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AGENDA
General Committee
Meeting
Monday, 15 August 2016
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Engagement with our community to protect and enhance our lifestyle”
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Full text of the other 60 sections
Section 2
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 COUNCIL MOTION FOR 120TH LGAQ ANNUAL CONFERENCE
(Planning & Environment Committee Agenda, 9 August 2016, Item 4, Page 26)
Reason for referral: Cr Wellington requests amendments to the proposed motion
(refer further report provided at item 7)
2 MCU15/0086 - REPRESENTATIONS TO CONDITIONS - DEVELOPMENT APPROVAL
FOR MATERIAL CHANGE OF USE - ENTERTAINMENT & DINING BUSINESS TYPE 1
- FOOD & BEVERAGES SITUATED AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS
(Planning & Environment Committee Agenda, 9 August 2016, Item 5, Page 31)
Reason for referral: Significance of issue
3 MCU15/0122 - DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE
FOR COMMERCIAL BUSINESS TYPE 2 MEDICAL CENTRE AND RETAIL BUSINESS
TYPE 2 SHOP & SALON at 52, 54, 56 & 58 GOODCHAP STREET AND 3, 5 & 7 VAL
CRESCENT NOOSAVILLE
(Planning & Environment Committee Agenda, 9 August 2016, Item 7, Page 76)
Reason for referral: Significance of issue
4 PLANNING & ENVIRONMENT COURT
APPEAL D121/15 FOR MATERIAL CHANGE OF USE FOR A MIXED USE
DEVELOPMENT (SERVICE STATION, SHOP, FAST FOOD, CAR WASH, SELF
STORAGE FACILITY & TOURIST PARK) 125 MYALL STREET, COOROY
(Planning & Environment Committee Agenda, 9 August 2016, Item 8, Page 114)
Reason for referral: Cr Pardon disagrees with the recommendation
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
5 REVIEW OF PROPOSAL FOR NOOSA CONVENTION & CULTURAL CENTRE
(Services & Organisation Committee Agenda, 9 August 2016, Item 8, Page 40)
Reason for referral: Significance of issue
6 ELECTRIC BUS LEASE UPDATE – AUGUST 2016
(Services & Organisation Committee Agenda, 9 August 2016, Item 19, Page 135)
Reason for referral: Cr Wilkie requested further information be provided to clarify funding
(refer further report provided at item 8)
Page 2 of 61
Section 3
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
REPORTS DIRECT TO GENERAL COMMITTEE 4
7 FURTHER REPORT - COUNCIL MOTION FOR 120TH LGAQ ANNUAL
CONFERENCE 4
8 FURTHER REPORT - ELECTRIC BUS LEASE UPDATE 10
9 FINANCIAL PERFORMANCE REPORT - JULY 2016 12
10 BUDGET REVIEW - CARRYOVER FROM 2015/16 TO 2016/17 18
11 ECONOMIC DEVELOPMENT GRANT PROGRAM 37
12 TAFE QUEENSLAND (SMALL BUSINESS SOLUTIONS) MEMORANDUM OF
UNDERSTANDING 55
CLOSED SESSION -
Refer to Item 4 under ‘Items Referred from Planning & Environment Committee’
Page 3 of 61
Section 4
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
REPORTS DIRECT TO GENERAL COMMITTEE
7 FURTHER REPORT - COUNCIL MOTION FOR 120TH LGAQ ANNUAL CONFERENCE
DOCUMENT INFORM AT ION
Author Infrastructure Assessment Coordinator, Oddbjorn Ludvigsen
Planning & Infrastructure Department
Index ECM/Subject/41.36 - Local Government Infrastructure Plan (LGIP)
Attachments 1. NSC Motion for 120th LGAQ Annual Conference (Rev 1)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Infrastructure Assessment Coordinator to the Planning &
Environment Committee Meeting dated 9 August 2016 and the further report to the General
Committee Meeting dated 15 August 2016 and agree to present a motion to the 120th LGAQ Annual
Conference as provided at Attachment 1 to the further report to the General Committee Meeting.
REPORT
At the Planning & Environment Committee, the intent of providing a motion to the 120 th LGAQ
Annual Conference in relation to Local Government Infrastructure Plans was agreed with but the
proposed motion was found to be too non-specific.
An alternative and more specific revised motion prepared in consultation with the Mayor together
with further clarification, justification and backup information that the three aspects within the
motion proposed were once in the instruments, then removed, and subsequently re-imposed, is
presented at Attachment 1 for Council’s further consideration.
Previous Council Consideration
Ordinary Meeting, 21 July 2016, Item 9, Page 7
That Council note the report by the Infrastructure Assessment Coordinator to the Planning &
Environment Committee Meeting dated 12 July 2016 and approve the Priority Infrastructure Area
(PIA) Maps provided at Attachment 1 for the proposed Local Government Infrastructure Plan
(LGIP) to replace the current Priority Infrastructure Plan (PIP) of the current Noosa Plan planning
scheme.
Finance & Risk
If the desired action is implemented and the unnecessary requirements are removed from the
Statutory Guidelines, it would:
greatly reduce the amount of time, resources, effort and costs to all local governments and
their communities;
enable concentration on detailing the future infrastructure requirements and costs necessary
in providing infrastructure for development growth;
Page 4 of 61
Section 5
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
have no impact on the purpose of a LGIP as described in sections 2.2 to 2.4 of the Statutory
Guideline 03/04 since this all relates to future infrastructure costs required for future
development;
have no impact for the development industry since the legislation has set the permissible
maximum charges, enabled establishment costs for future works for offsets to be revalued
by development and enabled conversion applications of non-trunk infrastructure to become
trunk infrastructure that is not currently in a LGIP; and
drastically speed up the ability for local governments to achieve LGIPs thereby promoting
the State Government’s desired direction for planning reform and not “at the expense of
community participation or the role of local government” per the Deputy Premier’s statement
May 2015 contained on the Department’s website.
Consultation
External Consultation - Community & Stakeholder
Ongoing liaison with the Manager – Planning, Development & Environment, Local Government
Association of Queensland
Internal Consultation
Director, Planning & Infrastructure
Manager, Planning & Environment
Mayor
Chief Executive Officer
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources X Planning & Environment
Sustainability Strategic Land Use Planning
Page 5 of 61
Section 6
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
ATTACHMENT 1
Submitting council / organisation
Noosa Shire Council
Date of council / organisation resolution LGAQ Policy Executive district
18 August 2016 District 2 – South East Queensland North
Number and title of - Planning Powers – Amend, Simplify and Remove Unnecessary Irrelevant
motion Statutory Requirements for Local Government Infrastructure Plans
Motion That the Local Government Association of Queensland (LGAQ) make representations
to the State Government seeking amendments to the Statutory Guidelines with respect
to Local Government Infrastructure Plans (LGIPs) in order to remove the unnecessary
cost, resource and time burdens reimposed on local governments, with this to be
achieved by:
a) removing obsolete requirements for itemised detailed costing of existing assets
plus determination of network catchment demand allocations that are irrelevant
under the current adopted infrastructure charges regime (these former “PIP &
ICS” requirements were necessary only for determining charge rates and were thus
discarded in the 2011 legislative amendments on introduction of adopted charges);
b) removing the requirement for third party reviews of draft LGIPs by an appointed
reviewer (note that this matter was raised under motion 28 at the 118th LGAQ
Conference to no effect); and
c) simplifying all LGIP review and approval processes to accord with a single process
as currently described for an “interim local government infrastructure plan
amendment” - this being identical for “making and amending a planning scheme
policy”.
Background Local government infrastructure planning and charging framework has been subjected
to continual legislative change since the commencement of the Integrated Planning Act
1997 and Sustainable Planning Act 2009 to the present day. However, each time the
legislation has changed, it has created further complications and difficulties for local
government to achieve the task of completing the required statutory documents and at
significant additional cost to do so for something that should otherwise be straight
forward, fit for purpose and simple to undertake and achieve.
The current adopted charges regime commenced in July 2011 applying infrastructure
charges through local government resolutions with maximum charge levels capped
under the State Planning Regulatory Provision (adopted charges). These resolutions
can also incorporate all the trunk infrastructure network planning details otherwise
required in a Priority Infrastructure Plan (PIP) up until the cut-off date for when a new
current Local Government Infrastructure Plan (LGIP) must be in place.
It should be specifically noted that the pre 2011 PIPs (introduced by legislative
amendments in September 2004) required full costing of existing and future trunk
infrastructure along with demand catchment apportionment specifically for the purpose
of developing Infrastructure Charges Schedules in determining the level of
infrastructure charges that development were to contribute towards each trunk network.
These PIPs required 3rd party review by the Queensland Competition Authority (QCA)
undertaken and paid for by the State Government as part of their review. Due to the
complicated, time consuming, resource and cost hungry processes involved to prepare
these PIPs with ICS’s, only a handful of Local Government PIPs ever made it to the
QCA review stage that occurred during 2008-2009. Following these QCA reviews, this
process then ceased with commencement of further legislative reviews and changes
for infrastructure planning and charges.
Page 6 of 61
Section 7
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
On commencement of the 2011 adopted charges legislative amendments, PIPs no
longer contained Infrastructure Charges Schedules (ICSs) as these are now obsolete
under the new adopted charges regime with only costing of future trunk infrastructure
remaining relevant. Subsequently, many Local Governments were able to instigate the
required infrastructure planning documents quickly, initially through adopted charges
resolutions prior to completing and adopting PIPs.
The July 2014 SPA legislative amendments continue the adopted charges regime
along with additional offset, revaluing and conversion infrastructure provisions for
development but also requires Local Governments to have a new LGIP completed
under new statutory guideline requirements.
The LGIP Statutory Guideline 03/14 has now reintroduced all the former PIP with ICS
requirements that were previously discarded in the 2011 amendments through a
Schedule of Works Model (SOW) but without any logical reason or purpose for doing
so. For example, it has reintroduced full costing of both existing and future infrastructure
along with allocating demands on a per catchment basis for each trunk network that
will provide a cost rate per demand unit per catchment per network etc identical to what
the former ICS did. However, the infrastructure charges to be issued are no longer
determined in this way but instead continue to be governed by the State Planning
Regulatory Provision (adopted charges) with capped maximums.
Also reintroduced are 3rd party reviews of draft LGIPs by an appointed reviewer that
must now also be engaged and paid for by Local Government prior to State reviews
under a drawn out time consuming statutory process under Statutory Guideline 04/14.
This issue has previously been raised under the previous motion no 28 at the 118 th
LGAQ Annual Conference in 2014 but unfortunately has not instigated any corrective
actions by the State Government to date.
There clearly is no longer any need for these overly burdensome requirements for
costing of existing infrastructure, demand catchment allocation and multiple reviews by
different parties other than directly by the local government itself. Furthermore, it also
serves no purpose for the development industry having had all their previous issues
addressed via the legislative tools regarding the level of charges, infrastructure offset,
revaluing and conversion provisions.
Therefore, much of the work required to be undertaken to satisfy the Statutory
Guidelines is now a complete waste of valuable time and resources and places a
completely unnecessary administrative and cost burden on Local Governments and
their communities for no real purpose or tangible benefit.
The historical miniscule results over the last 20 years of numerous infrastructure
planning and charging reform is sufficient evidence that the past and current framework
is completely unreasonable and unworkable.
The LGIP requirements and whole process needs to be greatly improved to become fit
for purpose, easily attainable and manageable by Local Government under a system
that is simple, straight forward, not overly bureaucratic and easily updatable. For
example, enabling LGIP details to remain in “charges resolutions” or simply apply the
interim LGIP amendment process (i.e. limited to Local Government review and Public
consultation) for all LGIP requirements would easily achieve this as has already been
clearly and satisfactorily demonstrated. In contrast, the new LGIP requirements under
the new Statutory Guidelines have nil results to show since its introduction over two
years ago.
The new Planning Act 2016 is due to commence next year and a draft Interim Minister’s
Guidelines and Rules document has just been released on the Departments website.
At this time, a full review of this new guideline has not been completed but preliminary
perusal highlights the same unnecessary and irrelevant requirements continuing and a
potential for further complications.
Page 7 of 61
Section 8
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
This issue of how Local Governments have to undertake preparation of LGIPs should
be no different to the way the State has undertaken preparation and implementation of
its own State Infrastructure Plan which is identical to an “Interim LGIP amendment”.
The current LGIP requirement is considered completely contrary the statement on
Department of Infrastructure, Local Government and Planning website page “BETTER
PLANNING FOR QUEENSLAND” quote:
'We believe that planning reform can deliver a more efficient system that supports
investment and jobs, but don't believe this must come at the expense of community
participation or the role of local government'.
Deputy Premier, Jackie Trad (May 2015)
For further clarification, justification and backup information that the three aspects
within the motion proposed were once in the instruments, then removed, and
subsequently re-imposed, additional details are provided as follows:
a) Costing of existing assets and catchment demand allocation:
Was first required in ICS component of PIP under IPA in September 2004 and
carried on through SPA. (Note ICP’s i.e. Noosa’s adopted and implemented
CMRNICP did not require existing costing but did require catchment demand
allocation across future costs that determined charge rates for future
development).
Was then removed in 2011 legislative amendment where PIPs no longer
required ICS component.
Re-imposed in 2014 legislative amendment through Statutory Guideline 03/14.
b) Third party reviews of draft LGIPs:
Was first required in ICS component of PIP where 3 rd party review was
undertaken by Queensland Competition Authority (QCA) and paid for by the
State Government but it still cost local governments a ton of money through a
year of staff time explaining and going through everything in detail with the
QCA’s consultants.
Was then removed in 2011 legislative amendment where PIPs no longer
required ICS component and QCA review. PIP details could then temporarily
form part of an local government’s “Adopted Infrastructure Charges Resolution”
prior to adopting PIP’s that also no longer required this 3 rd party review
(however still required State approval).
Re-imposed in 2014 legislative amendment through Statutory Guideline 03/14
but this time with the additional cost for local government to additionally engage
and pay for the independent reviewer.
c) Simplifying all LGIP review and approval processes:
Pre and post IPA and SPA, infrastructure planning and charging details could
be undertaken through PSP’s and their simple process until completion of
ICP’s and then PIPs. (PSP’s also continued in force up until the 2011 legislative
amendments).
ICP process commenced under IPA 1998 and continued through SPA but only
with State reviews. PIPs with ICS processes introduced under IPA in
September 2004 with QCA review in addition to State review and continued
through SPA.
PSPs, ICPs and ICSs ceased under 2011 legislative amendment where PIPs
no longer required ICS component and PIP details could form part of a local
government’s Charges Resolution prior to adopting PIP’s through a simplified
process (i.e. without 3rd party review, existing infrastructure costings and
network demands etc.). This also made it much easier and quicker for
Department’s State review as evidenced by the large number of simplified
PIP’s being approved and adopted.
Page 8 of 61
Section 9
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
The full complicated PIP with ICS and 3rd party review and approval process
(but with independent reviewer in lieu of QCA) re-imposed for LGIP’s in 2014
legislative amendment through the Statutory Guidelines 03/14 and 04/14 but
also added a second independent reviewer review prior to State 2nd review.
What is the desired That a simple and common sense review and amendment of the Statutory Guidelines
outcome sought? 03/14 and 04/14 for Local Government Infrastructure Plans be made to address the
above mentioned concerns to remove the current unnecessary and irrelevant
requirements costing Local Governments and their communities’ unnecessary
What are the impacts expense.
