2021-10-18 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                    18 OCTOBER 2021


                                                                                                   Cost
 Stage                         Description                       Timing        Status (%)
                                                                                                 to Date
                               Planning & detailed design      Mar 2020 –
 Planning & Design                                                                100%            $460,000
                               including approvals              Jul 2021

 Implementation                Internal costs including        Mar 2020 –
                                                                                   21%             $99,000
 Costs                         consultants                     July 2022

                               Clearing Works                   May 2021          100%             $72,000

                               Energex relocation              June 2021          100%            $156,000
 Early Works
                                                               Sept 2021 –
                               Trunk Watermain                                     80%            $470,000
                                                                Oct 2021

                               All remaining works to          Nov 2021 –                          For
                                                                               This contract
                               complete the upgrade             July 2022                        approval
 Construction –
 Main Civil Contract           Council Contribution –
                                                               Nov 2021 –
                               Carramar Pavement Repair                        This Contract    Approved
                                                                July 2022
                               ($400,000)

 Total to date                                                                                  $1,257,000


2.       Budget

The overall budget for this project, under TMR’s Funding Agreement, is as follows:

                                                                                         Amount (Excl.
                                   Summary Financial Details
                                                                                                GST)

     Funding Agreement – Detailed Design Stage                                                  $460,000

     Funding Agreement – Construction Stage (Council’s Implementation Costs)                    $485,000

     Funding Agreement – Construction Stage
                                                                                               $7,182,370
     (see breakdown below)

     •    Clearing                                                                               $72,000

     •    Energex relocation                                                                    $156,000

     •    Trunk Watermain (This Contract)                                                       $767,480

     •    Main civil works                                                                     $6,186,890

     Funding Agreement – TMR Costs                                                              $100,000

     Approved Variations                                                                              $0

     Contingency                                                                               $1,582,630

     TOTAL, including completed detailed design stage                                          $9,810,000

Under the terms of the Funding Agreement, amounts exceeding the budget items require TMR
approval to use the contingency. Under this Contract, any amount exceeding $6,186,890 requires
TMR approval to access additional funds within the Contingency amount of $1,582,630.




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