Original source · versioned page text
2018-10-09 Services & Organisation Agenda
Very large file: it may take a few minutes
The original of this document is very large (13.3 MB). Opening the original or downloading it may take a few minutes. Please be patient and don't click again. The page text is quick to read. If you are on mobile data, it is best to wait until you are on Wi-Fi.
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
AGENDA
Services & Organisation
Committee Meeting
Tuesday, 9 October 2018
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Frank Pardon, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalLog in to download the original file
Very large file: the download may take a few minutes. If you are on mobile data, it is best to wait until you are on Wi-Fi.
Searchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of the other 53 sections
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 COOROY HINTERLAND PLAYGROUND PROJECT UPDATE & ESTABLISHMENT
OF PROJECT GROUPS 3
2 REGIONAL FACILITIES PLAN FOR DIFFICULT TO LOCATE SPORTS 8
3 APPOINTMENT OF COUNCILLOR REPRESENTATIVE TO NOOSACARE
DEMENTIA FRIENDLY COMMUNITY ADVISORY BOARD 40
4 COUNCILLORS EXPENSES REIMBURSEMENT POLICY - AMENDMENT 43
REPORTS FOR NOTING BY THE COMMITTEE 51
5 JULY 2018 RATE LEVY OVERVIEW 51
CLOSED SESSION -
Page 2 of 54
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 COOROY HINTERLAND PLAYGROUND PROJECT UPDATE & ESTABLISHMENT OF
PROJECT GROUPS
DOCUMENT INFORM AT ION
Author Project Officer, Paul Brennan
Infrastructure Services Department
Index ECM / Project / Hinterland Playground Design
ECM / Subject / Project Management / Parks & Reserves
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 9 October 2018 regarding the Cooroy Hinterland Playgroup update and
establishment of project groups and
A. Note the project update;
B. Approve the establishment and membership of an Internal Working Group for the remainder
of the project; and
C. Appoint Councillors ____________ and _____________ to the Cooroy Hinterland
Playground External Reference Group.
REPORT
The purpose of this report is to provide an update on progress to date and seek endorsement for
the establishment of a dedicated internal Working Group and a separate External Reference
Group for the remaining duration of the Cooroy Hinterland Playground project.
1. Background
Noosa Council envisaged as part of the Cooroy Lower Mill site redevelopment, that a playground
would be placed on the southern bank of Cooroy Creek. In 2017, an initial budget was set and
work commenced on developing ideas and concepts for the playground, along with research into
nature-based playgrounds to align with Noosa Council’s theme of ‘Different by Nature’. The
2018/19 budget has been allocated and allows for the completion of design and commencement
of construction activities. The project is listed in the 2018/19 Branch Plan, the updated 2017 –
2037 Corporate Plan and is considered a ‘signature’ project for Council to deliver by December
2019 in the 5-year Capital Works Program.
2. Design
The project scope includes the design and delivery of a new nature-based, inclusive playground
to the open park bounded by Maple Street, Cooroy Creek and Marara Street. The playground
has been scoped to provide an iconic destination for Noosa Shire residents and tourists. The
playground will include associated facilities such as toilets, seating areas, covered picnic shelters
Page 3 of 54
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
and day use areas, designed with full disability access. In addition the playground will be fully
fenced to its perimeter with public access limited to 2 gated entrances from Marara St carpark
and the existing pedestrian bridge pathway from the Old Mill area. Whilst not all playground
elements (such as, for example, certain planned climbing structures and minor creek-edge
landscaping) will be capable of providing all-abilities access, the design focus remains focussed
on ensuring the majority of play-space in the park will offer experiences available for patrons of
all ages and abilities to enjoy.
Outside the scope and funding of this project but associated with future improvements for the
neighbouring streets and areas are:
Additional carparking to Maple Street between Marara Street and Cooroy Creek bridge;
Additional carparking to the Lower Mill area;
Pathway works to Apex Park;
Raised pedestrian crossing (shared zone) at Maple Street next to the Library;
Modified/upgraded local pathways and signage.
3. Recent Activities
Below is a list of activities to date:
development of concept drawings and ideas for the playground with an expert local
architect;
preparation of the Project Management Plan;
commencement of internal consultation to present the concepts (incl. Councillors and
Parks and Gardens, Building & Facilities, Finance, Executive Team and Cooroy Library
staff);
continuing external stakeholder consultation to present the project and concepts;
procurement of a qualified landscape architect and associated sub-consultants to deliver
the detailed design of the playground;
identifying and controlling emergent issues with soil management, underground services
and local parking and pedestrian requirements;
commencement of a process with the Libraries and Galleries staff for engaging with the
public to procure local artwork for the playground;
preparation of design and cost estimates for additional carparking, Maple Street raised
crossing and local pathway improvements under the Forward Design Program.
4. Project Groups Establishment
As a project delivered under Infrastructure Services, the monthly Capital Works Project Control
Group and Capital Works Executive meetings will provide the governance framework for
maintaining the overall project in terms of budget, schedule and risk.
In addition to the internal project governance described above, given the high-profile nature of
the project, the impact on the local community and a high number of project elements crossing
different branches within Council, it is proposed to establish two separate groups to provide input
to the project as it develops and allow ongoing feedback throughout the design and delivery
process. The purpose of these project-specific groups is to ensure key stakeholder feedback is
captured throughout and maintain good internal and external communication as the project
develops.
The two proposed project groups are:
Internal Working Group; and
External Reference Group.
Page 4 of 54
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
a. Internal Working Group
The Internal Working Group will comprise Council personnel only and allow direct feedback from
key internal stakeholders who are directly impacted by the playground project, both now and into
the future. It is proposed that the Internal Working Group should comprise as a minimum the
following members:
2 x Project Officers, Infrastructure Planning, Design and Delivery Branch
Design Coordinator, Infrastructure Planning, Design and Delivery Branch
Manager, Infrastructure Planning, Design and Delivery Branch
Parks Supervisor, Civil Operations - Parks and Gardens Branch
Facility Officer, Buildings and Facilities Branch
Libraries and Galleries Manager, Libraries and Galleries Branch
Branch Services Librarian, Cooroy Library
Financial Services Manager, Financial Services Branch
b. External Reference Group
The External Reference Group will comprise a mixture of Council staff, key external stakeholder
representatives and Councillors. The intention is to maintain ongoing, direct communication with
external stakeholders on the project, seek continual feedback from the community at large and
ensure any concerns or issues are addressed in a timely manner. It is proposed that the
External Reference Group should comprise the following members:
2 x Project Officers, Infrastructure Planning, Design and Delivery Branch
Cooroy Futures Group
Cooroy Lower Mill Board
Cooroy Chamber of Commerce
Cooroy Area Resident’s Association
Cooroy State School
2 x Councillors (as appointed)
Previous Council Consideration
Nil.
Finance
Council has approved a budget allocation of $1.22m in the 2018/18 financial year, with an
additional $1.25m allocated for 2019/20 financial year under the 5-year Capital Works Program.
As detailed design proceeds, any revisions to capital and operating cost estimates will be
reported to Council.
Risks & Opportunities
The Project Management Plan has identified a number of key project risks as identified below. An
update on the risks will be provided in subsequent reports to Council.
Finance risks that have been identified include:
Budget - the final costs for delivering the playground have yet to be determined. There is a
risk that being an iconic project, the approved budgets may be exceeded.
Associated Works - a number of associated works including carparking, pathway and
pedestrian crossing improvements have been identified as a consequence of the project –
refer ‘Design’ above. These will be considered on a risk-basis with discussions on possible
Page 5 of 54
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
future budget allocations undertaken via the Capital Works Project Control Group and
Capital Works Executive meetings.
Maintenance and whole-of-life costs - The project will need to consider the future costs of
maintaining the playground and appropriate levels of depreciation, so that it can be
adequately incorporated into Council’s asset base and operations budgets. The Internal
Working Group will assist in ensuring these elements are identified and managed early.
Variations during design and construction - There will be a need to consider procurement
methods for the various project phases, the form of contracting to be used and the
appropriate selection of contingency amounts in order to minimise Council’s risk exposure
to potential cost overruns.
Flooding - the playground is sited in a location prone to flooding. The design of the
playground will take this into account with flood-resilient infrastructure a required outcome,
along with a flood study by a specialist consultant on the impact of the site development on
local flooding generally.
Time risks that have been identified include:
Decision-making on project-related change - the project will need to consider change
management on the project and ensure timely decision-making is undertaken in order to
not delay the delivery schedule.
Schedule for delivery - the schedule to deliver the project requires a large number of tasks
and activities to be simultaneously undertaken in order to successfully deliver the
playground by December 2019. Prioritisation of critical items that directly impact on the
developed project schedule will be continually implemented and updated as required.
Safety Risks that have been identified include;
Risk-based play - the vision for the playground to date has included a number of internal
discussions around the levels of risk-based play elements that should be incorporated and
how Council can best engage this when considering options for the design. The project
design and delivery team will discuss and review on an ongoing basis the risk appetite for
Council on this, and how to best capture in the design and the final playground operational
plans, the most appropriate outcomes that reflect this.
Risks to pedestrians and local traffic - the impact of the number of users of the playground
on the local streets and pathways in Cooroy town has been anticipated as potentially
causing problems with excessive carparking at the Library, unsafe pedestrian crossings
along Maple Street particularly adjacent to the Library, and unsafe ad-hoc carparking near
the Cooroy Creek bridge. Costed design solutions for mitigating these risks have been
prepared to allow project initiation for future funding consideration. Refer ‘Emergent Works’
under Finance Risks above for further discussion.
Stakeholder risks that have been identified include:
Playground does not meet community expectations - the External Reference Group will
assist in ensuring an ongoing dialogue with the community on what the playground design
and outcomes/benefits will be.
Lack of stakeholder engagement - whilst initial stakeholder engagement has already
commenced by project staff, the establishment of the External Reference Group will
formalise this process and ensure that key identified parties have been consulted, or will
continue to be consulted with, throughout the course of the project.
Page 6 of 54
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Consultation
External Consultation - Community & Stakeholder
Cooroy Futures Group
Cooroy Chamber of Commerce
Cooroy Area Resident’s Association
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
X Executive Officer X Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
X Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 7 of 54
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
2 REGIONAL FACILITIES PLAN FOR DIFFICULT TO LOCATE SPORTS
DOCUMENT INFORM AT ION
Author Mark Borgert, Sport and Recreation Officer
Community Services Department
Index ECM/ Subject/ 10.03 Difficult to Locate Sports Facility Plan
Attachments 1. Draft Regional Facilities Plan for Difficult to Locate Sports
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Officer – Sport and Recreation to
the Services and Organisation Committee dated 9 October 2018 and:
A. Approve the Draft Regional Facilities Plan for Difficult to Locate Sports, included at
Attachment 1 of this report, for the purposes of community consultation; and
B. Request the Chief Executive Officer to collate and consider this feedback for the purposes
of developing a final Regional Facilities Plan for Difficult to Locate Sports for the future
consideration of Council.
REPORT
The purpose of this report is to present the draft Regional Facilities Plan for Difficult to Locate
Sports (the Plan) to Council for consideration and seek approval to undertake community
consultation regarding the draft Plan.
1. Background
Noosa Council lead the development of a Regional Difficult to Locate Sports Facilities Plan for
the Noosa, Sunshine Coast and Gympie Council areas (the study area). Funding was made
available by the three Councils and the Queensland Government (Sport and Recreation), under
the Sport and Recreation Planning Program.
The Plan focuses on four main sports:
• Aviation sports, such as hang gliding, paragliding, model aeroplane flying, fixed wing and
ultralight competitive/recreational flying;
• All disciplines of shooting;
• Motorcycle sports, such as motocross and trail bike riding;
• Competitive, powered water sports.
The Plan makes recommendations for the development of these four sports across the study
area.
2. Purpose
The purpose of this Plan is to provide a planned and consistent approach to provision of regional
level facilities for the four selected “difficult to locate” sports within the catchment of the three
Council areas. A key objective is to reduce duplication in facility provision, development and
management and to provide guidance on regional priorities. In preparing the Plan, a ‘desired
standard of service’ for regional facilities has been articulated for each sport, as well as
identifying/ determining, where possible, the preferred site locations for regional facilities for each
sport.
Page 8 of 54
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
3. Methodology
The development of the Plan has largely been undertaken by consultants, Otium Planning. The
project was completed over five stages comprising:
1. Background research including an analysis of demographics, relevant literature including
previous planning and trends within sport and recreation activities;
2. Consultation/engagement with key stakeholders;
3. An inventory of existing facilities within the study area;
4. Assessment and analysis of findings including identification of suitable existing facilities for
upgrade to regional level;
5. Developing a draft report for review by the Councils and Queensland Government (Sport
and Recreation) prior to the report going out for public consultation.
4. Summary
The Plan makes recommendations for infrastructure development across the three local
government areas and, where applicable, links to regional and State needs for each sport as
identified by peak bodies. The four difficult to locate sports currently have access to local
opportunities or facilities catering for varying levels of recreation and competition. The exception
being motorised water sports, where the options are limited mostly to recreation uses on a lake
and some river sections and no club-managed competitive facilities exist.
It is also to be noted that participation levels across the four sports within the scope of the study
are static or increasing only slightly.
Key recommendations for a regional facility for Aviation include:
The designation of the Tin Can Bay Model Flying Club airfield as the proposed regional
facility to cater for regional level aviation events and activities.
The retention of a range of existing facilities to support gliding, small aircraft and Ultra-Light
participants.
Key recommendations for a regional facility for motor cycling include:
Retaining and upgrading the Coolum Pines Motocross facility as the regional motocross
competition facility.
Investigating a new site as a potential “Northern SEQ” recreational riding site facility.
Key recommendations for a regional facility for Motorised Water Sports include:
The nomination of Lake Kurwongbah as a SEQ regional competitive water skiing and
wakeboarding facility.
Key recommendations for a regional facility for Shooting Sports include:
The development of any regional shooting facilities must be complementary to the regional
and State facilities already provided at Belmont Shooting Complex i.e. only disciplines not
catered for at Belmont should be considered for the new or expanded regional facilities
within the three local government areas.
Cooloolabin Range is recommended as a regional facility for short-range shooting
disciplines.
Noosa and the Sunshine Coast Regional Councils supported Gympie Council and the
State government in their efforts to secure a suitable single integrated site for a new
shooting facility enabling co-location of Gympie-based clubs, as well as the acquisition of a
site within an industrial area in Gympie for the development of an indoor pistol range.
5. Implications for Noosa Council area
There are no new proposed developments for the Noosa Shire Council area in the draft Plan.
However the regional facilities plan will not be achieved without the collaboration of the three
Councils in the study area. It will also require the three Councils to work with the State
Page 9 of 54
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Government, community and private sector organisations to deliver facilities that meet the sports’
specifications and relevant planning scheme requirements across the Region.
6. Proposed Community Consultation
It is proposed to undertake community and stakeholder consultation regarding the Plan across all
three Councils at the same time beginning 29 October and concluding 23 November 2019.
Consultation will be encouraged through:
Media releases and social media;
Online discussion and feedback through Your Say Noosa portal (or other Council online
platforms);
Targeted sports consultation.
Previous Council Consideration
Ordinary Meeting Minutes, 19 October 2017, Item 6, Page 7
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 10 October 2017 and
A. Approve the “Noosa Sport and Active Recreation Plan 2018” provided at Attachment 1 to
the report;
B. Request the Chief Executive Officer to develop a prioritised 2018/19 implementation plan
for consideration in the 2018/19 budget process
Finance
The Department of National Parks, Sport and Racing funded the Plan’s development by way of a
$75,000 Sport and Recreation Planning Program grant. The three Councils have also contributed
financially. Noosa Council’s contribution was $6,500.
