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2014-05-20 Infrastructure & Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 20 May 2014
commencing at 9am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Bob Abbot (Chair), Sandy Bolton, Frank Pardon, Noel Playford
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Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
TABLE OF CONTENTS
ITEM SUBJECT PAGE
ATTENDANCE & APOLOGIES 3
PRESENTATIONS 3
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 4
Asset Design & Investigations 4
1. FREE HOLIDAY BUSES EASTER 2014 AND NOOSA HEADS LIONS PARK
CAR PARK 4
COMMUNITY SERVICES DEPARTMENT REPORTS 10
Cultural Facilities 10
2. REGIONAL ARTS DEVELOPMENT FUND (RADF) GRANT
RECOMMENDATIONS FOR ROUND 1 2014 10
CLOSED SESSION 15
Page 2 of 15
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
ATTENDANCE & APOLOGIES
PRESENTATIONS
Tree Management on Council Controlled Public Land
Kerrie-Ann Milsted, Parks Leader, Planning & Infrastructure Department
Page 3 of 15
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(excluding Planning Reports)
Asset Design & Investigations
1. FREE HOLIDAY BUSES EASTER 2014 AND NOOSA HEADS LIONS PARK CAR PARK
Author Project Officer, Kari Porter
Planning & Infrastructure
Index ECM/ Project: Pub-Trans: PT-FHB; NHLPC,
ECM/ Subject: 45.15 Traffic and Transport, Property: PN 133789
Attachments Nil
EXECUTIVE SUMMARY
The Easter 2014 Free Holiday Buses initiative was conducted between 14 April and 21 April
2014 with estimated passenger boardings of approximately 33,000 over the 8-day period.
Estimated passenger data received from TransLink indicates that passenger numbers for Easter
2014 are the highest on record.
For the 5 existing Noosa TransLink services, it is estimated that a 215% (more than 3 times)
increase in passenger boardings was recorded (4,358 in 2013, 13,738 in 2014).
The Noosa Heads Lions Park was utilised as a car park for 3 days (19 April to 21 April, 2014),
with 1,200 vehicles utilising the car park during this time.
RECOMMENDATION
Council note the report by the Project Officer, Transport Infrastructure Management to the
Infrastructure and Services Committee dated 20 May 2014 and request staff to write to TransLink
expressing Council’s appreciation for their ongoing support of this initiative.
REPORT
The purpose of this report is to provide Council with the results of the Easter Free Holiday Buses
initiative (14 April to 21 April 2014).
1. Free Services
The following five Noosa-specific services were included in the initiative (Note: Council
reimburses TransLink for loss of revenue for these services).
Route 626 – Tewantin to Sunrise Beach via Noosa Heads
Route 627 – Tewantin to Sunshine Beach via Noosa Heads
Route 628 – Noosa Parklands to Noosa Junction, via Noosa Civic
Route 629 – Tewantin to Noosa Junction via Noosa Civic
Route 632 – Noosa to Cooran via Cooroy and Pomona
Page 4 of 15
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
The following additional services were included in the initiative (Note: Council funds the full cost
of these services).
064 (1 bus) – Peregian Beach to Noosa Heads from 8am to 6pm
065 (2 buses) – Noosa Junction Park & Ride to Noosaville from 9am to 4pm.
Due to inclement weather arising from Cyclone Ita in North Queensland, one of the Route 065
shuttles was cancelled for the first four days (15 April to 18 April), resulting in a saving of $3,600
to Council.
2. Passenger Data – Bus Services
The following estimated passenger data received from TransLink indicates that passenger
numbers for Easter 2014 are the highest on record, with 32,943 boardings recorded during the 8-
day period. Passenger numbers may actually be higher than those recorded, due to reliance on
manual ‘button pushing’ to record boardings. Staff are aware of at least one instance where the
driver was not counting passengers at the time of boarding.