(positive or negative)
on local government? If the unnecessary requirements were removed, it would:
greatly reduce the amount of time, resources, effort and costs to local government;
enable concentration on detailing the future infrastructure requirements and costs
necessary in providing infrastructure for development growth;
have absolutely no impact on the purpose of a LGIP as described in sections 2.2
to 2.4 of the Statutory Guideline 03/04 since this all relates to future infrastructure
costs required for future development;
have no impact for the Development Industry since the legislation has set the
permissible maximum charges, enabled establishment costs for future works for
offsets to be revalued by development and enabled conversion applications of non-
trunk infrastructure to become trunk infrastructure that is not currently in a LGIP;
and
drastically speed up the ability for local governments to actually achieve LGIPs
thereby promoting the State Government’s desired direction for planning reform
and not “at the expense of community participation or the role of local government”
per the Deputy Premier’s statement May 2015 contained on the department’s
website.
LGAQ comment
Page 9 of 61
Section 10
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
8 FURTHER REPORT - ELECTRIC BUS LEASE UPDATE
DOCUMENT INFORM AT ION
Author Director Planning & Infrastructure, Martin Drydale
Planning & Infrastructure Department
Index ECM \ Project \ TP000300
ECM \ Subject \ Commercial Bus Routes
ECM \ Subject \ Transport Levy
Attachments Nil
RECOMMENDATION
That Council note the report by the Project Manager to the Planning & Environment Committee
Meeting dated 9 August 2016 and the further report by the Director Planning & Infrastructure to the
General Committee Meeting dated 15 August 2016 providing an update on the progress of the
electric bus trial.
REPORT
At the Services & Organisation Committee meeting on 9 August, Councillors considered a report
on progress with the electric bus trial. At that meeting additional information was requested which
is presented below:
1. Confirmation by TransLink that it agrees to jointly fund the design and installation of the two
pad mount transformers ($142,953.28 each inc. GST) had not been received at the time of
writing this report. The TransLink decision is due to be considered by its Service Delivery
Board at their meeting to be held on 23 August 2016.
2. Should TransLink decide not to jointly fund the design and installation of the pad mount
transformers, a further report will be provided on the cost implications for Council, along with
a request for a decision on proceeding with the trial.
3. An agreement between Council and TransLink, placing responsibility for the maintenance of
the electric buses with TransLink during the trial period, is also outstanding at the time of
writing this report. TransLink is seeking its own legal advice on this issue, and it is anticipated
that this matter can be resolved to all parties satisfaction.
A verbal update with respect to the above three points will be provided at the General Committee
if further information is available at that time.
Previous Council Consideration
Refer to report presented to Services and Organisation Committee Meeting held on 9 August 2016.
Finance & Risk
Refer to report presented to Services and Organisation Committee Meeting held on 9 August 2016.
Page 10 of 61
Section 11
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
Consultation
External Consultation - Community & Stakeholder
TransLink – Electric Bus Project Consultant
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance X Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 11 of 61
Section 12
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
9 FINANCIAL PERFORMANCE REPORT - JULY 2016
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM / Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Comprehensive Income
2. Statement of Financial Position
EXECUTIVE SUMMARY
Overall financial performance for the month to 31 July 2016 shows a positive year-to-date variance
against budget. Actual financial performance against 2015/16 budget has been assessed with
those operating and capital projects identified for carry over into the 2016/17 budget included in a
separate report to the General Committee.
Financial Performance Summary to 31 July 2016
Current YTD Actual Variance Variance Status
YTD $m $m YTD
Budget %
$m
Recurrent Revenue $34.3 $34.3 $0.0 0.1% On track
Recurrent Expense $7.2 $6.5 $0.6 8.8% On track
Net Capital Revenue $0.36 $0.35 $0.0 1.8% On track
Capital Expenditure $0.4 $0.5 $0.1 7.8% On track
Financial statements including Statement of Comprehensive Income and an interim Statement of
Financial Position (pending finalisation of the 2016 statements) are included as attachments for
information of Council.
Figure 1: Actual Performance Compared to YTD Budget
$40
$35
$30
$25
$20
$15
$10
$5
$-
YTD Budget ($m) YTD Actual ($m)
Operating Revenue Operating Expenditure
Page 12 of 61
Section 13
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee Meeting
dated 15 August 2016 providing the July YTD monthly financial performance report for the 2016/17
financial year.
REPORT
Recurrent Revenue (YTD Benchmark 8.3%)
Council has recognised 39% ($34.3 million) of its recurrent revenue budget of $89 million as at the
end of July 2016. Commentary on each recurrent revenue type is provided below:
Rates and Levies – $31.9m (51%) of the annual budget of $62.3m has been recorded. General
rates are at forecast levels and waste collection charges slightly exceeding YTD budget. Note
that revenue is recognised when the rates are levied, which occurred in July, with payments
made progressively by ratepayers over the following weeks with most payments made on or
before the discount due date.
Fees and Charges – Fees and charges earned ($752k) totals 17% of the full year forecast.
Licences & permits, and property searches fees exceed current YTD estimates; and building &
development fees are currently below forecast levels.
Interest Received – Interest from investments is currently marginally ahead of YTD forecast
levels due to a higher opening balance than originally estimated, though the budget will need
to be closely monitored in light of recent reductions in the official cash rate by the Reserve Bank
of Australia and the subsequent impact on investment returns. Profiling of income from rate
arrears interest explains the variance of $20k.
Dividend and Tax – Dividends and the payment of tax equivalent from Unitywater are in line
with budget forecasts.
Other Revenue – Lease revenue is marginally below forecast levels, though Caravan Parks
and Noosa Aquatic Centre fees are currently above budget forecasts.
Grants and Subsidies – Receipts for operational grants are generally tracking in accordance
with the budget forecast.
Figure 2: Recurrent Revenue Position by Type (Excluding Rates)
$0.9
$0.8 YTD Budget ($m)
YTD Actual ($m)
$0.7
$0.6
$0.5
$0.4
$0.3
$0.2
$0.1
$0.0
Other
Grants
Fees
Dividend
Tax
Interest
Page 13 of 61
Section 14
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
Recurrent Expenditure (YTD Benchmark 8.3%)
Operating expenditure is currently 7% of the full year budget forecast. Detailed commentary for
significant items appears below.
Employee Costs – Actuals of $2.3m against the YTD budget of $2.2m and equates to 8% of
the full year budget. The variance generally relates to costs for sick leave, and labour hire staff
to cover short term vacancies in critical operational areas.
Materials and Services – $2.6m (6%) of the full year budget has been expended compared to
the YTD budget of $3.3m. Variances relate to under-expenditure against contract services.
Specifically, there is under-expenditure against insurance costs ($62k); Fleet & Procurement
budget ($33k); Civil Operations ($197k); Property Management ($78k); and Waste ($120k).
Finance Costs – generally in accordance with budget.
Depreciation expenses are currently running in accordance with budget forecasts.
Other Expenses – generally in accordance with budget.
Figure 3: Recurrent Expenditure Position by Type
$4
$3
YTD Budget ($m)
$3
YTD Actual ($m)
$2
$2
$1
$1
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $349k received includes $47k cash contributions from developers, together
with $302k received as grant funding towards capital projects. Note that the timing of the receipt of
developer contributions is unpredictable.
Capital Works Program
Actual capital expenditure (excluding commitments) is $547k against the current full-year budget
of $23.1 million. Committed expenditure totals a further $1.2 million bringing the total of actual and
committed funds to $1.7 million (7% of the total program). Note that expenditure has been incurred
for projects the subject of carryover requests from 2015/16 to 2016/17. Detailed discussion of
progress in the delivery of the capital works program is provided through a separate report by the
Infrastructure Planning & Design Manager.
Page 14 of 61
Section 15
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
Cash Management and Investment Performance
Council funds are invested in accordance with the adopted Investment Policy. Total cash on hand
at the end of July was $56.3 million.
Council’s investment portfolio is balanced across a number of agencies, as shown in the graph on
the left. The graph on the right shows the current risk profile using industry credit ratings.
Westpac Suncorp Bendigo A1
0% 0% 7% 0%
NAB A2
3% 7%
A1+ A1+
(Other) (QTC)
CBA QTC 39%
36% 54% 54%
The actual interest revenue for the month was $117,363 with a weighted average yield of 2.50%
against the industry benchmark (Bloomberg AusBond Bank Bill Index) of 2.06%.
Previous Council Consideration
Nil.
Finance & Risk
Monthly financial performance is monitored across all operational areas to ensure Council’s
forecast operating result is achieved and that forecast sustainability ratios are met.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 15 of 61
Section 16
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
ATTACHMENT 1
Page 16 of 61
Noosa Council ATTACHMENT 1
Statement of Comprehensive Income
For the Year Ended 30 June 2017
As at 05-Aug-2016
Current Current
Budget Budget Actual Percentage
2017 YTD YTD Annual Budget
$ $ $ %
Revenue
Recurrent Revenue
Rates, levies and charges 62,319,194 31,941,197 31,986,412 51%
Fees and charges 4,358,450 701,139 752,256 17%
Dividend income 1,651,805 - - 0%
Interest received 4,155,093 137,083 117,166 3%
Tax equivalents 1,489,834 124,153 124,153 8%
Sale of Goods and Major Services 7,606,907 569,297 621,303 8%
Sale of Contract & Recoverable Works 15,970 1,331 105 1%
Rental & Lease Income 1,237,656 117,543 92,061 T%
Other income 631,449 118,139 43,057 7%
Grants, subsidies, contributions and donations 5,540,665 569,130 570,297 10%
89,007,023 34,279,012 34,306,811 39%
Expenses
Recurrent Expenses
Employee benefits 28,474,527 2,194,840 2,281,620 8%
Materials and services 40,415,406 3,319,414 2,611,478 6%
Finance costs 2,583,584 215,299 211,089 8%
Depreciation and amortisation 17,122,216 1,426,851 1,426,851 8%
Other expenses 85,864 9,246 5,674 T%
88,681,597 7,165,649 6,536,712 7%
Operating Result 325,425 27,113,362 27,770,099
Capital Revenue
Capital contributions and donations 1,726,134 53,467 46,970 3%
Grants, subsidies, contributions and donations 4,833,500 302,500 302,500 6%
Other capital revenue - - -
Total Capital Revenue 6,559 634 355,967 349,470
Page 16 of 61Section 17
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
ATTACHMENT 2
Page 17 of 61
Noosa Council ATTACHMENT 2
Statement of Financial Position
For the Year Ended 30 June 2017
As at 08-Aug-2016
Consolidated
2017 Year End
Forecast 2017 YTD 2016
Note $ $ $
Current Assets
Cash and cash equivalents 36,052,816 52,875,005 52,695,579
Trade and other receivables 8,315,517 35,991,120 5,946,751
Inventories 104,025 159,283 156,056
Other current assets 668,000 1,564,477 2,702,728
45,140,358 90,589,885 61,501,114
Non Current Assets held for sale - - -
Total Current Assets 45,140,358 90,589,885 61,501,114
Non Current Assets
Trade and other receivables 49,217,517 49,217,517 49,217,517
Other non current Assets - - -
Investments 60,978,225 60,978,425 60,978,425
Investment property 3,831,234 4,150,000 4,150,000
Property, plant and equipment 943,468,410 895,729,819 896,564,967
Intangible assets 3,277,769 2,596,635 2,613,761
Total Non Current Assets 1,060,773,155 1,012,672,396 1,013,524,670
Total Assets 1,105,913,513 1,103,262,281 1,075,025,784
Current Liabilities
Trade and other payables 4,451,466 11,363,809 7,898,582
Borrowings 3,079,477 3,127,815 2,932,289
Provisions 5,090,852 944,895 4,328,513
Other 390,000 486,785 646,992
Total Current Liabilities 13,011,795 15,923,304 15,806,376
Non Current Liabilities
Trade and other payables - - -
Borrowings 34,362,811 35,186,158 35,186,158
Provisions 8,410,678 8,232,589 8,232,589
Total Non Current Liabilities 42,773,489 43,418,748 43,418,748
Total Liabilities 55,785,284 59,342,052 59,225,124
Net Community Assets 1,050,128,229 1,043,920,229 1,015,800,660
Community Equity
Asset Revaluation Surplus 47,396,870 14,334,106 14,334,106
Retained Surplus / (Defeciency) - - -
Shire Capital 1,002,731,359 1,001,466,554 987,209,367
Current Year Net Earnings - 28,119,569 14,257,187
Total Community Equity 1,050,128,229 1,043,920,229 1,015,800,660
Page 17 of 61Section 18
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
10 BUDGET REVIEW - CARRYOVER FROM 2015/16 TO 2016/17
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM/ Subject/ 7.12 – 2016-2017 Budget
Attachments 1. Proposed Carryover Requests – Operating
2. Proposed Carryover Requests – Capital
3. Summary of Submissions
4. Revised Budget Financial Statements
EXECUTIVE SUMMARY
The Local Government Act 2009 and Regulations require Council to undertake regular reviews of
the adopted budget to ensure it remains reflective of planned activities to be funded through the
budget period. At the close of each financial year, any uncompleted operating and capital projects
are considered for possible carryover into the current budget year.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee Meeting
dated 15 August 2016 and approve the requested changes to the budget for the 2016/17 financial
year as outlined in the Revised Budget Financial Statements provided at Attachment 4 to the
report.
REPORT
The Local Government Regulation 2012, section 170(3) allows Council, by resolution, to amend
the budget for a financial year at any time before the end of the financial year.
Along with regular quarterly reviews of the adopted budget, in October, January and April of each
year, a full review of uncompleted projects is undertaken in July to consider the carryover of these
projects into the following budget year. To qualify for consideration, there must be an operating
surplus, and there must also be sufficient funds from the original project budget to complete the
works in the new financial year.
Proposals for new projects or adjustments to the original budget are generally left until the end of
the first quarter to determine possible savings, additional revenue, or other revenue to fund these
activities.
1. Operating Carryovers Proposed
Attachment 1 shows all of the proposed operational carryovers, and includes $231k in
submissions. This includes projects funded from operational grants; projects identified in Council
resolutions; and projects where there are specific contractual obligations. The review also includes
adjustments to the original budget, with a net impact of ($100k) in savings, leaving an overall impact
of $132k on the budget position.
Page 18 of 61
Section 19
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
2. Capital Project Carryovers Proposed
There is a total of $3.9m in proposed capital project carryovers, relating to 54 individual projects,
some of which attract grant funding or capital contributions ($335k). Attachment 2 provides a
detailed explanation as to the reasons why these projects were not completed and/or the extent of
works to be undertaken.
Previous Council Consideration
The 2016/17 budget was adopted by Council resolution at the Special Budget meeting held 29
June 2016.
Finance & Risk
Operating carryovers will impact on the budget through the inclusion of expenditure without any
additional revenue, with related revenue having been received during the 2015/16 financial year
(and contributing to the additional 2015/16 surplus). As such, the 2016/17 operating surplus will
reduce from $325k to $193k. Further budget reviews throughout the year will identify opportunities
to increase the surplus back to the original budget level as a minimum.