Once the final Plan has been adopted, the implementation of any new initiatives contained within
the Plan will need to be considered within Council’s annual budget process and priorities both
now and into the future.
Risks & Opportunities
Planning and provision of facilities for Difficult to Locate Sports (those that are generally noisy or
have other impacts or safety requirements making them hard to locate) is a challenge for local
governments and for the sports themselves, especially in rapidly growing and changing regions.
In recognition of the challenges involved in locating, developing and managing facilities for
difficult to locate sports, the three Councils have agreed on a collaborative approach that aims to
share the overall planning and investment priorities for the four specific sports. The
recommendations rely strongly on collaboration between the three Councils, the State
government and with the sports involved.
External funding, partnerships and strategic alliances with government agencies, businesses,
community groups and individuals will also be sought to achieve the goals identified in the
Regional Difficult to Locate Sports Facilities Plan.
Consultation
External Consultation - Community & Stakeholder
Extensive external consultation has taken place as part of the development of the draft Plan
including ongoing reference groups, broad public consultation through various means and
targeted consultation with organisations. Please refer to the Methodology section of the Plan for
further details.
Page 10 of 54
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Internal Consultation
The Community Development Branch has held discussions regarding the development of the
draft Plan with staff in the Community Services, Corporate Services and Environmental &
Sustainable Development Departments.
In addition, a Councillor workshop has been held to consider the draft Plan. Further internal
consultation will occur regarding the draft Plan during the public consultation phase.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
x Local Laws x Property
x Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 11 of 54
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 12 of 54
pS 40 Z| abe
ne‘wo>*buluue}duinjomMMm
py Aig dnosg Buiuuelg winiyo Aq pasedaig
———S = a ee
——= = = 5 ae ae 2 om '
=—— —_— is a vee A = omg oe ghd - wf ; ¥ . _ *
7 ; x 3 ’ eae , — SIs, od
ix ~ P — - P = -
”
< a ~» oF 3 o # , ¥ ’ ; ; gj
7 m . +
rains alsa — =
a : = pear i = 8 = . i 2 ie ar ae ; ieee == \= cord = = - =
SEEDER EM CReMMNa ee ——
V4 a “¢ : + me
5 1 1 1 15 7 1842 2456 16 8 65 “
4 1 1 1 16 0 366 2539 1457 102 -1
5 1 1 1 16 1 366 2540 183 64 34 VY
5 1 1 1 16 2 588 2540 80 47 51 4
5 1 1 1 16 3 911 2588 28 9 0 p
5 1 1 1 16 4 1236 2539 154 102 47 “By
5 1 1 1 16 5 1746 2535 38 73 36 oe
4 1 1 1 17 0 245 2595 1907 41 -1
5 1 1 1 17 1 245 2615 2 4 0 .
5 1 1 1 17 2 463 2604 55 15 16 ——.
5 1 1 1 17 3 565 2595 74 37 57 Lai”
5 1 1 1 17 4 912 2599 13 8 0 -
5 1 1 1 17 5 1333 2609 2 3 0 f
5 1 1 1 17 6 1436 2621 33 15 3 —
5 1 1 1 17 7 1544 2613 7 6 0 :
5 1 1 1 17 8 2123 2605 29 31 0 tg
4 1 1 1 18 0 429 2614 1697 55 -1
5 1 1 1 18 1 429 2651 28 16 25 i
5 1 1 1 18 2 515 2638 34 26 37 Co
5 1 1 1 18 3 790 2635 35 21 50 a
5 1 1 1 18 4 880 2626 21 19 52 7
5 1 1 1 18 5 1022 2652 9 10 11 a
5 1 1 1 18 6 1438 2640 22 13 38 Wa
5 1 1 1 18 7 1489 2614 62 55 0 “e
5 1 1 1 18 8 1611 2660 5 3 9 .
5 1 1 1 18 9 1877 2665 4 3 0 :
5 1 1 1 18 10 2122 2653 4 3 74 3
4 1 1 1 19 0 286 2643 1832 84 -1
5 1 1 1 19 1 286 2685 4 6 0 ,
5 1 1 1 19 2 413 2663 127 64 9 wa
5 1 1 1 19 3 562 2645 28 56 15 bo
5 1 1 1 19 4 1009 2677 71 28 27 a
5 1 1 1 19 5 1617 2643 50 66 39 by
5 1 1 1 19 6 1853 2668 48 34 63 Ke
5 1 1 1 19 7 1995 2676 18 18 29 a
5 1 1 1 19 8 2038 2648 80 78 9 re
4 1 1 1 20 0 240 2687 1858 67 -1
5 1 1 1 20 1 240 2687 29 34 4 é
5 1 1 1 20 2 386 2703 82 39 29 Se
5 1 1 1 20 3 852 2705 2 2 17 .
5 1 1 1 20 4 1486 2706 10 11 19 1
5 1 1 1 20 5 1610 2703 50 38 27 ie
5 1 1 1 20 6 1873 2701 58 35 0 ,)
5 1 1 1 20 7 2008 2713 90 41 32 ae
4 1 1 1 21 0 1235 2724 876 85 -1
5 1 1 1 21 1 1422 2744 166 65 32 ae
5 1 1 1 21 2 1752 2744 145 49 36 La
5 1 1 1 21 3 1918 2737 193 61 36 @s
4 1 1 1 22 0 858 2793 1268 59 -1
5 1 1 1 22 1 858 2804 7 4 55 i
5 1 1 1 22 2 1377 2796 26 52 17 iy
5 1 1 1 22 3 1551 2818 63 34 0 —sf
5 1 1 1 22 4 1634 2829 26 14 31 iy
5 1 1 1 22 5 1666 2806 63 44 35 per”
5 1 1 1 22 6 1843 2837 9 9 14 y
5 1 1 1 22 7 1910 2811 2 4 23 a
5 1 1 1 22 8 1941 2793 31 31 53 *
5 1 1 1 22 9 2097 2799 29 51 0 S
4 1 1 1 23 0 576 2933 74 20 -1
5 1 1 1 23 1 576 2933 74 20 12 sot
4 1 1 1 24 0 440 2935 841 91 -1
5 1 1 1 24 1 440 2969 175 19 15 IIDNNOD
5 1 1 1 24 2 650 2935 13 91 73 |
5 1 1 1 24 3 701 2936 40 88 59 Y
5 1 1 1 24 4 896 2995 11 5 25 .
5 1 1 1 24 5 1161 2953 120 30 0 ee
4 1 1 1 25 0 427 2958 1591 112 -1
5 1 1 1 25 1 427 2993 201 46 38 “Stawas
5 1 1 1 25 2 638 2989 69 68 0 \p
5 1 1 1 25 3 745 3010 28 15 0 S-
5 1 1 1 25 4 908 2993 145 45 0 3Se205
5 1 1 1 25 5 1061 2993 229 45 37 oulysuNS
5 1 1 1 25 6 1339 2958 85 112 37 IN
5 1 1 1 25 7 1581 3007 195 30 0 flonan
5 1 1 1 25 8 1790 3007 148 30 0 meond.
5 1 1 1 25 9 1959 2991 59 60 17 a
4 1 1 1 26 0 239 3318 1970 35 -1
5 1 1 1 26 1 239 3318 99 34 48 8102
5 1 1 1 26 2 354 3318 225 35 46 YAEOLDO
5 1 1 1 26 3 595 3318 23 34 96 6
5 1 1 1 26 4 843 3318 197 35 38 VONADV
5 1 1 1 26 5 1057 3318 202 35 1 DNILAAW
5 1 1 1 26 6 1277 3318 271 35 39 SSLLININOD
5 1 1 1 26 7 1565 3318 352 35 34 NOILVSINVSYO
5 1 1 1 26 8 1933 3318 30 34 93 8
5 1 1 1 26 9 1980 3318 229 35 14 SSADIAUSSSection 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 13 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft — August 2018)
NOOSA,SUNSHINE COAST, GYMPIE
Consultation Draft - August 2018
f TIUMN SPORT + LEISURE
VJ Australia New Zealand Asia Pacific
Planning group
Prepared by:
OTIUM PLANNING GROUP
Head Office Brisbane Office Otium Planning Group Offices
Level 6,60 Albert Road Suite 8,29 Mount Cotton Road > Brisbane
SOUTH MELBOURNE VIC 3205 Capalaba QLD 4157 » Cairns
P: (03) 9698 7300 Contact: Martin Lambert > Darwin
>» Melbourne
E: [email protected] P: (07) 3823 5688 > New Zealand
W: www.otiumplanning.com.au E: [email protected] > Perth
ABN: 30 605 962 169 » Sydney
ACN: 605 962 169
OPG, IVG and PTA Partnership has offices in Hong Kong, Shenzhen, Shanghai and Beijing
© 2018 Otium Planning Group Pty Ltd. This document may only be used for the purposes for which it was commissioned and in accordance with the
terms of engagement for the commission. Unauthorised use of this document in any form whatsoever is prohibited
Page 13 of 54Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 14 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
1 BACKGROUND 2
1.1 About this Document 2
1.2 Project Purpose 2
1.3 Project approach 2
1.4 Strategic Context 3
1.5 Findings from Consultation 4
2 REGIONAL FACILITIES PLAN 6
2.1 Plan Overview 6
2.2 Planning Objectives 6
2.3 Facility Specifications 7
3 RECOMMENDATIONS 12
3.1 Aviation 12
3.2 Motor Cycling Sports 14
3.3 Motorised Water Sports 16
3.4 Shooting Sports 18
4 REGIONAL FACILITIES PLAN AT A GLANCE 20
5 WARRANTIES AND DISCLAIMERS 25
ACKNOWLEDGEMENT
The Queensland Government provided financial assistance under the Sport and Recreation
Planning Program to develop this Regional Difficult to Locate Sports Facility Plan in Sunshine
Coast, Noosa and Gympie Regional Council areas
Page 14 of 54Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 15 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft — August 2018)
In a collaborative effort, Noosa Shire Council (NSC), Councils and the Queensland Government (Sport and
Sunshine Coast Council (SCC) and Gympie Regional Recreation Services), under the Sport and Recreation
Council (GRC) are seeking to address the ongoing Planning Program, to develop a regional sports facility
challenges of difficult to Locate sports facility provision plan that will focus on the four (4) specified “difficult to
by planning and developing these facilities onaregion- locate” and high priority sports only.
wide basis. Funding has been allocated by the three
The overall plan is comprised of two documents:
1. The Regional Plan (this document);
2. The Background Report and Implementation Plan (comprising the detailed background information and analysis
used to inform the Regional Plan and an action plan for the three Councils).
The purpose of this work is to provide a planned and ___ The sports that are specifically included in the Plan are:
consistent approach to provision of regional level » Regional competitive powered water sports
facilities for the four selected “difficult to locate” » Shooting - all disciplines
sports within the catchment of the three Council » Motor cycling sports - competitive and recreational
areas: Sunshine Coast Council, Noosa Shire Counciland » Aviation (including hang-gliders, para-gliders, model
Gympie Regional Council. aeroplanes, fixed wing/ ultra-light)
A key objective is to reduce duplication in facility The Plan lists the priority recommendations for
provision, development and management and to _ infrastructure development across the study area and,
provide guidance on regional priorities. In preparing where applicable, links to regional and State needs for
the plan, a ‘desired standard of service’ for regional each sport as identified by peak bodies.
facilities has been articulated for each sport, as well as
identifying/ determining, where possible, the preferred
site Locations for regional facilities for each sport.
The project was completed over five stages comprising:
1. Background research including an analysis of demographics, relevant literature including previous planning and
trends within sport and recreation activities;
2. Consultation/ engagement with key stakeholders;
3. An inventory of existing facilities within the study area;
4. Assessment and analysis of findings including identification of suitable existing facilities for upgrade to regional level;
5. Draft and final reports for review by the Councils and Sport and Recreation Services.
Figure 1: Project Stages
Background
ioe Stakeholder lal tia] Assessment & Report & Plan
Socille Malla Engagement PNT PEIN AE Leeyir etal)
Tete ee hale Y P
acu)
Page 15 of 54Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 16 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft —- August 2018)
1.4 STRATEGIC CONTEXT
Planning and provision of facilities for Difficult to Sunshine Coast Council (which included Noosa Shire at
Locate Sports (those that are generally noisy or have _ the time) has accurrent Difficult to Locate Sports Strategy
other impacts or safety requirements making them (2009-2028). The analysis and (still to be implemented)
hard to Locate) is a challenge for local governments and recommendations relevant to regional facilities from
for the sports themselves, especially in rapidly growing _ the current strategy have been considered in this project.
and changing regions. There are often pressures on GRC investigated the feasibility of the development of
existing facilities from urban growth, population a combined multi-discipline regional shooting facility
growth and encroaching non-compatible development. in the Curra Forest and decided not to proceed due to
These pressures make it difficult to protect existing use __ the implications of the findings. North of the study area,
sites and to identify new sites for facility development. the Wide Bay Burnett Regional Organisation of Councils
In acknowledging these difficulties, this report’s (WBBROC?) is currently reviewing and updating their
analysis of options has included recommendations regional sport and recreation strategy; the 2010 version
for appropriate protection of existing regional level included a range of recommendations for difficult to
facilities that could be upgraded. locate sports.
As the main focus of this report is the provision of |The study area houses approx. 8.2% of the State's
regional level facilities, there has been an emphasis population (2016), with this projected to increase to
on identifying the regional competition needs of the 8.4% by 2026 and 8.5% by 20367. The Sunshine Coast
subject sports and what needs and options there are _LGA is the fifth largest (population) area in Queensland;
to develop new regional level facilities or enhance the _ the study area is the fourth largest (population)? area.
capacity of existing facilities to meet regional standards. As the study area develops, its role in the provision of
regional sport and recreation facilities will continue
In recognition of the challenges involved in locating, to be important for the benefit of its residents and to
developing and managing facilities for difficult to support its increasing profile as a destination.
locate sports, the three Councils have agreed on a
collaborative approach that aims to share the overall
planning and investment priorities for the four specific
sports. TERMINOLOGY
In the context of this plan:
Prior planning undertaken by the individual Councils » The area covered by the three combined
focused on local provision and was inconclusive in Councils is referred to as ‘the study area’ or
regard to regional facilities servicing the study area. the ‘three combined Councils’;
Similarly, the respective State level sporting bodies are » The use of region’ refers to South East
at different stages in their overall facility planning. Queensland and/ or Wide Bay Burnett and
will be identified as such, and includes the
Some sports such as motor cycling, have had success three combined Councils; and
in confirming a facility presence and have continued to yams 1e Le) ay-1 Mi 0m ol-MUL-le Mm com lel <a) di am aal
invest in their capacity to host competition events but hierarchy of sports facilities and refers to
suffer from uncertainty of tenure at a key location. the scale as being above that of district or
local Council area and usually implies that
Other sports have developed facilities on available land it services a regional catchment comprised
within their limited club resources or currently rely on of more than one Council area. Regional
participants travelling outside the study area to access facilities are generally those that support
regional competition facilities. All of the sports have competition events above the local level
indicated some issues with confirming or developing and will cater for the broader “regional”
facilities within the study area for competition for some catchment of the three combined Councils
disciplines. In addition, some sports (such as shooting), (the study area)
are already used to a more regionally focused approach
to facility provision and competition planning.
