2020-10-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                               6 OCTOBER 2020


Previous Council Consideration
Nil.

Finance
The original contract included a provisional sum allowance based on a gravel path and scaffold
concept for a temporary path. The adjusted scope to improve the safety by constructing a fibre
reinforced concrete path did not include the cost to remove the pathway, hence any further works
to the temporary path are a variation to the contract.

It is acknowledged that Council has already committed to undertake a significant capital works
program of $35.3 million for the 2020/21 year, with the COVID-19 pandemic impacts restricting
Council’s availability to further increase the 2020/21 capital program. As such it is proposed that
as per current process the project funding will be referred to either budget review 2 or 3 to
determine if funding can be made available from other project savings or existing program timing.

The quoted cost of the recommended option 5 as detailed in the Table 1 are quoted costs and do
not include staff overhead or contingency costs. It is deemed that the Lump Sum quote has been
sufficiently scoped by Hutchinson Builders and reviewed by the external Superintendent to have
limited risk for additional variations, however the quote is expected to increase if a decision is
delayed further.

Risks & Opportunities
Risks and opportunities are identified and pros and cons in Table 1. The recommended option
risks and opportunities are further detailed below:
Risks (Cons)
      Higher cost, although lower cost compared to full removal.
      Ongoing asset management.
      Community concerns
      That funding is not sourced resulting in delays to carrying out works
      Delays to the works results in the existing path deteriorating
Opportunities (Pros)
      Provides broader local community access.
      Alternative pedestrian access in event of maintenance activities on the new boardwalk.
      Alternative pedestrian access in event of damage and repairs from storms.
      Access for weed control within road reserve.
      Protects concrete path to extend asset life.
      More permanent handrail for safety and aesthetic.
      Upgraded to recognised path standard.
      Allows asset to be used permanently with lower risk.

Consultation
External Consultation - Community & Stakeholder
Residents in the area

Internal Consultation
Financial Services
Civil Operations




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