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2019-04-09 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 9 April 2019
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Frank Pardon, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 SOLE AND SPECIALISED SUPPLIER LISTINGS 3
2 PROPOSED LEASE OF SHOP 3 SUNRISE BEACH NEIGHBOURHOOD
SHOPPING CENTRE, 2 GRASSTREE CT, SUNRISE BEACH 11
3 NOOSA NORTH SHORE FERRY SERVICE REVIEW AND LEASE EXTENSION 13
4 NOOSA NORTH SHORE BEACH CAMPGROUND - PROPOSED MANAGEMENT
AGREEMENT EXTENSION 22
REPORTS FOR NOTING BY THE COMMITTEE 24
5 WASTE MANAGEMENT - 6 MONTHLY REPORT 24
6 UPDATE TO ORGANISATIONAL STRUCTURE 36
CLOSED SESSION -
Page 2 of 38
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 SOLE AND SPECIALISED SUPPLIER LISTINGS
Author Procurement and Contracts Advisor, Leigh Mooney
Corporate Services Department
Index ECM/ Subject/ Purchasing and Supply Matters
Attachments 1. Sole Supplier List
2. Specialised Supplier List
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 9 April 2019 and adopt:
A. The Sole Supplier List provided at Attachment 1, for the next twelve (12) months; and
B. The Specialised Supplier List provided at Attachment 2, for the next twelve (12) months.
REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies
to establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts, defined as being of contract value greater than $200,000 (exclusive of
GST), require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or
service:
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if—
(a) the local government resolves it is satisfied that there is only 1 supplier who is
reasonably available; or
(b) the local government resolves that, because of the specialised or confidential nature
of the services that are sought, it would be impractical or disadvantageous for the
local government to invite quotes or tenders.
A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely and effective manner than if inviting quotes or tenders.
Page 3 of 38
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Previous Council Consideration
Ordinary Meeting Minutes, 15 February 2018, Item 6, Page 12
That Council note the report by the Procurement and Contracts Advisor to the General
Committee Meeting dated 12 February 2018 and adopt the Sole Supplier and Specialised
Supplier lists, provided at Attachments 1 and 2 to the report, for the next twelve (12) months.
Finance
Nil.
Risks & Opportunities
There is a risk associated with legislative compliance should Council not resolve to create the
listings and subsequently fail to undertake the quote or tender process. Establishing the sole and
specialised supplier lists reduces Council’s risk of breaching regulations relating to the
establishment of medium and large sized contracts.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The existing Sole Supplier and Specialised Supplier listings were distributed to all Branch
Managers and Department Directors for review, seeking detailed responses to either have
nominated suppliers remain on the lists (adopted by Council 15 February 2018), or request the
addition of new suppliers to the current listings.
Staff were asked to provide evidence supporting their request for either a sole or specialised
supplier. The Procurement Branch completed a review of these requests and considered they
met the definition of sole or specialised.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 4 of 38
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 5 of 38
ATTACHMENT 1
x = NOOSA . : Adopted by Council:
Sole Supplier List
me i Reelenroe PP
eras =e Tea) Supplier Legal Entity Name Business Name Commodity/Service Supplied Reason for Inclusion
Psu uw Retailer Authority UnityWater Noosa local authority areas ‘Sole commercial supplier of water and sewage within the region.
Northern SEQ Distributor - The provision of water and sewerage services to the - - a -
SmartyGrants is a corporate software application for Council, and
‘Our Community Pty Ltd is the only provider of this software.
2 |Community Services Community Our Community Pty Ltd Smarty Grants SmartyGrants Manager subscription for Grants software SmartyGrants is the software used by Council to manage the
Development land support ‘Community Grants programs. The original engagement was done
las per the procurement policy. Council now has an ongoing
relationship with SmartyGrants to provide the services.
Waste Man2G is a corporate software application for Council, and
. ._,1Newcastle Weighing Services is the developer and only supplier of
3 |Community Services Waste & Newcastle Weighing Services Provision and support for landfill and transfer station point this software. This point of sale software is used extensively by
Environmental Health |Pty Ltd lof sale "WasteMan2G" software. on
Council's Waste and Resource Management branch at transfer
stations across the region.
. Links™ is a corporate application for the provision of The centre management software in Aquatic Centres is a
Noosa Aquatic Centre standardised centre management software in Noosa's corporate software application for Council. Links Modular
Community Services |& Noosa Leisure Links Modular Solutions Pty Ltd |Links Modular Solutions . 9 . Po ppiical ~ ’ .
Ce recreation centres and stores a customer's membership Solutions is the only supplier of the Links standardised centre
ntre - ve “ .
details. management software utilised in Council's Aquatic Centres
5 |community Services Noosa Community [Adamas Corporate Solutions Pty |ADAMAS Provision of ie wmaces software, training and suppor ~ |Used by Council's Noosa Community Support branch for client
y ‘Support Ltd 9 9 ’ 9, records. ADAMAS is the owner and developer of TRACCS.
attencance system.
The National Library of Australia is the largest reference library in
‘Australia, responsible under the terms of the National Library Act
for ‘maintaining and developing a national collection of library
Community Services __|Librairies National Library of Australia Membership subscription services material, including a comprehensive collection of library material
relating to Australia and the Australian people.
It is also the sole provider and host of Libraries Australia and
Trove, which are web-based platforms that Noosa Library Service
uses daily to conduct interlibrary loan services.
Design services for proposed works/alterations on Energex do not allow any other companies do design work for
7 |Infrastructure Services |Asset Management Energex Limited Energex enern ex's iniieninucaee assets effecting the Energex network. For this reason they are the
9 only supplier for design work on the Energex network.
Design services for proposed works/alterations on Telstra do not allow any other companies do design work for
Infrastructure Services |Asset Management Telstra Corporation Limited Telstra 9 . Prop assets effecting the Telstra Network. For this reason they are the
Telstra's Infrastructure
only supplier for design work on the Telstra network.
Civil Operations -
Infrastructure Services |Civil Works & The Noofer Unity Trust Noosa-North Shore Ferries Ferries services for the public to Noosa North Shore. No other ferries offer this service to the Noosa North Shore.
Maintenance
. - Playground manufacturer/supplier to several Noosa Shire |In order to comply with manufacturers specifications and adhere to
. Civil Operations - The Trustee for A Space . . i" - .
Infrastructure Services . Australasian Playgrounds Pty Ltd |playgrounds; providing playground equipment, spinners, |warranty requirements. Playground suppliers supply their own
Parks & Gardens Recreation Trust . - :
swings, fitness equipment equipment and parts.
Page 5 of 38Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 6 of 38
ATTACHMENT 1
Department Te Tite) Supplier Legal Entity Name Business Name Commodity/Service Supplied Reason for Inclusion
. Civil Operations - . Playground manufacturer/supplier to the Noosaville Pirate ini order to comply with manufacturers specifications and adhere to
11 |Infrastructure Services Jenway Industries Pty Ltd . segs . warranty requirements, Playground suppliers supply their own
Parks & Gardens Park playground swing for all abilities equipment.
equipment and parts.
a - Playground manufacturer/supplier to several Noosa Shire In order to comply with manufacturers specifications and adhere to
- Civil Operations - playgrounds from Peregian Beach to Cooran. Bespoke -
12 |Infrastructure Services Outdoor Escapes Qld Pty Ltd . warranty requirements. Playground suppliers supply their own
Parks & Gardens playground manufacture and installation of play
- : equipment and parts
equipment. Provider/ installer of wet pour rubber
Playground manufacturer/supplier to to several Noosa
Civil Operations - Shire parks, including Ferris Park, Sunshine Beach In order to comply with manufacturers specifications and adhere to
13 | Infrastructure Services Parks é Gardens Playmakers Pty Ltd The Play Works playground: fying fox and basket swing; and Edgar warranty requirements. Playground suppliers supply their own
Bennet Park, Cooroy: swing, walk bridge rubber domes equipment and parts
all play elements and rubber wet pour equipment.
12D Solutions Pty Ltd is a corporate software application for
. Provision of 12D® model software supply/ support/ (Council, specialising in civil engineering and surveying
14 |Corporate Services IcT 12D Solutions Pty Ltd maintenance lapplications. As the software developer, 12D Solutions Pty Ltd is
also the only supplier for this software.
The Commonwealth Bank of Australia is the entity through which
council IT equipment is leased. The Commonwealth Bank's IT
leasing is managed by Equigroup Pty Ltd, however, all payments
15 |Corporate Services ICT Commonwealth Bank of Australia Payout of Leased IT Assets lare invoiced from and made to the CBA. Following an original
(Lost / Damaged / Retained) ;
lengagement with the Commonwealth Bank of Australia, Council is
now committed to the ongoing use of Commonwealth Bank of
Australia to provide these financial services.