* Gympie Regional Council is a member of WBBROC
? Analysis completed using Queensland Government population projections, 2015 edition; Australian Bureau of Statistics, Population by age and sex,
regions of Australia, 2014
3 Determined from Regional Population Growth, Australia, 2016-17 and Queensland Treasury and Trade estimates; published by Queensland Government
Statisticians Office.
Page 16 of 54Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 17 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
1.5 FINDINGS FROM CONSULTATION
The four difficult to locate sports have current access Aviation Sports
to local opportunities or facilities catering for varying Aviation groups indicated that the National and State
levels of recreation and competition. The exception associations do not have a role in facility planning. They
being motorised water sports, where the options are identified that there are a number of local groups with
limited mostly to recreation uses on a lake and some facilities. Some of these have limited certainty around
river sections. No club-managed competitive facilities | longer term occupation and some had aspirations for
exist. improving their facility. There are current plans for
national/ international events to be conducted within
Participation levels across the four sports within the the study area, which suggest that there is a strong
scope of the study are static or increasing slightly. justification for regional facility planning and provision.
A number of regional aerodromes within the study area
In the main, local clubs and groups are satisfied to very are important as bases for launching and landing for
satisfied with the standard, provision and location of —_ultra-lights, parachuting and gliding.
their current facilities, with lease/ tenure uncertainty
and minor upgrades regarded as the main area of Motor cycling sports
attention needed to increase satisfaction levels. Very Discussions with the peak body for motor cycling sport
few of these existing local facilities have the attributes indicated that their facility planning and development
that lend themselves to expansion in order to provide a __ focus has shifted over recent years to place a higher
regional level of service. For some activities, providing __ priority on recreational facilities (as opposed to a previ-
a single regional facility that meets all competition ous focus on competition). A key SEQ regional facility
needs is extremely difficult. For example, the range of for both competition and recreation was developed at
shooting disciplines creates a complex mix of siteneeds | Wyaralong (in Scenic Rim Regional Council) and is man-
for a regional facility. This means that a more feasible aged by the peak body (Motorcycling Queensland) who
strategy may be to provide for different disciplines at also observed that a number of private facilities are in
different regional Level sites. use and more are in development. Given this shift in
focus, a state facility plan has not been prepared and
Previous facility investigations and planning for these guidance on regional facility needs and priorities for
activities have identified a number of challenges in the study area was offered. Discussions with sporting
determining a viable and accepted solution for regional _—_clubs in the study area identified that an existing club
level facilities due to spatial requirements, safetyneeds managed facility on the Sunshine Coast has developed
and the difficulty of managing or mitigating impacts on _ its infrastructure and reputation for hosting regional
surrounding land uses. and higher-level competition events in motocross. This
facility was seen by users as the priority for retention
Discussions with respective State level organisations and enhancement, but it has an uncertain future due to
for the four sports indicated that State level facility tenure issues.
planning for each the four sports has not been
completed. This is because some of these organisations
have not had a focus on regional and/ or state facility
planning. All State level organisations supported the
need for further facility planning within the study area
and subsequently provided information that has been
incorporated in the formulation of facility options,
standards of service, facility specifications and plan
recommendations.
Page 17 of 54Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 18 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Competitive Motorised Water sports Shooting
Competitive motorised water sports have limited options None of the peak shooting organisations (which are
for influence and control over facility planning and arranged around disciplines) have a state facilities plan,
provision options as they are mostly reliant on lakes and with the exception being Sporting Shooters Association
rivers (with the exception of ocean racing). Growth has (Queensland). The three shooting sports that were part
been experienced in the ownership and registration of of the 2018 Commonwealth Games program have had
personal water craft (jet skis) such that they outnumber —_ upgrades to their State facilities at the Belmont Shooting
ownership of sport/ ski boats*. However, jet ski owners complex in Brisbane and generally this facility serves
are not necessarily participating in competition or as the State and regional facility for those disciplines.
racing just as water-ski and wakeboard users are more A number of club facilities exist within the Sunshine
likely to be recreational than competitive. Water skiing Coast and Gympie Council areas. Some of these have
and related sports have indicated that they would like to potential for further enhancement to accommodate
have a competition facility within the region. However, regional competition in specific disciplines. There is a
they acknowledge that none of the existing recreational strong desire within the sport to develop regional event
or club use areas could really support competitive use. capacity around a limited number of facilities.
The exception being the commercially operated and
constructed facility at Quanda Lake, which has some Prior efforts by GRC to identify a suitable location for
limited potential to host competitive use, however an integrated competition and club shooting facility
clubs have not been able to reach an agreement to use have been acknowledged by the sport, however the
the facility. indications are that while a club (local) level shared
facility may be possible, identifying a suitable site and
Regionally, water ski sports have been used totravelling developing a single regional multi-discipline facility
within the wider SEQ region for competitive events,with that can cater for all competition needs is likely to be
the nearest competition facility at Lake Kurwongbah, extremely difficult.
managed by Seqwater who allow event only use of the
lake for most ski sports competitions, with the exception
of jumps competition.
* This does not include fishing and pleasure craft.
= —— :
pope is as hens 5
5 1 1 1 32 6 1603 2196 62 36 20 Pt
5 1 1 1 32 7 1668 2194 54 37 17 Bis
5 1 1 1 32 8 1763 2193 30 15 36 rs.
5 1 1 1 32 9 1820 2212 15 30 76 =>
5 1 1 1 32 10 1907 2196 82 9 5 eee
5 1 1 1 32 11 2035 2193 6 1 22 7
4 1 1 1 33 0 745 2232 1067 35 -1
5 1 1 1 33 1 745 2265 3 1 76 ;
5 1 1 1 33 2 828 2265 7 2 0 “
5 1 1 1 33 3 936 2229 32 42 28 ea
5 1 1 1 33 4 1123 2237 4 1 46 :
5 1 1 1 33 5 1301 2234 174 32 27 Be
5 1 1 1 33 6 1537 2232 35 28 21 i
5 1 1 1 33 7 1769 2241 43 4 29 Site
4 1 1 1 34 0 472 2297 348 46 -1
5 1 1 1 34 1 551 2315 123 25 34 hae
4 1 1 1 35 0 461 2343 977 17 -1
5 1 1 1 35 1 499 2344 9 2 9 ee
5 1 1 1 35 2 1404 2343 34 11 21 aaa
4 1 1 1 36 0 573 2363 1080 28 -1
5 1 1 1 36 1 573 2387 69 4 29 ponte
5 1 1 1 36 2 1206 2359 41 34 26 wae
5 1 1 1 36 3 1274 2363 84 25 20 SS
5 1 1 1 36 4 1636 2375 17 8 92 ~
4 1 1 1 37 0 951 2420 724 40 -1
5 1 1 1 37 1 951 2420 139 39 0 ae
5 1 1 1 37 2 1096 2431 6 19 49 =
5 1 1 1 37 3 1163 2432 3 6 0 p
5 1 1 1 37 4 1453 2423 17 4 26 =
5 1 1 1 37 5 1480 2423 24 22 28 5
5 1 1 1 37 6 1511 2447 30 13 62 =
5 1 1 1 37 7 1547 2424 86 32 40 =.
5 1 1 1 37 8 1644 2432 31 8 22 a
4 1 1 1 38 0 957 2450 853 42 -1
5 1 1 1 38 1 957 2452 67 40 35 me
5 1 1 1 38 2 1299 2450 56 41 28 al
5 1 1 1 38 3 1455 2458 105 33 32 A
5 1 1 1 38 4 1805 2483 5 1 37 :
4 1 1 1 39 0 778 2477 1123 46 -1
5 1 1 1 39 1 778 2477 88 46 33 SE
5 1 1 1 39 2 959 2487 72 31 22 Se
5 1 1 1 39 3 1034 2473 92 57 38 Be
5 1 1 1 39 4 1152 2494 150 26 17 BO
5 1 1 1 39 5 1468 2516 3 2 11 Fe
5 1 1 1 39 6 1613 2510 14 6 40 ae
5 1 1 1 39 7 1798 2490 25 23 15 FE
4 1 1 1 40 0 679 2490 1116 59 -1
5 1 1 1 40 1 679 2502 326 47 14 pn
5 1 1 1 40 2 982 2486 73 82 19 SR
5 1 1 1 40 3 1258 2502 382 47 17 aden
4 1 1 1 41 0 1540 2554 442 27 -1
5 1 1 1 41 1 1540 2554 35 26 68 =
5 1 1 1 41 2 1774 2564 60 8 40 a
5 1 1 1 41 3 1947 2556 35 8 0 2
3 1 1 2 0 0 856 2628 1195 42 -1
4 1 1 2 1 0 856 2628 1195 42 -1
5 1 1 2 1 1 856 2662 53 7 9 a
5 1 1 2 1 2 1100 2666 4 3 88 2
5 1 1 2 1 3 1163 2668 3 2 0 :
5 1 1 2 1 4 1301 2661 3 2 6 :
5 1 1 2 1 5 1699 2644 60 11 7 ees
5 1 1 2 1 6 1786 2634 25 32 30 ss
5 1 1 2 1 7 1853 2639 35 15 36 —
5 1 1 2 1 8 1947 2628 20 38 23 23
5 1 1 2 1 9 1987 2645 64 21 68 =
3 1 1 3 0 0 473 2685 1770 674 -1
4 1 1 3 1 0 473 2685 1567 45 -1
5 1 1 3 1 1 473 2685 24 6 31 i,
5 1 1 3 1 2 672 2698 65 35 16 cin
5 1 1 3 1 3 787 2689 63 30 0 2
5 1 1 3 1 4 871 2685 192 39 34 ee
5 1 1 3 1 5 1595 2699 320 27 20 rai
5 1 1 3 1 6 1950 2686 90 5 3 eee
4 1 1 3 2 0 499 2731 1282 45 -1
5 1 1 3 2 1 499 2743 18 4 84 =
5 1 1 3 2 2 829 2745 8 5 23 en
5 1 1 3 2 3 915 2721 35 42 23 lia
5 1 1 3 2 4 1597 2726 81 54 39 ES
4 1 1 3 3 0 610 2844 934 63 -1
5 1 1 3 3 1 610 2849 29 38 16 La
5 1 1 3 3 2 772 2896 26 6 19 “
5 1 1 3 3 3 905 2857 47 22 0 oetie
5 1 1 3 3 4 984 2862 3 2 34 ae
5 1 1 3 3 5 1010 2857 39 43 46 _
5 1 1 3 3 6 1065 2851 15 32 6 ie
5 1 1 3 3 7 1117 2858 71 31 23 ioe
5 1 1 3 3 8 1389 2844 48 63 22 ee
5 1 1 3 3 9 1499 2857 45 38 53 a
4 1 1 3 4 0 1954 3315 289 44 -1
5 1 1 3 4 1 1954 3315 105 44 96 Page
5 1 1 3 4 2 2076 3316 47 34 96 18
5 1 1 3 4 3 2138 3315 43 35 96 of
5 1 1 3 4 4 2194 3316 49 34 96 54Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 19 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
2.1 PLAN OVERVIEW
The Regional Facilities Plan for Difficult to Locate The difficult to locate sports within the study area
Sports has been developed to identify the preferred currently draw participants from across the region and
option for meeting the regional facility needs of the the need to focus limited availability of investment
selected sports. The plan has been based on advice dollars and strengthen viability of event capable
from the various sports and their peak bodies regarding _ facilities, means that it is a more sustainable strategy
the required features of a regional facility to host for the three combined Councils to combine their
regional or higher level competitive events, along with planning and future investment into a single set of
assessments of the existing facilities and opportunities solutions, rather than the uncoordinated development
for development of new facilities. The sports that are of three individual plans. This Plan, therefore, aims to
specifically included in the Plan are: guide the three combined Councils in confirming the
» Regional competitive powered water sports priorities for planning and development of regional
» Shooting - all disciplines facilities to service the overall study area.
» Motor cycling sports - competitive and recreational
» Aviation (including hang-gliders, para-gliders, model In general, this plan focuses on public land and
aeroplanes, fixed wing/ ultra-light) community-based clubs and sport. It does not deal
with private facilities or the aspirations of commercial
Participation levels, trends and facility demand arising operators for business development, however some
from participation growth, is not a significant driver of the recommendations may refer to or require
in the formulation of the Regional Facilities Plan for consideration of public/ private partnerships.
Difficult to Locate Sports. In comparison with other
activities available to the community, the reported State level organisations,regional associations and local
participation in the activities within scope are relatively clubs were invited to provide input in the consultation
low and participation growth is also limited. phase of this study. The purpose of which was to engage
with these organisations in a detailed examination of
The impacts of urban growth and expanding _ their activities and the capability of existing facilities
development, the role of the three combined within the study area. The investigations sought to
Councils as a significant sub-region within South East understand emerging trends in participation and
Queensland and the need to coordinate investment and membership, determine any plans for facility expansion
planning, are the key drivers for this plan.Urban growth and the ideal characteristics for a regional facility to
puts displacement pressure on existing facilities and meet future needs.
compounds this by reducing available land for relocated
or new facilities.
2.2 PLANNING OBJECTIVES
The plan has been developed with consideration for the following objectives:
» Establishment of a single plan for regional facilities that can be agreed across the three Councils;
» Minimise or prevent duplication of investment in regional facilities;
» Encourage a study area wide approach and shared investment; and
» Develop sustainable solutions which consider the need to mitigate impacts from regional facilities.
Page 19 of 54Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 20 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
In order to guide the development of options/ recommendations, a set of facility specifications and site charac-
teristics has been developed. Based on advice from the individual sports a Desired Standards of Service (DSS) for
regional level facilities for the four sports has been developed. The following tables summarise key elements:
Table 1: Land and Site Characteristics for a regional level facility
Discipline NYP 42] PXq e143 ee aE
— Topograph
Landscape
OTE
Hang-gliding <1ha Walk/ portage from car- _— Sited to take advantage of
park to launch site advantageous wind direction
with sufficient up Lift; inland sites
in areas with sufficient thermal
activity and height.
Parachuting Launching - aerodrome/ airport Vehicle access to launch —_ Launching - aerodrome/ airport
Landing - large and open; within nd landing sites Landing - open and obstacle free
distance from airport
Gliding and Aerodrome suitable for launching Vehicle access, aircraft Launching and landing -
soaring tow aircraft; runway that is access aerodrome/ airport
minimum of 2000m x 120m
Fixed wing Aerodrome suitable for light Vehicle access, aircraft Launching and landing -
small aircraft aircraft launching access aerodrome/ airport
and ultralights
Operation 40-80ha is preferred, 30ha All weather access to Flat, open and obstacle free flying
of Model or overfly area is minimum. the take-off and landing area (preferred 900m x 900m area
miniature Flying area which is 900m x area is preferred, car in front, and to right and left of
aircraft 900m (distance in front, and to parking for 100 cars. pilot).
right and left of pilot) in order Maximum height for flight is
to operate an aircraft avoiding 120m
flying over roads, heavily
occupied areas such as schools
or houses etc.
Main use focus is:
Airfield/ landing areas need to be
minimum 400m with 300m cross
runway for take-off and landing.
Page 20 of 54Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 21 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Rie eee : Topograph
Discipline Size Naa 11) pography/
Landscape
Motor Cycling Sports
Dirt Motocross - 20-40 ha provides All weather, located Flat to undulating, capable of
(Motocross, sufficient space for varying track = within approx. 2 hours some modification to provide
Supercross configurations; driving time of major track.
and Dirt Track; Enduro trials requires 200 ha to population area; suitable Soil type/ profile is key - sand
ATV; Enduro accommodate appropriate loop for vehicle towing trailer, base provides one success factor
trials) configuration (note that single caravans. for Coolum Pines Motocross.
motocross only facilities can be a
much smaller footprint).
