to the Subject to resources.
Noosaville Industrial Precinct.
Is a resource recovery drop off point for the local 1 Disagree
businesses at the Eumundi-Noosa Rd depot near Does not reflect user pays principle. Pre-sorted recyclable waste can
the industrial precinct a cost-effective alternative already be dropped off for free at the Eumundi Road Resource Recovery
to improve recycling and assist in landfill Facility. An unmanned drop off point would be difficult to regulate and
diversion (e.g. scrap metal, wiring, plastics). manage.
Employ a full time education and compliance 1 Agree
officer to monitor the segregation of waste Subject to resources.
streams.
Replace existing commercial 240L recycling bins 1 Agree
for each business with a larger 360L recycling bin Larger recycling bins to be optional to commercial operators from August
wherever possible or as needed with no impact to 2017 under the new contract.
kerbside collection frequency.
Provide a minimum fortnightly recycling 1 Agree
collection of 1 x 360L bin or similar capacity or Additional recycling options provided for in new contract.
increase collection frequency to a minimum
weekly recycling collection of 1 x 240L bin for
hinterland businesses.
Provide a minimum weekly recycling collection of 1 Agree
a 360L or similar capacity for coastal businesses. Additional recycling options provided for in new contract.
Page 34 of 50
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Supply, as needed, an additional 240L recycling 1 Agree
bin for those businesses requiring 240L bins Additional bins will incur an extra service charge.
under special circumstances (e.g. access, limited
space) at little or no extra charge.
Promote the use of can and plastic bottle 1 Agree
crushers to reduce volumes in bins and increase Subject to resources
recycling efficiently.
Investigate the possibility of creating or 1 Noted
identifying a simple online platform via social Potential for partnerships with community groups to develop this
media to share and allow residents to easily resource.
donate items to other residents or NFPs on a daily
basis (an example could be a 'Pay It Forward'
Facebook page).
Consider waiving fees for self-hauled items such 1 Noted
as green waste, mattresses and general Sorted recyclable items are already free. Waste items at user pays.
household goods- refrigerators.
Legislate a ban on the intentional release of 1 Agree
helium filled balloons similar to Sunshine Coast. Will be addressed in the Litter Management Plan.
Support a coin deposit for shopping 1 Noted
trolleys supermarkets and shopping centres.
Trial or investigate extending the hours and/or 1 Disagree
days of transfer stations to better accommodate The two rural facilities are not used extensively enough to warrant extra
the needs of the hinterland communities. resources required to extend hours.
Allocate funds received from the commercial 1 Noted
arrangements with LMS for the 'Towards Zero Revenue received from methane extraction already used for waste
Waste' initiative. initiatives.
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Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Actively support an increase to state landfill 1 Noted
levies and lobby support through the LGAQ. Council would need to have the details of the proposal before being in a
position to comment.
Investigate the viability of entering into a 1 Noted
commercial contract, similar to LMS contract Potential to act on future viability of composting facility to be included in
arrangements, for the collection of organic waste the next contract.
and installation of a commercial composting
facility at the Eumundi Rd landfill.
Investigate a cooperative opportunity between 1 Noted
Council and the business and agricultural sectors Potential for partnership arrangements with businesses will be explored.
to install a commercial composting unit(s) in the
Hastings St precinct for diversion of organic
waste to landfill and use in soil reconditioning for
farms and planting projects.
Seek support from the wider community including 1 Agree
local residential and community associations, Opportunities for partnerships will be explored.
business and environmental organisations, social
groups and sporting clubs.
Promote the practice of refusing excess 1 Agree
packaging, recycling and re-using products. Will form part of the Towards Zero Waste education strategy.