Esri Australia is a corporate software application for Council, and
is the only Australian
. . 7 IArcPAD, ArcGIS, ArcView, Deko, etc. Software Supply/ |Supplier of Esri Software Products. Council has been using the
Corporate Services IcT Esri-Australia Pty Lid Esri Australia Support / Maintenance Esri geographic information system (GIS) products since 2004.
The organisation has standardised its systems to this platform for
GIS to align with Council's needs.
QIT Plus is the developer and only supplier of Guardian Software,
: Provision of the Guardian disaster management software |which is a corporate software application for Council. From the
17 |Corporate Services ICT QIT Plus Pty Ltd / support / maintenance initial purchase of this software, Council was committed to
longoing updates and additions to this software.
Technology One Pty Ltd is the sole supplier of Council's
. Provision of Council's enterprise Technology One Technology One (T1) corporate software applications/ support/
Corporate Services ICT Technology One Ltd Technology One Software as a Solution (SaaS). maintenance. Technology One applications are used extensively
lacross Council.
Corporate Services ICT Pitney Bowes Software Pty Ltd Mapinfo® GIS products and support Sole supplier of MapIinfo® GIS mapping software licensing and
lassociated support agreements.
as : Civica is the developer and sole supplier of the Spydus Integrated
20 |Corporate Services ICT Civica Pty Ltd Civica Provision of the Spydus Integrated Library Management Library Management System used to run Councils libraries,
‘System to Council's libraries. - nian -
including library catalogue and online services.
Page 6 of 38Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 7 of 38
ATTACHMENT 2
= > | IN OO ho vAN a5 re : ; Adopted by Council:
=3 Specialised Supplier List
me i Reeleincoes P PP
ery er atu Ltr Talon] Supplier Legal Entity Name Petree ed Commodity/Service Supplied Reason for Inclusion
The Hastings Street Association Inc. provides management
services of the Hasting Street Security Levy. Council's adopted
Community Services |Local Laws Hastings Street Association Inc. Security Patrols of Hasting Street revenue statement documents the Hastings Street Community
Safety Program levy including the funding of the security program
managed by the HSA
Noosa ‘Communit Tewaritiri:Noosa Meals on Meals are provided to centre-based clients on a daily basis. Meals
2 |Community Services Support y Wheels ino Meals for centre-based clients ion Wheels provide a unique service, are a community-based
Ppo . organisation and are located directly opposite the centre.
Noosa Communit Department of Communities’ funding for the provision of services
3 |Community Services Support Y Sunshine Butterflies Inc. Day respite and in-home care services to clients under the age of 65 with special needs; until
Ppo implementation of NDIS.
‘The Pump House installed the leachate control system and
pumping equipment/bore water pumps at Noosa Landfill, and
Fauiineservicingzmalnionancerand tedlasementGh provide services to the control system if there is a failure or
Community Services Waste’ The (ietes forthe Pumpriouse The Pump House equipment for the leachate control in ing system and |&™mergency fepalls are required. Often repairs or replacement is
y Environmental Health Unit Trust ae eunply boresat the Noosa fies a 9 sys time critical as the whole leachate management system or
Pply chemical dosing of the High efficiency sediment (HES) basin is
inoperative and risks environmental harm and prosecution.
Intimate knowledge of the system is critical.
G James is the only supplier that can provide the street litter bin
Waste & Supply the housing (an aluminium or stainless steel housing that Council has chosen to be standardized across the
5 |Community Services Environmental Health G James Pty Ltd ee ash to hold hous Hine for:sireet litter Shire. Specifically manufactured to be vandal and fire resistant for
local government purposes, and meets the best operational
performance for Council.
— Supper of new 140, 240 and 260 tre whee ine and ee eae sae oat
Community Services Sulo MBG Australia Pty Ltd spare parts for waste, recycling and garden waste seer Be ee ee P
Environmental Health services provided by Council parts (wheels, axles, lids, pins, serial numbers and how to use
P y lwording impressed on lids and council logo).
Parkland Australia Pty Ltd monitor the SCADA alarm system 24/7
for the leachate pumping systems to sewer and HES basin prior to
Waste & Provide supervisory Control and Data Acquisition discharge to the environment. A malfunction is immediately (and
7 |Community Services Parkland Australia Pty Ltd Parkland Irrigation (SCADA) monitoring and system hosting services for often) report to Council staff day or night. A leachate or stormwater
Environmental Health : , :
landfill facilities. Maintenance of IIRNET leachate SCADA |event (e.g. pump breakdown) is one of the highest environmental
tisks for Council, which if occurs can render the council liable to
serious penalties/imprisonment.
Noted as an operator under Queensland State Government
iftastruciune Sanicss Infrastructure Planning, Buslink Sunshine Coast Pty Ltd Public Transport Services Department of Main Roads’ (TRANSLink) responsibile to deliver
Design & Delivery public transport services — South East Queensland operators;
providing transport services to the Noosa Shire.
Page 7 of 38Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 8 of 38
ATTACHMENT 2
ere teu s TE Tae) Supplier Legal Entity Name Business Name Commodity/Service Supplied Reason for Inclusion
Noted as an operator under Queensland State Government
Infrastructure Planning, Department of Main Roads’ (TRANSLink) responsibile to deliver
Infrastructure Services Design & Delivery Metro Bus (Aust.) Pty Ltd Sunbus Public Transport Services public transport services — South East Queensland operators:
providing transport services to the Noosa Shire.
Noted as an operator under Queensland State Government
10 |Infrastructure Services Infrastructure Planning, Suncoast Cabs Ltd Suncoast Cabs ICAB Public Transport Services Department of Main Roads’ (TRANSLink) responsibile to deliver
Design & Delivery public transport services — South East Queensland operators;
providing transport services to the Noosa Shire.
_ - . . . . ... |Made-to-order Noosa style funriture and wood fire BBQ. Furniture
Infrastructure Services een Page Furnishers Pty Ltd Provision of outer un hee to bulld in Iwas designed by Noosa Shire Council in conjunction with Page
osa Furnishers Pty Ltd. A local supplier in Cooroy.
Market Facts Pty Ltd designed and conducted the community
satisfaction survey undertaken for Noosa Council in 2017. Council
has decided to undertake this survey every two years to align to
12 |Executive Services Director's office Market Facts (Qld) Pty Ltd Market Facts Market research services. the LGAQ state wide community satisfaction survey also
undertaken by Market Facts Pty Ltd. There is considerable benefit
to council using the same survey and market research company
including the ability to benchmark against other Qid. Councils
Newspapers - Local:
Coolum & North Shore Advertiser:
Coolum & North Shore News
Cooroora Connect
Cooroy Rag
Courier Mail
13 |Executive Services Community The Green Local newspapers Provision of local media and advertising services to specific
Engagement Gympie Times markets.
Noosa News
Noosa Today
Sunshine Coast Daily
Sunshine Coast Seniors
Newspaper
Sunday Mail
Television - Local
Seven
Ten
WIN TV
Radio:
4GY Classic Hits .
14 |Executive Services Community ABC Coast FM Local television and radio advertising Provision of local media and advertising services to specific
Engagement markets.
Hot 91
Mix FM
Noosa District Community FM
Rhema FM
Sea FM
Sunshine FM
Zinc 96
Page 8 of 38Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 9 of 38
ATTACHMENT 2
ery tl’ Telia) Supplier Legal Entity Name PTS ud Commodity/Service Supplied Reason for Inclusion
Nearest training complex to Noosa Council for staff to attend an on
site driver training course, reducing the risk of vehicle accidents if
Executive Services People & Culture Roadcraft - Queensland Driver Roadcraft Driver Education Provision of both theory and practical defensive training |trucks were required to attend training course in a built up CBD
Training Complex Inc. services to staff (truck and motor cars) area. Minimising the travel distance to the training complex also
reduces the risk of driver fatigue (e.g. completion of NHVL work
diaries).
Council is conducting a pilot project regarding the capture of
property information from online short term accommodation
16 |Corporate Services Director's office BnBGuard Pty LTd Provison of a property tenancy monitoring service Websites BnBGuard are a start-up company with technical
expertise in extracting property data from websites for property
landlords and are expanding into the government arena. They
currently utilise proprietary software to capture this information
Specialised program which records bookings, financials and
7 Booking program for holiday parks and Cooroy RV provides reports on future and historical data. This is a specialized
17 |Corporate Services —_ | Property RMS. (Aust.) Pty Ltd Stopover program which has been designed to accommodate holiday park
bookings.
Post Billpay is a propriety service offered by the Australian Postal
18 |Corporate Services Revenue Services Australia Postal Corporation Post Office Australia Provision of Post Billpay services. Corporation and used in the payment of Council rates,
infringemtns, animals, debtors and licences.