Track/ Trail 200 ha to accommodate high/ Flat to undulating, capable of
(Track; Trial; long trail distances. Looping will some modification to provide
ATV) contain a trail within a smaller track.
site. Vegetated areas provide variety of
landscape and conditions for the
trail route.
ATV and Trials can use a range of
tracks and terrains. Trials needs
diverse and challenging terrain.
Road Distance greater than 500m; Usually flat with some
Speedway Motorcycling Australia license undulations for variety.
venues for road racing
Recreational 20ha to 100 ha Flat to undulating, capable of
some modification to provide
tracks
Coleg tyre M A ik-labs) ole) gy
Water skiing Clear water - course for events - All weather - suitable Flat clear water, minimal wind
(jump, tricks, 650-850m long for vehicle towing trailer, interference.
slalom) caravans etc.
Barefoot Clear water - course for events - Stable access to water Characteristics of water bodies to
skiing (jump, 650-850m long via 2-lane established provide long periods of flat, glassy
tricks, slalom) ramp (min). water surface include tapered
Waterside operations banks (absorb boat wash) and
areas for set up and vegetated banks (wind break).
Wakeboarding Clear water competitor loading. Generally as above
Jet skiing Racing - exclusive use of an Ability to buffer/ contain/ not be
area of water (off-shore, lake or concerned by noise (while racing);
constructed) - minimum of 500m Shoreline that can absorb the
wide by 1200m long. wash;
Length of sandy beach for
operations (‘beaching’ skis and
skiers between racing).
Ski Racing Clear water, large areas or linear Undertaken in open water
distances to enable extended (offshore where calm) as well as
races of several kilometres or large water bodies
circuits
Page 21 of 54Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 22 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
ere , Topograph
allt Size Naat 1) stall aa Jd
| Landscape
Sporting 3000m x 1000m (300 ha) All-weather, located Obstacle and hill free, vegetated
Shooters will accommodate all range within approx. 2 hours safety template area
templates, access and amenities driving time of major
Pistol 3.5 - 4 ha contains number of population area. “No danger” outdoor range design
Shooting range lengths. or indoor range requires limited
Indoor complex is preferable; safety template, noise attenuation
possible location within properties to shield surrounding
industrial area, subject to uses.
planning scheme treatment of
Indoor sport and recreation as
consistent.
Rifle Shooting 15-20 ha, with length of Range to be clear of obstacles.
1200m-1500m. Vegetated safety template area
(beyond range/ targets)
Shotgun - clay 20m length x 3m per trap pit Clear of obstacles, flat
target plus safety envelope
Shotgun No smaller than 14ha. Natural terrain, some slope,
sporting clays Could be accommodated in vegetated so as to simulate ‘live
disused quarry quarry” shooting.
‘ In this context “quarry” means targets
———_—_-
X es = a
e eT
—————_ a” |
— a
SS
. >= -~ :
eS ee SS
Pe aS oo. >
3 =
ex SSS
NE Or LA * ~ = > SNS :
Saee ma ~ <S Wey .
he ' r \ ‘ YY >. — we
Page 22 of 54Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 23 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Table 2: Compatibility and Infrastructure servicing
Discipline | Co-location Compatibility Infrastructure requirements
Aviation
Hang-gliding — Launching and landing sites Minimal, wind and thermal action dependent, some semi-
can be in parks or on beaches hardening of launch ramp/ site to protect surrounding
with permits environment.
Parachuting Landing sites can be in parks or _ Launch at existing aerodrome; identified landing area with
on beaches with permits facilities and ability to manage public access
Gliding and Motor cycling >» 800m2 hangar space suitable for 15 gliders,
soaring Motor sports » 200m2 clubhouse/ briefing room,
Indoor shooting complex/ range >» Bunk house or area for camping,
9 P sy Room to expand on the above,
» Spectator areas,
» Amenities and change.
Fixed » Hangar space suitable for storage of craft/ outdoor secure
wing small areas for aircraft parking,
aircraft and » Clubhouse/ briefing room, amenities and change facilities
ultralights » Spectator areas
Operation » Pit area with shade covering and concrete floor, 5m x 100m
of Model or » Shade areas for pilots, family and visitors;
miniature » Adequate toilet and shower amenities;
aircraft » Adequate car parking
» Kitchen, canteen
» Storage for grounds maintenance and general equipment
Motor Cycling Sports
Dirt Shooting >» Track tower (for timing, scoring and event officials)
(Motocross, Equestrian » First Aid Room (required for competitive activities)
Supercross REote Con TOIIBUEAR SETH » Amenities: female, male and disability toilets and showers
and Dirt 9 » Irrigation system: including pipelines, pump house,
Track; ATV: Model aero automated watering system, and internal dam for track
Enduro trials) preparation, dust suppression and maintenance.
. » Pit Areas: Large, flat open pit areas within the facility to
Track/ Trail accommodate riders, vehicles, vans and trailers (approx. 500
(Track; Trial; riders).
ATV) >» Spectator Parking: Large flat open areas within the facility
to accommodate the parking of vehicles during local club
events and larger National and State motor cycling sporting
events.
» Viewing Mounds for spectators and club members. (Large
National events can attract over 5000 spectators/visitors)
» Large Machinery Shed: to house machinery and equipment
» Storage: large storage shed & container
» Canteen Facility: Large canteen to service members,
participants and spectators at local and National events.
» Clubhouse: Meeting place for members, and covered area for
visitors.
Page 23 of 54Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 24 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Discipline Co-location Compatibility Infrastructure requirements
Road Karting » Track tower (for timing, scoring and event officials).
Speedway Remote-controlled car racing » First Aid Room (required for competitive activities).
» Amenities: female, male and disability toilets and showers.
» Pit Areas: Large, flat open pit areas within the facility to
accommodate riders, vehicles, vans and trailers (approx. 500
riders).
» Spectator Parking: Large flat open areas within the facility
to accommodate the parking of vehicles during local club
events and larger National and State motor cycling sporting
events.
» Spectator seating - grandstand type.
» Canteen Facility: Large canteen to service members,
participants and spectators at local and National events.
Recreational § Shooting > Carparking.
Equestrian » Amenities: female, male and disability toilets and showers.
. » Viewing areas, shelter/ shade for spectators and visitors.
Remote-controlled car racing . . . .
» Large machinery shed: to house machinery and equipment.
» Canteen Facility: Large canteen to service participants and
visitors.
Motorised Water Sports
Water skiing Adjacent noise generating » Two lane boat ramp for all launching and retrieval
(jump, tricks, sports. » Availability of power, water, shade, toilets
slalom) Remote control model boats » Area/s
Barefoot - for parking and camping
skiing (jump, - for ‘pit area’ for repairs, tool storage/ access
tricks, slalom) - for airlift evacuation in case of medical emergency
- able to bunded for fuel storage
Wakeboard- : : .
ing - for installation of temporary spectator seating
Jet skiing
Ski Racing
Shooting Sports
Sporting Motor cycling » Athletes’ areas/ toilets/ change rooms (relax, change clothes
Shooters Motor Sports etc) near the finals and qualification ranges.
Pistol Arche » Meeting rooms for use by officials, committees and juries.
Shooting y » Rooms for offices, target scoring, production of results and
Rifle storage of targets and related material.
. » Amain scoreboard for posting official results and notices and
Shooting . .
smaller scoreboards on each range for posting preliminary
Shotgun - results.
clay target » Anarms and equipment control area, with area for secure
Shotgun - arms storage.
sporting clays » Agunsmith’s shop with suitable work benches and vices.
» Wireless internet and email communication services.
| _» Security system for whole complex
Page 24 of 54Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 25 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
This section outlines the major findings and the plan’s recommendations for each of the four sports.
3.1 AVIATION
Activities that fall within this broad category are: General facility requirements are discipline specific and
» Hang-gliding it is difficult to determine an arrangement that would
» Parachuting accommodate all aviation aspects at one regional fa-
» Gliding and soaring cility. Similarly, the catchments for the various aviation
» Fixed wing small aircraft and ultralights disciplines differ. Participants indicated that travel to
» Operation of Model or miniature aircraft® facilities with the required level of infrastructure is
common.
Information from 14 aviation related peak/ State level
organisations, regional associations and local clubs 3.1.1 Need for Regional Competition
indicated that current and emerging trends impacting Facilities
(or potentially impacting) on aviation sports are as Considerations for developing facilities/ sites that
follows: offer regional level infrastructure and competition
» Flyers need a formal place to fly. An airfield is the opportunities for each discipline are:
best option. The alternative of flying aircraft from » Identification and development of one regional
council parks, school grounds or the beach is, in level model aeronautical site, with the possibility
most cases, illegal; of relocating existing clubs to this site, if they were
» Clubs that have tenure over their airfield do better required to relinquish existing sites. Recognising
because people are more willing to contribute if that at least three clubs have indicated no desire
they have ownership; or need to relocate in the short to medium term. A
» The introduction of drones and competitions within key existing competition site may need to be de-
the sport; commissioned in the future as a result of impact
» With the exception of model aeronautical activities, from the Sunshine Coast Airport expansion. There
the aviation disciplines require a launch site and are also issues with the security of tenure at this
a landing site (usually separate) and both with site due to conflicting future land use aspirations
requirements that need to be met and maintained; by the State government and the requirements
» Participation in paragliding is generally increasing of the planning scheme. An additional club is
and in hang-gliding is static. Competitive hang- currently impacted by a site management plan that
gliding/ paragliding is best located in inland areas does not envisage model aero as a continuing use.
where thermals are more prevalent and reliable, Relocation of these clubs to the preferred regional
with coastal launching sites utilised for recreational site is proposed, rather than development of new
and free flying; facilities.
» Participation and subsequent demand from the » Requirements for launching gliding and fixed wing
sport disciplines directly is static to declining, small aircraft, ultralight and parachute transport
exception being model aero flyers, which reports an are currently catered for across the four airports/
increase; aerodromes in the study area. No new regional
» Airfields are the best option for most disciplines facility is needed. This includes landing areas
(excluding model aero), preferably with secure for aircraft. However, parachute landing facilities
tenure; require large open, obstacle free areas, with the
» Approval of sites are subject to CASA - in relation to size dependent on type of skydiving. There are a
safety of air navigation in the area; number of arrangements on private properties
» Clubs are generally satisfied, but seeking that currently meet needs. No general regional
improvements to current facilities or security of competition facility (for landing) is recommended
tenure; for parachuting.
>» Current and any future facilities (including airfields,
launching and landing areas) are impacted by
proximity to highly populated areas and airports.
® Drones are specifically excluded from this investigation and planning, evidence could not be found of competition involving drones
Page 25 of 54Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 26 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
» South Queensland Parachute Council’ indicates that 3.1.2 Recommendations for Aviation
a “swoop pond” which facilitates Canopy Piloting, 1. Aero modelling sports identified the need for
does not exist in the region. Canopy Piloting is a regional facility to accommodate events. Two
reportedly one of the most exciting and spectator preferred options were initially identified and the
friendly versions of parachuting. Many talented recommended option is to designate the Tin Can Bay
local canopy pilots of international standard are Model Flying Club airfield as the regional facility; the
compelled to leave the region to train and compete Suncoast Model Flying airfield is unlikely be retained
in this discipline. There are two of these sites or enhanced as a regional facility.
operating in Australia; in Perth and in a remote 2. The Suncoast Model Flying airfield at Coolum, while
area west of St George in south-west Queensland, a good location for development of the regional
with a third under development in South Australia. competition facility, has a limited future, primarily
Provision of a second Queensland facility has not due to new constraints arising from the expansion of
been recommended for the study area. Sunshine Coast Airport and tenure uncertainty due to
» Competitive hang-gliding/ paragliding is best State government aspirations for the land to be used
located in inland areas where thermals are more for high impact industrial uses. When this club finally
prevalent and reliable, with coastal launching sites has to vacate the current site, it is recommended they
utilised for recreational and free flying. No need for relocate to the Tin Can Bay facility.
provision of a regional competition facility within 3. There are a number of local model aero airfields,
the study area was identified. with varying issues that will likely impact on their
» Paragliding aerobatics is a competitive form that long-term operations; if, due to changes in current
is required to be held over a large waterbody, circumstances any of these are required to relocate,
enabling tow launching (boat); with the conduct then it is recommended that model aero use be
of competitions being weather dependent. Lake consolidated at the proposed regional facility (Tin
Kawana and the Mooloolah River (at Mooloolaba) Can Bay Model Flying club airfield). Due to the large
have been considered by Sunshine Coast Sports spatial requirements of the sport there were no other
Aviators as options for this within the study area. alternative sites immediately identified. In the event
The location constraints mitigated against this of clubs relocating to the regional facility, either
use (motorised craft are not permitted on Lake shared club arrangements or amalgamation could be
Kawana) and the level of demand would be for a considered.
single facility in the wider SEQ region. Therefore, 4. For gliding, small aircraft and Ultra-Light participants
provision of a competition facility in the study area it is important that existing facilities and access be
is not proposed. Exploration of event use of Lake maintained at the four airport/ aerodrome facilities
Kurwongbah may meet intermittent event needs. and that access to the North Shore Landing Ground
» Previous planning for difficult to locate sports be retained (Ultra-Light use).
has identified the need for Councils’ planning 5. Should Caloundra Airport be relocated, retention
schemes to recognise the impact of these uses and of its existing capacity to support aviation sports
to incorporate appropriate scheme amendments (including airside facilities) is recommended to be
for protection of established significant sites; in included at the new site.
aviation the specific mentions have been for the 6. For other Aviation sports, no specific need was
protection and enhancement of Coolum Model aero identified for a new regional facility to accommodate
facility, Caloundra aerodrome and protection of events and competitions.
existing difficult to locate sports sites.
ad ~
- —— a ss
= 5 »
~ ys
’ Area governed by South Queensland Parachute Council is between the Tropic of Capricorn and Byron Bay, and in this context region refers to the area governed.
Page 26 of 54Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 27 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
3.2 MOTOR CYCLING SPORTS
Disciplines that fall within motor cycling sports are: 3.2.1 Need for Regional Competition
>» Enduro Trials Facilities
» Motocross, Supercross and Dirt Track Considerations for developing facilities/ sites that
» Speedway offer regional level infrastructure and competition
>» Track opportunities for each discipline are:
> Trial » Motorcycling Queensland (MQ) does not have a
» All Terrain Vehicles (ATV) specific state facility plan, with rounds of State
» Road racing and National championships hosted at various
» Supermoto club facilities. With the growth over recent years
» Minikhana in recreational riding, the traditional focus of MQ
on competition has shifted towards identifying
Information from five (5) motor cycling sports related and seeking opportunities for land acquisition and
peak/ State level organisations, regional associations new/ improved facilities that will meet the needs of
and local clubs indicated that current and emerging recreational riders and operators of clubs.
trends impacting (or potentially impacting) on motor >» In general, facility requirements for the majority
cycling sports are as follows: of motor cycling disciplines could be met with the
» Volunteers are becoming harder and harder to find development of one regional facility with different
and hold; 18-30yo seem to be the primary cohort surfaces (road, dirt etc). Long-distance trail events
that won't or don’t volunteer; require identification of a site that could access
» There has been an increase in membership/ event use of adjacent lands as a secondary use.
participation, when comparing 2014 to 2017. This » The evidence from the state government and others
increase may be attributed to the opportunities is that identifying a single all inclusive facility
that the club offers riders of all ages and abilities will be a significant challenge. As the study area
on the Sunshine Coast. Also, the profile of the already has two established competition facilities
Coolum Pines Facility, and its proximity to major (catering to different events), it is considered that
infrastructure may contribute to the popularity of consolidation of use at those sites is a better
both recreational and competitive motor cycling in strategy.
the study area; » Recreational riding has increased and for the State
» The Club and facility must continue to evolve to body, has become a more prevalent focus. The
meet the requirements of members and the local catchment for recreational use is broad, however
community; the indications are that participants seek locations
» Participation is increasing; within the study area catchment and that unlawful
» Clubs are satisfied with existing venues; riding is a large part of this provision.
