2021-06-08 Planning & Environment Committee Meeting Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA    8 JUNE 2021




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                                 8 JUNE 2021

      commitments beyond the period of approved Funding and for which purchase, contract, undertaking
      or activity NBRF will require Council Funding, NBRF must apply for and obtain approval from Council
      prior to NBRF making the commitment.
      5.3   Right to suspend funding
      Without limiting the Council's rights, if after requesting NBRF to show cause Council is satisfied:
      a)    NBRF does not have the capacity to manage the Funding; or
      b) | NBRF does not have the capacity to perform a program in line with the objects of the Trust; or
      c)    Council is unable to provide the Funding due to any legal impediment, then the Council may at its
            sole discretion:
      d)    Suspend payment of the Funding or an instalment of the Funding (whether in whole or in part)
            of the NBRF program; and/or
      e)    Direct NBRF to cease spending the Funding.
      6     FUNDING CONDITIONS
      In return for receiving Funding from the Council, NBRF must undertake appropriate planning, maintain
      appropriate processes and procedures and undertake performance reporting including:
      6.1   General requirements
      a)    Develop and regularly review a 3-5 year strategic plan outlining the goals and objectives for
            the Trust so that the purposes of the Trust may be achieved.
      b)    Develop an annual Operational Plan setting out the priority actions for the next financial year in
            order to achieve the goals and objectives of the strategic plan.
      Cc)   Establish, review and maintain suitable criteria, guidelines, assessment rationale and processes
            for disbursement and acquittal of funds for eligible entities to undertake projects that meet the
            purposes of the Trust.
      d)    Ensure the Funding is directed to the purposes for which it is assigned by Council.
      e)    Ensure NBRF and entities granted funding to do work or activities in line with the purposes of
            the Trust obtain approvals to do work or conduct other activities on Council owned or managed
            lands or as required under State or Federal legislation prior to work or the activity commencing.
      f)    Provide recognition of Council Funding support in written material, advertising, media, signage
            and reporting documents.
      6.2   Performance reporting
       NBRF must monitor the NBRF program activities and submit written reports to meet Council's acquittal
       requirements including but not limited to:
      a)    Provide a six-monthly report against utilisation of the Funding towards the NBRF Operational
            Plan for the financial year or alternatively, as otherwise required by Council. This report is to be
            provided to Council, via the Council representative on the NBRF Board.
       b)   Provide an Annual Report for each financial year and submit it to Council no later than 30
            November each year or within 30 days of the Annual General Meeting whichever is the sooner.
            The Annual Report to cover all of the activities of NBRF including;
            °     Leveraging achieved from Council Funding to NBRF. Calculated as total value of Funded
                  projects compared with Council approved project Funding.
            °     Growth in donations (deductible gift recipient).
            °     Percentage of projects completed within target timeframe.
            °     Range of methods of communication utilised and estimated audience reach.
       c)   Provide an audited financial report for each financial year and submit it to Council no later than
            30 November each year, or within 30 days of the Annual General Meeting whichever is the
            sooner. The audited financial report is to identify the use of the Funding provided by Council

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