NearMap photo map and cation based media |WEBMaP Ponte a uniue serve of noheouton, hosted ei
19 |Corporate Services ICT NearMap Australia Pty Ltd Nearmap.Com company. They create high quality and current photo images of Noosa Shire back to 2004. This is a high value product
maps over cities that are updated every month. .
that is used by many areas of Council and the public.
20 Seon & Strategic Land Use The Trustee for Ardent Unit Trust Archaeo Cultural Heritage Culture heritage and archaeological services Specialist supplier for cultural heritage and archaeological advice
Development Planning Services 9 9 land services nominated by the Kabi Kabi Claimants.
Alignment to Council's Local Economic Plan (LEP) to strengthen
Environment & Environmental Commonwealth Scientific and Provision of services in the development of the Noosa land diversify the economy, to explore and develop collaborative
21 |Sustainable Services Industrial Research Organisation |Data61 Sustainable Institute PI models and partnerships, to connect and share knowledge and
Development (CSIRO) , data and to utilise and leverage the strong Noosa Brand and
commitment to sustainability.
: Healthy Land and Water Ltd is a not-for-profit, non- Healthy Land and Water Ltd provide a specialised collaborative
Environment & . ae .
- Environmental government organisation that works collaboratively with |approach to South East Queensland waterway management
22 |Sustainable - Healthy Land and Water Ltd ; ae
Development Services stakeholders across southeast Queensland to improve (including water monitoring, the SEQ annual report card and
waterway health. workshops).
Environment & - - . ‘Specialised knowledge, experience in Planning Appeals, with
23 |Sustainable Development University of Queensland Toxicologist Consultant, Legal services - Planning & understanding of Noosa Plan. These specialised services are
Assessment Environment Court matters. :
Development time sensitive due to court timeframes.
Environment & 5 :
24 |Sustainable Development Christopher Hughes Barrister, Legal services - Planning & Environment Court
Development Assessment matters
Environment & . ‘Specialised knowledge, experience in Planning Appeals, with
Sustainable Peonaiieny Holly Stephanos Pansies Legal services - Planning & Environment Court understanding of Noosa Plan. These specialised services are
Development Ssessmen atters time sensitive due to court timeframes
A Sustainable Development ee ee Barrister, Legal services - Planning & Environment Court
Environment & : - . :
Development Assessment matters
Page 9 of 38Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Page 10 of 38
ATTACHMENT 2
er Tacs Telia) Supplier Legal Entity Name Business Name Commodity/Service Supplied Reason for Inclusion
Environment & Development
27 |Sustainable P Michael Williamson Barrister, Legal Services
Assessment
Development
Sustainable Development Mitchel Batty pe Barrister, Legal Services
Environment &
Assessment
Development
Sustainable Development Holland Traffic Consulting Pty Ltd | Legal Services - Traffic
Environment &
Assessment
Development
Environment & Development
Sustainable elopme Noel Robinson Architects Legal Services - Architect
Assessment
Development
Sustainable Development Resonate Acoustics | Legal Services - Acoustics
Environment &
Assessment
Development
Environment & Development
32 |Sustainable A P Duane Location IQ Pty Ltd Legal Services - Economic Engineers
sessment
Development
Environment & Development
33 |Sustainable A P Gondwana Ecology Group Legal Services - Ecology Consultants
ssessment
Development
Environment & Development
Sustainable P Nathan Powell, Larchus Legal Services - Architectural Consultant
Assessment
Development
Environment & Development Specialised knowledge, experience in Planning Appeals, with
35 | Sustainable Ascosenent Max Winders & Associates Legal Services - Environmental Consultants understanding of Noosa Plan. These specialised services are
Development time sensitive due to court timeframes.
Environment & Development
Sustainable P NRACOLAB Legal Services - Architectural Consultants
Assessment
Development
Environment & Development
37 |Sustainable A P Perkins Planning Legal Services - Planning Consultants
sessment
Development
Environment & Development
Sustainable P Rob Friend and Associates Legal Services - Environmental Consultants
Assessment
Development
Environment & Development
39 |Sustainable PI Schom burgk Planning Legal Services - Planning Consultants
Assessment
Development
Environment & Development John Venn, John Venn Planning Consultant, legal services — Planning &
Sustainable : .
Development Assessment Consulting Environment Court matters
maliirtini ila Development Shane Adamson, Adamson Planning Consultant, legal services — Planning &
41 |Sustainable . .
Development Assessment Town Planning Pty Ltd Environment Court matters
8 Somes 7 Development Les Hawkes, The Consultancy pe Economic Consultant, legal services - Planning &
Development Assessment Bureau Environment Court matters
Environment & .
Sustainable meclpment Neil Collins, BMT WBM comwater ar ieee aimee legal services ~ Planning
Development
Page 10 of 38Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
2 PROPOSED LEASE OF SHOP 3 SUNRISE BEACH NEIGHBOURHOOD SHOPPING
CENTRE, 2 GRASSTREE CT, SUNRISE BEACH
DOCUMENT INFORM AT ION
Author Property Advisor, Denis Wallace
Corporate Services Department
Index ECM/Subject: 46.01 Leases
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 9 April 2019 regarding the commercial lease of Council premises at Shop 3,
Sunrise Beach Neighbourhood Shopping Centre and:
A. Note the previously proposed lease of the premises to Casey Reid & Julie Sevier reported
to Council in August 2018 did not proceed;
B. Agree to enter a commercial lease of the premises to NEPP Pty Ltd (ATF The Parcheta
Family Trust) for a three year term, as generally outlined in the report;
C. Agree to an initial rent-free period of 4 months; and
D. Authorise the CEO to award two subsequent lease extensions of 3 years, subject to the
lessee complying with the terms of the lease.
REPORT
The purpose of this report is to seek Council approval to enter into a new lease for Shop 3 of the
Sunrise Beach Neighbourhood Shopping Centre. Council owns the shopping centre and most
recently leased Shop 3 as a hair salon. The previous lease expired in June 2018 and the tenant
chose not to exercise its option to extend its lease. A report to Council in August 2018 detailed a
proposed lease for the premises for a new café but the prospective tenants chose not to proceed.
Council’s agent, Ray White Commercial Noosa, has continued to seek submissions from
prospective tenants and an in-principle agreement for a new lease has been reached with local
business owner, Kahryn Parcheta of Noosa Exercise Physiology & Pilates. Ms Parcheta intends
to relocate her exercise physiology, clinical pilates and allied health business to the premises.
Documentation to support the lease proposal has been provided, including financial information
and fitout plans. The material has been assessed and the new lease proposal is deemed
suitable. The agreed rent achieves a fair market value in line with an independent market
valuation for the premises. The primary lease provisions proposed are as follows:
Lease Provision Proposal
Lessee Name: NEPP Pty Ltd ATF The Parcheta Family Trust
(Trading as Noosa Exercise Physiology & Pilates)
Premises: Area 3 on Lot 8 RP901384
Agreed Gross Annual Rent $35,138 plus GST (including outgoings)
Effective Net Annual Rent: $28,848 plus GST
Nett Lettable Area: 72m2
Initial Lease Terms: 3 years
Options to Extend: 2 x 3 years
Market Rent Reviews: Market reviews to occur prior to commencement of years 4 & 9.
Fixed increases at CPI prior to commencement of years 5, 6, 7 & 8.
Outgoings: Included
Page 11 of 38
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Lease Provision Proposal
Permitted Use: Exercise physiology, clinical pilates & complementary allied health
services
Rental Free Period : 4 months
Bond: 3 months rental and outgoings
Special Conditions: Tenant responsible for fitout works required for its use of premises.
It is recommended Council agrees to enter a commercial lease with NEPP Pty Ltd for Shop 3
generally in line with the above provisions.
Previous Council Consideration
Ordinary Meeting Minutes, 16 August 2018, Item 2, Page 5
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 9 April 2019 regarding the commercial lease of Council premises at Shop 3,
Sunrise Beach Neighbourhood Shopping Centre and:
A. Agree to enter a commercial lease of the premises to Casey Reid & Julie Sevier for a three
year term;
B. Agree to an initial rent-free period of 3 months; and
C. Authorise the CEO to award two subsequent lease extensions of 3 years, subject to the
lessee complying with the terms of the lease.
Finance
The financial return posed by the new lease is as detailed above. Revenue at the centre is
currently impacted by the vacant tenancy. The total rent-free period is in line with market
practice for a new lease with a tenant undertaking its own fitout.
Risks & Opportunities
The report seeks to minimise risk associated with securing a new lessee and allowing the lessee
to activate its business plan. The lessee’s proposal demonstrates a commitment to the centre
and identifies new business and employment opportunities. The proposed allied health clinic
should benefit from the pending Blue Care retirement and aged care development directly
adjacent to the site.