» The issue of long term tenure at Coolum Pines > For regional level competitive events, participants
Motocross requires resolution to ensure club are prepared to travel some distances to access
survival; facilities that provide the required level of
» Previous efforts to secure additional locations have infrastructure.
been unsuccessful due to noise and amenity issues » During the development of the regional facilities
or other State Government planning priorities or plan, some concern was expressed at the absence
land use restrictions; of a motor sports precinct (accommodating road
» In response to demand, a major recreational and racing for motor cycles) within the study area.
competition site was developed on public land at Although road racing is currently provided for at
Wyaralong. Investigations by the state government Lakeside (Moreton Bay Regional Council south
to duplicate a similar facility north of Brisbane have of the study area), this facility has constraints on
to date been unsuccessful. A number of recreational the number of events due to noise and nearby
riding areas and private tracks have been developed residential impacts. The current difficult-to-locate
by private property owners, however these do not sports study for Sunshine Coast has identified a
cater for competition. future motor sport and driver education facility in
the Inter Urban Break (IUB) south of Caloundra. The
acquisition of land in the I|UB has been confirmed in
the recently approved Environment and Liveability
Strategy (SCC).
Page 27 of 54Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 28 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
» Previous planning for difficult to locate sports 9. Should there be no prospect of resolving the tenure
has identified the need for Councils’ planning and proposed industrial use of the land, investigate
schemes to recognise the impact of these uses alternative suitable options
and to, therefore, incorporate appropriate scheme 10. Motor cycling trails on private land adjacent to
amendments or protection for significant sites. Conondale Memorial Recreation Reserve and
Specific unresolved recommendations from previous the facilities under the control of the club are
planning included the investigation and advocacy recommended as the potential regional facility for
for motor sports site/s. This study concluded that trails, trials and enduro disciplines and the Sunshine
the current motocross use at Coolum Pines facility Coast Motorcycle Club is supported to deliver the
is not incompatible with high impact industrial uses approved development and improvements to this
and that finding an alternative location would be facility.
difficult, possibly more so than finding additional 11. Further facility development to accommodate
industrial land. recreational riding as well as longer distance trail
competition events will continue to be problematic.
3.2.2 Recommendations for Motor cycling Investigations into a potential “Northern
sports SEQ” recreational riding site should remain a
7. The preferred option for a regional motocross responsibility of the state government and is not
competition facility is to retain and upgrade the considered further in this study. Identification of
Coolum Pines Motocross facility, this facility has a potential mixed tenure route for event (permit)
unresolved long-term tenure due to the current purposes only requires a dedicated study that is
state government preferred use of the land for high warranted when such an event is proposed and
impact industrial use. the study should be driven by the sport or event
8. The adoption of the Coolum Pines Motocross site as proponent.
the regional facility requires negotiation with the 12. Motor cycle road racing needs would not, on their
Queensland Government to confirm the regional own, warrant a new road (motor cycle) facility to
importance of this facility and the need to transfer service the study area. The recommended long-
the land to SCC to manage the lease and ongoing term approach is to include race track capability
sport use. This would allow for Suncoast Junior at the proposed motor sports precinct planned? for
Motorcycle Club Inc to gain a lease that can be the Inter-urban Break. In the short to medium term
renewed into the future and for investment to be supplement the available capacity of Lakeside with
planned. As this recommendation is inconsistent potential shared use of the go-kart tracks at Mothar
with SCC’s endorsed Environment and Liveability Mountain for junior motor cycle road racing.
Strategy (ELS),a policy amendment will be required
if transfer of this land to Council proceeds.
« Lo
ee
a\ ,
Ne
: \ . \ \ \ °
a N “ihe
AN a BY
“NaN
\ >
* As identified in the Sunshine Coast DTL plan and discussed in the Background Report.
Page 28 of 54Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 29 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
3.3 MOTORISED WATER SPORTS
Activities/ sports that fall within this category are: > Availability of appropriate/ accessible water bodies
» Wakeboarding is the primary limiting factor for coverage of and
> Jet ski racing access to the activity, the size of these water areas
» Ski Racing and the associated land-based amenities/ facilities
» Water skiing (jump, tricks, slalom) provides the limiting factor to the scale of events,
» Barefoot skiing (jump, tricks, slalom) resulting in catchments for these sports being very
large and extended travel to competitive events is
Information from nine (9) motorised water sports common.
related peak/ State level organisations, regional » Noosa and Maroochy Rivers (in particular) are
associations and local clubs indicated that current and experiencing high levels of adjacent environmental,
emerging trends impacting (or potentially impacting) rural and urban land use, which means that it
on motorised water sports are as follows: is problematic to assign a dedicated space for
» The Queensland climate makes most of the State competitive motorised water sports, which create a
conducive to year round skiing; range of impacts. As development continues within
» Participants in the various disciplines are largely the catchments, further use and development
oriented around family groups, with ages ranging of the rivers will focus on increased shared use
between 8yo and the mid-70's; which prohibits the speeds and noise impacts of
» The majority of participation is recreational; motorised water sport. Additional provision of
» The focus of participants is to build on and better moorings and marinas, and recreational paddle or
their own performance; fishing access is likely to prevail.
» Approximately 5% of members/ participants are » Water skiing and related sports have indicated that
estimated to be classified as participating within they would like to have a competition facility within
the elite competition levels. the region. However, they acknowledge that none
of the existing recreational or club use areas are
3.3.1 Need for Regional Facilities able to support competitive use.
While water sports and the various disciplines have » The most promising option for long term
little in the way of facility plans, there are some issues investigation of a motorised water sport site is the
and needs which did emerge from the investigation: re-use of an exhausted resource extraction site
» Different water sports require different water body (quarries). A brief overview of inactive extraction
and access characteristics. River, lake and ocean sites located in and across the Sunshine Coast
water bodies can be used for diverse activities, Council area indicates that most are either too
however, the majority of demand is for recreational small for development of motorised water sports
access. Competitive uses can vary but generally or will not contain water bodies as part of final
they require both launching facilities and spectator void planning. An example of an exhausted (or
areas. previous extraction site) that has been used for
» In general, the key facility locations are lakes, motorised water sports is Marshalls Ski Lakes and
rivers and ocean areas, but some artificial facilities Camping site adjacent to the Bruce Highway in
constructed for wakeboarding, skiing and jet boat Chevallum, however the area of water on this site is
racing can accommodate both recreation and insufficient to support competitive uses. Previous
competition uses. investigations identified a number of candidate
» Key elements for competition use are the amount/ sites however all had limitations as to the scale of
area of water available and access for spectators to activity they could support. Across the study area
view the event. a dedicated study may be able to find a number of
» The existing lakes and water storages are candidate sites where proactive post-use planning
insufficient in size for potential spectator can allow for an eventual use for water sport.
facilities and have limited potential for additional
infrastructure to support competitive use.
Page 29 of 54Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 30 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
» Lake Kurwongbah is regionally important for 3.5.2 Recommendations for Motorised Water
competitive motorised water sports and this Sports
should be reinforced with Seqwater. Further, 13. No single recommended site to accommodate
some investigations into the increased water regional competition use is likely to be identified due
access opportunities at Quanda Lake, Coolum to the characteristics required for the activities and
for community-based water ski clubs could be the low demand for competition focused facilities.
undertaken when an opportunity arises forareview 14. The importance of Lake Kurwongbah as an
of the existing tenure arrangement. SEQ regional competitive water skiing and
» The Department of Transport and Main Roads wakeboarding facility be reinforced with the
Recreational Boating Facilities Demand Forecasting Queensland Government and Seqwater. This facility
Study 2017 indicates a combined shortfall of landing should be recognised as the main regional facility
facilities (ramps and landing facilities) across servicing the study area.
the three Local government areas of 3.7 by 2021, 15. Over the medium term, undertake a program to
increasing to 17.7 by 2036. assess extractive sites within 5 years of exhaustion
» No regional facility needs can be applied to off- for sites with the ability to provide a final water
shore jet ski racing as their main need is access to filled void suitable for water sport use. The focus
ocean boat ramp facilities. should be on those within public lands and outside
» Previous planning for difficult to locate sports residential growth areas. This investigation should
has identified the need for Councils’ planning target sites (such as Meridan), where there is an
schemes to recognise the impact of these uses opportunity to prepare a post use plan that guides
and to, therefore, incorporate appropriate scheme the shape, depth and potential use of a final void
amendments or protection for significant sites. and where water quality can be managed.
Previous difficult to locate sport planning by 16. Investigate current lease arrangements over
Sunshine Coast recommended that extractive sites Quanda Lake as there were reported issues with
within the Meridan Extractive Resource area be use of the site for competition. Consider revising
investigated for post use planning of a site for a lease conditions to improve access for clubs to hold
freshwater motorised water sport facility. competitions.
17. Offshore racing for jet skis and other craft are not
facility dependent activities and no specific regional
facility recommendations apply. Usage is event
driven only and no permanent facility provisions
are needed.
a = -
- & A
5 ae 4 es ys — ee a a
cee % P SS
r -_~ ae
fee = owes | PS SA Nt. iy OR ae
Sa -. U Bs 2 a ma see xe a sis eae {5 —-— — - ——s = -
z To ear Sees te = AD: é: ; tee 8 ~ cee ———
POS AP SIE, OR OE SE! Oa nS aes
4 » uF 6 ME BPA A ee ae ae
=e aE ea mm Baws, a. i bie = oie aig oe i‘ Pes ae. a $
es >
99 2-.°" opal ier me a of
MS < ne eee a. il ——
Page 30 of 54Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 31 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
3.4 SHOOTING SPORTS
There are a number of variations and therefore facility » Relatively high number of facilities and clubs in
implications within the four broad disciplines, with shooting disciplines, mostly operating at the local
differences influenced by weapon calibre, length of level.
range and International governing rules. » SSAA Qld is seeking a new site for a regional/
» Rifle Shooting state facility in Wide Bay area, which will assist in
» Shotgun - clay target and sporting clays meeting the needs for regional facility provision
» Pistol Shooting generally.
» Sporting Shooters » Clubs are generally satisfied with their facilities,
many of which are reluctant to relocate, given the
Information from twenty-three (23) shooting related connection with and level of investment in their
peak/ State level organisations, regional associations current location and facility.
and local clubs indicated that current and emerging » Through the site investigations and consultation for
trends impacting (or potentially impacting) on shooting this plan, it became apparent that the development
sports are as follows: of a single regional facility that meets the brief and
>» Continual growth in demand (including from aligns with the facility planning and development
visitors) across all shooting disciplines, clay target needs of peak associations and clubs is extremely
shoots, pistol shooting, etc. unlikely to eventuate and may not result in a
» Costs associated with participating in the sport are regional shooting facility that would be the ‘home’
always increasing and the cost of running a range is of a number of relocated clubs.
constantly growing and remains a challenge for the
clubs to remain viable without increasing fees too 3.4.1 Need for Regional Competition
dramatically for members. Facilities
» An ageing demographic in the area has contributed The range of disciplines and number of facilities in
to increased demand for shooting sports ranges, the study area, along with diversity in aspirations for
including increasing interest from prospective recreational vs competition use means that the need
members who enquire that it is a family orientated for regional level facilities should consider:
sport where juniors from 11 years of age to seniors » Facility requirements for shooting sports are
can participate with other members of their family. specific to the discipline, with technical standards
Increasing interest from females. and weapons licensing approvals required.
» Shooting is an option for those who are not » To service the broader SEQ region and the State,
physically capable of engaging in high levels of there has been significant investment in the
agility or physical strength/ fitness required for Belmont facility as a result of the scale of the
sports such as soccer or football. facility and host role in 2018 Commonwealth
» Club facilities needed to be expanded, although Games. Duplication of that capacity is not
there have been recent improvements at some recommended, rather complementary development
ranges. to cater for additional disciplines should be the
» Media exposure of pistol shooting at the focus.
Commonwealth and Olympic Games has » State legislation for licensing and compliance
contributed to the image of the sport. The means that access to local facilities and clubs is
government's push for active participation in sports highly desirable. The need for regional facilities for
has increased participation. competitive events is driven more by sporting needs
» Firearms safety courses are in constant demand and of the individual disciplines. However, the difficult
the number of participants has not declined. to locate nature of shooting sports means that most
» Participation is generally static within the facilities are servicing a regional catchment and
disciplines, with growth in Sporting Shooters this helps with the viability of club based facilities.
(SSAA), and changes/ shifts in the demographic
profile of participants.
Page 31 of 54Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 32 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
» Previous planning for difficult to locate sports means that disciplines not catered for at Belmont
has identified the need for Councils’ planning should be considered for the new or expanded
schemes to recognise the impact of these uses and regional facilities planned for development within
to incorporate appropriate scheme amendments the study area.
or protections for significant sites, including 19. The recommended option is to designate
appropriate buffers and land acquisition at Davison Cooloolabin Range as a regional facility for short-
Range Target Sports Complex and the development range disciplines and support further development
of a multi-discipline shooting facility within the GRC of ranges and potential development of an indoor
area. pistol range.
» There is a need to accommodate regional 20. Davison Range should be designated as a regional
competition within a range of disciplines, many facility for shotgun, rifle and longer-range
of which are already catered for at existing disciplines. There may be potential to consider this
club managed sites. Any new facility proposals site as an alternative for the development of an
or expansions should seek to provide for those indoor pistol range.
disciplines which aren't already catered for. This 21. Designate and acquire a site within an industrial
means that where possible existing facilities should area in GRC for development of an indoor pistol
be the focus for regional provision and that a focus range.
on short range vs long range could help distinguish 22.In the longer-term support GRC efforts to
future options. secure a Suitable single integrated site for a
new facility enabling co-location of local clubs.
3.4.2 Recommendations for Shooting Sports The specifications of this site to be designed in
18. Shooting disciplines identified the need for order to be complementary with the facilities
facilities appropriate to conduct regional events. and opportunities available at Belmont Shooting
The preferred approach is the development of Complex and the two regional facilities identified
regional shooting facilities to be designed to be above. This facility should focus more on local
complementary to the regional and State facilities (within the Council area) provision rather than
already provided at Belmont Shooting Complex. This regional needs.
i. .
© FF i |
eT Pe SN -~
ra ad —
he .
# Pw
’ - . *
; a
- . a ,
Page 32 of 54Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 33 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Table 3 summarises the Regional Difficult to Locate The achievement of regional facilities for the four
Facilities Plan. sports may not be able to be achieved (in all instances)
on publicly owned land, therefore the three combined
A more detailed implementation plan for each Council Councils will also need to work with private sector
has been developed and is provided in a separate organisations to deliver facilities that meet the
document. Overall these recommendations rely strongly sports’ specifications and relevant planning scheme
on collaboration between the three Councils, the State requirements.
government and with the sports involved. There are
some challenges involved to achieve the desired
outcome as well as a need for the sports themselves
to lead, in some cases, where the demand and ongoing
viability of future facilities is yet to be confirmed.
ae
~~
, . a ts > e
= _ a
4 ~ ;
“= - 4 an
Page 33 of 54Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 34 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Table 3: Regional Facility options, sites and recommendations
Regional Facility Plan Implementation priorities
Lee LCE (short, medium, long’)
1. Aero modelling sports identified the need for Short-term
a regional facility to accommodate events. Two a. Confirm Caloundra and Gympie aerodromes as sites for
preferred options were initially identified and the recreational and sport flying (light aircraft, parachute and
recommended option is to designate the Tin Can gliding launching).
