2015-06-23 Planning & Organisation Committee Meeting Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                     23 JUNE 2015


Approach to Business Continuity Management

Business Continuity Management at Council will align to the AS/NZS 5050:2010 Business
continuity – Managing disruption-related risk standard, which was developed to assist
organisations maintain continuity of their operations through effective management of
disruption-related risk. This will equip the organisation with the capacity to:

    Stabilise any disruptive effects as soon as possible;
    Continue and/or quickly resume those operations that are most critical to Council’s
      objectives to ensure the delivery of essential services to the community;
    Expedite a return to normal operations and recovery; and
    Capitalise on any opportunities created by an event.

ROLES AND RESPONSIBILITIES

The CEO and Leadership Team are responsible for overseeing Business Continuity
Management across the organisation.

The Governance Branch is responsible for the coordination of business continuity
management including the oversight of appropriate documentation, training, coordinating
testing and monitoring of the Business Continuity Management Framework.

Directors and Managers are the Business Continuity Plan owners with responsibility for
undertaking business impact analysis and ensuring that all critical functions under their
responsibility have Business Continuity Plans established, maintained and reviewed. The
Governance Advisor will assist with this process.

Each critical function within a Department or Branch will have an appointed Business
Continuity Plan owner who has the responsibility for actioning continuity arrangements when
a critical function is interrupted. The owner must also ensure that relevant employees are
aware of and trained in the actioning of the plan.

MEASUREMENT OF SUCCESS
    Business Continuity Management is supported across the organisation.
    Business Continuity Plans are developed for critical operations and services following
      business impact analysis.
    Testing of Business Continuity Plans is carried out at appropriate times.
    Minimal interruption to Council’s operations during and following a disruptive event.

DEFINITIONS

Acceptable Level of Performance means the lowest acceptable level of product or service
that can be tolerated during a disruption.

Business Continuity means the ability of Council to provide service and support for its
customers and maintain critical operations before, during and after a significant disruption.

Business Continuity Management means the process for managing operations during and
following a disruption, to ensure that critical functions can be maintained or restored quickly
with minimal impact on staff, customers and the community.

Business Continuity Plan means an approved and tested document with instructions and
procedures that provides guidance on the management of operations to minimise the impact
of a significant disruption.


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