Capital carryovers do not impact directly on the operating position, and nor will they have any
significant impact on the forecast financial position of Council, as the projects were initially
anticipated to be completed by 30 June 2016. The capital carryovers results in an increase in the
program to $27 million, which may increase delivery pressure.
All financial sustainability ratios remain within or better than the target range, with no degradation
of Council’s financial position over the life of the forecast period.
Note that accounting adjustments relating to the 2015/16 financial year are still being finalised, and
as such the Revised Budget Financial Statements still contain interim figures only for the position
as at 30 June 2016.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Management Accountants have been in contact with all areas of Council and the Leadership Team
have reviewed all submissions received.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 19 of 61
Section 20
ATTACHMENT 1
Page 20 of 61
Capital / Operating Operating ATTACHMENT 1
Sum of Proposed Carryover Amount Revenue / Expense
Department Cost Centre / Project Description Comments Expense Grand Total
Community Services Noosa Aquatic Centre This carryover is proposed to fund the NAC plant and equipment 18,300 18,300
condition assessment and report, commencing 2 August 2016. The
work was unable to be completed prior to end of financial year due
to availability of the contractor.
Noosa Aquatic Centre Total 18,300 18,300
Community, Culture and Sport New Initiative 16/17 - Social Plan Implementation. New Initiative 100,000 100,000
budget was not included in the original budget submission.
Community, Culture and Sport Total 100,000 100,000
Community Development Regional Arts Development Fund second round recommendations 21,130 21,130
as adopted by Council on the 16th July 2016 not yet claimed. 50%
funded by Arts Qld.
Active Mums is a Council initiative jointly funded by the State 9,780 9,780
Government ($20,000) and CEO approved contribution ($10,000).
Remaining funds to be spent are committed to the delivery of Active
Mums (contract services - suppliers have been engaged)
Community Development Total 30,910 30,910
Library Programs and Services Best Start is a four year State Government funded early literacy 65,887 65,887
program with delivery delayed due to change in State Government
direction. Council will receive a further $46,439 in the 3rd Qtr which
has been allocated in the 16/17 budget.
Allocation for State Library of Queensland funding for Tech Savvy 14,240 14,240
for Seniors program digital literacy program.
Allocation of funding for Volunteer Adult Literacy Tutoring. Grant 5,000 5,000
received 3/6/2016.
In 2015/16 Dollars Making Sense Financial Literacy program had 8,460 8,460
an expenditure budget of $24,510. $16050 has been spent.
Additional funding of $12,000 due to be received during 2016/17.
Allocation of State Library of Qld funding for Coding and Robotics 6,501 6,501
digital literacy program. Grant received 17/6/2016.
Library Programs and Services Total 100,088 100,088
Noosa Leisure Centre Fencing works required to address a WHS issue which was 6,650 6,650
identified late in the financial year. The contractor was unable to
complete the works prior to 30 June.
Noosa Leisure Centre Total 6,650 6,650
Wild dog &fox trapping project Project trial of an intensive wild dog and fox trapping program over a 39,000 39,000
period of 3 months using external contractors at an estimated cost of
$39,000: Not completed 15/16 due to delay in receiving contractors
police arms use approval.
Wild dog &fox trapping project Total 39,000 39,000
Heritage 2016/17 Budget duplicated in original load - (31,600) - (31,600)
Heritage Total - (31,600) - (31,600)
Community Services Total 263,348 263,348
Page 20 of 61Section 21
Page 21 of 61
Capital / Operating Operating
Sum of Proposed Carryover Amount Revenue / Expense
Department Cost Centre / Project Description Comments Expense Grand Total
Executive Office Local Economic Plan Implementation This proposal leverages work previously done by AEC for Council in 24,000 24,000
the provision of the economic profile. Council has committed to
track key economic indicators for the 5 year life of the current Local
Economic Plan.
Noosa Business Profile project - photography, business case studies 6,500 6,500
and digital document production and design.
Local Economic Plan Implementation Total 30,500 30,500
Sustainability Emissions Reduction Project Emission Reduction Project consultants - STAGE 1 of project was 6,050 6,050
commenced prior to end of 15/16, but not yet completed. The
underspend of the current budget for materials and services covers
the required carryover.
Sustainability Emissions Reduction Project Total 6,050 6,050
Tourism 2016/17 Budget duplicated in original load - (170,000) - (170,000)
Tourism Total - (170,000) - (170,000)
Community Consultation New Initiative 16/17 - Intranet Enhancement Project. Part of the New 2,100 2,100
Initiative budget was not included in the original submission.
Community Consultation Total 2,100 2,100
Executive Office Total - (131,350) - (131,350)
Grand Total 131,998 131,998
Page 21 of 61Section 22
ATTACHMENT 2
Page 22 of 61
; ; ATTACHMENT 2
Capital / Operating Capital
Sum of Proposed Carryover Amount
CAPEX Renewal/ CAPEX PROGRAM Cost Centre / Project Description Comments Expense Revenue Grand Total
Uparade
Renewal Corporate Buildings Noosaville Depot Fire protection system and Awaiting Contractors to commence works 44,898 44,898
panel renewal
Corporate Buildings Total 44,898 44,898
Community Facilities Sunshine Beach NAC - Hydraulics Report Contractor due on-site in early August. All funds to be carried over. 6,500 6,500
50mtr pool filtration
Sunshine Beach NAC - Replacement of Project to be delivered in July 2016 13,444 13,444
Program Pool heat pump
Noosa Leisure Centre and The J - Evac Awaiting Contractors to commence works 14,500 14,500
Centre Switchboards
Community Facilities Total 34,444 34,444
Fleet - Plant Replacement Plant and Fleet Replacement Program Delivery of 4 fleet items to be received July and August 2016. 386,438 386,438
Fleet - Plant Replacement Total 386,438 386,438
Pathways & Enabling Peregian Beach David Low Way Pathway Re- Project currently being designed and will be delivered this financial year. 50/50 141,206 - (75,000) 66,206
Facilities alignment funding from property owner.
Noosa Heads Park Road, Boardwalk Design Allows for $30K for additional design of foreshore at National Park carpark. 30,000 30,000
and consultation Design nearing completion. Delayed for development of prototype and
consultant delays.
Sunshine Beach - Solar Bollard Replacement Bollards have been delivered and will be installed early August. 2,164 2,164
Trial
Noosa Heads Noosa Parade Road Corridor Design commenced and this project is 50/50 grant funded 161,617 - (75,000) 86,617
Upgrade - Design
Tewantin Poinciana Avenue Shared Path Works nearing completion. 84,224 - (67,500) 16,724
Upgrade Design & Construct
Pathways & Enabling Facilities Total 419,212 - (217,500) 201,712
Holiday Parks Noosa River Holiday Pk- Internal refurb Funds required to assist with the final design works associated with the Project 11,198 11,198
for delivery in the 2016/17 program
Holiday Parks Total 11,198 11,198
Sealed Roads Network Sealed Road Pavement surveys and Remaining funds allocated towards Pavement Studies 3,439 3,439
Investigations
Whole of Shire - pavement surveys Remaining funds allocated towards Pavement Studies 1,350 1,350
Tewantin Cooroy Noosa Rd Stages 2-6 Remaining budget amount required to cover all contingencies. 104,481 104,481
Design Only
Whole of Shire Reseal & Rehabilitation Carryover unused funds as there were a number of roads delayed at the end of 473,547 473,547
Program the financial year including David Low Way, Ben Lexcen Drive. Works to be
delivered July/August.
Sunrise Beach - Ben Lexcen Drive Southern Funds to be used for renewal of kerb and pram ramps where required. 179,321 179,321
end Road Corridor
Black Mountain Rd Landslip design & Design works progressing 299,265 299,265
construct
Sealed Roads Network Total 1,061,403 1,061,403
Coastal Canals and Water Noosaville - Gympie Tce / Williams St Works are in progress and are due for completion late July. 11,070 11,070
Coastal Canals and Waterways Total 11,070 11,070
Parks & Playgrounds Tewantin Spray Park Shade Sail Works to be completed in August 2016. 37,264 37,264
Page 22 of 61Section 23
Page 23 of 61
Capital / Operating Capital
Sum of Proposed Carryover Amount
CAPEX Renewal/ CAPEX PROGRAM Cost Centre / Project Description Comments Expense Revenue’ Grand Total
Upgrade
Renewal Parks & Playgrounds Noosaville Foreshore Park Furniture Multi-year project with funds allocated in 2016/17 these funds to be pushed out 5,838 5,838
Replacement to the final year of furniture replacement.
Tewantin RSL Park Shade Structure Renewal Installation commences 29/6/2016 48,093 48,093
Parks & Playgrounds Total 91,195 91,195
Stormwater Drainage Gympie Terrace Pipe Rehabilitation - Design nearing completion - to be consolidated with construction project - -
Investigation & Design
Gympie Terrace pipe rehabilitation Design nearing completion - to be consolidated with construction project 142,641 142,641
Re-lining of Ben Lexcen stormwater Remaining funds required to remove trees damaging infrastructure and also to 13,327 13,327
replace trees with more suitable species but trees to be more mature sized
trees.
Whole of Shire CCTV Drainage program Funds to be rollled into the 2016/17 program as work continues. 20,773 20,773
2015/2016
Cootharaba Kinmond Creek Road Sandy Ck Designs nearing completion and funds required to complete. 24,578 24,578
Amco Renewal - design
Cootharaba Kinmond Creek Road Eastern Designs nearing completion and funds required to complete. 26,117 26,117
Branch Amco Renewal - design
Stormwater Drainage Total 227,437 227,437
Bridges Noosaville - Munna Point Bridge Stage 2 Footpath replacement delayed by Energex, therefore carryover minor amount 38,706 38,706
and refer funds for footpath to a future budget review once Energex approval is
received and costs known.
Cooroy Mary River Road Timber Bridge Carry over part funds for the preparation of Structure Management Plan and 41,887 41,887
Rehabilitation review of flooding impacts from Sunshine Coast Council bridge replacement
design.
Whole of Shire Bridge replacement program - Carry over to fund Tablelands Bridge A Rehab, Tablelands Bridge B Rehab and 199,744 199,744
Planning and design Wahpunga Rd Bridge Kin Kin
Bridges Total 280,337 280,337
Renewal Total 2,567,630 - (217,500) 2,350,130
Upgrade Corporate Buildings Customer Service Centre Design contract has been awarded with construction to be delivered 2016/17. 13,632 13,632
Corporate Buildings Total 13,632 13,632
Community Facilities Noosa Heads Demolition of Lifeguard Service/ Finalising discussions and negotiations with SLSQ 21,000 21,000
SLSQ operations
Community Facilities Total 21,000 21,000
Pathways & Enabling Eenie Creek Pathway Stage 1 Signage Grant Project worth $40K, 90% completed. Should be finalised within 2-3 6,103 - (20,000) - (13,897)
Facilities months.
Cooroy Noosa Road Corridor Improvement Order placed 27 June for street lighting 48,471 48,471
Whole of Shire - Noosa Pedestrian and Cycle Initial purchases undertaken with remainning data counters currently being 76,990 - (33,750) 43,240
Data Counters assessed prior to purchase.
Noosaville Eenie Creek Road Off-Ramp to Design works to be completed. Grant funded project. 123,043 - (48,750) 74,293
Underpass Design & Construct
Pathways & Enabling Facilities Total 254,607 - (102,500) 152,107
Page 23 of 61Section 24
Page 24 of 61
Capital / Operating Capital
Sum of Proposed Carryover Amount
CAPEX Renewal/ CAPEX PROGRAM Cost Centre / Project Description Comments Expense Revenue’ Grand Total
Upqrade
Upgrade Holiday Parks North Shore Beachfront Campground — Funds required to continue with Planning, approvals and design work. This 25,000 25,000
Planning Consultancy project is linked to the 2016/17 project.
Holiday Parks Total 25,000 25,000
Coastal Canals and Munna Pnt Foreshore Rehab Stg 2 Design Drawings have been Completed, Approvals are nearly completed 5,574 5,574
Waterways Drawings and Approval
Coastal Canals and Waterways Total 5,574 5,574
Parks & Playgrounds Noosa Hinterland Priority Playground - Scope of consultation greater than resourced for in 15/16, therefore need to 49,178 49,178
Planning & Design broaden consultation and carry over into 16/17.
Parks & Playgrounds Total 49,178 49,178
Commerical Land & Rufous St Design & Development Phase Further design works required and all funds to be carried over. 90,939 90,939
Property
Commerical Land & Property Total 90,939 90,939
Information Technology Implementation of Cl Anywhere Functionality © CiAnywhere implementation ongoing throughout 2016/17 54,606 54,606
for TechnologyOne
Information Technology Total 54,606 54,606
Planning Scheme Noosa River Hydraulic Model Carry over funds to cover Consultancy work due to be completed end July 76,304 76,304
2016.
Whole of Shire Planning Scheme Carryover uncompleted works related to development of new planning scheme. 176,618 176,618
Development Projects 2016
Planning Scheme Total 252,922 252,922
Sports Ground and Community Development Establish a bore and water storage at Girraween Sports Complex to resolve 25,000 25,000
Facilities water issues at Girraween. Approximate cost $25,000. Works are yet to
commence.
Tewantin Noosa District Sports Complex - Planning in progress with detailed designs to be done. 25,240 25,240
Internal roadway planning & design
Sports Ground and Facilities Total 50,240 50,240
Streetscapes and Road Peregian Beach - precinct planning Funding for design of pedestrian refuge/crossings on David Low Way, Peregian 29,150 29,150
Corridors Beach
Streetscapes and Road Corridors Total 29,150 29,150
Transport and Whole of Shire Forward Planning & Design Carry over amount for uncompleted design works 164,774 164,774
Infrastructure Program - Construct
Management
Whole of Shire Street lighting program Pilot program for conversion of Hastings Street street lights to LED. 13,669 13,669
2015/2016
Noosaville Eenie Ck Pathway signage stage 2 Grant Project 75% Complete and 75% TMR funds claimed. Final 25% relates 116,810 - (15,000) 101,810
to construction of cycle on-ramp which is designed but awaiting minor land
resumption.
Road directional signage (incl Noosa Entrance Carryover required to facilitate further consultation on directional signage 2,290 2,290
sign)
Sunrise Beach Ben Lexcen Drive School Funds to be used for reseal of Lipton Roundabout. 23,303 23,303
Crossing Improvement-construction
Transport and Infrastructure Management Total 320,846 - (15,000) 305,846
Waste Management Noosaville Landfill - Dosing & Monitoring Project to be carried over due to late receipt of report on what equipment is 120,000 120,000
Equipment required.
Page 24 of 61Section 25
Page 25 of 61
Capital / Operating Capital
Sum of Proposed Carryover Amount
CAPEX Renewal/ CAPEX PROGRAM Cost Centre / Project Description Comments Expense Revenue Grand Total
Upgrade
Upgrade Waste Management Total 120,000 120,000
Environmental Assets, Environmental Services Development of Flying Fox Management Plan, Roost Management Permit, and 33,095 33,095
Bushland Tracks & installation of Sprinkler systems at Wallace Park.
