REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT AND MAINTENANCE SERVICES - RP25083 · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                           7 OCTOBER 2025


REPORT
1. Background

Council previously established and managed a supplier arrangement of sixteen (16) suppliers for
the provision of tree management and maintenance services, with four (4) service categories. The
replacement ROPS for Tree Management and Maintenance Services removed specific categories,
but the range of services was expanded with the inclusion Traffic Management. Respondents could
submit for any work type depending on the type of service they offer:
•   Tree Works – tree maintenance, elevated work platform, chipper etc
•   Specialised Tree Services – root barrier works, vacuum excavation, consultancy etc
•   Tree Planting and Establishment – planting Council supplied 25L, 45L, 100L, up to 200L and up
    to 400L stock, watering and establishment
•   Traffic Management – Traffic Management Plan, traffic controllers and vehicles, portable traffic
    management systems, for Tree Works requiring traffic control
Suppliers are advised in the RFT that inclusion onto this ROPS does not provide a guarantee of work
during the term of this Contract.
In accordance with Chapter 6, Part 3 of the Local Government Regulation 2012 and Council
Procurement Policy, Council invited written tenders for a ROPS for the provision of Tree
Management and Maintenance services. The RFT was issued as a schedule of rates contract for an
initial contract term of two (2) years, plus two (2) further terms of up to twenty-four (24) months each
at Council’s sole discretion, subject to satisfactory performance.
Council invited written tenders via the Council’s e-Procurement solution (VendorPanel) on 5 August
2025, and advertised the tender on Council’s webpage on 5 August 2025 and within the Noosa
Today publication on 8 August 2025, with responses closing on 27 August 2025.
Seventeen (17) responses were received through VendorPanel by the closing date.

2. Tender Evaluation

In accordance with Section 232(8) of the Local Government Regulation regarding the establishment
of a ROPS, Council sought the following information to assess the following mandatory criteria:

Mandatory Criteria                  Respondent Information
                                    Respondent MUST provide evidence in the response to
                                    demonstrate that the Respondent has the necessary Technical,
Technical, Financial and            Financial and Managerial Capability necessary to perform
Managerial Capability               services on time and in accordance with agreed requirements,
                                    and where applicable, with ample plant and equipment, and
                                    personnel.

In addition, the RFT sought information to assess the following criteria:

Criteria                            Respondent Information
                               Must provide details of Health & Safety Management System
                               and complete the questionnaire provided within the tender suite.
Health and Safety – Management Respondent MUST provide evidence in the response to
Systems                        suggest that the respondent, if engaged, would provide the
                               services to Council in compliance with the Workplace Health
                               and Safety legislation.