Page 36 of 50
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
5 NOOSA RIVER HOLIDAY PARK PROPOSED EXTENSION AGREEMENT
DOCUMENT INFORM AT ION
Author Property and Facilities Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject/ 8.13 – Noosa River Holiday Park / Property: 4 Russell St,
Noosaville
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property and Facilities Manager to the Services &
Organisation Committee Meeting dated 7 June 2016 and authorise the CEO to enter into an
extension to the current interim management agreement for the Noosa River Holiday Park with
Anvera Pty Ltd trading as Dineen Tourism Management Park Pty Ltd for 7 months commencing 1
August 2016.
REPORT
Council operates one holiday park and two campgrounds which offer a wide variety of unique
experiences for visitors. All holiday parks operate under a management agreement with varying
terms to suite the scale of the operation.
The current managers of the Noosa River Holiday Park are Anvera Pty Ltd trading as Dineen
Tourism Management Park Pty Ltd (the Manager) have been managing the Noosa River Holiday
Park since 1 September 2010. The previous management agreement was for a four year term
with a one year option. The option was accepted by the Manager in 2014 and expired 30 August
2015.
Two interim agreements have been offered to the Manager, with the last 5 month extension
granted at the Ordinary Meeting dated 12 November 2015. This extension expires on 31 July
2016. The agreement extensions were required to allow a review of the current management
agreement documentation with a view to clarifying responsibilities and simplifying the overall
terms of the agreement. This review is well underway but has taken longer than first envisaged
due to Council undertaking a strategic review of responsibilities and terms of all holiday park
agreements. Moreover, noting the timeframes required to complete the tendering process there
is not sufficient time to ensure a new agreement is in place and operational by 1 August 2016.
Accordingly the purpose of this report is to seek Council approval to extend the current
management agreement up to 28 February 2017 to allow Council sufficient time to complete the
review of the responsibilities and terms of the agreement and undertake the associated tender
process for management of the Noosa River Holiday Park. The incumbent has discharged its
obligations in relation to the interim agreement to date.
Page 37 of 50
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Previous Council Consideration
Ordinary Meeting, 19 November 2015, Item 15, Page 12
That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 10 November 2015 and authorise the CEO to enter into
an extension to the current interim management agreement with Anvera Pty Ltd trading as
Dineen Tourism Management Park Pty Ltd for 5 months commencing 1 March 2016.
Ordinary Meeting, 4 June 2015, Item 11, Page 18
That Council note the report by the Property and Facilities Manager to the General Committee
Meeting dated 1 June 2015 and authorise the CEO to enter into an interim management
agreement for the Noosa River Holiday Park with Anvera Pty Ltd trading as Dineen Tourism
Management Park Pty Ltd for 6 months commencing on 1 September 2015.
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Anvera Pty Ltd trading as Dineen Tourism Management Park Pty Ltd
Internal Consultation
Director Corporate Services
Manager Procurement and Fleet
Property Officer
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 38 of 50
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
6 PROPOSED TRANSFER OF SHOP 6 LEASE SUNRISE NEIGHBOURHOOD SHOPPING
CENTRE 2 GRASSTREE CRT, SUNRISE BEACH
DOCUMENT INFORM AT ION
Author Property and Facilities Property Officer, Michelle Stirling
Corporate Services Department
Index ECM/ Subject: 46.01 Lease / Application No: LEAS13/0017
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Property and Facilities Property Officer to the Services &
Organisation Committee Meeting dated 7 June 2016 and approve the proposed transfer of the
lease for Sunrise Neighbourhood Shopping Centre, Shop 6 – Bakery, from St Barbs Pty Ltd to
Cartor Pty Ltd.
REPORT
St Barbs Pty Ltd (the Lessee) has held the lease for Shop 6 at the Sunrise Neighbourhood
Shopping Centre since early 2003. The current lease expires 27 April 2019, with a 5 year option.
The Lessee has a contract of sale for the business. The sale is conditional on the lease
transferring to the proposed new business owner.
Accordingly, the purpose of this report is to seek Council approval to transfer the Shop 6 lease to
Cartor Pty Ltd. The proposed business owner has many years of experience as a baker, and in
fact has been operating the existing bakery at shop 6 since 2011 (they are a direct relative of the
existing lease holder).