Bay Model Flying Club airfield as the regional b. Seek clarification and a final outcome from the Sunshine
facility; the Suncoast Model Flying airfield is Coast Airport expansion plan as to the impact on the
unlikely be retained or enhanced as a regional continuing use by Suncoast Model Flyers at Coolum. If
facility. the expansion plan does not preclude the club's activities
2. The Suncoast Model Flying airfield at Coolum, then:
while a good location for development of the c. Advocate to the Department of State Development,
regional competition facility, has a limited future, Manufacturing, Infrastructure and Planning (DSDMIP) to:
primarily due to new constraints arising from the - Reconsider the current plan to dislocate the Suncoast
expansion of Sunshine Coast Airport and tenure Model Flyers;
uncertainty due to State government aspirations - Allow the transfer of the land to SCC to enable a
for the land to be used for high impact industrial secure lease to be established for the club.
uses. When this club finally has to vacate the d. If the model aero use can stay at Coolum then this is the
current site it is recommended they relocate to preferred regional facility to host competition events.
the Tin Can Bay facility. : e. If the Sunshine Coast Flyers are unable to remain on
3. There are a number of local model aero airfields, their current site then designate the Tin Can Bay Model
with varying issues that will likely impact on Flying Club as the regional facility and begin planning
their long-term operations; if, due to changes in to relocate the club’s activities to Tin Can Bay unless
current circumstances any of these are required the club chooses to identify and relocate to a facility on
to relocate, then it is recommended that model private land.
aero use be consolidated at the proposed regional Medium-term
eit (Fin Can Bay Model Fiying clu Panel) ct f. If (e) above eventuates then partner with Queensland
ge sp quirements SP Government to prepare a detailed master plan for Tin
there were no other alternative sites immediately Can Bay Model flying club site. Considerations should
identified. In the event of clubs relocating to the wnclude. ying ,
regional facility, either shared club arrangements - Closure of Rifle Fish Ra (if road reserve) and
4 or amalgamation ote ng nn ht incorporation into the property (Lot 69 on CP910971).
, giieing, smal ig syege Adjacent part of same allotment should be included in
participants it is important that existing facilities the master plan
and access be maintained at the four airport/ - Possible relocation of the adjacent Tin Can Bay SSAA
aerodrome facilities and that access to the North club to new SSAA regional facility and expansion of
Shore Landing Ground be retained (Ultra-Light model aero onivities into this cin P
use). . .
5. Should Caloundra Airport be relocated, retention 9. Resolve tenure and certainty for those local clubs that
. ae . - require it and if unsuccessful, work towards relocation to
of its existing capacity to support aviation sports .
. aa eee the Tin Can Bay Flyers field.
(including airside facilities) is recommended to be
: . Long-term
included at the new site.
6. For other Aviation sports, no specific need h. Ensure that any planning for relocation of the Caloundra
was identified for a new regional facility to airport includes transfer of the aviation sport uses to the
accommodate events and competitions. new site.
° Short = within 1 to 3 years; Medium = within 4 to 10 years; Long = within 11 to 20 years
Page 34 of 54Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 35 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Regional Facility Plan Implementation priorities
Recommendations (short, medium, Long’)
7. The preferred option for a regional motocross Short-term
competition facility is to retain and upgrade the a. In adopting this plan, the Sunshine Coast Council
Coolum Pines Motocross facility, this facility has will be required to consider an amendment to the
unresolved long-term tenure due to the current ELS, Part C Network Plan, specifically to Council-wide
state government preferred use of the land for recommendations in ‘The Environment we Create’ for
high impact industrial use. Specific purpose sports to remove ‘and motocross’ from
8. The adoption of the Coolum Pines Motocross site as second recommendation in this section.
the regional facility requires negotiation with the —_. Advocate to State Government (DSDMIP) to either:
Queensland Government to confirm the regional 1. Provide a long term lease to Suncoast Junior
importance of this facility and the need to transfer Motorcycle Club; or
the land to SCC to manage the lease and ongoing 2. Transfer the site to SCC; with SCC to renew lease in
motocross use. This would allow for Suncoast negotiation with the club.
Junior Motorcycle Club Inc to gain a lease that can Councils to assist with identification of substitute
be renewed into the future and for investment to industrial land as part of compensation for either 1 or 2.
be planned. As this recommendation is inconsistent ¢, Continue to implement the Conondale Memorial
with SCC’s endorsed Environment and Liveability Recreation Park Master Plan to support improved
Strategy (ELS), a policy amendment will be motor cycling/ community facilities, including support
required if transfer of this land to Council proceeds. for Sunshine Coast Motorcycling Club to improve and
9. Should there be no prospect of resolving the tenure develop the trail aspects of their facilities.
and proposed industrial use of the land, investigate
alternative suitable options. Mediim-term
10. Motor cycling trails on private land adjacent to . . .
Conondale Memorial Recreation Reserve and d. Detailed plan for the Coolum Pines Motocross site to
the facilities under the control of the club are maximise/ optimise the provision of infrastructure and
recommended as the potential regional facility amenities for the site as a regional facility for motocross.
for trails, trials and enduro disciplines and the e. Inthe event that (a) and/ or (b) above are unsuccessful,
Sunshine Coast Motorcycle Club is supported further detailed investigation of alternative sites should
to deliver the approved development and progress.
improvements to this facility. f. Continue to advocate to and work with the State
11. Further facility development to accommodate Government to identify and investigate options for the
recreational riding as well as longer distance development of “Northern SEQ” recreational riding site.
trail competition events will continue to be g. Work with Motorcycling Queensland with a view to
problematic. Investigations into a potential sanctioning existing go-kart tracks for junior motor cycle
“Northern SEQ” recreational riding site should road racing.
remain a responsibility of the state government
and is not considered further in this study. Long-term
Identification of a potential mixed tenure route for. In the event that planning, investigations and design are
event (permit) purposes only requires a dedicated commenced for a new motor racing precinct in the Inter-
study that is warranted when such an event is urban Break (IUB), capability for motor cycle road racing
proposed and the study should be driven by the is to be included.
sport or event proponent.
12.Motor cycle road racing needs would not, on their
own, warrant a new road (motor cycle) facility to
service the study area. The recommended Long-
term approach is to include race track capability at
the proposed motor sports precinct planned”® for
the Inter-urban Break. In the short to medium term
supplement the available capacity of Lakeside with
potential shared use of the go-kart tracks at Mothar
Mountain for junior motor cycle road racing.
° Short = within 1 to 3 years; Medium = within 4 to 10 years; Long = within 11 to 20 years
10 As identified in the Sunshine Coast Difficult-to-locate sports study 2009-2028 and discussed in the Background Report.
Page 35 of 54Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 36 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft —- August 2018)
Regional Facility Plan Implementation priorities
Recommendations (short, medium, Long’)
Motorised Water Sports
13. No single recommended site to accommodate Short-term
regional competition use is likely to be identified a Continue use of Lake Kurwongbah, including advocacy to
due to the characteristics required for the Seqwater to retain this use.
activities and the low demand for competition b. Continue to advocate for additional club competitive use
focused facilities. opportunities at Quanda Lake (Oz Ski Resort).
14. The importance of Lake Kurwongbah as an
SEQ regional competitive water skiing and 3
wakeboarding facility be reinforced with the Lani tenn an .
Queensland Government and Seqwater. This GC. Assess extractive sites close to exhaustion of resources,
facility should be recognised as the main regional for ability to hold/ retain water and assess characteristics
facility servicing the study area. against the technical specifications.
15. Over the medium term, undertake a program
to assess extractive sites within 5 years of Ongoing
exhaustion for sites with the ability to provide d. Continue to support Maroochy River Water Ski
a final water filled void suitable for water sport Association's current use at Eudlo Creek as well as access
use. The focus should be on those within public to alternative suitable sites for competitive activities.
lands and outside residential growth areas.
This investigation should target sites (such
as Meridan), where there is an opportunity to
prepare a post use plan that guides the shape,
depth and potential use of a final void and where
water quality can be managed.
16. Investigate current lease arrangements with
Quanda Lake as there were reported issues with
use of the site for competition. Consider revising
lease conditions to improve access for clubs to
hold competitions.
17.Offshore racing for jet skis and other craft are
not facility dependent activities and no specific
regional facility recommendations apply. Usage
is event driven only and no permanent facility
provisions are needed.
° Short = within 1 to 3 years; Medium = within 4 to 10 years; Long = within 11 to 20 years
Page 36 of 54Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 37 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft - August 2018)
Regional Facility Plan Implementation priorities
Recommendations (short, medium, Long’)
Shooting Sports
18. Shooting disciplines identified the need for Short to medium term
facilities appropriate to conduct regional events. 4, Support the development approvals required for a new
The preferred approach is the development of regional facility to be acquired by Sporting Shooters
regional shooting facilities to be designed to Association (SSAA Qld) to service the Wide Bay region, if
be complementary to the regional and State at a GRC governed site/ property.
facilities already provided at Belmont Shooting —_b, Designate Cooloolabin Range as a regional facility for
Complex. This means that disciplines not catered short range disciplines and support further development
for at Belmont should be considered for the of ranges and development of an indoor pistol range.
new or expanded regional facilities planned for c. Designate Davison Range as a regional facility for
development within the study area. shotgun, rifle and longer-range disciplines and as
19. The recommended option is to designate an alternative site for an indoor pistol range, with
Cooloolabin Range as a regional facility consideration of acquisition of adjacent land to ensure
for short-range disciplines and support . longer-term viability of site as regional facility and to
further development of ranges and potential ensure on-going viability of Sporting Shooters branch.
development of an indoor pistol range. d. Designate and acquire a site within an industrial area in
20. Davison Range should be designated as a GRC for development of an indoor pistol range
regional facility for shotgun, rifle and Longer-
range disciplines. There may be potential to ‘
consider this site as an alternative for the reales an oo ao .
development of an indoor pistol range. e. GRC to continue investigating acquisition of site/s to
21. Designate and acquire a site within an industrial meet the co-location priority (Cooloola Range) and
area in GRC for development of an indoor pistol consider the design and configuration of this new facility
range. be complementary with the facilities and opportunities
22.|n the longer-term support GRC efforts to secure available at Belmont Shooting Complex and the two
a suitable single integrated site for a new regional facilities identified above. Overall this facility to
facility enabling co-location of local clubs. The focus on meeting local (Gympie Regional Council area)
specifications of this site to be designed in order needs, rather than perform a regional function.
to be complementary with the facilities and
opportunities available at Belmont Shooting
Complex and the two regional facilities identified
above. This facility should focus more on local
(within the Council area) provision rather than
regional needs.
ce 2,
—_ a a
a te ee : Me
— SS SS SSS —= = .
SS 8 SSS ee —E—S eee — 2
icra
° Short = within 1 to 3 years; Medium = within 4 to 10 years; Long = within 11 to 20 years
Page 37 of 54Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 38 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Regional Facilities Plan for Difficult to Locate Sports (Consultation Draft —- August 2018)
The information contained in this report is provided in There will be differences between projected and actual
good faith. While Otium Planning Group has applied results, because events and circumstances frequently
their own experience to the task, they have relied upon do not occur as expected and those differences may be
information supplied to them by other persons and _ material. We do not express an opinion as to whether
organisations. actual results will approximate projected results,nor can
we confirm, underwrite or guarantee the achievability
We have not conducted an audit of the information of the projections as it is not possible to substantiate
provided by others but have accepted it in good faith. assumptions which are based on future events.
Some of the information may have been provided
‘commercial in confidence’ and as such these venues or Accordingly, neither Otium Planning Group, nor any
sources of information are not specifically identified. member or employee of Otium Planning Group,
Readers should be aware that the preparation of this undertakes responsibility arising in any way whatsoever
report may have necessitated projections of the future to any persons other than client in respect of this report,
that are inherently uncertain and that our opinion is for any errors or omissions herein, arising through
based on the underlying representations, assumptions negligence or otherwise however caused.
and projections detailed in this report.
‘Se ee |
= a a ” ED. we ~~. : oe ——
ie
5 ee a pasos es 2S — ee -
ee ee > ie ala -
a yee
5 1 1 5 2 3 697 2254 67 29 15 NG
5 1 1 5 2 4 789 2245 28 9 35 a)
5 1 1 5 2 5 902 2246 82 38 0 ae
5 1 1 5 2 6 1009 2238 37 66 34 a
5 1 1 5 2 7 1126 2252 127 29 44 ee
5 1 1 5 2 8 1294 2245 77 42 19 es
5 1 1 5 2 9 1859 2257 18 7 96 =
4 1 1 5 3 0 526 2277 1285 32 -1
5 1 1 5 3 1 526 2280 177 29 35 SS
5 1 1 5 3 2 920 2283 49 21 49 BY
5 1 1 5 3 3 984 2279 145 30 0 aipeaeee
5 1 1 5 3 4 1114 2268 46 45 0 eee
5 1 1 5 3 5 1178 2277 115 32 12 ——
5 1 1 5 3 6 1585 2286 17 23 28 a
5 1 1 5 3 7 1756 2288 55 6 0 ———~
4 1 1 5 4 0 463 2297 914 43 -1
5 1 1 5 4 1 638 2306 76 16 12 ees
5 1 1 5 4 2 1050 2306 27 14 44 a
5 1 1 5 4 3 1124 2297 110 43 26 a
5 1 1 5 4 4 1275 2309 44 20 11 A
5 1 1 5 4 5 1375 2309 2 2 0 .
4 1 1 5 5 0 480 2304 1204 59 -1
5 1 1 5 5 1 520 2321 11 41 1 Se
5 1 1 5 5 2 809 2331 49 17 36 ox
5 1 1 5 5 3 948 2304 144 59 42 =
5 1 1 5 5 4 1219 2330 61 23 31 a
5 1 1 5 5 5 1319 2334 9 6 27 teal
5 1 1 5 5 6 1402 2341 2 3 82 .
5 1 1 5 5 7 1641 2339 43 13 0 —-
4 1 1 5 6 0 494 2383 1028 42 -1
5 1 1 5 6 1 494 2383 24 36 21 _
5 1 1 5 6 2 670 2389 10 35 3 eS
5 1 1 5 6 3 693 2386 95 36 28 Seite
5 1 1 5 6 4 814 2401 52 20 0 -.
5 1 1 5 6 5 973 2389 31 36 48 ext
5 1 1 5 6 6 1020 2393 47 23 32 Sa
5 1 1 5 6 7 1149 2386 33 32 0 -
5 1 1 5 6 8 1203 2404 18 14 14 -
5 1 1 5 6 9 1363 2390 4 5 20 b
5 1 1 5 6 10 1472 2418 3 2 44 an
4 1 1 5 7 0 489 2449 897 61 -1
5 1 1 5 7 1 489 2455 44 40 28 yank
5 1 1 5 7 2 582 2453 114 57 0 Wigge
5 1 1 5 7 3 729 2453 70 57 0 ae
5 1 1 5 7 4 1022 2464 4 4 0 P
5 1 1 5 7 5 1087 2449 19 55 32 ca
5 1 1 5 7 6 1194 2482 40 20 29 ae
5 1 1 5 7 7 1371 2492 15 7 3 vs
4 1 1 5 8 0 480 2517 898 51 -1
5 1 1 5 8 1 480 2479 414 87 36 a
4 1 1 5 9 0 501 2642 939 51 -1
5 1 1 5 9 1 518 2666 15 11 54 ee
5 1 1 5 9 2 581 2665 22 27 19 ”
5 1 1 5 9 3 622 2663 24 14 56 -
5 1 1 5 9 4 660 2660 41 33 34 ne
5 1 1 5 9 5 734 2646 22 16 38 =
5 1 1 5 9 6 839 2642 9 11 13 J
5 1 1 5 9 7 936 2660 3 7 0 .