Consultation
External Consultation
Commercial Real Estate Agents
Property Valuer
Internal Consultation
Manager Property and Property Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 12 of 38
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
3 NOOSA NORTH SHORE FERRY SERVICE REVIEW AND LEASE EXTENSION
OCUMENT INFORM AT ION
Author Property Advisor, Denis Wallace
Corporate Services Department
Index ECM/ Applications / LEAS13/0040/ 59.05 Noosa River Ferry Services
Attachments Nil
EXECUTIVE SUMMARY
Council operates the Noosa North Shore Ferry service via a commercial lease agreement
currently held by Noosa North Shore Ferries Pty Ltd. The service provides the primary vehicle
access to residents, workers and visitors to the Noosa North Shore and is one of the busiest
vehicle ferries in Australia. The current lease is due to expire in June 2019 and includes
provision for one 5-year extension only, which the ferry operator seeks to exercise. Council’s
primary options are to agree to extend the existing agreement or proceed to a public tender for a
new lease.
To assist consideration of the options and in response to resident feedback, a review of the
service was undertaken, which concludes:
Hours of operation should be maintained at current levels;
A change to service levels to mandate operation of two ferries at set times would be likely
to be costly, deliver only limited queuing efficiencies and require significant Council
subsidisation;
Whilst the current cash ticketing system provides a simple and robust system, customers
will increasingly expect digital payment options and opportunities should continue to be
explored;
There is opportunity for simplification and improvement of the current concession system
which could benefit ferry users, the operator and Council. Staff should continue to explore
opportunities to improve this system;
Creation of priority slip lanes is not supported due to concerns with efficacy, safety,
vegetation removal and cost.
Based on the service review findings and the good track record of Noosa North Shore Ferries in
operating the service continually for 20 years, it is recommended Council agrees to extend the
existing lease.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 9 April 2019 and
A. Agree to extend the existing ferry lease for 5 years from 1 July 2019 to 30 June 2024;
B. Request staff further investigate opportunities for a simplified concession system, as
outlined in the report;
C. Note that opportunities for digital technology introduction will continue to be explored but
any material changes to service levels are to be addressed in a future tender process.
Page 13 of 38
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
REPORT
Purpose
The purpose of this report is to provide an update on the Noosa North Shore Ferry service and
seek Council agreement to award an extension to the current commercial lease for the service.
Background
Commercial ferry operations have provided access to the Noosa North Shore since the 1960’s.
Council operates the Noosa North Shore Ferry service via a commercial lease agreement
currently held by Noosa North Shore Ferries Pty Ltd (NNSF). The lease was awarded to NNSF
in 2009 for a 10-year term and includes provision for one 5-year extension (only), subject to the
mutual agreement of both parties. NNSF held the previous ferry lease from 1999-2009.
Council’s Property unit manages the ferry lease contract and conducts regular auditing and
service provision meetings with the lessee.
The ferry provides the primary vehicle access to residents, workers and visitors to the Noosa
North Shore, carrying in excess of 300,000 vehicles annually and making it one of the busiest
ferry services in Australia. Peak visitation to the Noosa North Shore occurs during school holiday
periods, with ferry usage at its highest during September, December and January. An aerial
photograph of the ferry crossing location is shown below.
Figure 1 – Aerial Photograph of Noosa River Ferry Crossing
Page 14 of 38
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Details of historic vehicle crossing numbers are shown in Figures 2- 5 below.
Figure 2 – Monthly Crossings for Standard (Passenger) Vehicles 2017/2018 Financial Year
Figure 3 - Monthly Crossings for All Vehicles for 2017/2018 Financial Year
Page 15 of 38
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Figure 4 – Annual Standard (Passenger) Vehicle Crossings (1999 to 2018)
Figure 5 – Annual Total Vehicle Crossings (1999 to 2018)
The current lease agreement incorporates a concession system for residents, ratepayers and
daily workers to use the ferry service at subsidised rates in accordance with Council’s adopted
Fees and Charges Register. The concession system provides for:
Resident crossings at $0.50
Daily Workers crossings at $0.50
Ratepayer crossings at $1.00
Page 16 of 38
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Commercial fishers and wormers crossings at $2.50
Up to 100 resident vouchers for distribution to family, etc. at $2.00
Up to 20 ratepayer vouchers for distribution to family, etc. at $2.00
Operational challenges for NNSF principally stem from fluctuating customer arrivals (with tide
times and weather forecasts being major factors), resident/ratepayer permit administration,
vessel maintenance and employee rostering and retention.
Existing Lease Structure and Provisions
The 2009 lease document is a prescriptive agreement focussing on the following key provisions:
Provision Details
Exclusivity Council offers the ferry lease exclusively to the lessee and must not grant
any other lease during the currency of the agreement.
Ferry service requirements Lessee’s service must meet prescribed hours, number of ferries, minimum
design and capacity requirements, marine survey, registration and on-call
arrangements.
Revenue sharing Revenue sharing formulae are prescribed for all vehicle types, as well as
afterhours charge rates and CPI increases.
Revenue adjustment Schedule E provides for adjustment to lessee’s revenue, where standard
vehicle numbers are impacted by new North Shore visitor permit regimes,
restrictions, or the like.
Other lessee obligations Lessee’s requirements for maintenance, communications, signage and
administration.
Ticketing Hard copy tickets are required to be issued, with numbering to be
recorded and subject to inspection and audits.
Lease extension Lease may be extended by not more than 5 years by mutual agreement.
Either party may give notice to the other that it wishes to extend at least 6
months prior to the lease expiry.
Other Indemnities, insurance, security bond, legal costs, default, cessation
Available Options
In accordance with the lease provisions, NNSF formally notified Council on 10 December 2018
that it wishes to exercise the available extension period (1 July 2019 to 30 June 2024). A
decision of Council is now required before a lease extension can be enacted.
The two primary options realistically available to Council in relation to the ferry service are:
1. Agree to the operator’s request to enter into a 5-year extension under the existing terms; or
2. Proceed to a new public tender process for a new ferry lease.
Under Option 1 there is limited opportunity to seek service level amendments, with the lease only
allowing minor changes by agreement, such as extensions to operating hours.
Under Option 2 it is likely that a transitional agreement would need to be established with NNSF
to allow time for a new tender process, contract award, and potentially a ferry commissioning
period for a new operator.
Resident Concerns
The Noosa North Shore and Teewah Beach area contains 253 residential properties and NNSF
currently provides 146 residential and 338 ratepayer concession passes and further worker
passes. The ferry service is an essential service to residents and is critical for their access to the
Page 17 of 38
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
majority of their needs across the Noosa River. Residents are regularly affected by queuing
times at weekends and holidays and occasionally by natural hazards, with these delays being a
source of frustration for many. NNSF fields complaints from residents from time to time and
these are elevated to Council staff where necessary.
Residents are broadly represented by the Noosa North Shore Association (NNSA) (of which the
ferry operator is a member) and the Teewah Landowners Association. The NNSA is in regular
contact with Council and has previously detailed concerns with the ferry service. Review of key
issues follows below.
Ferry Service Review
White and Grey Consulting was engaged in mid-2018 to undertake a review of the ferry service
and consider options available to Council. Summary details of their findings are provided below.
Hours of Operation
Ferry operating hours are currently prescribed at:
Sunday to Thursday 5:30am to 10.30pm
Friday and Saturday 5:30am to 12:30am
Long Weekends 5:30am to 12:30am
Residents have expressed a desire for extended ferry operation hours on Sundays to Thursdays
from 10:30pm to 12:30pm. Schedule B of the Lease Agreement states that, subject to a further
agreement at a fee to be negotiated, the parties may arrange extended hours of service, if in the
opinion of the Council, traffic levels warrant it.
Since NNSF does not log hourly crossing figures (only daily figures), Council placed traffic
counters on the road approaches to the ferry in April and May 2018 spanning the Easter holiday
period to get an indication of the distribution of customers across the operating hours. As shown
in Figure 6 below, the traffic figures present as bell curves, with customer numbers highest
between 7:00am-4:00pm and dropping sharply during evening hours. Traffic count data
indicates that vehicle crossings after 9:30pm represents only 1% of total crossings.
Figure 6 – Indicative Hourly Moorindil Street Traffic Count Data
Page 18 of 38
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
White and Grey’s analysis indicates that a 1% revenue increase from extended trading hours
would be significantly less than the associated operating costs. That is, subject to negotiations
with the operator to confirm its revenue impacts, extended hours would be likely to require
significant ratepayer subsidisation.