The proposed new business owner has provided Council with documentation to support the
lease transfer request including references and financial information to allow an evaluation of
their suitably to enter into the lease. The documentation has been assessed and it has been
deemed appropriate to transfer the lease to the new business.
Subsequent to formal Council resolution a deed of assignment is to be executed by the current
lessee, the proposed new business owner and Council.
Previous Council Consideration
Nil
Finance & Risk
Nil
Page 39 of 50
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Manager Property & Facilities
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 40 of 50
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
7 UPDATED DELEGATIONS OF AUTHORITY
DOCUMENT INFORM AT ION
Author Governance Advisor, Paul Bright
Executive Office
Index ECM/Delegations of Authority
Attachments 1. Updated Delegation of Authority (Public Health Act): Council to
Chief Executive Officer
2. New Delegation of Authority (Biosecurity Act): Council to Chief
Executive Officer
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Governance Advisor to the Services and Organisation
Committee Meeting dated 7 June 2016 and pursuant to section 257 of the Local Government Act
2009:
A. Adopt the updated the Delegation of Authority by the Council to the Chief Executive Officer
(CEO) relating to Public Health as detailed in Table 1 of this report and provided at
Attachment 1; and
B. Adopt the new Delegation of Authority relating to Biosecurity powers of Council under the
Biosecurity Act 2014 as provided at Attachment 2.
BACKGROUND
This report provides a brief background surrounding Council’s Delegations of Authority, and
seeks Council approval to:
1. Adopt a new delegation relating to powers under the new Biosecurity Act 2014, which will
commence operation from 1 July 2016.
2. Update Council’s current Public Health delegation to incorporate recent changes to the
Public Health Act 2005 relating to Asbestos Management by a local government.
Delegations in Local Government
Local Governments are required to make numerous decisions every day in order to properly
discharge their statutory powers and responsibilities for the communities they serve.
To streamline operations, in accordance with section 257 of the Local Government Act 2009
(LGA), a Local Government may, by resolution, delegate a power of the Local Government under
the LGA or another Act to:
The Mayor; or
The Chief Executive Officer (CEO).
Pursuant to section 259 of the LGA, a CEO may delegate the CEO’s direct powers to an
appropriately qualified employee or contractor of the Local Government. The CEO is also able to
on-delegate powers that have been delegated to CEO from Council.
Page 41 of 50
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
As a general guide, where a legislative instrument refers to a particular power of a ‘Local
Government’ this is a power of Council and therefore, that power is only able to be exercised by
Council unless that power has been appropriately delegated.
In some instances, the CEO will have particular powers provided by legislation by virtue of
holding the position of CEO within the Local Government. Such powers can be identified where
the legislative instrument refers to a particular power of a “chief executive officer’ as opposed to a
‘Local Government’.
It is important to note that if the CEO or Local Government delegates a particular power, they can
still utilise this power and if required, retract a delegated power from a person to whom they have
delegated the power to, or amend or condition the delegation as desired.
Council’s Delegations Register
In accordance with the LGA, Council has in place a Register of Delegations recording all
delegations made by the Council to the CEO, and delegations, which the CEO has on delegated
to various employees and contractors. The Register of Delegations must be made available to
the public for review upon request.
Pending adoption by Council, the updated Delegation of Authority relating to Asbestos
Management and new Delegation relating to environmental biosecurity (provided at Attachments
1 and 2) will be entered into Council’s Delegations Register. The CEO will then where
appropriate, on-delegate various powers to relevant positions within the organisation to ensure
efficient operations.
Delegations Review Process
Pursuant to section 257(4) of the LGA, Delegations to the CEO by Council must be reviewed by
the local government annually. This ensures that the Delegations align with any relevant
legislative changes and new legislation enacted during the previous year.
