ZERO EMISSIONS NOOSA (ZEN) Inc. GRANT FUNDING AGREEMENT (Referred from Planning & Environment Committee dated 10 October 2023 - Item 5.1). · Attachment 1 - ZEN Inc Grant Agreement 25 Sept DRAFT

b) Payments for contribu�on to Opera�onal Expenses for 2023/24 will be upon a receipt of a
         valid tax invoice(s) from ZEN Inc.

      5.2. Extended financial commitments
Before ZEN Inc. commits to any purchase, contract, undertaking or ac�vity that has financial
commitments beyond the period of approved Funding and for which purchase, contract, undertaking
or ac�vity ZEN Inc. will require Council Funding, ZEN Inc. must apply for and obtain approval from
Council prior to ZEN In. making the commitment.

      5.3. Right to suspend funding
Without limi�ng the Council's rights, if a�er reques�ng ZEN Inc. to show cause, Council is sa�sfied:

      a) ZEN Inc. does not have the capacity to manage the Funding; or
      b) ZEN Inc. does not have the capacity to perform the program in line with its Strategic or
         Opera�onal Plan; or
      c) Council is unable to provide the Funding due to any legal impediment, then the Council may
         at its sole discre�on:
         I.       Suspend payment of the Funding or an instalment of the Funding (whether or in
                  whole or in part) of the ZEN Inc. program.



6. FUNDING CONDITIONS
In return for receiving Funding from Council, ZEN Inc. must undertake appropriate planning, maintain
appropriate processes and procedures and undertake performance repor�ng including:

6.1       General requirements
      a) Develop and regularly review a strategic plan outlining the goals and objec�ves for ZEN Inc.
         so that its purpose and objec�ves will be achieved.
      b) Develop an annual Opera�onal Plan se�ng out the priority ac�ons for the next financial year
         in order to achieve the goals and objec�ves of the strategic plan.
      c) Ensure the Funding is directed to the purposes for which it is assigned by Council.
      d) Ensure ZEN Inc. obtain approvals to do work or conduct other ac�vi�es on Council owned or
         managed lands or as required under State or Federal legisla�on prior to work or the ac�vity
         commencing.
      e) Provide recognition of Council Funding support in written material, advertising, media,
         signage and reporting documents in relation to projects that Council has provided specific
         project related funding to ZEN Inc. as well as in relation to broader program publicity where
         appropriate.
         .

6.2       Performance repor�ng
ZEN Inc. must monitor the ZEN Inc. ac�vi�es and submit writen reports to meet Council’s acquital
requirements, including but not limited to:

      a) Provide an annual report against u�lisa�on of the Funding towards the ZEN Inc Opera�onal
         Plan for the financial year or alterna�vely. as otherwise required by Council. The report is to
         be prepared by February to help inform the proceeding budget process and should include:
      •      Projects and their current status;




Partnership Agreement between Noosa Council and ZEN Inc Inc 2023 – 2026             Page 3 of 14

b) Payments for contribution to Operational Expenses for 2023/24 will be upon a receipt of a valid tax invoice(s) from ZEN Inc. 5.2. Extended financial commitments Before ZEN Inc. commits to any purchase, contract, undertaking or activity that has financial commitments beyond the period of approved Funding and for which purchase, contract, undertaking or activity ZEN Inc. will require Council Funding, ZEN Inc. must apply for and obtain approval from Council prior to ZEN In. making the commitment. 5.3. Right to suspend funding Without limiting the Council's rights, if after requesting ZEN Inc. to show cause, Council is satisfied: a) ZEN Inc. does not have the capacity to manage the Funding; or b) ZEN Inc. does not have the capacity to perform the program in line with its Strategic or Operational Plan; or c) Council is unable to provide the Funding due to any legal impediment, then the Council may at its sole discretion: I. Suspend payment of the Funding or an instalment of the Funding (whether or in whole or in part) of the ZEN Inc. program. 6. FUNDING CONDITIONS In return for receiving Funding from Council, ZEN Inc. must undertake appropriate planning, maintain appropriate processes and procedures and undertake performance reporting including: 6.1 General requirements a) Develop and regularly review a strategic plan outlining the goals and objectives for ZEN Inc. so that its purpose and objectives will be achieved. b) Develop an annual Operational Plan setting out the priority actions for the next financial year in order to achieve the goals and objectives of the strategic plan. c) Ensure the Funding is directed to the purposes for which it is assigned by Council. d) Ensure ZEN Inc. obtain approvals to do work or conduct other activities on Council owned or managed lands or as required under State or Federal legislation prior to work or the activity commencing. e) Provide recognition of Council Funding support in written material, advertising, media, signage and reporting documents in relation to projects that Council has provided specific project related funding to ZEN Inc. as well as in relation to broader program publicity where appropriate. 6.2 Performance reporting ZEN Inc. must monitor the ZEN Inc. activities and submit written reports to meet Council’s acquittal requirements, including but not limited to: a) Provide an annual report against utilisation of the Funding towards the ZEN Inc Operational Plan for the financial year or alternatively. as otherwise required by Council. The report is to be prepared by February to help inform the proceeding budget process and should include: ° Projects and their current status; Partnership Agreement between Noosa Council and ZEN Inc Inc 2023 — 2026 Page 3 of 14