2022-01-17 General Committee Meeting Minutes

GENERAL COMMITTEE MEETING MINUTES                                             17 JANUARY 2022


6    REPORTS DIRECT TO GENERAL COMMITTEE

1.   CONTRACT NO. T000056 – CLEANING NSC BUILDINGS AND FACILITIES - TENDER
     AWARD
     Motion
     Moved:         Cr Finzel
     Seconded:      Cr Stewart
     That Council note the report by the Buildings and Facilities Coordinator to the General
     Committee Meeting dated 17 January 2022 and
     A.   Award Contract T000056 Separable Portions 1, 2 and 3 for the provision of Cleaning
          NSC Buildings and Facilities to Ecovia (R&R McKindlay Trust) for a period of one (1)
          year commencing 31 January 2022; and
     B.   Subject to satisfactory performance by Ecovia (R&R McKindlay Trust), authorise the
          CEO to approve each option to extend the contract upon expiry, with the availability of
          a total of three (3) extension options of up to 12 months each.
     C.   Request the CEO to undertake the development of a Sustainable Procurement Policy
          – which will supplement the Procurement Policy and ensure that procurement is
          undertaken in consideration of an appropriate balance of social, environmental, ethical,
          economic and other priorities. This draft policy will then be presented to Council at a
          subsequent meeting for endorsement, implementation and communication to the
          stakeholders.

     Amendment
     Moved:          Cr Wilkie
     Seconded:       Cr Jurisevic
     That Item C be amended to read:
     C.   Request the CEO to undertake the development of a Sustainable Procurement Policy
          – which will supplement the existing Procurement Policy which contains sustainability
          measures and objectives and ensures that procurement is undertaken with more
          detailed in consideration of an appropriate balance of social, environmental, ethical,
          economic and other priorities. This draft policy will then be presented to Council at a
          subsequent meeting for endorsement, implementation and communication to the
          stakeholders.
                                                                          Carried unanimously.

     Committee Recommendation
     Moved:       Cr Finzel
     Seconded:    Cr Stewart
     That Council note the report by the Buildings and Facilities Coordinator to the General
     Committee Meeting dated 17 January 2022 and
     A.   Award Contract T000056 Separable Portions 1, 2 and 3 for the provision of Cleaning
          NSC Buildings and Facilities to Ecovia (R&R McKindlay Trust) for a period of one (1)
          year commencing 31 January 2022; and
     B.   Subject to satisfactory performance by Ecovia (R&R McKindlay Trust), authorise the
          CEO to approve each option to extend the contract upon expiry, with the availability of
          a total of three (3) extension options of up to 12 months each.
     C.   Request the CEO to undertake the development of a Sustainable Procurement Policy
          – which will supplement the existing Procurement Policy which contains sustainability
          measures and objectives and ensures that procurement is undertaken with more

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