LGAQ provides local governments with a ‘Delegations Register Service’. This service outlines all
possible delegations within the list of local government related legislation in the following two
documents:
1. The Register of Delegations – Council to CEO; and
2. The Register of Delegations – CEO to Employee or Contractor.
The Governance Branch uses the content of the registers provided by LGAQ to review Council’s
Delegation of Authority documents and put forward changes to current delegations and new
delegations to Council to consider for adoption.
LGAQ engages King & Company Solicitors to provide assurance that its Delegations Register
Service are up to date and can be relied upon by local governments. The LGAQ will update this
register in July 2016 after which the Governance Team will undertake the comprehensive annual
delegations review.
In the meantime, as a result of recent legislative changes, the Governance Officer has identified
that the two delegations subject of this report require approval prior to the annual delegations
review.
Page 42 of 50
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Public Health Act 2005
Pursuant to Section 13 of the Public Health Act 2005, a local government now has the
responsibility to manage and administer the powers of the Public Health Act in relation to
domestic public health risks relating to asbestos in the local government area.
The responsibility for the regulation of public health risks relating to asbestos in a non-workplace
(domestic) settings was devolved to local government in September 2015 via amendments to the
Public Health Act 2005 following an agreement brokered through the Local Government
Association Queensland (LGAQ) that any liability arising from any Local Government Public
Health actions would be indemnified by the State subject to specific conditions outlined in the
Act.
A summary of the new powers required to be delegated relating to Asbestos Management under
Public Health Act are outlined in Table 1 below and have been incorporated into the updated
Delegation provided at Attachment 1.
To support the exercise of the new powers under the Public Health Delegation, Council’s
Environmental Health Team have developed new policies and processes, which were recently
approved by the Leadership Team.
Table 1: Public Health (Asbestos Management) updated Council to CEO Delegations
Public Health Act Delegation under the Public Health Act 2005
New powers
Section 454B (3) Power to recover contribution from a prescribed person.
Section 454C (2) Power to comply with the indemnity conditions in relation to each asbestos-related event
to which the official conduct relates.
Section 454CA (2) Power to give notice of the proceeding to the State.
Section 454G Power to ensure each authorised person who exercises powers under the Act in relation to
an asbestos-related event has satisfactorily completed the training prescribed by regulation.
Section 454I Power to keep the records prescribed in subsections 454I(1), (2) for each asbestos-related
event.
Biosecurity Act 2014
The Biosecurity Act 2014 will come into effect on 1 July 2016. The new Act provides a consistent,
modern, risk based and less prescriptive approach to biosecurity in Queensland and deals with
the following:
1. Pests (such as wild dogs and weeds);
2. Diseases (such as foot and mouth disease); and
3. Contaminants (such as lead on gazing land).
The new Delegation provided at Attachment 2 contains all the new powers under the Biosecurity
Act, which Council’s Environmental Health Coordinator has advised may be required for Noosa
Council operations.
Page 43 of 50
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Previous Council Consideration
The majority of Council’s current delegations were adopted by Council at the Ordinary Meeting
held on the Ordinary Meeting 27 August 2015 with the exception of the Delegation of Authority:
Procurement & Contracting and Delegation of Authority: Local Laws, which were updated and
adopted in May 2015.
Finance & Risk
Operationally, if delegations are not current or officers operate outside of their delegated
authority, relevant decisions made and action taken may be considered unauthorised and subject
to legal challenge. This may expose Council to the risk of unnecessary and expensive legal
action by third parties and reputational damage.
All of Council’s delegations contain the following conditions to manage the risk of Officers acting
beyond the appropriate delegated authority:
“1. The delegated officer must exercise this delegation in accordance with Council
resolutions, policies, guidelines, procedures, industrial instruments and agreements.
2. If the CEO on delegates any of these powers the delegated officer must exercise any
delegated power in accordance with the scope and limitations of the subject officer’s letter
of appointment and/or, position description, qualifications, technical knowledge and
legislative requirements.”
Consultation
External Consultation - Community & Stakeholder
The Governance Branch consults with the Principal Advisor of LGAQ in relation to delegation
matters as required.
