2018-05-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA     8 MAY 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         8 MAY 2018

  5     Council Vehicles
  5.1.  Use of Council provided vehicles on Council business
  Councillors will have access to a suitable Council vehicle for Council business if required. A
  Councillor wishing to use a Council vehicle for Council business must submit a request to the Chief
  Executive Officer at least two (2) days prior to use, except in exceptional circumstances as
  determined between the Councillor and Mayor or Chief Executive Officer. Access is subject to
  availability.
  This is for situations where a Councillor's own vehicle isn’t immediately available and they have to
  travel on Council business over long distances (for example, a meeting in Brisbane).
  5.2.  Private use of Council Vehicles
  The use of Council vehicles for private use is only available in emergency situations and the cost of
  such usage shall be provided at the applicable ATO rate for the vehicle size.
  5.3   Fuel Costs
  All fuel used in a Council owned vehicle on official Council business will be provided or paid for by
  Council.

  6     Home Office and Telecommunication needs — Consumables, Mobile Phones and
        Tablets
  To enable Councillors to communicate effectively, Councillors will receive an allowance of $240
  per month to purchase communications devices and plans as well as printer consumables for their
  residences.

  7     Administration Tools and Access to Council Office Amenities
  Councillors will be provided with the following:
  °     Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
        required;
  °     Administrative support at the Tewantin Office;
  °     Use of Council landline telephone and internet access at the Tewantin Office;
  °     Access to a printer, photocopier, paper shredder at the Tewantin Office;
  °     Access to a Fax and/or scanner at the Tewantin Office;
  °     Any other administrative necessities, which Council resolves, are necessary to meet the
        business of Council.
  In addition to the above, the Mayor will be provided with a separate office and an administrative
  officer for administrative support.
  Councillors are expected to comply with the same conditions of use, guidelines and processes for
  business and communication tools that apply to employees.

  8     Safety Equipment
  Council will provide to Councillors necessary safety equipment for use on official business as and
  when required.

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