Trails
Environmental Assets, Bushland Tracks & Trails Total 33,095 33,095
Upgrade Total 1,320,789 - (117,500) 1,203,289
Grand Total 3,888,419 - (335,000) 3,553,419
Page 25 of 61Section 26
ATTACHMENT 3
Page 26 of 61
Budget Review 1 - Carryover Review 2016/17 A I I ACHMENT 3
Summary of Submissions Received $ 17,915,22917 $ 12,948.685.09 $ 368541647 $ 4966,544.08
ea ole Tec loara Cost Centre / Project Description 2015/16 Current 2015/16 Actuals Proposed Unspent Budget Capital / Council Contact ere aT
Budget (oleae doe Avaiable for Operating
Amount Carryover
ADJO001 Community Services Heritage $0.00 $0.00 -($31,600.00) $0.00 Operating Kerri Contini 2016/17 Budget duplicated in original load
ADJ002 Executive Office Tourism $0.00 $0.00 -($170,000.00) $0.00 Operating Debra lezzi 2016/17 Budget duplicated in original load
ADJ003 Executive Office Community Consultation $0.00 $0.00 $2,100.00 $0.00 Operating Debra lezzi New Initiative 16/17 - Intranet Enhancement Project. Part of the New Initiative
budget was not included in the original submission.
ADJ004 Community Services Community, Culture and Sport $0.00 $0.00 $100,000.00 $0.00 Operating Alison Hamblin New Initiative 16/17 - Social Plan Implementation. New Initiative budget was not
included in the original budget submission.
CP001 Planning and Noosaville - Munna Point Bridge Stage 2 $3,136,779.00 $2,898,073.19 $38,705.81 $238,705.81 Capital Mr Adam Britton Footpath replacement delayed by Energex, therefore carryover minor amount
Infrastructure and refer funds for footpath to a future budget review once Energex approval is
received and costs known.
CP002 Planning and Cooroy Mary River Road Timber Bridge $172,500.00 $10,613.46 $41,887.00 $161,886.54 Capital Mr Cameron Shields _—_ Carry over part funds for the preparation of Structure Management Plan and
Infrastructure Rehabilitation review of flooding impacts from Sunshine Coast Council bridge replacement
design.
CP003 Planning and Whole of Shire Bridge replacement program - $200,000.00 $256.03 $199,743.97 $199,743.97 Capital Mr Adam Britton Carry over to fund Tablelands Bridge A Rehab, Tablelands Bridge B Rehab and
Infrastructure Planning and design Wahpunga Rd Bridge Kin Kin
CP004 Planning and Noosaville - Gympie Tce / Williams St $222,585.00 $211,515.26 $11,069.74 $11,069.74 Capital Mr Dallas Bickley Works are in progress and are due for completion late July.
Infrastructure
CP005 Planning and Munna Pnt Foreshore Rehab Stg 2 Design $27,500.00 $21,925.94 $5,574.06 $5,574.06 Capital Mr David Shing Drawings have been Completed, Approvals are nearly completed
Infrastructure Drawings and Approval
CPO006 Community Services Rufous St Design & Development Phase $313,167.00 $222,228.15 $90,938.85 $90,938.85 Capital Mr Fox Rogers Further design works required and all funds to be carried over.
CP008 Community Services Sunshine Beach NAC - Hydraulics Report 50mtr $10,000.00 $3,500.00 $6,500.00 $6,500.00 Capital Ash Saward Contractor due on-site in early August. All funds to be carried over.
poo! filtration
CPO009 Community Services Sunshine Beach NAC - Replacement of $100,000.00 $86,556.23 $13,443.77 $13,443.77 Capital Ash Saward Project to be delivered in July 2016
Program Pool heat pump
CP010 Corporate Services Noosa Heads Demolition of Lifeguard Service/ $21,000.00 $0.00 $21,000.00 $21,000.00 Capital Clint Irwin Finalising discussions and negotiations with SLSQ
SLSQ operations
CP011 Corporate Services Noosa Leisure Centre and The J - Evac Centre $25,800.00 $11,300.00 $14,500.00 $14,500.00 Capital Mr Fox Rogers Awaiting Contractors to commence works
Switchboards
CP012 Planning and Noosaville Depot Fire protection system and $44,949.00 $50.74 $44,898.26 $44,898.26 Capital Mr Clint Irwin Awaiting Contractors to commence works
Infrastructure panel renewal
CP013 Executive Office Customer Service Centre $15,000.00 $1,368.00 $13,632.00 $13,632.00 Capital Ms Debra lezzi Design contract has been awarded with construction to be delivered 2016/17.
CP014 Corporate Services Plant and Fleet Replacement Program $2,248, 109.00 $1,842,290.56 $386,438.00 $405,818.44 Capital Mr Phill Parkman Delivery of 4 fleet items to be received July and August 2016.
CP015 Corporate Services Noosa River Holiday Pk- Internal refurb $13,282.00 $2,084.50 $11,197.50 $11,197.50 Capital Ms Michelle Stirling Funds required to assist with the final design works associated with the Project
for delivery in the 2016/17 program
CP016 Corporate Services North Shore Beachfront Campground — $106,000.00 $74,855.46 $25,000.00 $31,144.54 Capital Ms Narelle Reid Funds required to continue with Planning, approvals and design work. This
Planning Consultanc’ project is linked to the 2016/17 project.
CP017 Corporate Services Implementation of Cl Anywhere Functionality for $80,000.00 $25,394.04 $54,605.96 $54,605.96 Capital Mr Justin Thomas CiAnywhere implementation ongoing throughout 2016/17
TechnologyOne
CP018 Corporate Services Tewantin Spray Park Shade Sail $40,000.00 $2,735.66 $37,264.34 $37,264.34 Capital Mr Dallas Bickley Works to be completed in August 2016.
CP019 Planning and Noosa Hinterland Priority Playground - Planning $50,000.00 $821.76 $49,178.24 $49,178.24 Capital Mr Dallas Bickley Scope of consultation greater than resourced for in 15/16, therefore need to
Infrastructure & Design broaden consultation and carry over into 16/17.
CP020 Planning and Noosaville Foreshore Park Furniture $112,400.00 $6,013.35 $5,837.73 $106,386.65 Capital Ms Sara Cooke Multi-year project with funds allocated in 2016/17 these funds to be pushed out to
Infrastructure Replacement the final year of furniture replacement.
CP021 Planning and Tewantin RSL Park Shade Structure Renewal $50,000.00 $1,907.11 $48,092.89 $48,092.89 Capital Mr Dallas Bickley Installation commences 29/6/2016
Infrastructure
Page 26 of 61Section 27
Page 27 of 61
Budget Review 1 - Carryover Review 2016/17
Summary of Submissions Received $ 17,915,229.17 $ 12,948,685.09 $ 3,685,416.47 $ 4,966,544.08
Vea) Pye s Cost Centre / Project Description 2015/16 Current 2015/16 Actuals Proposed Unspent Budget Capital/ Council Contact ey
Budget Carryover Avaiable for Operating
Amount Carryover
CP022 Planning and Eenie Creek Pathway Stage 1 Signage $19,003.00 $12,900.12 $6,102.88 $6,102.88 Capital Mr Scott Morgan Grant Project worth $40K, 90% completed. Should be finalised within 2-3
Infrastructure months.
CP022 Planning and Eenie Creek Pathway Stage 1 Signage -($20,000.00) $0.00 Capital Mr Scott Morgan Grant Project worth $40K, 90% completed. Should be finalised within 2-3
Infrastructure months.
CP023 Planning and Cooroy Noosa Road Corridor Improvement $88,555.00 $40,083.83 $48,471.17 $48,471.17 Capital Mr Craig Eldridge Order placed 27 June for street lighting
Infrastructure
CP024 Planning and Noosa Heads Park Road, Boardwalk Design $351,894.00 $143,288.22 $30,000.00 $208,605.78 Capital Mr Adam Britton Allows for $30K for additional design of foreshore at National Park carpark.
Infrastructure and consultation Design nearing completion. Delayed for development of prototype and consultant
delays.
CP025 Corporate Services Sunshine Beach - Solar Bollard Replacement $10,000.00 $7,835.95 $2,164.05 $2,164.05 Capital Mr Bryan OConnor Bollards have been delivered and will be installed early August.
Trial
CP026 Planning and Tewantin Poinciana Avenue Shared Path $210,000.00 $125,775.92 $84,224.08 $84,224.08 Capital Mr Scott Morgan Works nearing completion.
Infrastructure Upgrade Design & Construct
CP026 Planning and Tewantin Poinciana Avenue Shared Path -($67,500.00) $0.00 Capital Mr Scott Morgan Works nearing completion.
Infrastructure Upgrade Design & Construct
CP027 Planning and Noosaville Eenie Creek Road Off-Ramp to $130,000.00 $6,956.91 $123,043.09 $123,043.09 Capital Mr Scott Morgan Design works to be completed. Grant funded project.
Infrastructure Underpass Design & Construct
CP027 Planning and Noosaville Eenie Creek Road Off-Ramp to -($48,750.00) $0.00 Capital Mr Scott Morgan Design works to be completed. Grant funded project.
Infrastructure Underpass Design & Construct
CP028 Planning and Whole of Shire - Noosa Pedestrian and Cycle $90,000.00 $13,010.00 $76,990.00 $76,990.00 Capital Mr Scott Morgan Initial purchases undertaken with remainning data counters currently being
Infrastructure Data Counters assessed prior to purchase.
CP028 Planning and Whole of Shire - Noosa Pedestrian and Cycle -($33,750.00) $0.00 Capital Mr Scott Morgan Initial purchases undertaken with remainning data counters currently being
Infrastructure Data Counters assessed prior to purchase.
CP029 Planning and Noosa Heads Noosa Parade Road Corridor $200,000.00 $38,382.54 $161,617.46 $161,617.46 Capital Mr Scott Morgan Design commenced and this project is 50/50 grant funded
Infrastructure Upgrade - Design
CP029 Planning and Noosa Heads Noosa Parade Road Corridor -($75,000.00) $0.00 Capital Mr Scott Morgan Design commenced and this project is 50/50 grant funded
Infrastructure Upgrade - Design
CP030 Planning and Peregian Beach David Low Way Pathway Re- $150,000.00 $8,793.66 $141,206.34 $141,206.34 Capital Mr Nicholas Wellwood Project currently being designed and will be delivered this financial year. 50/50
Infrastructure alignment funding from property owner.
CP030 Planning and Peregian Beach David Low Way Pathway Re- -($75,000.00) $0.00 -($75,000.00) -($75,000.00) Capital Mr Nicholas Wellwood Project currently being designed and will be delivered this financial year. 50/50
Infrastructure alignment funding from property owner.
CP031 Planning and Noosa River Hydraulic Model $290,052.00 $89,769.16 $76,304.45 $200,282.84 Capital Ms Rebecca Britton Carry over funds to cover Consultancy work due to be completed end July 2016.
Infrastructure
CP032 Planning and Whole of Shire Planning Scheme Development $468,575.00 $291,957.40 $176,617.60 $176,617.60 Capital Ms Rebecca Britton Carryover uncompleted works related to development of new planning scheme.
Infrastructure Projects 2016
CP033 Planning and Sealed Road Pavement surveys and $39,064.00 $35,624.54 $3,439.46 $3,439.46 Capital Mr Bryan OConnor Remaining funds allocated towards Pavement Studies
Infrastructure Investigations
CP034 Planning and Whole of Shire - pavement surveys $19,687.00 $18,336.83 $1,350.17 $1,350.17 Capital Mr Bryan OConnor Remaining funds allocated towards Pavement Studies
Infrastructure
CP035 Planning and Tewantin Cooroy Noosa Rd Stages 2-6 Design $120,986.00 $16,505.46 $104,480.54 $104,480.54 Capital Mr Craig Eldridge Remaining budget amount required to cover all contingencies.
Infrastructure Only
CP036 Planning and Whole of Shire Reseal & Rehabilitation Program $5,792,363.00 $5,318,816.38 $473,546.62 $473,546.62 Capital Mr Cameron Shields Carryover unused funds as there were a number of roads delayed at the end of
Infrastructure the financial year including David Low Way, Ben Lexcen Drive. Works to be
delivered July/August.
CP037 Planning and Sunrise Beach - Ben Lexcen Drive Southern $184,000.00 $4,678.87 $179,321.13 $179,321.13 Capital Mr Bryan OConnor Funds to be used for renewal of kerb and pram ramps where required.
Infrastructure end Road Corridor
CP038 Planning and Black Mountain Rd Landslip design & construct $320,000.00 $20,735.30 $299,264.70 $299,264.70 Capital Mr Cameron Shields = Design works progressing
Infrastructure
CP039 Community Services Tewantin Noosa District Sports Complex - $30,000.00 $4,760.47 $25,239.53 $25,239.53 Capital Mr Craig Eldridge Planning in progress with detailed designs to be done.
Internal roadway planning & design
CP040 Planning and Gympie Terrace Pipe Rehabilitation - $10,763.00 $9,010.41 $0.00 $1,752.59 Capital Mr Bryan OConnor Design nearing completion - to be consolidated with construction project
Infrastructure Investigation & Design
CP041 Planning and Gympie Terrace pipe rehabilitation $194,386.00 $53,497.50 $142,641.09 $140,888.50 Capital Mr Bryan OConnor Design nearing completion - to be consolidated with construction project
Infrastructure
Page 27 of 61Section 28
Page 28 of 61
Budget Review 1 - Carryover Review 2016/17
Summary of Submissions Received $ 17,915,229.17 $ 12,948,685.09 $ 3,685,416.47 $ 4,966,544.08
aaa) Ply aS Cost Centre / Project Description 2015/16 Current 2015/16 Actuals Proposed Unspent Budget Capital / Council Contact Comments
Budget (or Trae) 4a Avaiable for Operating
Amount Carryover
CP042 Planning and Re-lining of Ben Lexcen stormwater $153,257.00 $139,929.58 $13,327.42 $13,327.42 Capital Mr Bryan OConnor Remaining funds required to remove trees damaging infrastructure and also to
Infrastructure replace trees with more suitable species but trees to be more mature sized
trees.
CP043 Planning and Whole of Shire CCTV Drainage program $50,000.00 $29,226.82 $20,773.18 $20,773.18 Capital Mr Bryan OConnor Funds to be rollled into the 2016/17 program as work continues.
Infrastructure 2015/2016
CP044 Planning and Cootharaba Kinmond Creek Road Sandy Ck $50,000.00 $25,421.68 $24,578.32 $24,578.32 Capital Mr Craig Eldridge Designs nearing completion and funds required to complete.
Infrastructure Amco Renewal - design
CP045 Planning and Cootharaba Kinmond Creek Road Eastern $50,000.00 $23,883.31 $26,116.69 $26,116.69 Capital Mr Craig Eldridge Designs nearing completion and funds required to complete.
Infrastructure Branch Amco Renewal - design
CP046 Planning and Peregian Beach - precinct planning $29,618.00 $467.81 $29,150.19 $29,150.19 Capital Mr Nicholas Wellwood Funding for design of pedestrian refuge/crossings on David Low Way, Peregian
Infrastructure Beach
CP047 Planning and Whole of Shire Forward Planning & Design $300,000.00 $95,258.47 $164,774.00 $204,741.53 Capital Mr Craig Eldridge Carry over amount for uncompleted design works
Infrastructure Program - Construct
CP048 Planning and Sunrise Beach Ben Lexcen Drive School $430,000.00 $406,696.83 $23,303.17 $23,303.17 Capital Mr David Shing Funds to be used for reseal of Lipton Roundabout.
