Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                        10 OCTOBER 2023


5.3     NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS


Author            Procurement and Contracts Advisor, Leigh Mooney
                  Procurement Department
Index             ECM/ Subject/ Purchasing and Supply Matters
Attachments       1.   Attachment 1 - Sole Supplier List
                  2.   Attachment 2 - Specialised Supplier List


EXECUTIVE SUMMARY
The procurement of Council’s goods and services must be carried out in accordance with the Local
Government Act 2009 and the default contracting procedures outlined in the Local Government
Regulation 2012. The Local Government Regulation 2012 also allows for exceptions to the default
contracting procedures, including the approval of a supplier being deemed as sole or specialised.
RECOMMENDATION
That Council note the report by the Procurement and Contracts Advisor to the Services &
Organisation Committee Meeting dated 10 October 2023 and
A. Adopt the amended Sole Supplier list provided at Attachment 1 of the report for the next twelve
(12) months; and
B. Adopt the amended Specialised Supplier list provided at Attachment 2 of the report for the next
twelve (12) months.



REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies to
establish medium and large sized contracts.

Medium sized contracts, defined as being of contract value of $15,000 or more but less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.

Large sized contracts defined as being of contract value of $200,000 (exclusive of GST) or greater,
require written tenders by public invitation.

The Regulation (Section 235) allows exceptions to these requirements under certain circumstances,
including where the suppliers are sole or specialised providers of a good or service:

   A local government may enter into a medium-sized contractual arrangement or large-sized
   contractual arrangement without first inviting written quotes or tenders ifdash;
   (a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
   available; or
   (b) the local government resolves that, because of the specialised or confidential nature of the
   services that are sought, it would be impractical or disadvantageous for the local government to
   invite quotes or tenders.

As such, Council reviews the sole and specialised lists annually to ensure their appropriateness and
currency and subsequently seeks Council resolution to adopt the revised/amended lists.

A resolution to adopt these updated lists will allow Council to engage with these sole and specialised
suppliers in a more timely manner than if inviting quotes or tenders.



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