2015-06-23 Planning & Organisation Committee Meeting Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                    23 JUNE 2015


The Chief Executive Officer and Leadership Team
The CEO and Leadership Team will lead by example in a manner consistent with the values
and principles detailed in Employee Code of Conduct. The CEO is required to notify the
Corruption Commission if they reasonably suspect corrupt conduct as defined by the
Crime and Corruption Act 2001 has occurred.

The Leadership Team will assume responsibility for fraud and corruption prevention to
ensure that the fraud and corruption control strategies are implemented effectively across all
work areas. Consideration of fraud and corruption issues will form part of both annual and
longer term operational and business planning processes.

Management
All managers and supervisors must recognise that fraud and corruption may occur in their
area of responsibility. Managers are to critically examine their areas of responsibility and
business processes to identify and evaluate potential fraud and corruption risk situations.
They are to develop and maintain fraud and corruption resistant work practices.

As a guide, the following matters should be examined:

    The enforcement of existing financial management standards, policies and practices
      governing contracts and the supply of goods and services;
    The collection, storage, dealing, handling and dissemination of information;
    Segregation of functions especially in regulatory, financial accounting, procurement
      and cash handling areas;
    Employment screening and due diligence;
    Accuracy of timesheets submitted by employees within manager’s responsibility;
    Work activities having limited supervision or open to collusion or manipulation;
    Work practices associated with compliance and enforcement activities;
    Formal or structured reviews of accounting and administrative controls;
    The effectiveness of measures for reporting suspected fraud and corruption;
    The public interest disclosure protective measures;
    Workplace grievance practices;
    The promotion positive values and the benefits of ethical business practices; and
    Measures to ensure quick and decisive action on all suspected fraud and corruption
      situations.

All Council Officers

All Council Officers are responsible for the following:

 Acting appropriately when using official resources and handling and using public funds,
   whether they are involved with cash or payment systems, receipts or dealing with
   suppliers;
 Being alert to the possibility that unusual events or transactions could be indicators of
   fraud or corruption;
 Reporting details immediately if they suspect that a fraudulent or corrupt act has been
   committed
 Co-operating fully with whoever is conducting internal checks, reviews or investigations
   into possible acts of fraud or corruption.

All Council officers who have any knowledge of fraudulent or corrupt activities/behaviour
within Council have an obligation to report such matters to a manager/supervisor or the
Chief Executive Officer.


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