Infrastructure Crossing Improvement-construction
CP049 Planning and Road directional signage (incl Noosa Entrance $50,000.00 $47,710.41 $2,289.59 $2,289.59 Capital Mr Craig Eldridge Carryover required to facilitate further consultation on directional signage
Infrastructure sign)
CP050 Planning and Whole of Shire Street lighting program $15,000.00 $1,331.12 $13,668.88 $13,668.88 Capital Mr Cameron Shields _ Pilot program for conversion of Hastings Street street lights to LED.
Infrastructure 2015/2016
CP051 Planning and Noosaville Eenie Ck Pathway signage stage 2 $120,000.00 $3,190.00 $116,810.00 $116,810.00 Capital Mr Scott Morgan Grant Project 75% Complete and 75% TMR funds claimed. Final 25% relates to
Infrastructure construction of cycle on-ramp which is designed but awaiting minor land
resumption.
CP051 Planning and Noosaville Eenie Ck Pathway signage stage 2 -($15,000.00) $0.00 Capital Mr Scott Morgan Grant Project 75% Complete and 75% TMR funds claimed. Final 25% relates to
Infrastructure construction of cycle on-ramp which is designed but awaiting minor land
resumption.
CP052 Community Services Noosaville Landfill - Dosing & Monitoring $120,000.00 $0.00 $120,000.00 $120,000.00 Capital Mr lan Florence Project to be carried over due to late receipt of report on what equipment is
Equipment required.
cso01 Community Services Community Development $78,313.00 $57,183.45 $21,129.55 $21,129.55 Operating Alison Hamblin Regional Arts Development Fund second round recommendations as adopted
by Council on the 16th July 2016 not yet claimed. 50% funded by Arts Qld.
CS003 Community Services Community Development $245,329.00 $179,665.49 $25,000.00 $65,663.51 Capital Alison Hamblin Establish a bore and water storage at Girraween Sports Complex to resolve
water issues at Girraween. Approximate cost $25,000. Works are yet to
commence.
CS004 Community Services Community Development $30,000.00 $20,220.00 $9,780.00 $9,780.00 Operating Alison Hamblin Active Mums is a Council initiative jointly funded by the State Government
($20,000) and CEO approved contribution ($10,000). Remaining funds to be
spent are committed to the delivery of Active Mums (contract services -
suppliers have been engaged)
CS005 Community Services Library Programs and Services $92,849.00 $26,962.00 $65,887.00 $65,887.00 Operating Kerri Contini Best Start is a four year State Government funded early literacy program with
delivery delayed due to change in State Government direction. Council will
receive a further $46,439 in the 3rd Qtr which has been allocated in the 16/17
budget.
CS006 Community Services Library Programs and Services $16,980.00 $2,739.82 $14,240.00 $14,240.18 Operating Kerri Contini Allocation for State Library of Queensland funding for Tech Savvy for Seniors
program digital literacy program.
CSo0o7 Community Services Library Programs and Services $0.00 -($5,000.00) $5,000.00 $5,000.00 Operating Kerri Contini Allocation of funding for Volunteer Adult Literacy Tutoring. Grant received
3/6/2016.
Page 28 of 61Section 29
Page 29 of 61
Budget Review 1 - Carryover Review 2016/17
Summary of Submissions Received $ 17,915,229.17 $ 12,948,685.09 $ 3,685,416.47 $ 4,966,544.08
Peay Joye e tire Cost Centre / Project Description 2015/16 Current 2015/16 Actuals Proposed Unspent Budget Capital / Council Contact Comments
Budget Carryover Avaiable for Operating
Amount Carryover
Cso08 Community Services Library Programs and Services $0.00 -($6,501.00) $6,501.00 $6,501.00 Operating Kerri Contini Allocation of State Library of Qld funding for Coding and Robotics digital literacy
program. Grant received 17/6/2016.
Cso0g Community Services Library Programs and Services $24,510.04 $16,050.00 $8,460.00 $8,460.04 Operating Kerri Contini In 2015/16 Dollars Making Sense Financial Literacy program had an
expenditure budget of $24,510. $16050 has been spent. Additional funding of
$12,000 due to be received during 2016/17.
CS010 Community Services Noosa Leisure Centre $53,889.00 $29,837.15 $6,650.00 $24,051.85 Operating Ash Saward Fencing works required to address a WHS issue which was identified late in the
financial year. The contractor was unable to complete the works prior to 30 June.
Cso12 Community Services Noosa Aquatic Centre $70,651.13 $44,497.24 $18,300.00 $26,153.89 Operating Ash Saward This carryover is proposed to fund the NAC plant and equipment condition
assessment and report, commencing 2 August 2016. The work was unable to be
completed prior to end of financial year due to availability of the contractor.
Cs013 Community Services Wild dog &fox trapping project $39,000.00 $0.00 $39,000.00 $39,000.00 Operating lan Florence Project trial of an intensive wild dog and fox trapping program over a period of 3
months using external contractors at an estimated cost of $39,000: Not
completed 15/16 due to delay in receiving contractors police arms use approval.
Exo001 Executive Office Local Economic Plan Implementation $70,000.00 $31,725.00 $24,000.00 $38,275.00 Operating Debra lezzi This proposal leverages work previously done by AEC for Council in the
provision of the economic profile. Council has committed to track key economic
indicators for the 5 year life of the current Local Economic Plan.
EX002 Executive Office Local Economic Plan Implementation $70,000.00 $31,725.00 $6,500.00 $38,275.00 Operating Debra lezzi Noosa Business Profile project - photography, business case studies and digital
document production and design.
EX003 Executive Office Sustainability Emissions Reduction Project $21,000.00 $13,842.00 $6,050.00 $7,158.00 Operating Debra lezzi Emission Reduction Project consultants - STAGE 1 of project was commenced
prior to end of 15/16, but not yet completed. The underspend of the current
budget for materials and services covers the required carryover.
P1001 Planning & Environmental Services $101,434.00 $48,414.00 $33,095.00 $53,020.00 Capital Peter Milne Development of Flying Fox Management Plan, Roost Management Permit, and
Infrastructure installation of Sprinkler systems at Wallace Park.
Page 29 of 61Section 30
ATTACHMENT 4
Page 30 of 61
ATTACHMENT 4
a Pee Se to, ee
NOOSA COUNCIL } “a3
mm Se ps
FINANCIAL STATEMENTS
2016/2017
BUDGET REVIEW 1 - CARRY OVER
Page 30 of 61Section 31
Page 31 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result - Total Council | original | BRI Precast,
yA 4 yA 2018 2019 2020 2021 2022 2023 yLyZ.| 2025 2026
. $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Statement of Comprehensive Income
Income
Revenue
Recurrent revenue
Net rates, levies and charges 62,319 62,319 63,942 65,936 67,649 69,753 71,707 74,084 76,155 78,916 81,282
Fees and charges 4,358 4,358 4,467 4,579 4,694 4,811 4,941 5,074 5,211 5,362 5,518
Rental income 1,238 1,238 1,269 1,300 1,333 1,366 1,400 1,435 1,471 1,508 1,546
Interest received 4,153 4,153 4,356 4,596 4,794 4,895 5,153 5,266 5,370 5,467 5,546
Sales revenue 7,623 7,623 7,813 8,008 8,208 8,413 8,622 8,838 9,058 9,284 9,516
Other income 3,773 3,773 3,867 3,964 4,063 4,165 4,269 4,376 4,485 4,597 4,712
Grants, subsidies, contributions and donations 5,541 5,541 5,554 5,567 5,580 5,594 5,608 5,623 5,638 5,653 5,669
Total recurrent revenue 89,005 89,005 91,268 93,949 96,321 98,996 101,701 104,695 107,388 110,787 113,788
Capital revenue
Grants, subsidies, contributions and donations 6,567 5,440 4,338 6,500 6,500 6,500 6,500 6,500 6,500 6,500
Ce
Total revenue 95,571 95,804 96,708 98,287 102,821 105,496 108,201 111,195 113,888 117,287 120,288
Capital income
Total capital income - - - - - - - - - - -
Total income 95,571 95,804 96,708 98,287 102,821 105,496 108,201 111,195 113,888 117,287 120,288
Expenses
Recurrent expenses po
Employee benefits 28,474 29,336 30,204 31,070 32,075 33,110 34,177 35,154 36,284 37,449
Materials and services 40,415 41,511 42,549 43,613 44,703 45,910 47,150 48,423 49,827 51,272
Finance costs 2,583 2,583 2,495 2,314 2,114 1,892 1,660 1,413 1,153 872 593
Depreciation and amortisation 17,122 17,122 17,681 18,002 18,210 18,757 19,456 20,020 20,404 21,038 21,812
Other expenses 86 86 88 90 92 95 97 100 102 105 107
Total recurrent expenses 88,680 91,112 93,160 95,100 97,522 100,234 102,860 105,236 108,126 111,234
Capital expenses
Total capital expenses 200 200 205 210 215 221 226 232 237 243 250
Total expenses 88,880 91,316 93,370 95,315 97,743 100,460 103,092 105,473 108,369 111,484
Net result 6,691 5,391 4,917 7,506 7,754 7,742 8,104 8,415 8,918 8,804
Operating result P|
Recurrent revenue 89,005 89,005 91,268 93,949 96,321 98,996 101,701 104,695 107,388 110,787 113,788
Recurrent expenses 88,680 91,112 93,160 95,100 97,522 100,234 102,860 105,236 108,126 111,234
Operating result | 325] 156 789 1,221 1,474 1,468 1,835 2,152 2,661 2,554
Page 31 of 61Section 32
Page 32 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result | original | BRO Precast
2017 2017 2018 2019 2020 2021 yyy 2023 2024 2025 2026
Statement of Financial Position Selly Seeley Sly $,000 $,000 $,000 $,000 Sailily exile) Sly $,000
Assets
Current assets p
Cash and cash equivalents 36,053 49,167 46,755 46,761 46,344 46,354 46,234 45,453 43,979 43,919
Trade and other receivables 8,316 8,316 8,518 8,763 8,952 9,235 9,477 9,766 9,995 10,356 10,647
Inventories 104 104 104 104 104 104 104 104 104 104 104
Other current assets 668 668 679 690 701 713 725 737 749 761 773
Total current assets 45,140 59,251 58,468 56,311 56,519 56,395 56,660 56,842 56,302 55,200 55,443
Non-current assets
Investments 114,027 114,027 114,027 114,027 114,027 114,027 114,027 114,027 114,027 114,027 114,027
Property, plant & equipment 943,468 967,862 996,574 1,025,854 1,055,435 1,085,381 1,116,080 1,147,945 1,181,189 1,214,281
Other non-current assets 3,278 3,400 2,846 2,280 2,350 1,989 1,645 1,480 1,379 1,192
PC
Total non-current assets 1,060,773 1,085,289 1,113,448 1,142,161 1,171,812 1,201,397 1,231,752 1,263,451 1,296,595 1,329,499
Po
Total assets 1,105,914 1,143,757 1,169,759 1,198,680 1,228,208 1,258,057 1,288,594 1,319,753 1,351,795 1,384,942
Current liabilities p
Trade and other payables 4,451 4,574 4,691 4,799 4,940 5,079 5,222 5,350 5,523 5,687
Borrowings 3,079 3,079 3,283 3,484 3,706 3,938 4,185 4,445 4,726 4,142 286
Provisions 5,091 5,091 5,194 5,324 5,457 5,593 5,733 5,876 6,023 6,174 6,328
Other current liabilities 390 390 400 410 420 430 441 452 463 475 487
Total current liabilities 13,012 13,451 13,909 14,382 14,901 15,438 15,996 16,562 16,314 12,788
Non-current liabilities
Borrowings 34,363 34,363 31,419 27,935 24,229 20,292 16,107 11,662 6,936 2,794 2,508
Provisions 8,411 8,411 8,618 8,832 9,051 9,276 9,507 9,744 9,986 10,234 10,489
Total non-current liabilities 42,773 42,773 40,037 36,767 33,281 29,568 25,614 21,405 16,922 13,028 12,997
Total liabilities 55,785 55,794 53,488 50,676 47,663 44,469 41,052 37,401 33,484 29,342 25,784
ee ee
Net community assets 1,050,128 1,090,269 1,119,083 1,151,017 1,183,738 1,217,005 1,251,193 1,286,270 1,322,453 1,359,157
J
Asset revaluation surplus 47,397 70,618 94,514 118,943 143,910 169,435 195,520 222,182 249,447 277,348
Retained surplus 1,002,731 1,019,651 1,024,569 1,032,074 1,039,828 1,047,570 1,055,673 1,064,088 1,073,006 1,081,810
PC
Total community equity 1,050,128 1,090,269 1,119,083 1,151,017 1,183,738 1,217,005 1,251,193 1,286,270 1,322,453 1,359,157
Page 32 of 61Section 33
Page 33 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
Annual Result | Original | BRI | Forecast,
2017 2017 2018 2019 2020 2021 YAY YAK} 2024 2025 2026
Statement of Cash Flows AMO! $,000 $,000 $,000 $,000 AML) $,000 $,000 $,000 $,000 $,000
Cash flows from operating activities
Receipts from customers 74,742 74,742 76,671 78,945 81,043 83,397 85,747 88,442 90,949 93,977 96,818
Payments to suppliers and employees (69,235) (71,124) (72,999) (74,937) (76,997) (79,241) (81,542) (83,806) (86,294) (88,912)
Dividend received 3,142 3,142 3,220 3,301 3,383 3,468 3,554 3,643 3,734 3,828 3,923
Interest received 4,153 4,153 4,356 4,596 4,794 4,895 5,153 5,266 5,370 5,467 5,546
Rental income 1,235 1,235 1,266 1,298 1,330 1,363 1,397 1,432 1,469 1,505 1,543
Non-capital grants and contributions 5,530 5,530 5,552 5,566 5,580 5,592 5,607 5,622 5,638 5,651 5,667
Borrowing costs (2,176) (2,176) (2,089) (1,908) (1,707) (1,485) (1,253) (1,007) (746) (465) (187)
Other cash flows from operating activities (11) (11) (11) (11) (11) (12) (12) (12) (12) (12) (12)
Net cash inflow from operating activities 17,379 17,842 18,788 19,475 20,219 20,953 21,845 22,594 23,655 24,386
Cash flows from investing activities P|
Po
Payments for property, plant and equipment (21,356) (21,175) (22,264) (22,495) (22,791) (23,166) (23,941) (25,141) (26,566) (26,466)
Payments for intangible assets (1,231) (374) - - (650) (350) (350) (300) (350) (350)
Proceeds from sale of property, plant and equipmg - p - - - - - - - - -
Grants, subsidies, contributions and donations 6,567 5,440 4,338 6,500 6,500 6,500 6,500 6,500 6,500 6,500
Other cash flows from investing activities 10 | 10) 10 10 10 10 11 4 14 12 12
Net cash inflow from investing activities (16,010) (16,099) (17,916) (15,985) (16,931) (17,005) (17,780) (18,930) (20,404) (20,304)
Cash flows from financing activities P|
Proceeds from borrowings 2,697 2,697 340 - - - - - - - -
Repayment of borrowings (2,807) (2,807) (3,079) (3,283) (3,484) (3,706) (3,938) (4,185) (4,445) (4,726) (4,142)
Net cash inflow from financing activities (110) (110) (2,739) (3,283) (3,484) (3,706) (3,938) (4,185) (4,445) (4,726) (4,142)
Total cash flows
ee
Net increase in cash and cash equivalent held 1,260 (997) (2,412) 7 (418) 10 (120) (781) (1,475) (60)
Po
Opening cash and cash equivalents 34,793 50,163 49,167 46,755 46,761 46,344 46,354 46,234 45,453 43,979
CC
Closing cash and cash equivalents 36,053 49,167 46,755 46,761 46,344 46,354 46,234 45,453 43,979 43,919
Page 33 of 61Section 34
Page 34 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
| AnnualResuit = Original | oBRA | Forecast
2017 PA 2018 2019 2020 2021 2022 2023 2024 2025 2026
Statement of Changes in Equity $,000 SAU SAY AIT SAU AY ALITY SAU SAU SAU SALI
Asset revaluation reserve
Opening balance 24,496] 24,496 47,237 70,618 94.514 118943 143910 169,435 195,520 222182 249,447
Increase in asset revaluation surplus 22,901 23,380 23,896 24,429 24,967 25,925 26,085 26,662 27,265 27,901
Retained surplus apes
Closing balance 47,397 70,618 94514 118943 143.910 169435 195,520 222,182 249447 277,348
Po
Opening balance 996,040 1,014,260 1,019,651 1,024,569 1,032,074 1,039,828 1,047,570 1,055,673 1,064,088 1,073,006
Net result 5,391 4,917 7,906 7,194 7,142 8,104 8,415 8,918 8,804
eT
Closing balance 1,002,731 1,019,651 1,024,569 1,032,074 1,039,828 1,047,570 1,055,673 1,064,088 1,073,006 1,081,810
Po
Opening balance 1,020,536 1,061,497 1,090,269 1,119,083 1,151,017 1,183,738 1,217,005 1,251,193 1,286,270 1,322,453
Net result 6,691 5,391 4,917 7,506 7,754 7,142 8,104 8,415 8,918 8,804
Increase in asset revaluation surplus 22,901 23,380 23,896 24,429 24,967 29,029 26,085 26,662 27,265 27,901
Closing balance 1,090,269 1,119,083 1,151,017 1,183,738 1,217,005 1,251,193 1,286,270 1,322,453 1,359,157
Page 34 of 61Section 35
Page 35 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June
| Indicator | Target | Original | BRI | Forecast
2017 2017 2018 2019 2020 ye YAY) 2023 2024 2025 2026
Operating Surplus Ratio 0-10% 0.4% 0.2% 0.8% 1.3% 1.5% 1.4% 1.8% 2.0% 2.4% 2.2%
Net Financial Liabilities Ratio <60% 12.0% -5.5% -6.0% -9.2% -12.0% -15.3% -18.6% -21.2% -23.3% -26.1%
Asset Sustainability Ratio >90% 95.7% 98.6% 97.8% 97.9% 96.6% 95.9% 97.1% 100.1% 103.9% 100.0%
Operating Surplus Ratio
Measures the extent to which revenues raised cover operational expenses
only or are available for capital funding purposes or other purposes.