Internal Consultation
The Governance Branch has consulted with the Director of Community Services and
Environmental Health Coordinator in relation to the delegations subject of this report to ensure
that only powers which are required for operational purposes are identified and delegated where
appropriate.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
X Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 44 of 50
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Attachment 1
DELEGATION OF AUTHORITY
TITLE: PUBLIC HEALTH
Delegation by the Council to: Date:
Chief Executive Officer
Source of Authority:
Local Government Act 2009 Section 257
Public Health Act 2005
Public Health Regulation 2005
Delegated Power:
1. To exercise powers of the council pursuant to the Public Health Act 2005.
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to administer and enforce the Act regarding local government public Section 13
health risks and a regulation made under section 61 stating that the regulation
is to be administered and enforced by local governments only.
Power, as an issuing authority, to apply to a magistrate for an order enforcing a Section 24(2)
public health order (an enforcement order).
Power, as an issuing authority, to enter a place to take steps to remove or Section
reduce the risk to public health from the public health risk or prevent the risk to 27(2)(b)
public health from recurring, if ordered by a magistrate.
Power, as an issuing authority, to recover the amount, plus interest, a person Section 31
has been ordered to pay under an enforcement order as an overdue rate
payable to Council under the Local Government Act 2009.
Power to lodge a request to register with the registrar of titles, in the Section 32
appropriate form over the land, an unpaid amount, including interest, that is
payable to Council under an enforcement order relating to a public health risk
on land owned by a person as a charge on the land.
Power to consult with the chief executive before the chief executive authorises Section 36(5)
a prevention and control program which relates to Council’s local government
area.
Power, as a water service provider1, to inform the authorised person that Section 57B
Council believes that it has complied with an improvement notice issued under
this division.
1
Excludes SE Qld Councils
Page 45 of 50
Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to enter into an agreement with the chief executive for the disclosure of Sections
confidential information. 84(1)(b)(i) and
(2)(a),
226(1)(b)(i) and
(2)(a),
244(1)(b)(i) and
(2)(a), and
269(1)(b)(i) and
(2)(a)
Power, as an issuing authority, to enter the place, at reasonable times, to take Section 388(2)
the steps stated in a public health order where the person has failed to comply
the order.
Power, as an issuing authority, to give the occupier and owner of a place a Section 393(2)
notice required under the section, where an authorised person intends to enter
the place to take steps required under a public health order.
Power, as an issuing authority, to recover the amount payable, including Section 406
interest, of the reasonable costs and expenses incurred by Council in
exercising powers under section 388 or 405 as an overdue rate payable to
Council under the Local Government Act 2009.
Power, as an issuing authority, to lodge with the registrar of titles, in the Section 407
appropriate form over the land, a request to register an unpaid amount,
including interest, that is payable to Council for steps taken by it on land
owned by a person as a charge on the land.
Power, as an owner of a thing seized by an authorised person, to inspect the Section 415
thing and, it if is a document, to copy it.
Power to apply to the court for an order against a person convicted of an Section
offence against the Act for the payment of the costs Council has incurred in 443(1)(b)
taking a thing or doing something else during the investigation of the offence.
Power to deal with a thing forfeited as Council considers appropriate, including Section 446
destroying the thing.
Power, as an owner of a thing forfeited to a relevant entity under section Section 450
413(1), to appeal against a decision resulting in the forfeiture of the thing.
Power to recover contribution from a prescribed person. Section
454B(3) Public
Health Act
2005
Power to comply with the indemnity conditions in relation to each asbestos- Section
related event to which the official conduct relates. 454C(2) Public
Health Act
2005
Power to give notice of the proceeding to the State. Section
454CA(2)
Public Health
Act 2005
Power to ensure each authorised person who exercises powers under the Act Section 454G
in relation to an asbestos-related event has satisfactorily completed the Public Health
training prescribed by regulation. Act 2005
Page 46 of 50
Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to keep the records prescribed in subsections 454I(1), (2) for each Section 454I
asbestos-related event. Public Health
Act 2005
2. To exercise powers of the council pursuant to the Public Health Regulations 2005.
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to administer and enforce Part 1A, Divisions 1, 2 and 3. Sections 2C,
2M, and 2T
Power to approve a site for the disposal of asbestos waste. Section 2I(2)(c)
Conditions of Delegation:
1. The delegated officer must exercise this delegation in accordance with council;
resolutions, policies, guidelines, procedures, industrial instruments and agreements.
