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2022-04-12 Services & Organisation Committee Meeting Minutes
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MINUTES
Services & Organisation
Committee Meeting
Tuesday, 12 April 2022
1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 APRIL 2022
1. ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Joe Jurisevic (Chair)
Cr Amelia Lorentson
Cr Clare Stewart
Cr Frank Wilkie
Cr Karen Finzel (non-Committee Councillor)
EXECUTIVE
S Waters, Chief Executive Officer
L Sengstock, Director Infrastructure Services
T Grauf, Acting Director Corporate Services
L Jenson, Acting Director Environment & Sustainable Development (Reports 1-3)
APOLOGIES
Nil.
The meeting commenced at 1.30pm.
2. CONFIRMATION OF MINUTES
Committee Resolution
Moved: Cr Wilkie
Seconded: Cr Stewart
The Minutes of the Services & Organisation Committee Meeting held on 8 March 2022 be
received and confirmed.
Carried unanimously.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
Page 2 of 5
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 APRIL 2022
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE REPLACEMENT
Committee Recommendation
Moved: Cr Stewart
Seconded: Cr Lorentson
That Council note the report by the Project Manager to the Services & Organisation Committee
Meeting dated 12 April 2022 and
A. Award Contract No. T000064 Cooroy Belli Creek Road Bridge Replacement to Ark
Construction Group Pty Ltd for the lump sum price of $1,011,420.09 (excl. GST); and
B. Approve the total project budget of $1,393,530 which includes project management,
superintendent costs and other project allowances to be allocated between the 2021/22
and 2022/23 budgets for the construction spanning across both financial years.
Carried unanimously.
2 REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND MARKETING
SERVICES
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter as I am a
personal client of Insight Social Media which is one of the 35 service providers that are proposed to be
appointed to the panel for Digital Strategy and Marketing (refer Attachment 3). Although I have a
declarable conflict of interest, I do not believe a reasonable person could have a perception of bias
because I believe I have had no influence on the operational decision of Council Officers to engage
Insight Social Media. Therefore, I will choose to remain in the meeting room. However, I will respect the
decision of the meeting on whether I can remain and participate in the decision.
Committee Resolution
Moved: Cr Wilkie
Seconded: Cr Lorentson
That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public
interest that Cr Stewart participates and votes on this matter because Council believes that Cr Stewart
had no influence on the operational decision of Council Officers to engage Insight Social Media and
therefore a reasonable person would trust that the final decision is made in the public interest.
Carried unanimously.
Cr Stewart did not vote on the above motion.
Committee Recommendation
Moved: Cr Lorentson
Seconded: Cr Stewart
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 12 April 2022 and
A. Select the recommended respondents (provided in Attachment 3) to be Pre-qualified
Suppliers for Council’s Register of Pre-qualified Suppliers of Business and Marketing
Services, identified as arrangement T000046, for an initial term of twelve (12) months;
B. Approve the CEO to delegate the authority to extend the panel arrangement for three (3)
further periods of twelve (12) months each, at the sole discretion of Council and subject
to the performance of the suppliers under the panel; and
Page 3 of 5
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 APRIL 2022
C. Delegate authority to the CEO to enter into arrangements with other local governments
in Queensland, on such terms as the CEO deems appropriate, to allow for those other
local governments to enter into contractual arrangements with the suppliers appointed
by Council to the Register of Pre-qualified Suppliers of Business and Marketing Services,
as if those other local governments had themselves selected the suppliers to be a pre-
qualified suppliers of business and marketing services.
Carried unanimously.
3 T00043 – ICT MANAGED SERVICES – TENDER AWARD
Committee Recommendation
Moved: Cr Stewart
Seconded: Cr Wilkie
That Council note the report by the ICT Manager to the Services and Organisation Committee
Meeting dated 12 April 2022 and
A. Award Contract T000043 Provision of Telecommunications and Cloud Managed
Services to the following Contractors for an initial term of three (3) years:
1. Separable Portion 1 – Managed Network Services to Nexon Asia Pacific Pty Ltd
(Nexon);
2. Separable Portion 2 – Managed Unified Communications Services to Optus
Networks Pty Ltd (Optus);
3. Separable Portion 3 – Managed Telephony and Services to Optus Networks Pty
Ltd (Optus);
4. Separable Portion 4 – Managed Azure Services to Codify Pty Ltd (Codify).
B. Approve the CEO to delegate the authority to extend the Contract for up to three further
periods of twelve (12) months each, subject to the performance of the suppliers under
the Contract.
Carried unanimously.
4 NOOSA SHIRE COUNCIL SPECIALISED SUPPLIER LIST
Committee Recommendation
Moved: Cr Wilkie
Seconded: Cr Jurisevic
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 12 April 2022 and add SEEK Limited and LinkedIn
Corporation to the current Specialised Supplier list for the remaining term of the list’s validity
period, being to 21 October 2022.
Carried unanimously.
Page 4 of 5
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 APRIL 2022
5 NOOSA RIVER HOLIDAY PARK – PROPOSED INTERIM MANAGEMENT AGREEMENT
EXTENSION
Committee Recommendation
Moved: Cr Wilkie
Seconded: Cr Jurisevic
That Council note the report by the Property Advisor – Commercial Property to the Services &
Organisation Committee Meeting dated 12 April 2022 and authorise the CEO to enter into an
extension to the current interim management agreement with Anvera Pty Ltd trading as Dineen
Tourism Management commencing 1 May 2022 to 16 October 2022.
Carried unanimously.
6. REPORTS FOR NOTING BY THE COMMITTEE
Nil.
7. CLOSED SESSION
Nil.
The meeting closed at 2.22pm
Page 5 of 5