2015-06-04 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                            4 JUNE 2015


              c.   details of the UPSS design and installation details (tank sizes, contents,
                   location of all relevant infrastructure)
              d.   list of industry standards complied with for the design, installation and
                   operation of the system
              e.   plans of the system and site
              f.   leak prevention measures
              g.   loss monitoring procedures
              h.   system maintenance procedures
              i.   emergency spillage response plan
              j.   loss investigation and notification procedures
              k.   record keeping
              l.   training requirements and records
              m.   information on ownership and occupation of both the site and the UPSS,
                   including     specific     contractual/franchise arrangements,     defined
                   responsibilities and relevant contact details
              n.   procedures for the immediate rectification and remediation of any
                   detected contamination
                   The safety management plan must be fully documented and made
                   available onsite at the service station. The plan must be submitted to
                   council prior to use of the service station. All testing and monitoring
                   results must be documented accordingly and provided to Council upon
                   request.
        69.   An Emergency Spillage Response Plan for spilt fuels and other hazardous
              materials must be developed as part of the Safety Management Plan and
              implemented at the service station. The plan will establish procedures to
              respond to identified hazards and to contain and dispose of spilt chemicals. All
              spilt materials must be contained to prevent the spread of the material, the
              affected area cleaned, and the material recycled, reused or disposed of in a
              manner that prevents contamination or further contamination of the ground
              surface, ground waters or soil. The plan must include but not be limited to the
              following matters:
              a.   all actions to be taken by staff upon discovery of an incident
              b.   activation of emergency shut-off systems
              c.   use of spill clean-up kits
              d.   covering of drain entrances and bunding of impacted waterways
              e.   notification of emergency services where necessary
              f.   an accurate set of drainage plans which identify all containment and
                   treatment systems and all potential points of access to Council
                   stormwater infrastructure. Drainage plans must clearly trace the flow of
                   any potential spillage and shall identify the location of the outlet point (e.g.
                   creek, river, etc). A copy of the drainage plan must be placed in the two
                   (2) HAZMAT boxes for the use of emergency responders
              g.   a flow chart providing an overview of actions to be taken in the event of a
                   spill must be prepared and posted in a clearly visible location. It must
                   include a list of emergency telephone numbers




                     This is not an official copy of Council’s Minutes
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