Table 1 – Estimated passenger data for all free services
Route 14/04/14 15/04/14 16/04/14 17/04/14 18/04/14 19/04/14 20/04/14 21/04/14 Total
064 121 275 93 384 990 363 360 170 2,756
065 152 209 158 38 133 582 1,047 911 3,230
626 1,028 1,004 1,391 1,569 1,464 1,821 1,405 658 10,340
627 620 654 926 1,369 1,527 1,431 1,591 1,109 9,227
628 400 528 476 487 152 408 142 272 2,865
629 570 368 533 738 305 471 323 420 3,728
632 76 129 202 151 1 116 32 90 797
Total 2,967 3,167 3,779 4,736 4,572 5,192 4,900 3,630 32,943
Table 2 below compares passenger boardings between 2008 and 2014. The shaded rows
highlight the 5 existing TransLink services only (not free from 2011-2013).
Table 2 – Easter boarding comparisons 2008-2014
Total Daily
Year Number of services Number of days Dates
boardings average
5 Noosa services, 2 4 days
2008 21 Mar to 24 Mar 11,627 2,907
additional shuttle routes All free
5 Noosa services, 2
4 days
2009 additional Noosa shuttle 10 Mar to 13 Mar 13,516 3379
All free
routes
5 Noosa services, 2 4 days
2010 2 April to 5 April 16,550 4,138
additional shuttle routes All free
4 days
2011 5 Noosa services only 22 April to 25 April 5,394 1,349
No free services
4 days
2012 5 Noosa services only 6 April to 9 April 4,419 1,105
No free services
4 days No free
2013 5 Noosa services only 29 Mar to 1 April 4,358 1,090
services
2014 5 Noosa services only 4 days All free 18 April to 21 April 13,738 3,435
4 days 18 April to 21 April 18,294 4,574
5 Noosa services, 2
2014 8 days 14 April to 21 April 32,943 4,118
additional shuttle routes
All free
Page 5 of 15
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
The data contained in Table 2 clearly demonstrates the significant increase in public transport
patronage as a direct result of the Free Holiday Buses initiative, with a 215% (more than 3 times)
increase in passenger boardings on the existing TransLink services.
Due to the inclement weather during the first 3 days of the initiative, the daily average over the
full 8 days is lower than the Easter long weekend daily average.
3. Passenger Data – Flexilink and Council Cabs Services
As with previous years, the Boreen Point to Tewantin Flexilink and Noosa Council Cabs services
were also free of charge to passengers for the period 14 April to 21 April, 2014.
Passenger trip numbers for these services are as follows:
Boreen Point to Tewantin Flexilink service = 110
Council Cabs services = 12
4. Marketing
As in previous years, a comprehensive communications plan was implemented including, but not
limited to:
Provision of signage at major bus stops, 30 street-light poles, and variable message boards
on major connecting roads
Production & distribution of 20,000 pocket timetables (including route map) and posters
Signage on 1 local Noosa-specific bus
Council communication tools including website, facebook, newsletter and messages on hold
Liaison with external stakeholders for inclusion on websites, and in emails and newsletters
Uniforms for Sunbus Passenger Assist staff at Noosa Heads bus station
Media launch with excellent support from local newspapers
Also refer to marketing support provided by TransLink in ‘External Consultation’ below.
5. Passenger Assist staff at Noosa Heads Bus Station
One Sunbus Passenger Assist Officer was based at Noosa Heads Bus Station from 9.30am to
4.10pm from 14 April to 21 April 2014 to assist with passenger enquiries and movements at the
station. The staff members provided by Sunbus for this role were extremely knowledgeable and
positive feedback has been received from survey respondents.
6. Park & Ride Facility at Noosa Junction
As with previous years of the Free Holiday Buses initiative, communications included information
and directional signage to the all-day car parks in Cooyar Street, Noosa Junction (particularly
near the Noosa Professional Centre).
As it is difficult to accurately gauge the number of vehicles using this facility, an additional
question was included in the customer feedback survey asking whether respondents used the
Park & Ride Facility in Noosa Junction. Of the 361 respondents who answered the question, 58
respondents (16%) did use the Park & Ride facility in Noosa Junction.
Page 6 of 15
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
Additionally, car park counts were undertaken in the Noosa Junction Bus Station precinct during
the week of Free Holiday Buses, as well as a non-school holiday period at the end of March for
comparison purposes. Due to rain and inconsistent data collection, unfortunately the car parking
comparisons were inconclusive and did not draw any meaningful comparisons.