Calculation: Net operating result divided by total operating revenue, expressed as a % (excluding capital revenue or expenses).
Target: between 0% and 10%
Net Financial Liabilities Ratio
Measures the extent to which the net financial liabilities of Council can
be repaid from operating revenues.
Calculation: (total liabilities less current assets) divided by
total operating revenue, expressed as a %.
Target: not greater than 60%.
Asset Sustainability Ratio
This ratio reflects the extent to which the infrastructure assets managed by Council
are being replaced as they reach the end of their useful lives.
Calculation: capital expenditure on the replacement of infrastructure assets
(renewals) divided by depreciation expense, expressed as a %.
Target: greater than 90%.
Page 35 of 61Section 36
Page 36 of 61
Noosa Shire Council
2016/17 Budget Statements
For the period ending 30 June | Original | BR1 |
yn yA)
Capital Works Program $,000 PAU
Asset Management 765
Bridges 100
Cemeteries 18
Coastal, Canals and Waterways 400
Commercial Land & Properties 2,900
Community Facilities 662
Corporate buildings 150
Environmental Assets, bushland tracks & Trails -
Fleet & Plant Replacement 1,765
Gravel Road Network 410
Holiday Parks 888
Information Technology 384
Parks & Playgrounds 685
Pathways & Enabling Facilities 1,810
Planning Scheme 847
Public Transport Infrastructure 1,200
Sealed Road Network 4,000
Sports Grounds & Facilities -
Stormwater Drainage 2,085
Streetscapes and Road Corridor 50
Transport and Infrastructure Management 3,485
Waste Management 498
Total Capital works Program | 23,101] 26,993
Page 36 of 61Section 37
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
11 ECONOMIC DEVELOPMENT GRANT PROGRAM
DOCUMENT INFORM AT ION
Author Senior Economic Development Officer, Carolyn Bullen
Executive Office
Index ECM / Subject / Economic Development
Attachments 1. Amended Community Grants Policy
2. Economic Development Grant Program Guidelines
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Senior Economic Development Officer to the General
Committee Meeting dated 15 August 2016 and:
A. Approve the amended Community Grants Policy provided at Attachment 1 to the report, and
B. Authorise the Chief Executive Officer to conduct the first round of the Economic Development
Grant Program from 1 September 2016 in accordance with the Economic Development Grant
Program Guideline provided at Attachment 2 to the report, and that a review of the program
be undertaken after a period of 12 months..
REPORT
The purpose of this report is to seek the approval of Council to amend the Community Grants
Policy to include the Economic Development Grant Program (refer to Attachment 1).
The Economic Development Grant Program is intended to assist local business associations,
organisations and representative groups to deliver projects that will have a positive impact on the
local business environment, business community and/or economy, and looks to fund innovative
projects that lie outside the normal day to day activities of local business associations,
organisations and representative groups.
The Economic Development Grant Program is an annual and competitive grant program that funds
one off projects.
1. Background
The Economic Development Grant Program is an initiative under the Local Economic Plan.
Applications will be open to not for profit incorporated business representative organisations that:
Primarily service the Noosa Shire business community
Comply with State / Federal incorporation requirements
Have appropriate insurances and meet Workplace Health and Safety requirements
Has met acquittal conditions for previous Council grants, and
Are able to provide a copy of the most recent Annual Report including audited or reviewed
financial statements
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This grant program is not available to commercial businesses or enterprises, government
agencies, individuals, political organisations, education institutions, parental and friends or parents
and citizens associations, medical organisations or primary health care providers, kindergartens
or pre-schools or religious organisations.
2. Eligible Projects
The Economic Development Grant looks to support projects that:
Connect local businesses
Encourage business innovation
Build business capacity and skills
Contribute to the ease of doing business
Enable partnerships and collaboration within Noosa businesses and between organisations
Attention a local workforce gap
Position Noosa as a preferred business location/ grow the reputation of Noosa as a preferred
business location
The funding cannot be used for:
Programs, projects, services run for commercial profit
Activities that have already commenced or will commence outside the project period
Ongoing salaries for positions outside of the applicants project
Activities that are considered part of the ongoing standard operations of the organisation such
as rent, office costs, insurances, compliance costs, legal advice
Retrospective funding
Events that do not have a clearly identifiable benefit to the business community
Projects that benefit a single business
Projects that do not benefit the Noosa region
Payment of debt
Charitable fundraising
Political activities
Items funded by other Council grants
3. Program Details
Round 1
Round opens: 9am Thurs 01 Sept, 2016
Round closes: 12noon Wednesday 26 October, 2016
Project period: 1 Jan, 2017 to 31 Dec, 2017
Announce results: Before 31 Dec, 2016
Acquittal due: Within 30 days of completing project
Applicants will make both a cash and in-kind contribution to the project. Council will not wholly
fund grant projects.
All applications will be assessed on a case by case basis and no minimum or maximum amount
per application will apply.
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The Economic Development Grants Program guidelines ensure alignment with the Local
Government Act 2009 and the Local Government Regulation 2012 whereby funds will be used for
project that are in the interests of public.
Applications will be assessed by a Panel made up of Council Officers and may also include
representatives from the business community. The Assessment Panel will make funding
recommendations to Council for approval. Final decisions in the Economic Development Grant
Program are made by the Council, CEO or delegate.
4. Criteria
It is mandatory that projects help to achieve the objectives of the Noosa Local Economic Plan.
Applications will be assessed using the following criteria:
The extent to which the actions address key findings, weaknesses and/or threats, or target the
opportunities identified in the Local Economic Plan
The scale of the economic impact likely to be achieved (e.g. creating the conditions for business
success, industry or business development, investment attraction)
The level of innovation, insight or creative thinking that makes the project unique
The quality of the application (e.g. a well-developed, clear and realistic action plan, supported
by research where appropriate and include an accurate financial plan/budget)
The ability of the organisation and/or stakeholder group to deliver the project
The potential for the project to create business/industry networks and partnerships that can
drive future economic development activities.
Previous Council Consideration
Ordinary Meeting, 16 June 2016, Item 3, Page 11
That Council note the report by the Community Development Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2016 and
A. Authorise the Chief Executive Officer to amend the Community Grants Policy to include a 3
year Signature Event Category for which Service Clubs are eligible; and
B. Approve the following grant funding recommendations:
1. 2016/2017 Community Alliance Grant recommendations as set out in Attachment 1 to
the Report;
2. 2016/2017 Festive Season Grant recommendations as set out in Attachment 2 to the
Report noting that the Pomona Night of Lights event is being held in Pomona, not
Cooroy as incorrectly outlined in the attachment;
3. 2016/2017 Signature Event Grant recommendations as set out in Attachment 3 to the
Report;
4. 2016/17 Community Grant Projects first round recommendations as set out in
Attachment 4 to the Report; and
5. 2015/16 Regional Arts Development Fund (RADF) second round recommendations as
set out in Attachment 5 to the Report. ORDINARY MEETING MINUTES 16 JUNE 2016
Page 12 of 13
C. With respect to the application by Slow Food Noosa which currently fails to meet the criteria
for the community grant, the organisation is encouraged to apply for the next round of grants
for support for their education and promotion of slow food principles.
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Finance & Risk
$60,000 has been allocated to this program in the 2016-17 budget.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Comment and feedback was sought from Councillors, the Chief Executive Officer, the Governance
Advisor, Community Grants Program Coordinator and the Manager of Procurement.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support X Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
x Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
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ATTACHMENT 1
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GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
ATTACHMENT 1
x ) | NOOSA Council Policy
mm mreeeeis COMMUNITY GRANTS
| Corporate Plan Reference: Working in partnership with our community
| Endorsed by Council: 18 August 2016
| Policy Author: Community Development Coordinator
POLICY BACKGROUND
This Policy is to guide the administration of Council’s Community Grants Program so that the grants:
e Assist Council to achieve its strategic goals and identified key initiatives; and
e Align with the intent of the Local Government Act 2009 and the Local Government Regulation
2012, which state that (community) grants will be used for a purpose that is in the public interest.
This Policy is to be read in conjunction with any supporting guidelines for specific funding programs.
This Policy does not apply to sponsorship, donations, advertising, naming rights and service level
agreements.
POLICY OUTCOMES
The outcomes of this policy include:
e Providing community organisations and individuals* with financial support to meet identified
community needs;
e Building community skills and resilience;
e Developing and maintaining sustainable community infrastructure;
e Providing opportunities for community organisations to leverage Council’s financial assistance to
obtain funding from other sources; and
e Providing opportunities for community organisations to deliver on Council’s strategic goals and
identified key initiatives (e.g. Noosa Corporate Plan, Noosa Social Strategy).
WHO CAN APPLY
Not for profit incorporated community organisations can apply for a Community Grant provided they
meet the following criteria:
e The project, event or program for which they are applying, benefits the residents of the Noosa
Shire community;
e The application meets the specific eligibility criteria of the funding programs as set out in this
Policy and the supporting Grant Guidelines;
e The organisation:
o Is alegal not for profit entity;
o Complies with all incorporation requirements of the State and Commonwealth as at the closing
date for the grant program;
o Has appropriate insurances and adheres to sound Workplace Health and Safety practices;
o Has no debt to Council, or has entered into scheduled payment arrangements with Council
that is being adhered to; and
o Has met acquittal conditions for any previous Council grants.
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If a community group is not incorporated and wishes to apply for a Grant, the group is able to do so
provided that the application is auspiced and administered by an incorporated not-for-profit
community organisation that is willing and able to accept legal and financial responsibility for the
grant.
Service Clubs are eligible for water rebates and building insurance cover and may apply for
Community Project, Three Year Signature Community Events and Festive Season Grants only.
Chambers of Commerce may apply for Community Project, Three Year Signature Community
Events, Economic Development and Festive Season Grants only.
Not for profit community organisations with a liquor-licenced supporters/associated club that
commercially trade seven days a week may apply for Festive Season Grants only.
*Individuals may apply for Regional Arts Development Fund (RADF) only.
WHO CANNOT APPLY
e Commercial businesses and enterprises
e Government agencies or Departments of local, state or federal government
e Educational institutions
e Parents and Friends Associations, or Parents & Citizens Associations
e Medical organisations or Primary Health Care Providers
e Political organisations
e Kindergartens and Pre-school centres
e Religious organisations where the application is for a project that relate specifically to the
organisation’s core business.
ELIGIBLE PROJECTS, EVENTS OR PROGRAMS
To be eligible to apply for funding, community grant applications must adhere to the terms and
conditions set out in this Policy as well as the supporting Grant Guidelines for that specific funding
program.
COMMUNITY GRANT PROGRAMS
Council’s Community Grants will encompass the following nine funding programs.
1. Community Project Grants
Applications for Community Project Grants will be accepted twice yearly and successful applications
will be decided in a competitive assessment process based on:
e Demonstrated need for the project;
e Value for money,
e Alignment with Council’s strategic goals and identified key initiatives;
e The quality of the proposed project; and
e The amount of funding allocated in Council's annual budget for Community Grants.
Council may determine priority funding areas on a year to year basis and these priorities will be
identified in the Community Project Grant Guidelines.
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Community Projects may include, but are not restricted to:
e Community based festivals or events that bring residents together, including cultural, sports
or community festivals. (Such events may require a Temporary Event Permit from Noosa
Council);
e One off projects or programs that respond to a specific opportunity or need within the
Community. These programs may enhance the skills of participants or be pilot projects with a
community focus;
e Building works or infrastructure projects that include new or replacement infrastructure, or
the maintenance of existing infrastructure. This may include lighting, shade sails, storage
facilities, fit-outs etc. (Works may require approvals such as, building approval and property
owner's consent).
Projects that are ineligible for funding are detailed in the Community Project Guidelines.
2. Regional Arts Development Fund.
The Regional Arts Development Fund (RADF) is a partnership between the Queensland
Government and Noosa Council to support local arts and culture in regional Queensland.
RADF investment supports local artists and communities to participate in locally determined arts and
cultural priorities, activities and opportunities. Projects receiving a RADF grant will need to
demonstrate how they have met the RADF Key Performance Outcomes (KPOs).
Applications for RADF will be accepted twice yearly and successful applications will be decided in a
competitive assessment process. Council may determine priority funding areas on a year to year
basis and these priorities will be identified in the RADF Guidelines.
Council will require a contribution to the project from the applicant or a third party.