Two Ferries at All Peak Times
The ferry lease requires NNSF to operate a second ferry “if there are more than 20 vehicles
waiting in the queue when the ferry is loaded, or at the direction of the Council”. In practice,
NNSF does not wait for queuing events but anticipates peak visitor periods based on weather
forecasts, tide times, holidays and the operator’s 20 years of experience with visitation patterns.
On occasion, NNSF does need to react to queuing and is able to be reasonably responsive,
having employees on standby in close proximity. Council staff regularly discuss resourcing for
upcoming peak periods with NNSF and monitor the levels of service to ensure they meet
expectations.
White and Grey consulting undertook sensitivity modelling for increased ferry provision scenarios
(which would generally fall outside the terms of the current lease agreement). The modelling
indicates that, whilst some minor queuing improvements and revenue increases might be
possible, such service level increases fall outside the lease agreement and would require
significant ratepayer subsidisation.
Electronic Purchasing
White and Grey’s review considered opportunities for the introduction of technology, such as
EFTPOS, toll booths, toll tags and website booking services. They reviewed other Australian
ferry operations (particularly the Daintree ferry), held discussions with the current lessee and
assessed the efficiency of the current cash-based ferry payment system. Notably, the current
lease agreement does not provide provision for the introduction of technology. Should Council
seek the introduction of technological improvements to the processing of ferry fee, they would
likely constitute a material change of the Lease Agreement and substantially impact the lessee’s
operating cost structure. As such, the review excluded cost-benefit analysis for technological
improvements.
White and Grey’s analysis confirmed that payment from all vehicle/person crossings on each
ferry is processed during the actual journey time of approximately 90 seconds. This process
forms the benchmark when considering other technologies and there are no apparent
improvements that would deliver efficiency gains to reduce queuing and boarding times.
A key risk identified of technological improvements is the reliance on internet connectivity, and
the potential for significant delays and increased queuing in the event internet connection is
interrupted.
Cash handling also has inherent issues and, increasingly, will fail to meet customer expectations.
Council should continue to explore opportunities for electronic payment options, particularly with
the next tender process.
Concessions
From discussions with NNSF regarding the efficiency and efficacy of the existing concession card
and voucher system, it is apparent the administration of the system is a significant operational
burden and a source of complaints and frustration for some ferry users. The review found:
Concession travel represents approximately 20% of all ferry crossings;
Concession travel represents approximately 2% of all ferry revenue; and
Concession travel represents the operator’s biggest administrative burden.
White and Grey’s analysis indicates there would be merit in simplification and redesign of this
system, which might include:
Transfer of the concession processing system from the ferry operator to Council; and
Issue of flat fee annual payments for concession cards, with ferry crossings free for card
holders.
Page 19 of 38
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
The preliminary review indicates that annual concession cards fees could be set at affordable
levels and provide a simpler and more efficient process for all parties.
Staff recommend opportunities for a replacement concession system continue to be explored,
including further consultation with resident groups, Council administration and NNSF.
Priority Slip Lanes
The NNSA has requested Council provide priority access lanes to allow residents to use the ferry
ahead of other visitors and users. Council’s Infrastructure Planning, Design and Delivery section
has undertaken preliminary investigation of opportunities for slip lanes. Their review of design
constraints indicates slip lanes may be achievable along approximately a 480m widening to the
southern approach (Moorindil Street) and a 330m widening to the northern approach (Maximillian
Road). Design staff confirm the works would involve clearing of significant areas of mapped
vegetation on both side of the river and estimate the project cost at approximately $1.4M (ex
GST).
Infrastructure Planning, Design and Delivery is not supportive of the concept based on the
following primary issues:
The significant project cost;
The extent of vegetation removal;
The effectiveness of providing a slip lane noting that, at peak times, queue lengths can be
significantly longer than the available slip lane length;
Issues with controlling the use of slip lanes and the burden placed on the responsible party
(potentially the ferry operator); and
Likelihood of traffic offences and safety hazards from users driving on the wrong side of the
road to reach slip lanes.
On this basis, a project to further investigate priority slip lanes does not form part of Council’s
current forward infrastructure planning.
Conclusion
Noosa North Shore Ferries has now operated the commercial ferry service to the Noosa North
Shore for 20 years. In managing the contract, Property staff are in regular contact with the
operator and conduct service delivery meetings and financial audits. Whilst the ferry service is
the source of frustration for a number of residents, staff continue to be satisfied with the service
delivery for what is one of Australia’s busiest vehicle ferries.
With the current 10-year lease nearing the end of its term, Council’s primary options are to
extend the agreement for 5 years (and potentially seek some minor amendments via mutual
agreement) or proceed to a public tender process to establish a new lease.
Based on the review of the service undertaken by White & Grey consulting and Council
Infrastructure staff’s preliminary assessment of requests for priority slip lanes, the following
conclusions are drawn:
Hours of operation should be maintained at current levels, given the limited demand and
net costs would need to be subsidised by ratepayers.
Mandating operation of two ferries at set times would represent a material change to
service levels and come at significant cost, which would deliver only limited queuing
efficiencies and likely require significant ratepayer subsidisation.
The current cash ticketing system provides a simple, efficient and robust system. No
significant opportunities for loading and queuing improvements are identified. Electronic
purchasing options currently pose risks to queuing times in the event of connectivity
interruptions but will increasingly be expected by customers. Opportunities should
therefore continue to be explored.
Page 20 of 38
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
There is opportunity for simplification and improvement of the current concession system,
which could benefit ferry users, the operator and Council. Council should continue to
explore opportunities to introduce changes to this system under the existing lease
agreement.
Priority slip lanes are not supported due to concerns with efficacy, safety, vegetation
removal and cost.
It is recommended Council agrees to NNSF’s request to extend the existing lease, in accordance
with the lease provisions.
Previous Council Consideration
Nil
Finance
The ferry service operates on a revenue sharing basis and provides a net benefit to ratepayers.
The recommended lease extension should maintain income levels generally in line with recent
history.
Risks & Opportunities
The report seeks a timely Council determination in the lead up to the expiry to the current ferry
lease agreement. There would be uncertainty in the event of a lapsed agreement or the need to
proceed to a new tender process, with that process posing both risks and opportunities, with
regard to income and service levels.
Council is a member of the Teewah Cooloola Working Group, which is considering the issue of
over use of the area. Options to limit Noosa North Shore visitor numbers may impact on ferry
revenue. Under the revenue sharing agreement, such revenue impacts would be borne by
Council and not the ferry operator.
Consultation
External Consultation - Community & Stakeholder
Noosa North Shore Association
White and Grey Consulting
Douglas Shire Council
Noosa North Shore Ferries Pty Ltd
Internal Consultation
Property Officer
Property Manager
Manager Infrastructure Planning, Design and Delivery
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 21 of 38
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
4 NOOSA NORTH SHORE BEACH CAMPGROUND - PROPOSED MANAGEMENT
AGREEMENT EXTENSION
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject / 8.03 Noosa North Shore Campground – Administration /
8.16 Camping and Caravan Facilities
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 9 April 2019 and authorise the CEO to enter into an interim management
agreement for the Noosa North Shore Campground with Beachfront Caravan Park Pty Ltd for 11
months commencing 1 May 2019.
REPORT
The current managers of the Noosa North Shore Beach Campground (Beachfront Caravan Park
Pty Ltd) have been managing the campground since 1 August 2012. The original management
agreement was for a three year term with 2 X 1 year options. Both one year options were
accepted by the Manager with the second option expiring 31 July 2017.
At the April 2018 Ordinary Meeting, an interim agreement commencing 1 June 2018 was granted
to Beachfront Caravan Park Pty Ltd (the Manager) to allow campground operations to continue
during the campground redevelopment and this agreement is due to expire 30 April 2019. The
campground redevelopment is now scheduled to commence in July 2019, which allows for
completion of the tender assessment process for the redevelopment works. The campground
redevelopment is scheduled for completion prior to the 2019 Christmas school holiday period.
It is proposed that a new tender for the provision of management services for the Campground
be conducted after February 2020. This timeframe is suggested for two reasons:
It will allow the Manager to continue campground operations during the redevelopment by
remaining onsite as site security, responding to enquiries (passing traffic, phone and online
enquiries) and accepting forward bookings to ensure revenue is maximised for the
campground reopening which is scheduled for the December 2019 Christmas school
holiday period; and
Allows Council to proceed to tender for the provision of management services outside of
the 2019 Christmas school holiday period.
Accordingly, this report seeks Council approval to extend the current management agreement for
a further 11 months commencing 1 May 2019. The incumbent has satisfactorily discharged its
obligations in relation to the current agreement to date.
Previous Council Consideration
Ordinary Meeting Minutes, 19 April 2018, Item 2, Page 7
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 10 April 2018 and authorise the Chief Executive Officer to enter into an extension
to the current agreement with Beachfront Caravan Park Pty Ltd for 11 months commencing 1
June 2018.