7. Customer Feedback Survey
An external agency was engaged to conduct face-to-face customer feedback surveys on the
initiative. The survey was also available online. The survey consisted of 16 questions seeking
feedback on areas such as age, purpose of travel, satisfaction with trip, residential status,
reasons for using the Free Holiday Buses and awareness of public transport. Of the 16
questions, 5 of the questions were targeted specifically at Noosa residents. A total of 432
surveys were completed.
Significant findings from the survey are:
1. The majority of respondents were aged between either 16 – 18 years (21%) or 41 – 60
years (29%).
2. 79% of respondents have a driver’s licence.
3. 57% of respondents had access to a car in Noosa.
4. Of the respondents that had access to a car in Noosa, 48% were Noosa residents and 33%
were aged 41 – 60 years.
5. 97% of respondents caught a Free Holiday Bus during the period and 97% of these
respondents were either ‘extremely satisfied’ or ‘satisfied’ with their trip.
6. Of the respondents who caught a Free Holiday Bus, 50% did so because it was
convenient, 35% to avoid traffic / congestion and 34% to save money.
7. Recreation was the main purpose of travel for 73% of respondents.
8. Sign writing on buses (30%), word of mouth (25%) and street banners (21%) on power
poles proved to be the most successful marketing mechanisms for the initiative.
9. 7% of respondents were not aware of the initiative.
10. 41% of respondents were Noosa residents and 21% of respondents were Interstate
visitors.
11. 54% of Noosa respondents utilised buses on either a daily or weekly basis.
12. The cost of bus fares and buses being inconvenient were the two main reasons listed by
Noosa respondents who did not regularly use public transport.
13. 39% of Noosa respondents stated that the Free Holiday Buses program has improved their
awareness of public transport in Noosa.
14. 40% of Noosa respondents stated that they would use public transport more in the future
as a result of the Free Holiday Buses program.
8. Noosa Heads Lions Park Car Park
The Noosa Heads Lions Park Car Park was approved for use as a car park from 17 April 2014 to
21 April 2014 (5 days). Due to heavy rainfall earlier in the week, in order to protect the condition
of the park, the car park did not open until Saturday 19 April 2014. There was no damage
reported to the park resulting from use as a car park.
A total of 1,200 vehicles utilised the car park over the 3 day period at a cost of $10.00 per vehicle
(per day or part thereof). A cheque has been received from Tewantin Noosa Lions Club in the
amount of $12,000 representing this revenue. Following is a breakdown of the number of
vehicles utilising the car park each day:
Saturday 19th April = 446
Sunday 20th April = 428
Monday 21st April = 326
Page 7 of 15
Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
Tewantin-Noosa Lions Club again seamlessly managed the car park, with assistance from
Council’s Works Superintendent. A letter of thanks has been forwarded to the Lions Club,
together with a cheque for 60% of the net revenue in accordance with the terms of the
agreement. Council’s share of the income will be utilised to fund traffic control staff and ongoing
refurbishment of the park.
9. Traffic Control
One Traffic Control officer was employed from 19 April 2014 to 21 April 2014, from 9.30am to
3.00pm each day to assist with traffic and pedestrian movement. The total cost of the traffic
control staff was $1,233 excluding GST.
Previous Council Consideration
Infrastructure & Services Committee Agenda 28 January 2014
General Committee Agenda 3 February 2014
Finance & Risk
The Free Holiday Buses initiative was funded under Council’s Public Transport Levy. A budget
of $81,500 was approved at Council’s Ordinary Meeting of 6 February 2014. A number of
savings have since been identified including a reduction in street banners, advertising, shuttle
services and supplier-related cost savings.
Services $42,081.80
Marketing $25,000 (approximately).
It is estimated that the cost per trip during the 8-day period was $2.03.
It is anticipated that the final expenditure for the initiative will be $67,000. Once final Invoices
have been received and processed, an adjustment (reduction) will be required in the quarterly
budget review.