2. If the Chief Executive Officer on delegates any of these powers the delegated officer must
exercise any delegated power in accordance with the scope and limitations of the subject
officer’s letter of appointment and/or, position description, qualifications, technical
knowledge and legislative requirements.
Page 47 of 50
Section 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
Attachment 2
DELEGATION OF AUTHORITY
TITLE: BIOSECURITY ACT
Delegation by the Council to: Date:
Chief Executive Officer
Source of Authority:
Local Government Act 2009 Section 257
Biosecurity Act 2014
Delegated Power:
1. To exercise powers of the council pursuant to the Biosecurity Act 2014.
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power, in a circumstance listed in subsection (1), to advise an inspector of the Section 36(2)
presence of the biosecurity matter.
Power, in a circumstance listed in subsection (1), to advise an appropriate Section 42(2)
authorised officer of the presence of the biosecurity matter that is a relevant
restricted matter.
Power to carry out the main function of a local government under the Act. Section 48
Power to consult with the Minister. Section 50(3)
Power to comply with a notice issued by the Minister pursuant to subsection (4). Section 50(5)
Power to agree with the chief executive that Council cannot achieve substantial Section 51(2)
compliance with the notice.
Power to comply with a request from the Minister for a written report made Section 52(2)
pursuant to subsection (1).
Power to prepare and approve a biosecurity plan for invasive biosecurity matter Section 53
for Council’s area.
Power to keep a copy of the biosecurity plan available for inspection. Section 54
Power to consult with the chief executive about the suitability and priority of the Section 59
activities.
Power to pay the amount required by a notice issued by the Minister pursuant to Section 60(5)
this section.
Power, as a relevant entity, to consult with the chief executive about a proposed Section 105
making of a code of practice.
Power to make written submissions on a proposed guideline. Section 107
Power to apply to an inspector for a biosecurity emergency order permit. Section 121
Power to apply to an inspector for a biosecurity instrument permit. Section 132
Power as a registrable biosecurity entity to apply for registration. Sections 145
and 147
Power as a registrable biosecurity entity to apply for a registration exemption. Section 146
Power to make written submissions in response to a notice from the chief Section
executive. 150(3)(b)
Power, in the circumstances, referred to in subsection (1) to apply for Section 152
deregistration as a biosecurity entity.
Page 48 of 50
Section 49
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to comply with a requirement of the chief executive made under Section 156(2)
subsection (2) or (3).
Power as a registered biosecurity entity, owner or occupier to give the chief Section 160(2)
executive a restricted place notice.
Power to apply to the chief executive for the removal of the entry for a restricted Section 164
place from the biosecurity register.
Power to give the chief executive further information or a document about the Section 165
application.
Power as a biosecurity entity to give the chief executive a change notice. Section 170(2)
Power to apply to the chief executive for a travel approval for the movement of a Section 181
special designated animal.
Power, as a receiver of a special designated animal at a saleyard, to take the Section 187
action referred to in subsections (a) and (b).
Power, as a receiver of a special designated animal at a restricted agricultural Section 188
show, to take the action referred to in subsection (2).
Power, as a receiver of a special designated animal at a place, to take the Section 190
action referred to in subsection (2).
Power, in the circumstances referred to in subsection (1), as a receiver of a Section 193(2)
special designated animal to advise an inspector of the circumstances in
subsection (1).
Power, to comply with all reasonable directions the inspector gives. Section 193(3)
Power, as a relevant person, to create a movement record for a designated Section 194(2)
animal.
