2016-08-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   15 AUGUST 2016




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GENERAL COMMITTEE MEETING AGENDA                                                     15 AUGUST 2016

   DEFINITIONS
   Acquittal
   This is the process by which a recipient demonstrates in writing to the funding body that it has
   expended the funds in accordance with the terms and conditions of the funding agreement on
   completion of the activity or project.
   The acquittal process, when conducted correctly, demonstrates that these monies were being used
   efficiently, effectively or that the community is getting value for money for services.
   Auspice
   Auspice means that an organisation takes responsibility for ensuring the funds are used as specified
   in the grant allocation. An auspicing organisation will be responsible for:
   e  Sign off on the funding agreement;
   e  The receipt, banking and administration of all monies;
   e  Project monitoring and completion;
   e  Ensuring the applicant acquits the funding on time; and
   e  Sign off on the acquittal form.

   Business
   For the purpose of this policy, business is defined as an organisation or enterprising entity engaged
   in commercial, industrial or professional activities for profit.
   Community
   For the purpose of this policy, community refers to a group of people living within the Noosa Shire
   local government boundaries.
   Conflict of Interest
   A conflict of interest is a conflict between an officer’s or councillors personal interests (including
   personal interests arising from their relationships or club memberships, for example); and the public
   interest that might lead to a decision that is contrary to the public interest.
   Donations
   Donations are defined as a voluntary gift of product, service or cash without expectation of return.
   Funding Agreement
   A legal agreement entered into by the successful applicant and Council noting the obligations of both
   parties.
   Grant
   Funds provided to a recipient through a formal program for a specified purpose, directed at achieving
   goals and objectives consistent with Council policy, where the recipient is selected on merit against
   a set of criteria. Funding is subject to entering a written agreement with Council that outlines
   accountability requirements.
   Grant Guidelines
   The grant guidelines will include:
   e  Aim of the grant
   e  Criteria
   e  Assessment information
   e  How to apply
   e  How to acquit
   e  Terms and Conditions
   e  Glossary.

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