CONSULTATION
External Consultation - Community & Stakeholder
TransLink
TransLink again provided extensive in-kind support including but not limited to:
Inclusion of the additional shuttle services on TransLink’s journey planner
Inclusion of messaging on webpages of all relevant TransLink routes
Item in TransLink newsletter
Web tile on TransLink home page leading up to and during free period.
Page 8 of 15
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
Internal Consultation
Council’s Finance team have been notified that a further budget review (reduction) will be
required.
Extensive consultation was undertaken with Council’s Civil Operations section regarding
installation and removal of signage and management of the Noosa Heads Lions Park car park.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 9 of 15
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
COMMUNITY SERVICES DEPARTMENT REPORTS
Cultural Facilities
2. REGIONAL ARTS DEVELOPMENT FUND (RADF) GRANT RECOMMENDATIONS FOR
ROUND 1 2014
Author Cultural Project Officer, Belinda Simonsen
Community Services
Index ECM/ Subject/ RADF 2013 / 14
Attachments 1. RADF Funding Recommendations
EXECUTIVE SUMMARY
The Regional Arts Development Fund (RADF) program is jointly funded on a 50:50 basis by the
State Government (Arts Qld) and Noosa Council. Traditionally applications are called twice a
year.
The 2013/2014 Sunshine Coast Council budget provided funds for two RADF rounds. The
Sunshine Coast Council processed the first of these rounds in the second half of 2013.
Following de-amalgamation $12,840 was transferred to Noosa Council from Sunshine Coast
Council for the second round of 2013/14 RADF grants however $2,290 of these funds were pre-
committed to smartArts+ projects in the Noosa region by the SCC RADF Committee meaning
that a total of $10,550 is available for this RADF round. This report covers the second round of
the 201/3/14 financial year that closed on 28 March 2014.
Funding totalling $10,110 for 5 projects is recommended. There are sufficient funds in the
2013/2014 budget to cover the recommendations in this report.
RECOMMENDATION
That Council note the report by the Cultural Project Officer to the Infrastructure & Services
Committee dated 20 May 2014 and endorse the Regional Arts Development Fund Grant
Recommendations for Round 1 2014 as set out in Attachment 1 to the report.
REPORT
Background
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The current RADF Committee is made up of one Councillor, Council officers and three external
professional arts industry representatives.
The Noosa Council budget provides funds for one RADF funding round in the first half of the
2014. Usually, two RADF rounds will be offered each year in September and March.
This report covers the first RADF grant round for 2014 which closed on 28th March, 2014.
Page 10 of 15
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
Applications
A total of 8 applications were received, requesting $20,995. Five applications totalling $10,550
are being recommended by the Committee for Council’s consideration and endorsement (see
Attachment 1).
Assessment
Applications were assessed and scored in accordance with the following set RADF assessment
criteria:
1. The project will develop the paid artist’s professional life;
2. The project will benefit the community, both directly and indirectly;
3. The project is well planned and achievable; and
4. The project will increase the sustainably of quality and diverse creative communities.
In accordance with RADF Guidelines, Committee members were required to declare any conflicts
of interest and once declared, the Committee member was then not involved in related
deliberations.
Assessment was a two stage process. First individual RADF Committee members assessed
applications, and then the whole Committee discussed outcomes, allocated funds to successful
applicants and provided final comments on all submissions.
Committee Recommendations
Five applications are recommended for funding, totalling $10,110. The projects recommended for
funding are excellent in quality and diversity, and will employ a broad range of artists and arts
workers engaging in valuable arts and cultural activity across the region.
Below is a summary of applications and recommended outcomes.
March 2014 RADF
Category Applications Funding Applications Cost of % Applications
Received Requested Recommended Recommended Recommended
Funding
Applications 8 $20,995 5 $10,110 62.5%
The detail of recommended outcomes is at Attachment 1. Any Council changes to the
recommended grant recipients list will need to be supported by reasons and those reasons
recorded in the Council recommendation.
RADF funding notification
Upon Council endorsement of this report, successful applicants will be notified by letter including
a letter of acceptance for signature by the applicant.
Unsuccessful applicants who do not meet the grant criteria or who are not funded due to lack of
available funds will be advised in writing. Feedback is provided by the assessment panels on
areas of the project or application that may be improved.
