REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT AND MAINTENANCE SERVICES - RP25083 · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                          7 OCTOBER 2025


Link to Corporate Plan
Theme No. 2 - Liveability
Liveability encompasses housing, facilities and services, transport, health and wellbeing to enable
an inclusive, connected and vibrant community.
2.2 Fund and deliver accessible and improved, parks, open spaces, walking and cycle paths and
trails, including greening our paths and cycleways to meet contemporary needs.




Previous Council Consideration
Nil.


Finance
Tree management and maintenance services are engaged on an as needs basis under a schedule
of rates utilising existing budget from capital and operational expenditure. Historical expenditure for
services was up to $1,150,000 per year, and it is anticipated that the expenditure on this ROPS will
be up to $1,400,000 due to inclusion of traffic management as a service.


Risk & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services ensuring
that approved suppliers have the technical, financial and managerial capability necessary to perform
contracts on time and in accordance with agreed requirements.

Safety                           Mitigation
The Suppliers fail to ensure the Prior to commencement of services, the Suppliers management
work is conducted safely and in plans, Safe Work Method Statements, Job Hazard Analysis (or
accordance with minimum          similar) and other documentation will be submitted, reviewed,
standards.                       and accepted by Council.
                                 Council will undertake surveillance, regular safety audits and
                                 inspections throughout the service delivery period.


Resourcing                       Mitigation
Quality, safety, and service are The Suppliers have nominated capable qualified personnel, and
affected due to resource         equipment for the services sought and can add additional
shortages.                       resources as required.
                                 Council can engage the services of other Suppliers on this ROPS
                                 if a Supplier is unable to supply services. Council will regularly
                                 monitor any patterns where the Suppliers are unable to provide
                                 services as required, and review as per conditions of contract.


Environmental                    Mitigation
Biosecurity risks due to vehicle The Suppliers are to adhere to high standards for environmental
and plant movement.              and ecological practices.
                                 Greater control across the organisation in relation to maintaining
                                 those standards.