3. Festive Season Event Grants
Festive Season Event Grants will provide financial assistance for up to three years to not for profit
incorporated community organisations for events that are free to the public and occur between late
November and January each year. Events that can be funded through this program include
Christmas Carols, Concerts, Parades, New Year's celebrations, and Australia Day activities within
the Noosa Council area.
Council Festive Season Event Grants will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and promotion
and advertising of the event; and / or
e Traffic management plans including traffic control services.
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
4. Three Year Signature Community Events Grants
This funding will provide financial support for up to three years to not-for-profit incorporated
community organisations who have an established track record of hosting a signature event that
provides significant benefit to the Noosa community; demonstrates value for money; and closely
aligns with Council’s strategic goals and identified key initiatives.
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Recipients will be required to provide an annual acquittal (including audited financial statements)
and a progress report demonstrating delivery of agreed outcomes.
Council’s Signature Community Events Grant will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and promotion
and advertising of the event; and / or
e Traffic management plans including traffic control services.
Successful applicants will need to:
e demonstrate their need for funding
e provide an achievable operational or business plan for the event
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
The renewal of agreements will be negotiated six months prior to their expiry, following an invitation
to continue with the program being provided by Council.
As part of its annual budget process Council will consider whether or not to invite additional
organisations to be considered for funding under this program.
Recipients of Three Year Signature Community Event grants are ineligible for Three-Year
Community Alliance Agreements and Three Year Maintenance Agreements.
5. Three Year Community Alliance Agreement
This funding will provide financial support for up to three years to not-for-profit incorporated
community organisations whose services provide significant benefit to the Noosa community
(beyond their membership); demonstrate value for money; and closely align with Council's strategic
goals and identified key initiatives.
Council will initially call for expressions of interest for this grants program from organisations who
offer services in one of the following areas:
e Arts and cultural development
e Community development
e Community safety
e Environment
e Heritage.
Successful applicants will need to:
e demonstrate their need for funding
e provide an achievable operational or business plan for the duration of the agreement
Council will establish a formula and a funding cap setting the maximum allowable amount for
individual Three-Year Community Alliance Agreements as part of its annual budget process.
Recipients will be required to provide an annual acquittal (including audited financial statements)
and a progress report demonstrating delivery of agreed outcomes.
The renewal of agreements will be negotiated six months prior to their expiry, following an invitation
to continue with the program being provided by Council.
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As part of its annual budget process Council will consider whether or not to invite additional
organisations to be considered for funding under this program.
Recipients of Three-Year Community Alliance Agreements are ineligible for Three Year Maintenance
Agreements and Three Year Signature Community Event Grants.
6. Three-Year Maintenance Agreements
This funding will provide financial support up to three years to eligible not-for-profit incorporated
community organisations that maintain Council and community infrastructure. There are two
categories:
e Maintenance and management of community halls or centres. Eligible community
organisations may receive part funding for on-going operational and/or maintenance purposes
of Council infrastructure only where that infrastructure is publicly accessible.
e Sports field maintenance. Eligible sporting organisations may receive part funding for on-going
maintenance of sporting fields. The organisations must have primary responsibility for fields that
are open to the public when not being used by those organisations.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process.
Recipients will be required to provide an annual acquittal and a progress report demonstrating
delivery of agreed outcomes.
The renewal of agreements will be negotiated six months prior to their expiry, following an invitation
to continue with the program being provided by Council.
Council will establish a formula and a funding cap setting the maximum allowable amount for
individual Three-Year Maintenance Agreements as part of its annual budget process.
Recipients of Three-Year Maintenance Agreements are ineligible for Three Year Community Alliance
Agreements and Three Year Signature Community Event Grants.
7. Water Rebates
Council will fund Unitywater fixed water and sewerage access charges for all eligible not for profit
organisations as defined in this Policy.
The maximum annual funding for each organisation will be limited to the minimum water and
sewerage access charges (based up to and including 25mm meters) for each land parcel unless
there is a legal requirement or hydrology report that requires the organisation to have a larger water
meter or additional meters.
In addition Council will fund the annual water consumption charges of all eligible not for profit
organisations up to a maximum of $1,000 per annum. Organisations with consumption charges over
$250 per annum will be required to have a Council approved water management plan in place.
The cost of the water rebate will be identified and funded through the Community Grants Program
as it forms part of Council’s support to community organisations.
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8. Building Insurance Cover
Council will cover the cost of building insurance for eligible not for profit community organisations
(as defined in this policy) with facilities built on Council owned or controlled land.
The insurance provided by Council will be incorporated into Council’s Local Government Mutual
(LGM) Asset Scheme Industrial Special Risks coverage. The cover will only be provided on the terms
offered by the LGM to Noosa Council and is not negotiable for individual groups.
The cost of this insurance will be identified and funded through the Community Grants Program as
it forms part of Councils support to community organisations.
Council may require community groups covered by this scheme to meet excess charges in the event
of any claim.
The cost of this Building Insurance cover will be identified and funded through the Community Grants
Program as it forms part of Council’s support to community organisations.
9. Economic Development Grant Program
Applications for the Economic Development Grant Program will be accepted once per year. It is
mandatory that projects help to achieve the objectives of the Noosa Local Economic Plan and
successful applications will be decided in a competitive assessment process based on:
e The extent to which the actions address key findings, weaknesses and/or threats, or target the
opportunities identified in the Local Economic Plan
e The scale of the economic impact likely to be achieved (e.g. creating the conditions for business
success, industry or business development, investment attraction)
e The level of innovation, insight or creative thinking that makes the project unique
e The quality of the application (e.g. a well-developed, clear and realistic action plan, supported by
research where appropriate and include an accurate financial plan/budget)
Council may determine priority funding areas on a year to year basis and these priorities will be
identified in the Economic Development Grant Guidelines.
Economic Development Grant projects could for example:
e Connect local businesses
e Encourage business innovation
e Build business capacity and skills
e Contribute to the ease of doing business
e Enable partnerships and collaboration between businesses and/or organisations in the Noosa
region
e Address a local workforce gap
e Assist to grow the reputation of Noosa as a preferred business location.
Projects that are ineligible for funding are detailed in the Economic Development Grant Program
Guidelines.
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APPLICATION PROCESS
Community Project, Festive Season Event, RADF and Economic Development grant applications
must be submitted by the advertised closing date and time. Applications received after the closing
date and time will not be accepted.
Applications for Community Project, Festive Season Event, RADF and Economic Development
grants must be submitted on a current Grant Application Form made available by Noosa Council.
Applicants must have spoken with a Council Officer prior to submitting the grant.
There will be an initial call for expressions of interest for the Community Alliance and Signature
Community Event grants following which Council will determine the organisations who will be funded.
Thereafter individual applications will be decided annually as part of the budget process on a case
by case basis.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process.
Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
organisations will not be required to complete an application form.
OUT OF ROUND FUNDING
In exceptional circumstances, or cases of significant hardship, Council may consider special one off
funding upon presentation of a business case.
CONDITIONS OF FUNDING
All successful applicants will be required to enter into a funding agreement with Council and acquit
funds within the allocated timeframes. The timeframes and acquittal requirements are outlined in the
supporting Grant Guidelines for the specific funding program.
As acondition of funding, successful applicants will be required to actively and publicly acknowledge
Council's support.
The level of acknowledgement will be determined by the amount funded and will be outlined in the
funding agreement.
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COUNCIL’S ROLES AND RESPONSIBILITIES
Council will publicise the availability of its grants programs widely and in such a way as to promote
public confidence in the process.
In assessing the grants, Council will:
e Ensure public monies are allocated in a fair and equitable way;
e Ensure best possible value for money;
e Check each application against eligibility criteria and particular assessment criteria, as set out in
the appropriate Grant Guidelines; and
e Seek recommendations from an expert panel that can comprise Council officers, Councillors
and/or community representatives.
Council will determine the total allocation of funds to the community grants program through its
annual budgetary processes.
The number and types of grants approved by Council will depend on the demand for funding, the
available program budget and corporate priorities. In some instances, part funding may be offered.
Funding priorities for individual grant programs will be regularly reviewed to ensure their relevance
and they continue to meet Council objectives.
Council officers are available to provide advice to community organisations and help develop Council
grant applications. They will also assist organisations to identify additional and alternative sources
of funding relevant to their project or event.
Council officers and Councillors are responsible for recognising and declaring any actual or potential
conflicts of interest. This may include, but is not limited to, personal connections with the applicant.
Anyone having a determined conflict of interest should not debate or be involved in any discussions
on any matter relating to that application.
Council officers are required to adhere to this policy when supporting, facilitating, or delivering
grants-related activities. It is the responsibility of Council officers to ensure that grants and funding
provided from public monies are:
e Administered transparently and accountably;
e Align with Council’s objectives, goals and priorities;
e Effectively advertised and promoted to the community so that all potential applicants have equal
opportunity to apply for funds; and
e Monitored for compliance against set performance measures.
Final decisions in the Community Grants Program are made by the Council, CEO or delegate.
RELEVANT DOCUMENTS
e Noosa Council Corporate Plan
e Noosa Social Strategy.
e Noosa Shire Local Economic Plan
RELEVANT LEGISLATION
Queensland Government
e Local Government Regulation (2012)
e Local Government Act (2009)
e Statutory Bodies Financial Arrangements Act (1982).
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DEFINITIONS
Acquittal
This is the process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project.
The acquittal process, when conducted correctly, demonstrates that these monies were being used
efficiently, effectively or that the community is getting value for money for services.
Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as specified
in the grant allocation. An auspicing organisation will be responsible for:
e Sign off on the funding agreement;
e The receipt, banking and administration of all monies;
e Project monitoring and completion;
e Ensuring the applicant acquits the funding on time; and
e Sign off on the acquittal form.
Business
For the purpose of this policy, business is defined as an organisation or enterprising entity engaged
in commercial, industrial or professional activities for profit.
Community
For the purpose of this policy, community refers to a group of people living within the Noosa Shire
local government boundaries.
Conflict of Interest
A conflict of interest is a conflict between an officer’s or councillors personal interests (including
personal interests arising from their relationships or club memberships, for example); and the public
interest that might lead to a decision that is contrary to the public interest.
Donations
Donations are defined as a voluntary gift of product, service or cash without expectation of return.
Funding Agreement
A legal agreement entered into by the successful applicant and Council noting the obligations of both
parties.
Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at achieving
goals and objectives consistent with Council policy, where the recipient is selected on merit against
a set of criteria. Funding is subject to entering a written agreement with Council that outlines
accountability requirements.
Grant Guidelines
The grant guidelines will include:
e Aim of the grant
e Criteria
e Assessment information
e How to apply
e How to acquit
e Terms and Conditions
e Glossary.
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Individuals
Individuals are classified as a singular person or couple, as distinguished from a group, who carry
on activities for a community purpose and benefit.
Incorporated Organisations
For the purposes of this Policy the term Incorporated Organisations means:
e Incorporated Associations (incorporated under state legislation, commonly have ‘Association’ or
‘Incorporated’ or ‘Inc.’ in their legal name);
e Incorporated Cooperatives (also incorporated under state legislation, commonly have
‘Cooperative’ in their legal name);
e Companies (incorporated under the Corporations Act 2001 — may be proprietary company (limited
by shares or by guarantee) or public companies); and
e Aboriginal Corporations (incorporated under the Corporations (Aboriginal and Torres Strait
Islander) Act 2006)
Naming Rights
The right to name property, either tangible property or an event, usually granted in exchange for
financial consideration.
Not for profit community organisation
A community organisation that operates as an incorporated organisation (as defined above)with a
primary purpose of providing services to the community and is not carried on for the direct or indirect
profit or gain of its members, both in its operations and winding up.
Public Interest
For the purpose of this policy, public interest refers to ‘the welfare of the general public in contrast to
the interest of an individual or group’.
Service Level Agreements
Service Level Agreements are a formally negotiated agreement between Council and an
organisation, individual or community group which details the nature, quality and scope of a service
to be provided. The purpose of a service level agreement is to formalise the services of a provider
and outline the responsibilities of both Council and the provider in the provision of a defined service.
Sponsorship
Sponsorship is a contractual business arrangement under which a sponsor, for a specified term,
provides a contribution in cash and/ or in kind (“contra”) in return for specified commercial benefits.
Transparency
Transparency refers to the openness with which the administration of funds and obligations between
entities are discharged.
Version control:
Version Reason/ Trigger Change | Endorsed/ Reviewed by | Date
(Y/N)
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ATTACHMENT 2
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Noosa’s Local Economic Plan describes the preferred economy for our Shire. With the vision ‘a
dynamic economy for generations to come’, the Plan identifies economic trends, the Shire’s
strengths, opportunities and challenges; and key themes and priority industry sectors.
This Economic Development Grant Program is an initiative under the Local Economic Plan.
You will find a copy of the Plan at
1. Introduction
The Economic Development Grant Program was created to assist local business associations,
organisations and representative groups to deliver projects that will have a positive impact on the local
business environment, business community and/or economy. This grant program aims to fund innovative
projects that take a fresh approach and lie outside the normal day to day activities of local business
associations, organisations and representative groups.
This is a competitive grant program that funds one off projects and is conducted annually.
Key Dates 2016
Round 1
Round opens: Yam Thurs 01 Sept, 2016
Round closes: 12noon Wednesday 26 October, 2016
Project period: 1 Jan, 2017 to 31 Dec, 2017
Announce results: Before 31 Dec, 2016
Acquittal due: Within 30 days of completing project
2. How much funding is available?
The 2016-17 Economic Development Grant Program funding pool is $60,000. All applications will be
assessed on a case by case basis and no minimum or maximum amount per application applies.
It is expected that the applicant will make both a cash and in-kind contribution to the project. Council will
not wholly fund grant projects. Contributions from your organisation could include:
e Applicant cash contributions
e Grants from other funding bodies
e Sponsorship, and
e In-kind support
NOOSA COUNCIL PO Box 141 P. (07) 5329 6500 [email protected]
ABN: 97 969 214 121 TEWANTIN QLD 4565 F. (07) 5329 6501 www.noosa.qid.gov.au
Page 51 of 61Section 52
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us MENON
mom ee Eee ete Economic Development Grant Guidelines 2016
3. Eligibility for grants
Who can apply?
Not for profit incorporated business representative organisations that:
e Primarily service the Noosa Shire business community
e Comply with State / Federal incorporation requirements
e Have appropriate insurances and meet Workplace Health and Safety requirements
e Have met acquittal conditions for previous Council grants, and
e Are able to provide a copy of the most recent Annual Report including audited or reviewed financial
statements
*If a community organisation is not a legal not-for-profit entity or recognised by the Australian Taxation
Office as a not-for-profit type, the application must be auspiced and administered by a group that is.
Who cannot apply?
This grant program is not available to:
e Commercial businesses and enterprises
e Government agencies or Departments of local, state or federal government
e Educational institutions
e Parents and Friends Associations, or Parents & Citizens Associations
e Medical organisations or Primary Health Care Providers
e Political organisations
e Kindergartens and Pre-school centres
e Religious organisations where the application is for a project that relate specifically to the
organisation’s core business.
Eligible projects for funding
It is mandatory that projects help to achieve the objectives of the Noosa Local Economic Plan
The Economic Development Grant project could for example:
e Connect local businesses
e Encourage business innovation
e Build business capacity and skills
e Contribute to the ease of doing business
e Enable partnerships and collaboration between businesses and/or organisations in the Noosa region
e Address a local workforce gap
e Assist in growing the reputation of Noosa as a_ preferred business location.