5 1 1 5 9 8 1020 2652 9 36 0 p
5 1 1 5 9 9 1082 2645 3 5 16 i
5 1 1 5 9 10 1429 2661 11 7 49 ~
4 1 1 5 10 0 508 2689 518 36 -1
5 1 1 5 10 1 508 2718 2 6 0 :
5 1 1 5 10 2 556 2693 14 32 23 a
5 1 1 5 10 3 595 2699 13 21 49 4
5 1 1 5 10 4 688 2708 3 3 20 it
5 1 1 5 10 5 938 2713 4 1 47 4
5 1 1 5 10 6 992 2689 3 4 0 a
5 1 1 5 10 7 1012 2693 14 10 53 aw
4 1 1 5 11 0 503 2719 831 24 -1
5 1 1 5 11 1 555 2738 9 5 48 ae
5 1 1 5 11 2 590 2723 17 13 25 oe
5 1 1 5 11 3 841 2715 27 35 49 =,
5 1 1 5 11 4 1327 2734 7 4 0 .
4 1 1 5 12 0 462 2734 853 44 -1
5 1 1 5 12 1 462 2740 9 8 0 i
5 1 1 5 12 2 486 2747 39 23 40 a
5 1 1 5 12 3 545 2750 13 17 0 *
5 1 1 5 12 4 615 2734 23 44 18 ae
5 1 1 5 12 5 826 2739 48 24 9 oa
5 1 1 5 12 6 965 2760 5 3 64 -
5 1 1 5 12 7 1291 2743 24 26 0 os
4 1 1 5 13 0 464 2747 844 58 -1
5 1 1 5 13 1 464 2779 94 22 6 wee
5 1 1 5 13 2 803 2747 28 44 0 S
5 1 1 5 13 3 864 2783 7 3 0 ,
5 1 1 5 13 4 1263 2804 3 1 0 r
5 1 1 5 13 5 1297 2774 11 31 27 i
4 1 1 5 14 0 657 2820 557 47 -1
5 1 1 5 14 1 657 2820 84 47 35 guy,
5 1 1 5 14 2 948 2848 12 5 0 e
5 1 1 5 14 3 1179 2823 35 30 21 ot
4 1 1 5 15 0 580 2862 814 46 -1
5 1 1 5 15 1 580 2876 34 32 18 oF
5 1 1 5 15 2 634 2871 33 28 23 as
5 1 1 5 15 3 858 2891 3 3 63 ;
5 1 1 5 15 4 1166 2891 7 7 22 >
5 1 1 5 15 5 1187 2862 69 30 30 ey
5 1 1 5 15 6 1329 2863 9 40 0 £
5 1 1 5 15 7 1369 2882 25 16 47 ee
4 1 1 5 16 0 1954 3315 289 44 -1
5 1 1 5 16 1 1954 3315 105 44 96 Page
5 1 1 5 16 2 2074 3315 49 35 96 38
5 1 1 5 16 3 2138 3315 43 35 95 of
5 1 1 5 16 4 2194 3316 49 34 95 54Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 39 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 39 of 54Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
3 APPOINTMENT OF COUNCILLOR REPRESENTATIVE TO NOOSACARE DEMENTIA
FRIENDLY COMMUNITY ADVISORY BOARD
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Councillors/Mayor – Governance and Administration
Attachments 1. Letter from NoosaCare
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 9 October 2018 and appoint Cr Jackson as Council’s representative
on the NoosaCare Dementia Friendly Community Advisory Board.
REPORT
The Mayor received a request from NoosaCare for Cr Ingrid Jackson to join the NoosaCare
Dementia Friendly Community Advisory Board as a Council representative.
The request noted that it would beneficial to have Cr Jackson join the Advisory Board due to her
experience and involvement in the community. Council’s Social Strategy highlights that “Council
will work with other levels of government and relevant agencies to advocate for essential services
such as medical care, power, water, communications and other essential infrastructure to meet
the needs of Noosa residents. Furthermore, we will partner with key stakeholders to support
initiatives that aim to prevent disease and reduce demand on strained resources”. The
appointment of a Councillor to this Advisory Board will help towards the implementation of this
strategy.
The Mayor discussed the proposed appointment with Cr Jackson who advised that she is
supportive of the proposal.
Previous Council Consideration
Nil.
Finance
Nil.
Risks & Opportunities
The aim of the Advisory Board is to address challenges and provide a supportive environment for
people with dementia, their families, caregivers, employers and the community as a whole. This
is an opportunity to have a Council representative on the Advisory Board which is in line with the
Noosa Council Social Justice Charter which states that Council will work in partnership with our
community to ensure that Noosa is an active and healthy community where health and wellbeing
of individuals and the broad community are nurtured.
Page 40 of 54
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Consultation
External Consultation - Community & Stakeholder
NoosaCare
Internal Consultation
Nil
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 41 of 54
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Attachment 1
Page 42 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Attachment 1
NOOSA (Lares
CARRAMAR * KABARA
6 September, 2018 Y)
GED .
j > \ *
Mayor Tony Wellington on 2 \
; oy ee m \
Noosa Council ; ‘al BS Dp SP )
9 Pelican Street cy OO Ral a
. a ” ~~ orfe
Tewantin QLD 4565 Ae $ 2 7 a
Ory ou .
= ; a V7
Dear Mayor Wellington,
Re: Request for Cr Ingrid Jackson to Join NoosaCare’s Dementia Friendly Community Advisory A \
| Board ®»
| .
lam writing to formally request Cr Ingrid Jackson’s appointment as Councillor to the NoosaCare }
Dementia Friendly Community Advisory Board. y)
Noosa & the Sunshine Coast area has provided the opportunity to explore how well the community \ ns :
serves people with dementia and their families, and to develop an understanding as to how we can J
act together to improve opportunities and outcomes for these people. \y
The Sunshine Coast, recognised internationally as an engaged and accepting community makes an ~
ideal setting for an initiative that will make a ground-breaking positive impact on the communities
we serve. :
\
| As a result of the ageing population, the incidence of dementia in Australia is rising exponentially \)
and this is reflected in the Sunshine Coast communities. As a result it is important that we prepare \
all sectors in our community to address the challenges and provide a supportive environment for y
people with the dementia, their families, caregivers, employers, and community as a whole. )
The project that is currently being developed in this area aims to achieve this and it is considered mS 4
that an Advisory Board would enhance outcomes of such a project playing a central role in this i \4 ~~,
important work. Cr Ingrid Jackson’s experience and involvement in our community would make her a © ~)
valuable candidate to Advisory Board and we would like to extend an invitation to her to join the ~) \
board. \ \
X
We do hope that Cr Ingrid Jackson will be able to join our advisory board as we prepare our \
community for this pressing, critical community issue to address opportunities and meet the needs ¥
of people with dementia and be part of the dementia friendly movement on the Sunshine Coast. W
| thank you kindly for your consideration. q
\)
incerely, ~™~
\arab/odo LY
WO
7 }
nah Wood \ “|
DementiaLiving i ie i a
pee”
CARRAMAR - TEWANTIN KABARA - COOROY
186 Cooroy Noosa Road, Tewantin, Qld. 45a‘ 10 Jopaz Street, Cooroy, Qld. 4563
P (07) 5449 8799 | F(07) 5449 0195 P (07) 5447 7355 | F(07) 5442 5199
E [email protected] E [email protected]
COMMUNITY OWNED | NOT-FOR-PROFIT | WWW.NOOSACARE.COM.AU Py
Page 42 of 54Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
4 COUNCILLORS EXPENSES REIMBURSEMENT POLICY - AMENDMENT
DOCUMENT INFORM AT ION
Author Director Executive Services, Debra Iezzi
Executive Services Dept
Index ECM/ Council Policies
Attachments 1. Councillors’ Expenses Reimbursement Policy
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Director Executive Services to the Services & Organisation
Committee Meeting dated 9 October 2018 and adopt, pursuant to section 250(2) of the Local
Government Regulation 2012, the updated version of the Councillors’ Expenses Reimbursement
Policy provided at Attachment 1 to the report.
REPORT
The purpose of this report is to seek Council approval to alter the Councillors’ Expenses
Reimbursement Policy to include an additional allowance to be paid to the Councillor assuming
the role of Chair of the Local Disaster Management Group (LDMG) currently assumed by the
Mayor.
The allowance will cover the cost of access to the Telstra Wireless Priority Service System
(WPSS). This is extremely important as it provides priority access to network capacity when the
network becomes congested in an emergency situation, making sure Council has the best
possible chance of staying in contact with the Disaster Management System during an event.
The cost of this service was previously reimbursed by LGAQ up until November 2017, however
since December 2017, the amount of $21.95/month charged to the Mayor’s personal mobile
phone account has not been reimbursed.
The purpose of the Councillors’ Expenses Reimbursement Policy is to set the parameters of
reasonable expenses incurred, or to be incurred by Councillors; and provide facilities to assist
Councillors to discharge their duties and responsibilities.
Section 6 of the Policy titled “Home Office and Telecommunication needs - Consumables, Mobile
Phones and Tablets” provides an allowance to Councillors of $240 per month to purchase
communications devices and plans as well as printer consumables for their residences. The
allowance is paid 12 months in advance at the beginning of the financial year.
It is fair and appropriate that Councillors are reimbursed for, or Council covers, all reasonable
expenses incurred whilst undertaking Council business. The policy provided at Attachment 1 is
the Councillors’ Expenses Reimbursement Policy adopted by Council on 17 May 2018 showing
the proposed new allowance in revision mode. It is proposed that the payment of the allowance
take effect from December 2017.
Page 43 of 54
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Previous Council Consideration
Ordinary Meeting Minutes, 17 May 2018, Item 5, Page 10
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 8 May 2018 and adopt, pursuant to section 250(2) of the Local
Government Regulation 2012, the updated Councillors’ Expenses Reimbursement Policy
provided at Attachment 1 to the report.
Finance
The minor budget adjustment required will be considered as part of budget review 2, with future
Councillor expense reimbursement budgets to incorporate the WPSS cost for the LDMG chair.
Risks & Opportunities
By having a clear policy in place for Councillors to claim reimbursement of, or for Council to cover
the reasonable costs incurred by Councillors relating to Council business, ensures Councillors
are able to meet the community’s expectations related to performing their duties and associated
representation.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
The Financial Services Manager was consulted on the payment of the allowance.
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Director x Director
x Executive Support Community Development x Financial Services
Community Facilities x ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
x Governance Economic Development Civil Operations
People and Culture Environmental Services x Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 44 of 54
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 45 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
ATTACHMENT 1
lefte| NOOSA Council Policy
mm mi Keelenere
a COUNCILLORS’ EXPENSES
REIMBURSEMENT POLICY
Corporate Plan Reference: ‘A sustainable Council
Endorsed by Council: 15 October 2018
Policy Author: Director Executive Services
POLICY BACKGROUND
The purpose of this policy is to set the parameters\to authorise payment of reasonable expenses
incurred, or to be incurred, by Councillors; and.provide facilities to assist Councillors to discharge
their duties and responsibilities.
This policy aims to ensure accountability and transparency,in the reimbursement of expenses
incurred by the Mayor and Councillors.
This policy is aligned to the principles underpinning the LocalGovernment Act 2009 (the Act), that is:
° Transparent and effective processes and decision-making,in the public interest;
° Good governance of, and by, local government; and
° Ethical and legal behaviounof Councillors and local government employees.
This Policy applies to the,Mayor and Councillors and is made pursuant to section 250 of the Local
Government Regulation 2012.
Definitions
Council Business shall mean official,business conducted on behalf of Council, where a Councillor is
required to undertake certain tasks to satisfy legislative requirements or achieve Council objectives,
for example, attend official Council meetings, Councillor forums and workshops, formal professional
development training relevant to Councillor responsibilities, Committees/Boards as Council’s official
representative, and scheduled meetings relating to Council appointments.
Council Business should result in a benefit being achieved either for the local government and/or the
local community, for example, this includes but is not limited to:
° Preparing, attending and participating in Council meetings, Committee meetings, workshops,
strategic briefings, deputations and inspections;
° Investigating issues/complaints regarding Council services raised by residents/ ratepayers/
visitors to the Council area;
e Undertaking approved professional development opportunities;
° Attending civic functions or events;
° Attending public/community meetings, presentation dinners, annual general meetings where
invited as a Councillor;
° Attending a community event (e.g. school fete, community group awards and presentations,
fundraisers) where a formal invitation has been received.
Participating in a community group event or being a representative on a Board not associated with
Council is not regarded as Council business.
Page 1
Page 45 of 54Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 46 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Councillors shall mean the Mayor and Councillors unless otherwise stated.
Expense shall mean payments made by Council to reimburse Councillors for their reasonable
expenses incurred or to be incurred when discharging their duties as Councillors. These payments
are not regarded as remuneration. The expenses may be either reimbursed to Councillors or paid
direct by Council for something that is deemed a necessary cost or charge when on Council
business.
Facility shall mean the ‘tools of trade’ provided by Council, required to enable Councillors to perform
their duties with relative ease and at a standard appropriate to fulfil their professional role for the
community.
Hospitality expense is defined in Council’s Entertainment and Hospitality Expenditure Policy as
reasonable costs associated with entertaining visitors (where Council has an interest in, or a specific
obligation towards, facilitating the visit).
Professional Development shall mean attendance by a‘Councillor at an event where the Councillor
expects to develop further skills and knowledge relevant to their role as a Councillor.
Representation shall mean attendance by a Councillor at various community and special interest
representative group meetings and events, which are relevant to the role of Councillor.
Reasonable shall mean the application of sound judgement and consideration of what is prudent,
responsible and acceptable to the community when determining levels of facilities and expenditure.
COUNCIL POLICY
1 General Entitlement
Councillors are entitled to be reimbursed reasonable expenses. incurred while undertaking Council
business and to be provided with facilities to assist them in undertaking their duties. A budget will be
allocated each financial year for reasonable expenses to be incurred in accordance with this policy.
2 Professional Development & Representation
Council,will reimburse or be.responsible for the costof reasonable expenses incurred for:
° Mandatory professional development & representation; and/or
° Discretionary professional development & representation deemed essential for the Councillor's
role.
Any professional development & representation requiring overseas travel requires a formal Council
resolution.
2.1 Mandatory Professional Development & Representation
Noosa Council will reimburse or cover expenses incurred for the following activities:
° Attendance of two delegates at the LGAQ (Local Government Association Queensland)
Annual Conference: The Mayor (or the Mayor’s Nominee Councillor) as the primary
delegate and a Councillor as a secondary delegate;
° Attendance of the Mayor at the ALGA (Australian Local Government Association) Annual
Conference and any other ALGA relevant conferences/seminars/workshops;
e Workshops, courses, seminars, conferences, and meetings that are important to the role
of a Councillor where approval to attend is obtained via Council resolution or granted by
the Mayor for Councillors other than the Mayor, or by the CEO for the Mayor.
Page 2
Page 46 of 54Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 47 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Council will reimburse expenses e.g. flights, motor vehicle, parking costs, accommodation,
meals and associated registration fees, deemed reasonable and necessary to achieve the
business of Council where:
e A Councillor is an official representative of Council; and
° The activity/event and travel has been endorsed by resolution of Council, or by the Mayor
for Councillors other than the Mayor, and by the CEO for the Mayor.
