2018-05-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA     8 MAY 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            8 MAY 2018

       Councillors shall mean the Mayor and Councillors unless otherwise stated.
       Expense shall mean payments made by Council to reimburse Councillors for their reasonable
       expenses incurred or to be incurred when discharging their duties as Councillors. These payments
       are not regarded as remuneration. The expenses may be either reimbursed to Councillors or paid
       direct by Council for something that is deemed a necessary cost or charge when on Council
       business.

       Facility shall mean the ‘tools of trade’ provided by Council, required to enable Councillors to
       perform their duties with relative ease and at a standard appropriate to fulfil their professional role
       for the community.
       Hospitality expense is defined in Council’s Entertainment and Hospitality Expenditure Policy as
       reasonable costs associated with entertaining visitors (where Council has an interest in, or a
       specific obligation towards, facilitating the visit).
       Professional Development shall mean attendance by a Councillor at an event where the
       Councillor expects to develop further skills and knowledge relevant to their role as a Councillor.
       Representation shall mean attendance by a Councillor at various community and special interest
       representative group meetings and events, which are relevant to the role of Councillor.
       Reasonable shall mean the application of sound judgement and consideration of what is prudent,
       responsible and acceptable to the community when determining levels of facilities and expenditure.

       COUNCIL POLICY
       1    General Entitlement
       Councillors are entitled to be reimbursed reasonable expenses incurred while undertaking Council
       business and to be provided with facilities to assist them in undertaking their duties. A budget will
       be allocated each financial year for reasonable expenses to be incurred in accordance with this
       policy.
       2    Professional Development & Representation
       Council will reimburse or be responsible for the cost of reasonable expenses incurred for:
       °    Mandatory professional development & representation; and/or
       °    Discretionary  professional  development   &  representation  deemed    essential for the
            Councillor's role.
       Any professional development & representation requiring overseas travel requires a formal Council
       resolution.

       2.1  Mandatory Professional Development & Representation
       Noosa Council will reimburse or cover expenses incurred for the following activities:
       °    Attendance of two delegates at the LGAQ (Local Government Association Queensland)
            Annual Conference: The Mayor (or the Mayors Nominee Councillor) as the primary delegate
            and a Councillor as a secondary delegate;
       °    Attendance of the Mayor at the ALGA (Australian Local Government Association) Annual
            Conference and any other ALGA relevant conferences/seminars/workshops;
       °    Workshops, courses, seminars, conferences, and meetings that are important to the role of a
            Councillor where approval to attend is obtained via Council resolution or granted by the
 |          Mayor for Councillors other than the Mayor, or by the CEO for the Mayor.-

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