Power, as a relevant person, to keep and produce a movement record for a Section 197
designated animal in accordance with the requirements of this section.
Power, as person who receives a copy of a movement record, to keep and Section 198(2)
produce the copy of the movement record for in accordance with the and (7)
requirements of this section.
Power, in the circumstances referred to in subsection (4) and as a person who Section 198(5)
accepts delivery of the animal at the end of the movement, to create, keep and and (7)
produce a record complying with subsection (6).
Power, as a person having responsibility for the organisation and operation of Section 199
an agricultural show, to keep a record in the appropriate form for the designated
animal.
Power to apply for a prohibited matter permit or a restricted matter permit and to Sections 214
take all steps required to bring the application to finalisation and obtain a and 215
decision on the application.
Power to apply for the renewal of a prohibited matter permit or a restricted Sections 225
matter permit and to take all steps required to bring the application to finalisation and 226
and obtain a decision on the application.
Power to comply with a direction of the chief executive issued pursuant to Section 229
subsection (2).
Power to apply for the transfer of a prohibited matter permit or a restricted Section 230
matter permit.
Power to consult with an interested entity about a proposed biosecurity program. Section
235(3)(d)
Power to consult with the chief executive about a proposed biosecurity program. Section 239(1)
Power to consult with the chief executive and an invasive animal board before Section 239(2)
authorising a biosecurity program.
Power to give make copies of a biosecurity program authorisation available for Section 241
inspection and purchase at Council’s public office.
Page 49 of 50
Section 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2016
DESCRIPTION OF POWER DELEGATED LEGISLATION
Power to apply to the court for an order against the person convicted of an Section 358
offence against the Act to pay the costs Council has incurred in taking a thing or
doing something else during the investigation of the offence.
Power, as a relevant body, to stay the original decision, fix conditions on the Section 364
stay, fix the period of a stay and revoke a stay.
Power, as the issuing authority, after receiving an internal review application to Section 365
conduct an internal review and make a decision.
Power, as the issuing authority, to give notice of an internal review decision. Section 366
Power, as the issuing authority, to make a new decision following the receipt of Section 372(1)
directions from the court.
Power, as the issuing authority, to give effect to a decision of the court to Section 372(2)
substitute the internal review decision with a new decision.
Power, as the issuing authority for a biosecurity order, to give notice of the Section 380(2)
amount of the debt.
Power to register a charge over the land for an unpaid amount and to release Section 381
the charge once the unpaid amount has been paid.
Power, as a third party, to appear at the hearing of an application for a cost Section 383
recovery order.
Power to enter into a government and industry agreement with the Minister or Section 391
the chief executive.
Power to enter into a compliance agreement with the chief executive. Section 393
Power to apply to the chief executive to enter into a compliance agreement with Section 396
the State.
Power to give the chief executive further information or a document required to Section
decide the application. 399(1)(b)
Power, as the other party to a compliance agreement, to make written Section 405
representations to the chief executive following receipt of a show cause notice.
Power, as the holder for a relevant authority, to apply to the chief executive to Sections 479
amend the conditions of the authority and to take all steps necessary to obtain a and 480
decision on the application.
Power, as the holder for a relevant authority, to make written representations Section 485
about the show cause notice to the chief executive.
Power, as the holder for a relevant authority, to ask the chief executive to cancel Section 490
the authority.
Power, as the holder for a relevant authority, to comply with a notice requiring Section 491(3)
the return of the document evidencing the authority.
Conditions of Delegation:
1. The delegated officer must exercise this delegation in accordance with council;
resolutions, policies, guidelines, procedures, industrial instruments and agreements.
2. If the Chief Executive Officer on delegates any of these powers, the delegated officer
must exercise any delegated power in accordance with the scope and limitations of the
subject officer’s letter of appointment and/or, position description, qualifications, technical
knowledge and legislative requirements.
Page 50 of 50