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2021-02-15 General Committee Meeting Agenda
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AGENDA
General
Committee Meeting
Monday, 15 February 2021
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 PRESENTATIONS 3
4 DEPUTATIONS 3
5 ITEMS REFERRED FROM COMMITTEES 3
1 MCU20/0103 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF
USE FOR SHOP AND SHORT TERM ACCOMMODATION AT 13 NOOSA
DRIVE, NOOSA HEADS 3
2 MCU20/0115 - APPLICATION FOR MATERIAL CHANGE OF USE FOR
SHORT TERM ACCOMMODATION AT 3 ROBERT STREET, NOOSAVILLE 3
3 MCU18/0009.03 - OTHER CHANGE TO DEVELOPMENT APPROVAL FOR
MATERIAL CHANGE OF USE - MULTIPLE HOUSING –TYPE 3 RETIREMENT
& SPECIAL NEEDS AT 186 COOROY-NOOSA ROAD & 4 CARRAMAR ST,
TEWANTIN 3
4 MCU18/0166 – PLANNING & ENVIRONMENT COURT APPEAL NO. BD897
OF 2020 – REFUSAL OF AN APPLICATION FOR SERVICE & UTILITY TYPE
3 (TOWER) AT 244 TABLELANDS RD, COORAN 3
5 DRAFT BUSHLAND RESERVE STRATEGIC MANAGEMENT PLANS 4
6 MOBILE LIBRARY REPLACEMENT PLAN 4
7 COMMERCIAL HIGH USE PERMITS – TENDER PROCESS 4
8 NOOSA CHAMBER OF COMMERCE AND INDUSTRY INC. EXEMPTION
REQUEST FOR THE PROVISION OF ALCOHOL FOR TEMPORARY EVENTS
DURING COVID-19 PANDEMIC 4
9 TOURISM NOOSA 2019-20 ANNUAL REPORT 4
6 REPORTS DIRECT TO GENERAL COMMITTEE 5
10 NOOSA COMMUNITY SUPPORT CLEANING TENDER ASSESSMENT –
2021T081 5
11 GO NOOSA PEAK PERIOD TRAFFIC MANAGEMENT – EASTER 2021 10
12 DEBT POLICY REVIEW 22
13 FINANCIAL PERFORMANCE REPORT – JANUARY 2021 30
7 CLOSED SESSION 43
Page 2 of 43
Section 3
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the General Committee Meeting held on 18 January 2021 be received and
confirmed.
3 PRESENTATIONS
Nil.
4 DEPUTATIONS
Nil.
5 ITEMS REFERRED FROM COMMITTEES
PLANNING & ENVIRONMENT COMMITTEE
1 MCU20/0103 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE
FOR SHOP AND SHORT TERM ACCOMMODATION AT 13 NOOSA DRIVE, NOOSA
HEADS
(Planning & Environment Committee Agenda, 9 February 2021, Item 1, Page 4)
Reason for referral – Significance of the issue
2 MCU20/0115 - APPLICATION FOR MATERIAL CHANGE OF USE FOR SHORT
TERM ACCOMMODATION AT 3 ROBERT STREET, NOOSAVILLE
(Planning & Environment Committee Agenda, 9 February 2021, Item 2, Page 35)
Reason for referral – Significance of the issue
3 MCU18/0009.03 - OTHER CHANGE TO DEVELOPMENT APPROVAL FOR
MATERIAL CHANGE OF USE - MULTIPLE HOUSING –TYPE 3 RETIREMENT &
SPECIAL NEEDS AT 186 COOROY-NOOSA ROAD & 4 CARRAMAR ST,
TEWANTIN
(Planning & Environment Committee Agenda, 9 February 2021, Item 3, Page 52)
Reason for referral – Significance of the issue
4 MCU18/0166 – PLANNING & ENVIRONMENT COURT APPEAL NO. BD897 OF
2020 – REFUSAL OF AN APPLICATION FOR SERVICE & UTILITY TYPE 3
(TOWER) AT 244 TABLELANDS RD, COORAN
(Planning & Environment Committee Agenda, 9 February 2021, Item 5, Page 67)
Reason for referral – No quorum at P&E Committee due to conflict of interest declarations
Page 3 of 43
Section 4
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
5 DRAFT BUSHLAND RESERVE STRATEGIC MANAGEMENT PLANS
(Planning & Environment Committee Agenda, 9 February 2021, Item 6, Page 76)
Reason for referral – Significance of the issue
SERVICES & ORGANISATION COMMITTEE
6 MOBILE LIBRARY REPLACEMENT PLAN
(Services & Organisation Committee Agenda, 9 February 2021, Item 1, Page 4)
Reason for referral – Significance of the issue
7 COMMERCIAL HIGH USE PERMITS – TENDER PROCESS
(Services & Organisation Committee Agenda, 9 February 2021, Item 2, Page 16)
Reason for referral – Significance of the issue
8 NOOSA CHAMBER OF COMMERCE AND INDUSTRY INC. EXEMPTION REQUEST
FOR THE PROVISION OF ALCOHOL FOR TEMPORARY EVENTS DURING COVID-
19 PANDEMIC
(Services & Organisation Committee Agenda, 9 February 2021, Item 3, Page 21)
Reason for referral – For further consideration
9 TOURISM NOOSA 2019-20 ANNUAL REPORT
(Services & Organisation Committee Agenda, 9 February 2021, Item 11, Page 76)
Reason for referral – Significance of the issue
Page 4 of 43
Section 5
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
6 REPORTS DIRECT TO GENERAL COMMITTEE
