2021-08-10 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                        10 AUGUST 2021


BRANCH ACTIVITIES                            RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                         THE NEXT QUARTER
                                                Commence construction of gallery
                                                 amenities upgrade.
Review of systems and services to               Review all existing contracts for end      Ensure contract service level             Ensure contract service agreements
maintain a high service level.                   of year close.                              agreements are being maintained            are being delivered at appropriate
                                                                                                                                        levels.
Civil Operations
Undertake a review of Gravel Roads              Procurement of a replacement               Implement recommendations of              Review grader utilisation to better
Maintenance Grading                              grader has commenced.                       gravel road maintenance review             determine levels of service and
                                                                                            Gympie Council site visit                  resourcing requirements.
                                                                                            Award gravel material supply
                                                                                             tender.
                                                                                            Conduct testing of a blend of
                                                                                             recycled asphalt and clay to
                                                                                             determine best outcomes.
Undertake a review of Roads                     No action was undertaken this              Review of draft policy/guideline for      Communication Plan for Council and
Landscaping levels of service                    quarter.                                    finalisation.                              Community.
                                                                                             Commence the documentation of            Council endorsement of final
                                                                                              the desired levels of service for         policy/guideline.
                                                                                              landscaping for reporting to the
                                                                                              Roads Working Group
Establish a Working Group to provide            Proposal to create a Civil                 Establish the Civil Operations            Have the group endorsed by the
guidance and governance of the                   Operations Project Control Group to         Project Control Group.                     Executive Team and a charter
implementation of the Civil Operations           oversee the implementation of the                                                      developed.
Review                                           Civil Operations Review and also
                                                 monitor the ongoing operational
                                                 performance of the Branch.
Review Branch Workforce Plan in                 No action undertaken this Quarter.         Review the current draft Branch           Seek endorsement and commence
conjunction with People and Culture                                                          Workforce Plan taking into account         implementation of revised Branch
Branch                                                                                       the Service Review results.                Workforce Plan
Finalising the policy/process for planting      An initial workshop with Councillors       Review of draft policy/guideline for      Prepare for final workshop for
in and managing structures in the road           was held and the outcome was to             finalisation.                              Councillors.
reserve to reduce risk and complaints            have further work undertaken with           Commence the documentation of            Council endorsement of final
                                                 an additional workshop to be held            the desired levels of service for         policy/guideline.
                                                 later in 2021.                               landscaping for reporting to the
                                                                                              Roads Working Group
Develop a 5 year plan for the Noosa             No action was undertaken this              Finalise Friends of the Noosa             Commence development of the plan
Botanic Gardens in consultation with the         quarter.                                    Botanic Gardens work program and           and reference document
Friends to guide annual work programs                                                        initiatives for 21-22.                    Commence first agreed project

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