Page 22 of 38
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Ordinary Meeting Minutes, 20 April 2017, Item 6, Page 7
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 11 April 2017 and
A. Set fees and charges for the North Shore Beachfront Campground to align with the
cessation of the July 2018 Queensland school holidays;
B. Adopt the Proposed Commercial Charges Schedule for the Noosa North Shore Beachfront
Campground for the period ending 16 July 2018 as detailed in the tables contained within
the report; and
C. Authorise the Chief Executive Officer to enter into an extension to the current management
agreement with Beachfront Caravan Park Pty Ltd for 10 months commencing 1 August
2017.
Finance
The draft Noosa North Shore Campground 2019/20 budget includes costs in relation to
management of the site.
Risks & Opportunities
Extension of the management agreement allows campground operations to continue without a
break in service continuity during the campground redevelopment by allowing the Manager to
provide site security, accept bookings and manage enquiries to ensure that revenue is
maximised when the campgrounds reopen at the commencement of the 2019 Christmas school
holiday period.
A full tender for the provision of management services is proposed to be undertaken at the
cessation of the 2019/20 Christmas school holiday period.
Extension of the management agreement aligns with Theme 5 of Council’s Corporate Plan –
Excellence as a Council – Maximise financial opportunities for Council land holding for the
purpose of maximising non-rate revenue.
Consultation
External Consultation - Community & Stakeholder
Beachfront Caravan Park Pty Ltd
Internal Consultation
Director Corporate Services
Procurement and Fleet Manager
Property Advisor
Property Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 38
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
REPORTS FOR NOTING BY THE COMMITTEE
5 WASTE MANAGEMENT - 6 MONTHLY REPORT
Author Waste Coordinator, Ian Florence
Community Services
Index ECM / Subject / Branch Management – Community Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Waste Coordinator to the Services and Organisation
Committee Meeting dated 9 April 2019, providing an update on the activities of the Waste
Section for the first six months of financial year 2018/19.
REPORT
The purpose of this report is to advise Council of waste management activities over the first six
months of the 2018-19 financial year. The Waste Section is responsible for:
the delivery of domestic and commercial waste and recycling collection services for Noosa
residents and businesses;
holding tank collection services;
operation of the Eumundi Rd Resource Recovery Facility;
operation of Pomona and Cooroy Waste Transfer Stations;
the operation of the Eumundi Road Landfill; and
waste education.
1. FINANCE
Under National Competition Policy the Waste Business Unit is required to operate under full cost
pricing principles and to make a return on the investment in the business to Council.
Waste Management July – December 2018
2018/19 2018/19 2018/19 % YTD
Statement of Income and
Current YTD YTD Current Variance
Expenses
Budget Budget Actuals Budget
Total Revenue 15,951,736 7,973,478 8,212,900 51.5% 239,423
Total Expenditure 13,039,605 6,406,882 6,318,952 48.5% 87,930
Operating Result 2,912,131 1,566,595 1,893,948 327,353
Expenditure Summary
Employee Benefits 860,695 451,229 413,333 48.0% 37,896
Materials & Services 8,764,914 4,248,655 4,180,200 47.7% 68,454
Finance Costs 179,143 89,571 89,798 50.1% (226)
Other Expenses 320 160 160 50.0% 0
Depreciation & Amortization 762,282 381,141 381,141 50.0% 0
Internal Charges 1,196,912 598,456 616,650 51.5% (18,194)
Competitive Neutrality 1,275,340 637,670 637,670 50.0% (0)
Total 13,039,605 6,406,882 6,318,952 87,930
Page 24 of 38
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Waste Management
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Total Revenue Total Expenditure Operating Result
2018/19 2018/19
YTD YTD
Budget Actuals
Budget Commentary
The Waste Section budget report for the period shows that revenue was slightly above estimates
and expenditure was slightly below estimates. This provided an operating surplus $327,353
better than predicted.
Capital Works
There are three Capital Works Projects approved for 2018/19:
Concept design of landfill waste cell
The Waste Section has commissioned ATC Williams as the consulting engineers to
produce the concept design of the future Cell (2.3). The design encompasses
interconnection to the groundwater lowering system, interconnection to the leachate
collection system of Cell 2.1, dirty water drainage system and clean water drainage system.
The concept design is on schedule and will feed into plans for a detailed design phase and
landfill master planning scheduled for the next financial year.
Design, supply and construction of the waste education building, Reviva
In December 2018 a contract was awarded to Southern Cross Sheds for the design, supply
and construction of the Waste Education Building at Reviva. Construction commenced in
mid-January 2019 and has recently been completed. Work on the internal fit out has been
budgeted for over the next few months. The finishing touches should be completed in the
2019/20 financial year.
Laying of Geofabric in Noosa Landfill Cell 2.2
The fabric is required to protect the drainage layer in the second half of Cell 2.2. before it
receives waste in the next few months. The fabric has been purchased and work on laying
it will commence in the next two months as waste is disposed of in that part of the cell.
The Waste Section has submitted Project Briefs for five capital works projects in the 2019/20
financial year. These are currently subject to the budget review and approval process.
Page 25 of 38
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
2. CUSTOMERS
Services as at 1 January 2016 1 July 2017 31 December 2018
240 Refuse 29,262 30,514 30,541
360 Refuse 0 0 291
140 Refuse 68 65 172
240 Recycling 25,290 26,118 25,600
360 Recycling 0 0 403
240 Garden 4,032 5,132 14,781
360 Garden 0 0 688
Exempt/Garden 0 0 394
1m3 Bulk 28 25 22
1100 Refuse 396 375 372
1100 Recycling 285 309 274
1.5m3 Bulk 198 189 199
2m3 Bulk 18 14 27
3m3 Bulk 223 225 218
Compactor bin 2 2 2
Bulk Recycling 0 0 5
Cardboard only 0 0 84
There is a continuing demand for the larger 360lt bins in recycling and garden waste services. It
has been noted that competing waste collection contractors have won a growing number of
commercial service contracts throughout the Noosa Council area. Waste Officers continue to
work with Cleanaway to audit and verify bin number/service data.
Customers using Council’s three waste sites
Transactions Eumundi Road Cooroy Pomona
2014-15FY 92,798 4,404 4,874
2015-16FY 107,421 4,022 4,904
2016-17FY 115,573 4,975 5,414
2017-18FY 119,583 5,362 6,083
July – December 2018 63,299 2,866 2,880
Customer Service Requests
Waste Customer Service Requests July - December
2018
900 802
800 721
700
600
500
400 299 272
300 233
200 117 102
100 32 27 10
0
Page 26 of 38
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Resources recovered in tonnes (major categories)
2015FY 2016FY 2017FY 2018FY July – Dec 18
Recyclables 7,006.57 7,295.68 7,492.64 7,564 3683
Garden 11,197 12,346.59 13,354.5 14,317 7,594
Concrete 3,527.5 3,361.47 7,118 6,533 4,468
Metal 1,822 2,766.4 2,818 2602.92 1,276
Timber 571.34 677.94 1,437 1,391 638
Cardboard 366 378.75 388 368 303.85
Batteries 26.9 35.1 27.4 26.54 16.7
E-Waste 0 0 83.5 88.64 53.5
Bulk kerbside collection
The bulk kerbside collection commenced on the 16 July 2018 and ran for eight weeks. The
collection method this time was enhanced by the involvement of Resource Recovery Australia
which collected any suitable reusable goods or resources. Cleanaway segregated and collected
metals, e-waste and timber separately to waste.
Bulk Kerbside – Weights of material collected
Tonnes 2014 2015 2017 2018
Waste 1182.18 878.14 866.98 647.57
Steel 325.12 190.53 473.052 527.2
E-Waste 31.708 35.34
Reusable items 16
Mattresses (No.) 256 191 140
Delivery of the service required 3,917 man hours and vehicles covering 26,675 kilometres.
The basic service came to an initial cost of $122,841.
Additional clean-up costs for waste that did not meet service conditions (dumped) came to
$27,091.
Council also utilised bulk bins in country areas to facilitate collection at a cost of $4,326.
The cost for disposal of the waste material was $90,660 (647.57t at $140per tonne).
Further information on the options for the future delivery of the Bulk Kerbside service will be
provided to Council in a future report.
Waste Management Contracts
Timber and green waste processing
The processing of timber and green waste is one of the Waste Section’s largest contracts
with costs annually of around $300,000 (dependant on seasonal volumes generated). This
was a full tender process and awarded to Mulch Management (Aust) Pty Ltd on 27 August
2018 for the initial contract term of two years, with three by twelve-month optional
extension periods.