4. Criteria
Applications will be assessed using the following criteria:
e The extent to which the actions address key findings, weaknesses and/or threats, or target the
opportunities identified in the Local Economic Plan
e The scale of the economic impact likely to be achieved (e.g. creating the conditions for business
success, industry or business development, investment attraction)
e The level of innovation, insight or creative thinking that makes the project unique
e The quality of the application (e.g. a well-developed, clear and realistic action plan, supported by
research where appropriate and include an accurate financial plan/budget)
e The ability of the organisation and/or stakeholder group to deliver the project
e The potential for the project to create business/industry networks and partnerships that can drive
future economic development activities.
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ue MENLO RCCL
mm ee SE Economic Development Grant Guidelines 2016
The funding cannot be used for:
e Programs, projects and services run for commercial profit
e Activities that have already commenced or will commence outside the project period
e Ongoing salaries for positions outside of the applicant’s project
e Activities that are considered part of the ongoing standard operations of the organisation such as
rent, office costs, insurances, compliance costs, legal advice
e Retrospective funding
e Events that do not have a clearly identifiable benefit to the business community
e Projects that benefit a single business
e Projects that do not benefit the Noosa region
e Payment of debt
e Charitable fundraising
e Political activities
e Items funded by other Council grants
5. Application
Sample application forms are available on Council’s website. The actual form is completed and
submitted online (SmartyGrants). Step by step advice, sample forms and the link to the online
application are found atlwww.noosa.smartygrants.com.au]
6. Assessment
Applications will be assessed by a Panel that may comprise of Council staff and representatives from the
business community. The Assessment Panel will make funding recommendations to Council for
approval. These recommendations will be considered by Council as a part of the monthly meeting
process.
7. Project Budget
It is important to provide a balanced, realistic and complete project budget. Here are the budgeting
requirements:
e Written Quotes are required for any budget items over $1,000 as follows:
o Between $1,000 and $7,499 one (1) written quotation is required
o Over $7,500 three (3) written quotations are required
e All amounts recorded in your budget and application are to be GST exclusive
e The budget must balance; that is total income relating to this project must equal total expenditure on
this project
e Include the Supplier's name in the description of expenditure items
e In-kind support/volunteer hours are valued at no more than $30 per hour.
8. Payment
Grants program funds must be claimed within 30 days of notification, except where an extension has
been granted. If the applicant is being auspiced, payment will be made to the auspicing organisation.
9. Acknowledgement
All successful applicants will need to acknowledge Noosa Council] in all published material and online
communications associated with the project. Noosa Council reserves the right to publish the impacts and
accomplishments of your projects. Council may also ask for photos to use in its communications.
Page 53 of 61Section 54
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im MENLO COLON eLLem
um eee ee Economic Development Grant Guidelines 2016
10. Acquittal
All grant money must be acquitted within thirty days (30) of the project’s completion through Council’s
on-line grants portal SmartyGrants.
Organisations will not be considered for further grant funding from Council if previous grant acquittal
conditions have not been met.
11. Applicant Support
For further information or help completing online applications, please contact Council’s Grants Officer on
(07) 5329 6437 or [email protected]. Office hours are 8.30 am to 4.30 pm, Monday to Friday
(excluding public holidays). If you do not have your own computer, you can use those at any of Council’s
libraries at no cost.
12. Successful Applicants:
Within thirty (30) days of being advised of success:
e Your organisation will be required to enter into a Funding Agreement which may include specific
conditions. The agreement will contain the details on how the funding is to be spent, how Council is
to be acknowledged and how the funds are to be acquitted.
e Your organisation will also be asked to open a Creditor Account with Noosa Council. The Creditor
Account application form will be provided.
e Your organisation will also have to invoice Council for the grant amount. The grant amount excludes
GST. Invoices to Council are to conform to Australia Taxation Office[instructions]
e Provide evidence that all relevant permits, licences and insurances are in place to undertake the
project.
Page 54 of 61Section 55
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
12 TAFE QUEENSLAND (SMALL BUSINESS SOLUTIONS) MEMORANDUM OF
UNDERSTANDING
DOCUMENT INFORM AT ION
Author Senior Economic Development Officer, Carolyn Bullen
Executive Office
Index ECM / Subject / Economic Development
Attachments 1. Memorandum of Understanding between TAFE Queensland
(Small Business Solutions) and Noosa Shire Council
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Senior Economic Development Officer to the General
Committee Meeting dated 15 August 2016 and authorise the Chief Executive Officer to enter into
the Memorandum of Understanding with TAFE Queensland (Small Business Solutions) as
provided at Attachment 1 to the report.
REPORT
The purpose of this report is to seek Council’s endorsement to enter into a Memorandum of
Understanding with TAFE Queensland (Small Business Solutions). The Memorandum of
Understanding provides the basis for voluntary collaboration between the parties. It is not intended
to be a legally binding document but rather a statement of mutual intention.
Small Business Solutions is a Queensland wide skill development program created by the
Department of Education, Training and Employment in conjunction with TAFE Queensland and
Skilling Solutions Queensland, and is an outcome of the Queensland Government's Skills Plan.
Small Business Solutions is also the first government-subsidised initiative of its kind. The program
seeks to build the business skills, profitability and growth of small businesses through:
One-on-one coaching from qualified mentors and accredited industry professionals in their
workplace
Vocational Education and Training Qualifications through Skills Recognition
Tailored Training Events for specific small business needs
1. The Memorandum of Understanding
The objectives of the Memorandum of Understanding are to:
Document both Parties’ intention to cooperate to support the long term growth and
sustainability of small business in Queensland
Formalise a genuine collaborative relationship with long term mutual benefits to the parties
Form a collaborative, strategic approach to providing services to small businesses, including
micro and home businesses through the Small Business Solutions program.
This Memorandum of Understanding commences on 1 July 2016 and expires on 30 June 2019
unless earlier terminated. It should be noted that either Party may at any time terminate this
agreement by giving 14 days written notice to the other Party.
Page 55 of 61
Section 56
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
TAFE Queensland shall use reasonable efforts to fulfil the services listed below:
Refer clients, with their written consent, to Noosa Shire Council where appropriate
Provide links on Small Business Solutions website to Noosa Shire Council business links pages
Promote mutually agreed joint business events on Small Business Solutions seminar portal
Provide use of branding for mutually agreed joint projects in line with TAFE Queensland
marketing policy
Include Noosa Shire Council material provided by Noosa Shire Council in new client packs and
Small Business Solutions events, where appropriate
Supply Small Business Solutions brochures to Noosa Council for supply to their members
and/or clients and to display and use, where appropriate.
Noosa Shire Council shall use reasonable efforts to fulfil the services listed below:
Refer clients, with their written consent to TAFE Queensland, Small Business Support program,
where appropriate
Provide links on Noosa Shire Council website to www.smallbusinesssolutions.qld.gov.au
where appropriate
Provide use of branding for agreed joint projects
Provide Small Business Solutions brochures to memberships and/or clients and display and
use where appropriate
Provide access to Noosa Shire Council branding of agreed strategic and specific events (e.g.
Small Business Solutions seminars / workshops), conducted in Noosa Shire in line with Noosa
Councils brand guidelines
Provide Noosa Shire Council material to Small Business Solutions for inclusion in new client
packs and events, where appropriate.
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Input, comment and feedback was sought from the Chief Executive Officer, Executive Manager
and Governance Advisor.
Page 56 of 61
Section 57
GENERAL COMMITTEE MEETING AGENDA 15 AUGUST 2016
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
x Economic Development Disaster Management
x Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 57 of 61
Section 58
ATTACHMENT 1
Page 58 of 61
ATTACHMENT 1
EM reiit
GREAT
HAPPEN (oes ers
AGREEMENT SBS-MOU-CMU106030 3 August 2016
NO.
TAFE QUEENSLAND (Small Business Solutions) ( ABN 72 898 805 093) of 66
Ernest Street, South Brisbane, Queensland, 4101
(“TAFE Queensland”)
Noosa Shire Council (ABN 97 969 214 121) of 9 Pelican Street, Tewantin,
Queensland, 4565
(“Noosa Shire Council”)
BACKGROUND | A. TAFE Queensland Regions are registered training organisations and experienced
providers of training services.
B. Noose Shire Council is a Local Government Entity. Noosa Council was re-
established following de-amalgamation from the Sunshine Coast Regional
Council on 1 January 2014. The Noosa community is represented by 6
Councillors and Mayor, Council meetings, employment, rates governance and
more..
C. The purpose of this MOU is to enable the Parties to establish a voluntary
cooperative and/or collaborative effort concerning the Services for the mutual
benefit of each Party, in accordance with the provisions of this MOU.
By signing below, the parties confirm their non-binding understanding as set out in the following
pages.
TAFE Queensland Noosa Shire Council
SIGNED for and on behalf of TAFE Queensland SIGNED for and on behalf of Noosa Shire
Council
Name of person signing:
Name of person signing:
Signature:
Authorised Officer
Signature:
Date: Authorised Officer
Date:
Page 58 of 61Section 59
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MEMORANDUM OF UNDERSTANDING ris
@ ~
Queensland
1. Definitions
Services means the services specified in Clause 5.
Commencement Date means the date so specified in Clause 4 (a).
Completion Date means the date so specified in Clause 4( b).
IP Act means the Information Privacy Act 2009.
MOU means this document and all Schedules and attachments to this document.
Party means either party to this MOU and “Parties” means both of them.
RTI Act means the Right to Information Act 2009.
2. Status of Memorandum of Understanding
With the exception of this clause, clause 8 (privacy) and clause 9 (confidentiality) this MOU is not
intended to be legally binding and merely constitutes a statement of the mutual intentions of the
Parties with respect to its contents.
The provisions within this MOU do not constitute or create any promise, representation, right or
obligation binding on or in favour of either Party.
This MOU does not contain sufficient matters or detail for the Parties to enter into an Agreement.
3. Objectives
e Document both Parties’ intention to cooperate to support the long term growth and
sustainability of small business in Queensland;
e Formalise a genuine collaborative relationship with long term mutual benefits to the parties;
e Form acollaborative, strategic approach to providing services to small businesses, including
micro and home businesses through the Small Business Solutions program.
4. Term
(a) This MOU commences on 1 July 2016.
(b) This MOU expires on 30 June 2019 unless earlier terminated.
(c) Either Party may at any time terminate this MOU by giving 14 days written notice to the other
Party.
5. Services
Role of TAFE Queensland (Small Business Solutions):
TAFE Queensland shall use reasonable effors to fulfil the services listed below:
1. Refer clients, with their written consent, to Noosa Shire Council where appropriate.
2. Provide links on Small Business Solutions website to Noosa Shire Council business links pages.
3. Promote mutually agreed joint business events on Small Business Solutions seminar portal.
1. Provide use of branding for mutually agreed joint projects in line with TAFE Queensland marketing
policy.
2. Include Noosa Shire Council material provided by Noosa Shire Council in new client packs and
Small Business Solutions events, where appropriate.
3. Supply Small Business Solutions brochures to Noosa Council for supply to their members and/or
clients and to display and use, where appropriate.
Page 59 of 61Section 60
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MEMORANDUM OF UNDERSTANDING a
roll(s
Queensland
Role of Noosa Shire Council
Noosa Shire Council shall use reasonable effors to fulfil the services listed below:
1. Refer clients, with their written consent to TAFE Queensland, Small Business Support program,
where appropriate.
2. Provide links on Noosa Shire Council website tol\www.smallbusinesssolutions.gld.gov.auj where
appropriate.
3. Provide use of branding for agreed joint projects.
4. Provide Small Business Solutions brochures to memberships and/or clients and display and use
where appropriate.
5. Provide access to Noosa Shire Council branding of agreed strategic and specific events (e.g. Small
Business Solutions seminars / workshops), conducted in Noosa Shire in line with Noosa Councils
brand guidelines.
6. Provide Noosa Shire Council material to Small Business Solutions for inclusion in new client packs
and events, where appropriate.
6. Service Level Agreement (SLA)
Not applicable.
(a) Except to the extent that this MOU provides otherwise, each party will bear its own costs and
expenses in connection with entering and performing this MOU.
Where Noosa Shire Council collects or has access to Personal Information in order to participate in
the Services or perform its role under this MOU, it must:
a) Where Noosa Shire Council provides services within the meaning of s.34 of the Information
Privacy Act 2009 (Qld), comply with Parts 1 and 3 of Chapter 2 of the IP Act in relation to the
discharge of its obligations under this MOU as if it were TAFE Queensland.
b) Ensure that Personal Information is protected against loss and against unauthorised access,
use, modification or disclosure and against other misuse
Cc) Not use Personal Information other than for the purposes of this MOU or the Services, unless
required by law;
d) Not disclose Personal Information without the prior written authorisation of TAFE Queensland
Brisbane or such other persons authorised in writing by TAFE Queensland Brisbane, unless
required by law to do so
e) Not transfer Personal Information outside Australia without the consent of TAFE Queensland
Brisbane
f) Ensure that only authorised personnel have access to Personal Information and that its
officers and employees do not access, use or disclose Personal Information other than in the
performance of their duties
g) Immediately notify TAFE Queensland Brisbane if it becomes aware that a disclosure of
Personal Information is, or may be required or authorised by law
h) Comply with such other privacy and security measures that TAFE Queensland Brisbane
reasonably notifies to the Collaborator in writing from time to time
i) Fully co-operate with TAFE Queensland Brisbane to enable TAFE Queensland Brisbane to
respond to applications for access to, or amendment of, a document containing an
individual's Personal Information and in relation to privacy complaints
Page 60 of 61Section 61
Page 61 of 61
MEMORANDUM OF UNDERSTANDING a
rei([=
Queensland
10. Other legal obligations
(a) Without limiting clause 1, the parties have no legally binding obligations with respect to the
subject matter of this MOU.
(b) This MOU supersedes any prior statement of intention or understanding by either party.
(c) Nothing in this MOU constitutes any relationship of principal and agent, partnership, or joint
ventures between the parties.
(d) While this MOU is not intended to bind the Parties, except to the extent any particular clause(s)
is expressed to be binding, the law of Queensland will apply and the Prties will submit to the
jurisdiction of the courts of Queensland and their appellate courts in respect of the clauses(s)
expressed to be binding.
(e) Noosa Shire Council acknowledges and agrees that it cannot assign, transfer, sub-contract or
novate in whole or part or create any interest over or otherwise deal with this MOU.
(f) | This MOU may be varied at any time by written agreement signed by the Parties. It will be
sufficient evidence of any agreement to vary a schedule to the MOU if the Parties execute and
date a document purporting to be a substitute schedule.
No Representation
Noosa Shire Council will not and will ensure its personnel do not represent, claim or hold out to any
person or entity that TAFE Queensland Brisbane has guaranteed the perfomrance of this MOU or the
Services.
Resolution of Disputes
For the purpose of this clause, a dispute will have arisen when either Party notifies the other Party to
that effect.
The Parties agree to settle any dispute arising under this MOU by negotiation or mediation.
Any dispute will be referred to the Parties’dispute resolution representatives nominated in this MOU
or other persons the Parties may notify to each other in writing from time to time.
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