10 NOOSA COMMUNITY SUPPORT CLEANING TENDER ASSESSMENT – 2021T081
Author Community Facilities Manager, Ash Saward
Community Services Department
Index ECM/ Subject/ 1.05 Community Support Management
Attachments 1. 2021T081 – NCS Cleaning Tender Evaluation Summary
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Facilities Manager to the General Committee
meeting dated 15 February 2021 and award separable portions 1 and 2 of tender 2021T081 to
R&R McKindlay Trust, trading as Ecovia, through to 30 June 2022, with an option for 3 x 12 month
renewals to the contract upon expiration of the initial contract period.
REPORT
This report outlines the tender process for the provision of cleaning services for the Noosa
Community Support (NCS) Centre and also for domestic assistance cleaning in NCS clients’
homes. These services were procured by a tender compromising two separable portions for the
respective services and it is recommended that Council awards the tender to R&R McKindlay Trust,
trading as Ecovia, for both separable portion 1 (NCS Centre cleaning) and separable portion 2
(domestic assistance cleaning).
1. Tender Process
An invitation to tender was publicly advertised by Council via Council’s website, Newscorp’s digital
classifieds and Noosa Today print edition on 19 November 2020. All suppliers intending to lodge
a tender response were provided the opportunity to attend a site inspection and information session
on 24 November 2020.
2. Tender Assessment
Eight (8) conforming tenders were received and the tender evaluation panel carried out an
assessment of these submissions from the following suppliers:
1) Achieve Cleaning Services Trust Separable portion 1 and 2
2) Advanced National Services Pty Ltd Separable portion 1 and 2
3) Brit Cleaning Services Separable portion 2 only
4) Jim’s Cleaning Gympie Gold Separable portion 2 only
5) Korgi Cleaning Services Separable portion 2 only
6) Quality Commercial Cleaning Pty Ltd Separable portion 1 and 2
7) R&R McKindlay Trust t/as Ecovia Separable portion 1 and 2
8) Storm International Pty Ltd Separable portion 1 only
Page 5 of 43
Section 6
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
The tenders were evaluated using the following criteria:
Capability and resourcing
Contract experience and capacity
Methodology
Quality
Health and safety
Environment and sustainability
Contribution to local economy
Price
The evaluation methodology considered non-price elements (75% of the score) and a price
component (25% of the score). The price assessment was based on submitted hourly rates, as per
the tender’s requirement. Given the nature of required service delivery, particularly that of domestic
assistance which requires the contractor’s staff to independently attend homes of vulnerable, frail
aged NCS clients, non-price elements of the assessment were key to the overall evaluation
outcome.
3. Submissions
There were considerable variances to the quality of submissions, with some respondents failing to
address key response areas or providing only limited information.
The tenders were evaluated using the Evaluation Matrix at Attachment 1, with Ecovia scoring the
highest for both separable portions and demonstrating a strong ability to deliver all requirements
of the contract.
While other suppliers submitted tenders with lower pricing, Ecovia demonstrated significantly
higher capability in many of the non-price elements. They also showed a much greater
understanding of the unique requirements of the contract and comprehensively demonstrated how
their company could help meet Council’s needs.
Ecovia is a progressive, locally owned and operated company with a focus on environmentally
sustainable cleaning services. They have an existing team of local, long-term staff who have pride
for their community and capacity to deliver the requirements of this contract. The company offers
a range of systems and processes designed to deliver high quality outcomes to clients and they
clearly demonstrated their ability to continuously improve service delivery in their submission.