Collection and sale of scrap metal and lead acid batteries
The sale of ferrous and non-ferrous metals and lead acid batteries generates over
$300,000 in revenue to Council. This contract will run for an initial term of five years with
two twelve-month optional extension periods. The contract went out to tender in early
March 2019.
Reviva
The new licence to operate Council’s reuse and sales facility (Reviva) was awarded to not-
for-profit company Resource Recovery Australia (RRA) and commenced operations on the
1 July 2018. The sales area was completely overhauled and renovated prior to opening.
Page 27 of 38
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
The initial reports, required under the Licence, show that in excess of 330 tonnes of
material has been recovered for reuse. RRA have also already transitioned one person
from unemployment into full time employment with another company. RRA’s first six
months of operation have seen them meet all Key Performance Indicators required under
the Licence.
Street Litter and Dumping
Public place bins
To date Waste Officers have added ten new waste enclosures. There has also been a number of
damaged and deteriorated enclosures removed and replaced. Waste officers are currently
negotiating with the manufacturers of the enclosures to take them back and recycle the
aluminium. So far this has been positive and may result in credit being given to Council for new
replacement enclosures. Waste officers are also looking into a program to replace
damaged/rusted bin poles. Dog bag dispensers are also being replaced and updated where
needed.
Street Litter recycling bins continue to be rolled out in the high profile, high use areas of Gympie
Terrace and Hastings Street. Bins have also been installed in the Main Streets of Pomona,
Cooroy and Cooran.
Illegal dumping
Since July 1 2018, there have been 268 reports of illegal dumping and 31 reports of illegally
dumped vegetation. Waste officers continue to visit the site of each reported incident and follow
up as required. Actions include cleaning up small amounts where there are no identifying items to
allow officers to issue Notices and/or Penalties. There have been five Show Cause Notices, eight
Clean-up Notices and six Penalty Infringement Notices issued for illegal dumping and littering. To
date penalties total $8526. There has been an increase in the amount of referrals to Civil Works
to remove larger quantities from roadsides and parks.
The camera surveillance program continues to be the main means of capturing dumping at
‘hotspots’. There has been an increase in damage and theft of the cameras which has led to
more covert installations. This is time consuming but worthwhile. The damaged and stolen
cameras will be replaced to maintain a working stock of 8 to 10 cameras in the field.
The below photo is an example of the quality of camera evidence. Even after the event there was
no knowledge of the cameras. This case resulted in a $2,523 fine and subsequent clean-up.
Dumping – Load One
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Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Dumping – Load Two
Waste Education
Waste education July – December 2018
Recycling and waste education talks and workshops have been provided to seven different
schools and kindies in Noosa from July - December 2018. These talks and workshops, when
combined with National Recycling Week initiatives, have resulted in a total of almost 2,700 face
to face engagements.
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Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Media and promotional activities
From September to December 2018, Council partnered with the Noosa News for a 3 month
waste education campaign. This included a weekly waste and recycling column and ideas
on how to reduce waste.
Weekly Facebook posts have been used to engage the community during the six-month
period with over fifty posts. This included several campaigns including Plastic Free July,
Waste Free Friday and National Recycling Week (NRW). These posts have been seen
over 145,515 times. There have also been regular sliders on Council’s website, Instagram
posts, media releases and an interview on ABC radio as part of NRW.
Tours of the Eumundi Road landfill have remained popular with increasing numbers taking
up the opportunity to visit the site.
Two screenings of the movie ‘Blue’ was conducted as part of Plastic Free July. Both
screenings were fully booked out.
The Waste Section partnered with Sunshine Coast Council, Unitywater & Sea Life
Mooloolaba for a Youth Ocean Crusader day. Students from Tewantin State School, Good
Shepherd Lutheran College, Noosa District State High School and Sunshine Beach State
High School participated in the day. The students participated in a beach clean-up,
watched the movie Blue and discussed actions with celebrity environmental activist Tim
Silverwood.
During National Recycling Week in November, Waste Officers engaged with over 1,028
people during workshops and activities. This included an outdoor movie, kids recycling art
workshop, a slow clothing talk, upcycling clothes workshop, beeswax wrap workshops,
information sessions, Another Woman’s Closet and an E-waste collection weekend at
Bunnings (which the Men’s Shed also participated in).
Activities planned for February – June 2019
Waste and recycling stalls at events – The Cooroy Fusion Festival, World Environment Day
Festival, Festival of Water.
Promoting Compost Awareness Week in May.
Reviewing and updating Council’s Waste and Recycling webpages
Talks and landfill tours for schools.
Producing and implementing a community behaviour change project aimed at removing
more green waste from the waste bins.
Completion and fit-out of the new Waste Education Building – the ‘Ed Shed’.
Preparation for Plastic Free July
3. PEOPLE
The Waste Section’s staff numbers and positions have remained static over the period.
4. SYSTEMS & PROCESSES
Environmental
Landfill gas extraction and Zero Emissions Noosa (ZEN) targets.
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Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Landfill capping and methane extraction
Council officers working with the landfill gas contractors (LMS) have installed lateral gas
collection lines in the active cell. It is anticipated that this will increase the future volume of
methane captured.
Recent meetings between Waste Officers, ZEN representatives and waste industry experts have
led to the review of the current waste filling plans and strategy at the Eumundi Road landfill.
Waste Officers and Engineers from Cleanaway are currently investigating methods to completely
overhaul the current filling techniques to maximise landfill gas extraction. It is likely that the
Page 31 of 38
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
additional engineering and controls that would be implemented will come at an additional cost to
Council.
Further information will be provided once the investigations are completed.
Landfill leachate system maintenance and upgrade
In November 2018, funding was made available through the capital works budget to conduct
important repairs and upgrades to leachate collection and pumping infrastructure at the Eumundi
Road landfill. The works were completed in early 2019. This included:
The major switchboard/control box replacement along with hardware updates to the
SCADA remote telemetry system. The improvement to the telemetry system ensures more
accurate remote monitoring and control of the leachate system. Additional recent
improvements in ICT now mean that Waste Officers can access the telemetry and control
system remotely from any location.
Monitoring probes have been replaced to ensure accurate and reliable monitoring of
leachate levels in sumps and pump wells.
A new upgraded emergency shut-off valve to prevent overfilling of the major pumpwell to
sewer.
A new and upgraded pump has been installed in the landfill sump.
Increased leachate disposal to sewer
Waste Officers met with representatives from Unitywater to discuss Council’s request to increase
leachate disposal volumes to sewer. This allows Council to take pressure off the landfill leachate
system more quickly following high rainfall events.
The pre-existing discharge limits remain in place for normal weather periods (150kl per day),
however during wet weather events, Unitywater will now accept up to 300kl per day. This greatly
assists Council in managing leachate at the landfill during extreme weather events.
Environmental Compliance
The following notifications for the landfill have been made to the Department of Environment and
Science within 2018. The table below shows their resolutions to demonstrate the incidents did
not lead to off-site environmental impacts.
Date Incident Resolution
18 September 2018 High Methane The methane was identified as sourcing from the leachate
detected across collection riser that was not yet connected to the leachate
batter collection flare system. LMS have now connected the
collection riser the high methane was escaping from to
the flare system
28 November 2018 High Methane over Immediately capped and retested. No further action form
the landfill batter DES. Identified that LMS pipes required cleaning out.
2 January 2019 Failure in newly Water quality monitoring upstream and downstream of
replaced pump parts, the incident found leachate indicators did not persist
leachate released to within the receiving waters at the location they leave the
the clean water landfill boundary.
channel
No actual or potential environmental harm from landfilling operations was recorded during 2018.
The annual reporting highlighted there are currently some anomalies in the groundwater at the
up-gradient monitoring locations prior to the groundwater flowing under the landfill. A
groundwater expert is currently engaged to review the groundwater monitoring and make
recommendations regarding this issue.
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Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
The existing licence is to receive 50,000 tonnes of waste. It is predicted that the growing weight
of annual waste received is getting very close to this volume. This is likely to lead to Council
being required to upgrade to the next ERA threshold in the next year or two.
Environmental works within the upcoming 6 months include:
A groundwater review is due for completion. This will inform whether the direction of
groundwater has changed since it was last mapped over a decade ago and prior to
installation of the currently used waste cell. Findings are anticipated to inform whether any
further investigations are required into whether or not the landfill could have any impact on
elevated groundwater anolytes at the up gradient groundwater bores, and whether changes
to the current groundwater monitoring strategy is required.
An Ecological Assessment will be conducted on the area of bushland that may be impacted
by any lowering of the groundwater table to facilitate the construction of the proposed new
landfill cell. The ecological assessment will indicate whether any areas of groundwater
dependant bushland may be affected as a result of lowered groundwater and whether any
endangered or vulnerable flora or fauna will be impacted by such changes. This will provide
valuable information on what mitigation and management plans are required to protect the
area adjacent to the landfill.
