2017-06-29 Special Meeting Agenda

PROCUREMENT POLICY


COUNCIL POLICY

1.    SOUND CONTRACTING PRINCIPLES

Council officers must have regard to the following procurement principles in all purchasing activities:

a)     Value for money

Council must harness its purchasing power to achieve the best value for money. The concept of
value for money is not restricted to price alone. The value for money assessment must include
consideration of:
    contribution to the advancement of Council’s priorities;
    fit for purpose, quality, services and support;
    whole-of-life costs including costs of acquiring, using, maintaining and disposal;
    internal administration costs;
    technical compliance issues;
    risk exposure; and
    the value of any associated environmental benefits.

b)    Open and effective competition

Purchasing should be open and result in effective competition in the provision of goods and
services. Council must give fair and equitable consideration to all prospective suppliers.

c)    The development of competitive local business and industry

Where price, performance, quality, suitability and other evaluation criteria are comparable, the
following areas may be considered in evaluating offers:
     creation of local employment opportunities;
     more readily available servicing support;
     more convenient communications for contract management; and
     the benefit to Council of an associated local commercial transaction.

d)    Environmental protection and emissions reduction

Council promotes environmental protection and emissions reduction through its purchasing
procedures. In undertaking any purchasing activities Council will:
    promote the purchase of environmentally friendly goods and services that satisfy value for
     money criteria;
    foster the development of products and processes of low environmental and climatic impact;
    include in procurement decision making goods and services that contribute to achieving
     Council’s zero emission organisational strategy;
    provide an example to business, industry and the community by promoting the use of
     climatically and environmentally friendly goods and services; and
    encourage environmentally responsible activities.

e)    Ethical behaviour and fair dealing

Council officers involved in purchasing are to behave with impartiality, fairness, independence,
openness, integrity, and professionalism in their discussions and negotiations with suppliers and
their representatives.

Note: Equal consideration is not required to be given to each of the contracting principles.




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