Ecovia have a strong track record delivering cleaning services to other Council teams and facilities
and are very well regarded.
The assessment panel was impressed by Ecovia’s commitment to rewarding and retaining good
staff and was pleased to see that many staff hold aged care certifications which will be of great
benefit when visiting and connecting with NCS clients.
Ecovia’s submission provided the assessment panel with a great deal of comfort regarding their
ability to competently deliver services to vulnerable, frail aged clients and the excellent safety
measures they already have in place will meet the requirements of both Council and NCS funding
bodies.
Previous Council Consideration
Nil.
Page 6 of 43
Section 7
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Finance
NCS is funded by state and federal funding programs, with a vast majority of the funding for centre
cleaning and domestic assistance coming from the federal Commonwealth Home Support
Programme (CHSP). The available funding within this program is sufficient to cover the costs
associated with the award of this contract through to 30 June 2022. Activation of further contract
options will be subject to continuation of funding and satisfaction with the contractor’s performance.
Risks & Opportunities
One of the main risks relating to this contract is that of the contractor’s staff attending vulnerable
and frail aged NCS clients’ homes alone. These risks are not insignificant, particularly given that
the home visits occur offsite and without direct supervision. Management are cognisant of this risk
and believe that Ecovia have adequate systems and processes in place, including training, regular
site visits and assessments, to mitigate the risk as much as could be reasonably hoped for. The
risk is also mitigated by requiring that all staff involved in delivering this contract hold a current,
clear police check.
Of course there is a great opportunity for Noosa’s seniors to receive invaluable assistance around
their homes from a local contractor who cares about their community and delivering a great service.
By contracting out this service, Council is able to engage specialists in this field to ensure services
are delivered to a high standard and in a manner that’s fully compliant with funding body
requirements.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support Community Development x Financial Services
x Community Facilities ICT
Libraries & Galleries x Procurement
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 7 of 43
Section 8
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
ATTACHMENT 1
Page 8 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
ATTACHMENT 1
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2 SEPARABLE PORTION 1
3
4 NCS Centre Cleaning
5
i
Te
NON-CONFORMING TENDERS ]
[Commercial PropertyCleaning
JNFCleaningService CT Cd |
[OceanPressureWashing CT
Sal-Luka PropertyMaintenance |
Total Control Services Pty Ltd |
1 2 3 4 5
PART A - Non price elements
.
ervices ust ervices F d Lieaning Pty ita t/as Ecovia pty ita
Resultant Resultant
Evaluation Criteria Weighting (%) score x score x
oma | | 6 [os [wo [om [|u| s [us| @ | om |
eight eight’ weighting i eightin
fometowonseme | | @ [om [| om |» | me» [wml s |x|
reso | tse | wo | soo | oo | v0 | mo | soso | oo | sso | wo | sm |
Cs ce
feomasey | fs fm fw fm [| om [os [wl @ | om
commas | |» [a= [|= [as [oo [rs poof [om |
foummvoaemm | om | «| [w|em[o|om[ fouls ||
exatecmictseore | tem | tas | sso | sas | cozs | ass
Normalised Technical Score (Tn)
eaare- Advanced National | Quality Commercial |R&R McKindlay Trust| Storm International
ces Trust Services Pty Ltd Cleaning Pty Ltd ‘as Ecovia Pty Ltd
Total Fees (Pc) $35
Average Fees (Pav) $.....sccussee
rice Score Pp ew ee fe
soma sm ee fm ee
Weighted Price Score (Pw)
Total Score of price and non price elements
Page 8 of 43Section 9
Page 9 of 43
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 |
2 SEPARABLE PORTION 2 |
3 |
4 DA Cleaning |
5 |
6 [Quality Commercial Cleaning Pty Ltd
7 $45.00
NON-CONFORMING TENDERS
Commercial Property Cleaning
Sal-luka PropertyMaintenance
Total Control Services Pty Ltd
1 2 3 4 5 6 7
Achieve Cleaning Advanced National Jims Cleaning Korgi Cleaning Quality Commercial | R&R McKindlay Trust
PARTA Brit Cleaning Services ame Cleaning Pty Ltd las Ecovia
PART A - Non price elements Services Trust Servi Gold Servi
Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting
Gor pmo | om fo [om [wm | oo fo [rm fm | mf m | ins [ m9 | nso |
conatoweeceay | we | @ [emf @ | em [| [@ [om [= [ow [m [ow [ » | we |