5. FUTURE DIRECTION
Future landfill development
The Waste Section has received an initial report from Council’s consulting engineers on the
development of the next landfill cell and future master-planning for the site. The detailed cell
design phase is a critical capital works project to be undertaken next financial year. The detailed
design phase will also examine future leachate production and management options. The revised
engineering master-planning has indicated that previous assumptions on landfill cell development
and waste-water/leachate management will have to be re-assessed. A revised concept master-
plan will be developed through this process. The main focus of the master-planning is to ensure
that leachate, waste-water and gas collection infrastructure are the key planning considerations
for future site and cell development.
Regional waste strategy
The Waste Manager and Coordinator are representing Noosa Council on a Project Control Group
overseeing a project on the feasibility of regional waste management solutions. The regional
group includes senior officers from Sunshine Coast and Moreton Bay Councils and Unitywater.
An initial report from the consultant engaged to conduct the feasibility study will be presented in
the next month.
Charging structure – commercial waste
Waste officers are working with officers from the Finance Branch on the restructuring of
commercial waste charges. This work will inform budget preparation and be presented to Council
separately through the budget review and approval process.
Commercial waste food trial
In late 2018, officers of the Waste Section met with Cleanaway staff and representatives from the
Boomerang Alliance to discuss the potential for a food only collection and composting service for
food premises in Noosa. The service is currently being costed. When the costs are known, food
businesses identified by Boomerang Alliance will be surveyed for their willingness to take up the
service at the nominated charge. If it becomes economically feasible, then the service may roll
out in the next financial year.
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Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Waste Levy
In July 2019, the Queensland Government will introduce a $75-per-tonne levy on waste disposed
of to landfill. The Queensland Government has committed to ensuring that the introduction of the
levy will have no direct impact on households. To deliver this, the State will make prior payments
to Council to offset the cost to households, i.e. the levy should not impact householders’ rates, or
charges at the landfill gate. However, businesses will incur the waste levy. For businesses to
minimise paying the levy, they will need to reduce their waste generation and recycle as much as
possible.
It is proposed that some wastes will be exempt from the levy, such as waste produced from
declared natural disasters. It is also proposed that application for exemptions or discounts can be
made for some categories of waste such as waste dumped by charities and residual wastes from
recycling processes.
The Waste Section is currently working with senior officers of the Finance and Rates Sections of
Council on how the levy will be administered and costs recovered. The Waste Section is also
working with officers of the Queensland Government to ensure that Council’s waste facilities and
systems meet the new standards for administering the levy and accounting for all waste that is
landfilled or recovered.
Council is required to make application to the Queensland Government for approval of the
existing landfill and resource recovery areas prior to 30 June 2019 to comply with obligations
imposed under the Waste Levy legislation. The application process requires Council to submit
volumetric details of landfill capacity used and remaining and stockpiles of recyclable material
held on site. Volumetric surveys must then be submitted annually to support auditing of waste
received, levy charges imposed and landfill airspace consumed.
Previous Council Consideration
Ordinary Meeting Minutes, 16 August 2018, Item 14, Page 8
That Council note the report by the Waste Coordinator to the Services and Organisation
Committee Meeting dated 7 August 2018, providing an update on the activities of the Waste
Management Section for the financial year 2017/18.
Finance
Refer to Section 1 – Finance.
Risk
Council officers have again noted potential Workplace Health and Safety (WH&S) risks around
areas of public interface at the Eumundi Road site, particularly in the resource recovery area.
The Waste and Environmental Health Manager has now written to Cleanaway’s senior
management on the issue. Cleanaway are now working with Council and the other third party
contractors on a short and long term solution. Council should note that solutions are likely to
mean increased restrictions on where, how and when the public may access certain areas of the
site and lead to some unavoidable delays during busy periods.
The Waste Section are also in the process of obtaining independent legal advice on Council’s
WH&S obligations as they relate to management and control of waste sites and various
contractors and sub-contractors. This will be followed by a third party WH&S audit of Council’s
waste contracts and contractors’ documentation and processes.
Business Continuity
It is planned to review, test and update the Waste Section’s Risk Management Program and
Business Continuity Program.
Page 34 of 38
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Consultation
External Consultation - Community & Stakeholder
Cleanaway
Unitywater
LMS
Moreton Bay Regional Council
Sunshine Coast Regional Council
Boomerang Alliance
Queensland Government - Department of Environment and Science
Internal Consultation
Financial Services
Project Officer, Carbon Reduction
WH&S Advisor
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development x Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
x Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
x People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 35 of 38
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
6 UPDATE TO ORGANISATIONAL STRUCTURE
DOCUMENT INFORM AT ION
Author Director Executive Services, Debra Iezzi
Executive Services Department
Index ECM/ SUBJECT/ 53.32 Organisation Structures, Staff Management
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Executive Services to the Services and Organisation
Committee meeting dated 9 April 2019 regarding the update to Council’s organisation structure
as detailed within the report.
REPORT
The purpose of this report is to inform Council of the establishment of 4 temporary positions.
The positions are within the Environment and Sustainable Development and Corporate Services
Department (refer below).
The organisational structure was last reported to Council in December 2018. Council, at its
Ordinary Meeting of 20 December 2018, approved the number of equivalent full time permanent
positions (EFT) at 369.84.
Any change to the approved EFT must be approved by Council and adequate funding must be
provided for within the budget. Temporary positions are not counted in the approved EFT position
establishment of Council however long term temporary positions of greater than 1 year (which
are predominantly project based) are reported for Council’s information because of their
resourcing and budgetary implications in the short term (i.e.1-3 years).
Temporary Positions
As previously identified, temporary positions are not included in the EFT as they are project
based with specific terms, i.e. start and end dates. However, we have implemented a process to
report these to Council as any changes are made during the year.
Environment and Sustainable Development Department
The creation of two temporary full time positions of:
Development Planner (3 year term, currently vacant); and
Engineering Officer - Construction (3 year term) from 18/03/19 to18/03/2022.
The need for these positions was supported by the Executive Team following the outcomes of
the review of the operations of the DA Planning Branch undertaken by the Director. The review
identified the need for additional staffing resources as a result of high workloads, the consistent
increase in planning applications and complexity of applications, and the potential impact of the
new planning scheme and anticipated further increase in development applications. These
positions are funded from development assessment revenue which exceeds current budget
forecasts. They are also included in the draft 2019/20 budget. At the end of the three year term,
the ongoing need for these positions can be assessed based on development assessment
application numbers and trends.
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Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Corporate Services Department
In the 2018/19 Budget, Council approved a major project as part of our capital program to
replace Council’s Property and Rating ICT systems. That project has now commenced. To
manage that project, two temporary positions (aligned to this project) have been implemented to
manage this complex ICT project.
These temporary positions are:
ICT Property and Rating Project Co-ordinator (two year term) from 04/03/19 - 26/02/21;
and
Project Officer (two year term, not yet filled).
Provision exists within the adopted 2018/19 capital budget for these positions and they are
incorporated in the build from base budget for 2019/20. These roles are being reported to
Council from a transparency perspective to identify those positions that will manage this project.
Previous Council Consideration
Ordinary Meeting, 20 December 2018, Item 11, Page 17
NOOSA COUNCIL ORGANISATIONAL STRUCTURE AND POSITION ESTABLISHMENT
That Council note the report by the Director Executive Services to the General Committee
Meeting dated 17 December 2018 detailing the changes made to the organisational structure and
position establishment since 1 July 2018 and approve the new organisational structure provided
at Attachment 2 to the report.
Finance
Provision exists within the 2018/19 budget to fund the creation of the new temporary positions
and to extend the term of the existing temporary position. However as they will have a direct
impact on the salaries expense in future budgets, adequate provision will need to be made in
subsequent budgets.
Risks & Opportunities
The temporary positions have been reviewed by the Executive Team and are supported. They
will enable Council to continue to meet statutory obligations with regard to Development
Assessment time frames and to implement the ICT Property and Rating Project that has been
adopted by Council as part of its 2019/20 capital works program.
A potential risk is that under the current Noosa Council Certified Agreement 2018, a casual or
maximum term employee working on a systematic and regular basis for a period of 12 months
may apply to convert their status to permanent full time or part time depending on the average
hours worked over the preceding 12 months. Conversion would not occur if the appointment was
for a specific project or relieving staff on leave for a specified period of time where there is a
defined end date.
Temporary positions provide flexibility for Council particularly in the delivery of significant projects
where specialised skills or experience is required.
Consultation
External Consultation - Community & Stakeholder
Nil
Page 37 of 38
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 9 APRIL 2019
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 38 of 38