Meeting papers

      e)      Ethical behaviour and fair dealing

      Council officers involved in purchasing are to behave with impartiality, fairness, independence,
      openness, integrity, and professionalism in their procurement of goods and services, including in
      discussions and negotiations with suppliers and their representatives.

      2.      PROCUREMENT THRESHOLDS

      The following table outlines the procurement requirements in accordance with Chapter 6 of the
      Regulation.

  Contract        Threshold
   Type             (GST                                     Procurement Requirements
                  Exclusive)
                                Council cannot enter into a large-sized contract (purchases of $200,000 (GST
                                exc.) or more, unless Council first invites written tenders for the contract in
                                accordance with the requirements of sections 224, 226 and 228 of the Regulation.

                                Expressions of interest (EOI) are subject to section 228 of the Regulation. A Council
                                resolution is required prior to an invitation for EOI.

                                The invitation for tenders/EOI must:
                                 •     be published on Council’s website and in a publication that circulates
                                       locally; and
                                 •      allow written tenders to be given to Council for at least 21 days after the
                                        tender is published on Council’s website.
                                Council must comply with the requirements of section 228(7) of the Regulation if it
                                wants to invite tenderers to change their tenders to take account of a change in
                                the tender specification.
Large Sized      $200,000 and   Council must as soon as practicable after entering a contract worth $200,000 (GST
Contract            greater     exc.) or more:
                                 •     publish the relevant details of the contract on Council’s website; and
                                 •     display the relevant details of the contract in a conspicuous place in
                                       Council’s public office in Tewantin.

                                The relevant details must be published and displayed for a period of at least 12
                                months.

                                Invitation to Tenders/EOI’s must be made using Council’s e-Procurement system.
                                Records of offers received must be kept on file in accordance with Council’s
                                records management policy and procedures.
                                These requirements are subject to the exceptions identified in Item 3 of this
                                Policy.




                                                                                                          Page 3
                                                                                                          Page 35 of 392