Meeting papers

 SERVICE AREA – PROCUREMENT

 Summary

Objective: Provide effective procurement support and guidance across internal and external client/stakeholder groups,
throughout the procurement lifecycle.

Activities
    ➢ Procurement - to provide procurement services, strategies and advice that enables Council to be
        sustainable, agile, future focused and compliant in its purchasing activity.
    ➢ Contracts - coordinate the establishment of Value for Money contracts for Goods and Services.
    ➢ Strategy - develop and implement strategies that strengthen Councils capability across the procurement
        lifecycle.

 Delivery Framework            Details
 Corporate Plan Theme          Primary: Excellence
                               Secondary: Prosperity
 Responsibility                Procurement
 (Branch Level)
 Legislative Responsibility    Local Government Act 2009 and Local Government Regulation 2012
 Service Delivery Model        The service is managed in-house with a hybrid model of:
                                  ➢ Specialist (business partner) procurement advisors who centrally
                                      coordinate the design and delivery tenders and other high value/complex
                                      procurement activities.
                                  ➢ Specialist procurement officers who provide procurement and contracting
                                      support across the decentralised purchasing environment, with a specific
                                      focus on contracts of $15,000 - $200,000 (GST exc.).

 Service Inputs                     Details
 (Resources to Deliver Service)
 Physical Assets/Infrastructure     NA
 Software and Systems               Procurement and Contract Systems include VendorPanel, TechnologyOne,
                                    ArcBlue and in-house developed Contracts Register.
 Budget Cost Centres                Procurement and Contracts (1506).
 Other Key Metrics                   Item                                Annual Volumes
                                     Public Tenders                      25-35
                                     ITQs                                   250-350


 Service Outputs - Performance Measures
 Type           Measure                         Target                        Methodology / Calculation
 Efficiency     Average cost per tender         TBD
                delivery
 Effectiveness % of tenders that are            100%                          Compare website advertising date
                advertised for a minimum of                                   with tender closing date.
                21 days.



 Service Outputs – Detailed Activity Listing
                       Activity                                           Service Level/Standard
 Procurement strategy & governance
 [Includes development and review of Council policy and guidelines and forward planning of service delivery,
 including system/process improvements and workforce/resource planning.]
 Scheduled Procurement Policy and Organisational           Annually.
 work         Guidance review.

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