Page 11 of 15
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
Promotion
Promotion of this RADF grant round included media releases to newspapers, social media
(Facebook) and the distribution of posters and postcards to key arts and community
organisations. A presentation was also made to Noosa TAFE students. All relevant information
was posted on the Council website.
Staff also attended face to face meetings with individual applicants and responded to telephone
enquiries and emails.
Related Documentation
Arts Queensland Regional Arts Development Fund Guidelines
Previous Council Consideration
RADF Funding has been supported and administered by Noosa Council since 1996. RADF
funding was continued by Sunshine Coast Council from 2008 – 2013. This round of RADF
grants will be distributing funds carried over from Sunshine Coast Council to Noosa Council as
part of the 2013 -14 financial year.
Finance & Risk
Funding of $10,550 is available in the current Noosa Council budget for this grant round.
There are no risk implications.
CONSULTATION
External Consultation - Community & Stakeholder
The RADF Committee – Di Mills, Judy Barrass and Annette Hughes
Arts Development Officer, Art Queensland
Internal Consultation
Councillor Frank Wilkie – RADF Committee Chairperson
Coordinator Financial Services
Libraries Coordinator – Community and Development
Grants Officer, Community and Development
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 12 of 15
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
RADF Recommendation Report – March 2014 Attachment 1
Total applications: 8
Total project costs: $411,788
Total amount requested: $20,995
RECOMMENDED FOR FUNDING
Total applications recommended: 5
Total project costs: $346,502
Total amount requested: $11,345
Total amount recommended (GST exc.): $10,550
Applicant Name Project Name Total Amount Amount
Project Cost Requested Recommended
(GST exc.)
Noosa Arts Theatre Jerry’s Girls $305,063 $4,849 $4,054
- Theatre Employ a professional
- Building Community Lighting Designer to work with
Cultural Capacity Noosa Arts Theatre members
to up skill members and
contribute to the production of
Jerry’s Girls.
Noosa Orchestra 2014 Concert Series $4,500 $900 $900
- Music Employ soloists as part of the
Building Community Noosa Orchestra 2014
Cultural Capacity Concert Series.
Lin Martin Biosphere Heartspaces $15,898 $1,600 $1,600
- New Media Art workshops that employs
- Regional Partnerships new technology and engages
with the community to discuss
environmental themes.
Partnerships with Noosa
District High School, Noosa
Libraries and Reality Bites
Literary Festival.
Louise Bezel Noosa Hinterland Theatre $11,821 $2,216 $2,216
Farmhouse Theatre Development Project
- Theatre To develop a professional
- Concept Development hinterland theatre group and
investigate partnerships,
performance venues,
audience development and to
develop a theatre production
for 2015.
Rochelle Gooch Ted’s Birds $9,220 $1,780 $1,780
Peregian Beach To employ an artist to design
Community and build a display case for a
Association donated collection of artwork
- Design/ Museum/ by local artist Ted
Collections Barraclough.
- Contemporary
Collections and
Stories
Page 13 of 15
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
NOT RECOMMENDED FOR FUNDING
Total applications not recommended: 3
Total project costs: $65,286
Total amount requested: $9,650
Total amount recommended (GST exc.): $0
Applicant Name Project Name Total Amount Amount
Project Cost Requested Recommended
(GST exc.)
John Kendrick Dancing Baby- Local Music $25,000 $5,000 0
SB Entertainment Streaming
- Music Support local musicians
- Cultural Tourism through local music streaming
website.
Sonia Louise Heartbreak – film project $36,566 $3,600 0
Armstrong A short film project on the
Emerge4 Films subject of paedophilia by
- New Media Maroochydore based film
- Cultural Tourism company.
Barlib Aboriginal Arts Freshwater People meeting $3,720 $1,050 0
and Crafts Saltwater People
- Visual Arts Arts and craft workshops
- Cultural Tourism conducted by Indigenous
artists from Katherine, NT at
Noosa Junction.
Page 14 of 15
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 20 MAY 2014
CLOSED SESSION
Nil.
Page 15 of 15