2018-10-09 Services & Organisation Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   9 OCTOBER 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                               9 OCTOBER 2018

           6     Home Office and Telecommunication needs — Consumables, Mobile Phones and Tablets
           To enable Councillors to communicate effectively, Councillors will receive an allowance of $240 per
           month to purchase communications devices and plans as well as printer consumables for their
           residences.
           In addition, the Councillor assuming the role of Chair of the Local Disaster Management Group will
           receive an allowance equivalent to the cost of the mobile phone access to the Telstra Wireless
           Priority Service System (WPSS) which provides priority access to network capacity in an emergency
           situation.

           7     Administration Tools and Access to Council Office Amenities
           Councillors will be provided with the following:
           °     Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
                 required;
           °     Administrative support at the Tewantin Office;
           °     Use of Council landline telephone and internet access at the Tewantin Office;
           °     Access to a printer, photocopier, paper shredder,at the Tewantin Office;
           °     Access to a Fax and/or scanner at the Tewantin Office;
           °     Any other administrative necessities, which Council resolves, are necessary to meet the
                 business of Council.
           In addition to the above, the Mayor will be provided with a.separate officeyand an administrative
           officer for administrative support.
           Councillors are expected to comply with the same conditions of use, guidelines and processes for
           business and communication tools that apply to.employees.
           8     Safety Equipment
           Council will provide to Councillors. necessary safety equipment for use on official business as and
           when required.

           9     Insurance Cover
           Councillors will be covered under relevant Council insurance policies while on Council business.
           Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
           liability and personal accident, and, domestic and overseas travel.
           Council will pay. the excess for injury claims made by a Councillor resulting from the conduct of official
           Council business,and on any claim made under insurance cover.
           Council will cover costs incurred through injury, investigation, hearings or legal proceedings into the
           conduct of a Councillor.where arising out of, or in connection with the Councillor's performance of
           his/her Councillor functions. Where it has been found that the Councillor breached the provisions of
           the Local Government Act» 2009 or other legislation, the Councillor will reimburse Council all
           associated costs incurred by Council.
           10    Limit
           Council may by resolution reduce or limit benefits receivable under this policy.

           REPORTING
           Pursuant to section 186 of the Local Government Regulation 2012, Council's Annual Report must
           contain the particulars of the expenses incurred by, and the facilities provided to, each Councillor
           during the financial year under this policy.

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