2.2. Discretionary Professional Development & Representation
Each Councillor can attend, at their discretion, meetings, workshops, courses, seminars and
conferences that improve their skills or which are relevant to the role of Councillor. This will
generally be limited to $1,500 per year for the quadrennial term of office. However, any amount
underspent below the $1,500 per year budget within a particular financial year will be budgeted
for use during the next financial year in addition to the annual $1,500 limit. There is no transfer
permitted between Councillors and no carry forward option beyond one year.
There is no requirement for a Council resolution to approve these attendances. Council will pay
for or reimburse expenses e.g. transport costs (such as flights, taxis, vehicle hire, and parking),
accommodation, meals and associated registration fees, deemed reasonable and necessary.
For reimbursement, the Councillor must submit details to the Chief Executive Officer prior to
attending and provide all relevant documentation within 14 days, of attending the event to
ensure reimbursement of expenses.
Details/Conditions for travel under Section 2
Travel
Approval for such travel as noted above is subject to the following conditions:
° Where possible all travel by Councillors will be booked and paid for by Council in advance;
° Travel is to be undertaken, by the most direct route;
e Travel tickets are not transferrable;
e Requests for travelh.should be made in sufficient time to take advantage of discounts and gain
access to the widest range of flights;
° Economy,.class travel is the standard, unless otherwise approved;
° Any-fine issued whilst undertaking Council business is the responsibility of the Councillor
incurring the fine;
° Travehinsurance is provided for all,Councillors on Council business.
Meals when travelling for Council.business
The reimbursement.of meal costs of Councillors when travelling on Council business may be made
using one of the two methods below:
Method 1 - Council will reimburse the reasonable cost of meals where a Councillor:
° Incurs the cost personally; and
e Is not provided with a meal within the registration costs of the approved activity/event; and
. Produces a valid tax invoice.
Method 2 - If a Councillor is unable to produce a tax invoice and seeks reimbursement for meals
while attending official Council business, he/she may claim up to the maximum meal allowance in
accordance the Australian Tax Office (ATO) standards.
Expenses relating to the consumption of alcohol will not be reimbursed.
Accommodation
Councillors may need to stay away from home overnight while attending to Council business. All
accommodation associated with Council business will be booked and paid for by Council.
When attending conferences, Councillors should try to take advantage of the package provided by
conference organisers (if offered and applicable) and therefore stay in the recommended
Page 3
Page 47 of 54Section 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 48 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
accommodation subject to availability. Otherwise, suitable accommodation will be sought within a
reasonable distance to the venue in which the Councillor is to attend.
Overnight accommodation will be reimbursed when a Councillor is unexpectedly required to stay
outside the Sunshine Coast Region and it is unreasonable to expect the Councillor to return home for
the night (accommodation selected should be of a reasonable standard and appropriately priced).
3 Hospitality
Councillors may have occasion to incur hospitality expenses while conducting Council business,
apart from civic receptions organised by Council. The Mayor may particularly require additional
reimbursement when entertaining dignitaries outside of official events.
To allow for this expense, the following amounts can be claimed:
e Councillors up to $500 per annum
° Mayor up to $5,000 per annum
To claim, the Mayor or Councillor must provide a written;Statement of whom they entertained and an
indication of the costs. Receipts should be provided: All expenses relating to this category must
comply with Council's Entertainment and Hospitality,Expenditure Policy.
4 Private Vehicle Usage
The use of a Councillor's private vehicle for Council business (as defined), will be reimbursed by
Council.
Councillors may elect one of two options regarding this reimbursement below: Option 1
Councillors accept an annual payment of $5,000 as reimbursement for the use of their private
vehicles on Council business.
Option 2
Councillors may make*a monthly claim for reimbursement of use of their private vehicles on Council
business by submitting the appropriate form detailing the relevant travel based on log book details.
The amount reimbursed will be based on the published ATO business use of motor vehicle cents per
kilometre rate.applicable at the time of travel.
Councillors will be provided with an appropriate log book to assist in this process.
5 Council Vehicles
5.1. Use of Council provided vehicles on Council business
Councillors will. have access to a suitable Council vehicle for Council business if required. A
Councillor wishing to use a Council vehicle for Council business must submit a request to the
Chief Executive Officer at least two (2) days prior to use, except in exceptional circumstances
as determined between the Councillor and Mayor or Chief Executive Officer. Access is subject
to availability.
This is for situations where a Councillor's own vehicle isn’t immediately available and they have
to travel on Council business over long distances (for example, a meeting in Brisbane).
5.2 Private use of Council Vehicles
The use of Council vehicles for private use is only available in emergency situations and the
cost of such usage shall be provided at the applicable ATO rate for the vehicle size.
5.3. Fuel Costs
All fuel used in a Council owned vehicle on official Council business will be provided or paid for
by Council.
Page 4
Page 48 of 54Section 49
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 49 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
6 Home Office and Telecommunication needs — Consumables, Mobile Phones and Tablets
To enable Councillors to communicate effectively, Councillors will receive an allowance of $240 per
month to purchase communications devices and plans as well as printer consumables for their
residences.
In addition, the Councillor assuming the role of Chair of the Local Disaster Management Group will
receive an allowance equivalent to the cost of the mobile phone access to the Telstra Wireless
Priority Service System (WPSS) which provides priority access to network capacity in an emergency
situation.
7 Administration Tools and Access to Council Office Amenities
Councillors will be provided with the following:
° Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
required;
° Administrative support at the Tewantin Office;
° Use of Council landline telephone and internet access at the Tewantin Office;
° Access to a printer, photocopier, paper shredder,at the Tewantin Office;
° Access to a Fax and/or scanner at the Tewantin Office;
° Any other administrative necessities, which Council resolves, are necessary to meet the
business of Council.
In addition to the above, the Mayor will be provided with a.separate officeyand an administrative
officer for administrative support.
Councillors are expected to comply with the same conditions of use, guidelines and processes for
business and communication tools that apply to.employees.
8 Safety Equipment
Council will provide to Councillors. necessary safety equipment for use on official business as and
when required.
9 Insurance Cover
Councillors will be covered under relevant Council insurance policies while on Council business.
Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
liability and personal accident, and, domestic and overseas travel.
Council will pay. the excess for injury claims made by a Councillor resulting from the conduct of official
Council business,and on any claim made under insurance cover.
Council will cover costs incurred through injury, investigation, hearings or legal proceedings into the
conduct of a Councillor.where arising out of, or in connection with the Councillor's performance of
his/her Councillor functions. Where it has been found that the Councillor breached the provisions of
the Local Government Act» 2009 or other legislation, the Councillor will reimburse Council all
associated costs incurred by Council.
10 Limit
Council may by resolution reduce or limit benefits receivable under this policy.
REPORTING
Pursuant to section 186 of the Local Government Regulation 2012, Council's Annual Report must
contain the particulars of the expenses incurred by, and the facilities provided to, each Councillor
during the financial year under this policy.
Page 5
Page 49 of 54Section 50
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Page 50 of 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
REVIEW OF POLICY
This policy will be reviewed when any of the following occur:
1. The related documents are amended or replaced.
2. Other circumstances as determined from time to time by a resolution of Council
Notwithstanding the above, this policy is to be reviewed within six months of each quadrennial
election.
RELEVANT LEGISLATION AND COUNCIL POLICIES
Local Government Regulation 2012 Local Government Act 2009
Entertainment and Hospitality Expenditure Policy Councillor Code of Conduct
Page 6
Page 50 of 54Section 51
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
REPORTS FOR NOTING BY THE COMMITTEE
5 JULY 2018 RATE LEVY OVERVIEW
DOCUMENT INFORM AT ION
Author Manager, Revenue Services, Kellie Seeleither
Corporate Services Department
Index ECM Rates Management/Rateable Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Revenue Services to the Planning & Organisation
Committee Meeting dated 9 October 2018 providing an overview of the July 2018 Rate Levy.
REPORT
This report provides Council with a summary of the July 2018 rate levy.
1. Levy Summary
Rate notices were issued on the 17 July 2018 with a due date of the 17 August 2018. The gross
amount of the levy was $38.2million, which comprised of $34.9million of Council rates and
charges, and $3.3million for the State Emergency Management Levy. Between January 2018
and July 2018 the net increase in rateable properties was 47, representing minimal growth of
0.15%.
Property values in the Shire were revalued by the State government for the 2018/19 financial
year, with an overall increase of 11.31%. At a more detailed level, however, the increase in
valuations varied greatly both at a locality and property type level and these changes, in
conjunction with the general rate review undertaken by Council prior to the 2018/19 budget
process resulted in some changes to the differential general rate structure. Minor changes were
made to the valuation banding for some categories, and new categories introduced for retirement
villages and nursing homes (previously combined), and a new general rate donations policy
introduced.
The Tourism and Economic Levy was amended to include new categories for owner occupiers
who are letting only part of their property, or letting their property during peak periods only, which
reduced their rate to 1/3 of that paid by property owners letting their entire property. There were
no other changes to the other special levies and charges.
The cap on the prompt payment discount was also removed, with discount for all properties now
set at 5% of the general rate.
Page 51 of 54
Section 52
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
Rateable Valuation
Levy/Charge Amount # Properties
Or # Services
General Rates $24.893 million 30,438 $8.952 billion
Separate Charges
Environment Levy $0.913 million 30,438 30,438
Sustainable Transport Levy $0.456 million 30,438 30,438
Heritage Levy $0.152 million 30,438 30,438
Special Rates and Charges
Tourism & Economic Levy $1.411 million 5,747 $1.542 billion
Noosa Main Beach Maintenance $0.290 million 2,095 $631 million
Hastings St Precinct Maintenance $0.167 million 2,095 $631 million
Hastings Street Safety Levy $0.077 million 834 834
Rural Fire Levy $0.080 million 6,396 6,396
Noosa Junction Levy $0.045 million 156 $39 million
Noosa Waters Lock & Weir Levy $0.031 million 592 $413 million
Noosa Waters Canal Maint. Levy Nil Nil Nil
North Shore Electricity Charge $0.023 million 27 27
Utility Charges
Waste Management Charges $6.221 million 29,511 32,402
Holding Tank Charges $0.077 million 80 80
Backflow Device
$0.097 million 1,487 4,078
Registration Fees
Emergency Management, Fire and
$3.256 million 31,170 31,213
Rescue Levy (EMFRL)
1. General Rate Details by Category
#
Properties
General Rate Category # Properties Rateable Valuation Revenue
on
Minimum
1 - Rural & Agricultural 224 $60,881,500 $162,358 122
2 – Commercial valued up to
905 $69,789,814 $502,229 833
$175,000
3 – Commercial valued
400 $108,975,711 $386,836 43
$175,001 - $400,000
4 – Commercial valued over
279 $257,860,277 $939,704 8
$400,000
5 – Extractive (not in Cat. 31) 11 $2,920,970 $15,881 8
6 – Residential PPR valued up
11,012 $2,263,269,553 $6,102,791 9,682
to $300,000
7 – Residential PPR valued
2,671 $957,542,472 $1,842,138 464
$300,001 - $450,000
8 – Residential PPR valued
534 $265,914,674 $509,890 -
$450,001 - $550,000
9 – Residential PPR valued
368 $225,734,560 $427,090 -
$550,001 - $700,000
10 – Residential PPR valued
134 $102,160,718 $183,752 18
$700,001 - $800,000
11 – Residential PPR valued
287 $247,880,000 $430,768 33
$800,001 - $920,000
12 – Residential PPR valued
218 $219,285,738 $371,446 13
$920,001 - $1,100,000
13 – Residential PPR valued
101 $124,775,000 $200,991 22
$1,100,001 - $1,400,000
Page 52 of 54
Section 53
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
#
Properties
General Rate Category # Properties Rateable Valuation Revenue
on
Minimum
14 – Residential PPR valued
134 $246,000,000 $373,859 17
$1,400,001 - $2,500,000
15 – Residential PPR valued
43 $134,300,000 $190,369 3
over $2,500,000
16 – Residential Not PPR
4,191 $993,349,428 $2,903,106 3,129
valued up to $420,000
17 – Residential Not PPR
242 $111,466,704 $257,206 78
valued $420,001 - $500,000
18 – Residential Not PPR
407 $241,626,408 $548,733 -
valued $500,001 - $750,000
19 – Residential NPPR valued
672 $915,910,383 $2,083,696 -
over $750,000
20 – Vacant Land > $1M and
9 $21,050,000 $90,083 -
area more than 1,500m2
21 – Pump Stations, Stock
Grazing Permits and
2 $51,128 $204 1
garages/small lots with an area
less than 20m2
22 – Vacant Land subject to
35 $27,923,314 $33,773 -
developers concession
23 – Retirement Villages 7 $16,785,000 $113,110 -
24 – Shopping centre - gross
floor area between 2,500 & 6 $18,150,000 $104,299 -
10,000m2
25 – Shopping centre - gross
floor area greater than 1 $30,000,000 $228,105 -
10,000m2
26 – Shopping centre - gross
floor area between 1,000 & 4 $5,926,952 $25,990 -
2,500m2
27 – Strata Units Not PPR 5,591 $981,875,090 $4,608,534 3,599
28 – Strata Units PPR 1,945 $296,197,302 $1,242,302 1,313
29 – Extractive Industries
1 $335,000 $1,793 -
Quarries
30 – Nursing Homes 4 $3,580,000 $11,665
Total 30,438 $8,951,517,696 $24,892,701 19,386
4
2. Rate Concessions
Details of the Council pensioner concessions granted on the July Levy are set out below.
Maximum Rebate
Type of Council Concession # Properties Amount
(1/2 year)
Maximum/Sole Owner $115.00 1,223 $140,645
Maximum/Joint Owners $90.00 1,206 $103,995
Not Maximum/Sole Owner $57.50 739 $42,493
Not Maximum/Joint Owners $32.50 1,000 $31,969
Total 4,168 $319,102
In addition to the pensioner concessions Council provided general rate donations for 50 eligible
properties totalling $68,700.
Details of the pensioner concessions funded by the State Government are as follows: -
Page 53 of 54
Section 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 OCTOBER 2018
State Government Rebates # Properties Amount
General Rates & Charges 4,375 $429,465
State Emergency Management Levy 4,375 $75,186
3. Payment Preferences and Arrangements to Pay
BPay continues to be the most popular payment options by far, accounting for 62% of all money
received, followed by over the counter payments (including cheques mailed into Council) at 10%.
Payments at Australia Post offices account for a further 8%, with online payments and direct
debit at 7% each, and automated phone payments representing 6%.
There are currently 499 properties that have made an arrangement to pay their current rates in
accordance with section 2.5.2 of the Revenue Statement, representing $284,869 of the
outstanding rates and charges.
4. Electronic Rate Notice Delivery
Council continues to encourage residents to register for electronic delivery of their rate notice,
either by e-mail direct to their private email address or delivery to their online banking platform
via BpayView. At the conclusion of the levy we had 683 properties registered for BpayView and
7,695 properties registered for email delivery, which means that we have just over 26% of all rate
notices now sent electronically. Ongoing efforts are being made to continue to encourage
electronic rate notice delivery.
Previous Council Consideration
Nil
Finance
There are currently no properties where the outstanding rates and charges are close to the
rateable value of the land, consequently there is no risk of any rates and charges being written
off as bad debts at this time.
Risks & Opportunities
Net rates and charges represent 70% of Council’s total operating revenue. The issuing and
collection of rates revenue is critical in ensuring cash flows are available to fund Council
operations.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer Director x Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 54 of 54