2016-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 7 JUNE 2016


Previous Council Consideration

The majority of Council’s current delegations were adopted by Council at the Ordinary Meeting
held on the Ordinary Meeting 27 August 2015 with the exception of the Delegation of Authority:
Procurement & Contracting and Delegation of Authority: Local Laws, which were updated and
adopted in May 2015.

Finance & Risk

Operationally, if delegations are not current or officers operate outside of their delegated
authority, relevant decisions made and action taken may be considered unauthorised and subject
to legal challenge. This may expose Council to the risk of unnecessary and expensive legal
action by third parties and reputational damage.

All of Council’s delegations contain the following conditions to manage the risk of Officers acting
beyond the appropriate delegated authority:

“1.       The delegated officer must exercise this delegation in accordance with Council
          resolutions, policies, guidelines, procedures, industrial instruments and agreements.
2.        If the CEO on delegates any of these powers the delegated officer must exercise any
          delegated power in accordance with the scope and limitations of the subject officer’s letter
          of appointment and/or, position description, qualifications, technical knowledge and
          legislative requirements.”

Consultation

External Consultation - Community & Stakeholder

The Governance Branch consults with the Principal Advisor of LGAQ in relation to delegation
matters as required.

Internal Consultation

The Governance Branch has consulted with the Director of Community Services and
Environmental Health Coordinator in relation to the delegations subject of this report to ensure
that only powers which are required for operational purposes are identified and delegated where
appropriate.

Departments/Sections Consulted:

      Chief Executive Officer                X   Community Services                 Corporate Services
      Executive Officer to the Mayor & CEO       Community Facilities               Financial Services
      Executive Support                          Community Development              ICT
                                                 Libraries & Galleries              Procurement & Fleet
                                                 Local Laws                         Property & Facilities
                                             X   Waste & Environmental Health       Revenue Services

      Executive Office                           Planning & Infrastructure
      Community Engagement                       Building & Plumbing Services
      Customer Service                           Civil Operations
      Economic Development                       Infrastructure Planning & Design
      Governance                                 Planning & Environment
      Human Resources                            Strategic Land Use Planning
      Sustainability




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