2019-10-14 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                               14 OCTOBER 2019


                a)   before the motion or amendment is seconded; and
                b)   after the motion or amendment is seconded once the Councillor who moved
                     the motion has been given the opportunity to speak.
       15.5e)   the person uses words or actions that discriminate or vilify based on a person’s
                race, religion, sexuality or gender identity.
       36.5e)   the person uses words or actions that discriminate or vilify based on a person’s
                race, religion, sexuality or gender identity.
       29.4     Deleted
       29.5     Deleted
       29.6     The Chairperson shall declare the result of a vote or a division as soon as it has
                been determined. The names of Councillors voting in the affirmative and in the
                negative shall be recorded in the minutes or meeting notes of Council meetings.
       31.3     A Councillor or officer to whom a question is asked without notice may request that
                the question be taken on notice for, or prior to, the next meeting.
B.     Authorise the CEO to make any required minor amendments to the document prior to
       publication;
C.     Note that the mandated Model Meeting Procedures adopted by Council in December 2018
       are now incorporated, without any changes, into the new Standing Orders for Council
       Meetings provided as Attachment 2 to the report;
D.     Request the Chief Executive Officer to record the names of Councillors and how they voted
       on all decisions and recommendations at Council meetings commencing in September
       2019;
E.     Note that the new Standing Orders include the provision for public question time which
       would be undertaken in accordance with Public Question Time Guidelines and request the
       CEO to develop such Public Question Time Guidelines for Council adoption noting that the
       provisions of the Standing Orders in relation to public question time will not commence until
       those Guidelines have been adopted by Council; and
F.     Request the Chief Executive Officer to promote the availability of petitions, deputations,
       presentations and public question time at Council meetings as one way in which the
       community can engage with our Council through our meeting processes and in particular,
       update information available on Council’s website in relation to these options as well as
       periodically promoting these issues using other Council communication channels.


Finance
Nil.

Risks & Opportunities
If used as intended, Public Question Time will add another mechanism by which our community
can engage with Council on matters that are important to them. However, there is also a risk that
Public Question Time may be used for reasons other than that intended (e.g. political
grandstanding, personal abuse of Councillors or staff etc).




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