metnoctony |e | | coo Tw | om | oo | oo [ wo | soo [ so | as | 7 | 1050 | oo | 1350 |
wry | mm | | so | oo | cm | o | oe | o | om | o | om | wo | soo | m | 700 |
= [ee [ee oe [oe [oe [ome fo Pom [i [om [ow [om oe [om |
cwomenasannay | = |» | a [« [om [= | mf» |i [as [aw [ms [ow [ms | oo |
fount | as | | om [as | ox [om | wm [|r [s | so | [om | | om |
owarecwictscore | tse | tone | asas | tuso | anas | aos, | saas | ego
Normalised Technical Score (Tn)
PART B - Price el Advanced National Brit Cleaning Servi Jims Cleaning KorgiCleaning | Quality Commercial | R&R McKindlay Trust
Services Trust Services Gympie Gold Services Cleaning Pty Ltd t/as Ecovia
Total Fees (Pc) $44
Average Fees (Pav) $........cccceene
Price sare Po | eT | lm | lc fl
Normalsed Pie Score (Po) poe te ew tm |
Weighted Price Score (Pw)
Total Score of price and non price elements
Page 9 of 43Section 10
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
11 GO NOOSA PEAK PERIOD TRAFFIC MANAGEMENT – EASTER 2021
Author Project Officer – Transport Innovation, Joanna Ferris
Infrastructure Services Department
Index ECM/ Subject/ Transport Policy
ECM/ Project & Contract/ Transport Strategy / Car Parking Management
ECM/Project & Contract/ Transport Strategy / General
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer – Transport Innovation to the General Committee
Meeting dated 15 February 2021, and:
A. Approve the use of free travel on the temporary 065 Go Noosa Loop bus from 2 - 18 April
2021.
B. Subject to TransLink agreement, approve the use of free travel on the temporary 064
Peregian Beach to Noosa Heads bus from 2 - 18 April 2021.
C. Subject to TransLink agreement, approve the use of free travel on TransLink routes 628, 629
and 632 from 2 - 18 April 2021.
D. Delegate authority for the CEO to cancel, stand down and recommence the temporary 065
Go Noosa Loop Bus, the temporary 064 Peregian Beach to Noosa Heads bus and TransLink
routes 626, 627, 628, 629, 632 based on the professional advice from Council’s COVID
Safety Team and seeking the input from Noosa Chamber of Commerce, Tourism Noosa, the
Transport Strategy Steering Group and Hinterland Business Representatives including
advice and information from the Queensland Government recommended COVID Safe Public
Transport Plan as to suggested best practice and policy guidelines as their primary Terms of
Reference.
E. Approve the continued promotion of the Noosa Ferry in Go Noosa marketing as an alternative
mode of travel.
F. Approve the use of the Noosa AFL ground, The J car park and Noosa Junction Transit Centre
as Park & Ride locations.
G. Approve the use of Variable Message Signs (VMS) at key entry points to Noosa from 2 – 18
April 2021 for the purpose of informing motorists of car parking availability and alternative
travel options to the Hastings Street precinct.
H. Approve the use of traffic control in the Hastings Street precinct and surrounding areas to
manage vehicle and pedestrian movements from 2 - 18 April 2021 as required.
I. Approve the use of wayfinding signage in the Hastings Street precinct, Noosa Junction and
Noosaville from 2 - 18 April 2021.
J. Approve the temporary conversion of 8 parallel car parks on the southern side of Hastings
Street from the Hastings Street roundabout to 28 Hastings Street for other uses including,
loading bays, bicycle and scooter parking, and increased footpath, from 2 - 18 April 2021
K. Approve the continuation of the trial installation of 2 minute Drop & Go car parking bays in
the Noosa Heads Precinct.
Page 10 of 43
Section 11
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
REPORT
The purpose of this report is to seek Council approval for the implementation of the Go Noosa peak
period traffic management plan for the Easter holiday period from 2 – 18 April 2021.
Following on from Go Noosa Christmas 2020/21, Go Noosa Easter 2021 aligns with the 2017-2027
Transport Strategy principles and is designed to address peak period traffic whilst providing a
positive travel experience for both residents and visitors.
1. Go Noosa Christmas 2020/21 Evaluation
In previous years the Go Noosa Christmas & Easter Peak Period Traffic Management Plans had
been presented and adopted by Council as a whole program to address peak period traffic with
evaluation undertaken following the analysis of data of both holiday periods. However, due to the
uncertainty presented by the Coronavirus pandemic during 2020 which saw the cancellation of
Easter program due to the lockdown, the Go Noosa Christmas 2020 & Easter 2021 Peak Period
Traffic Management Plans have been presented separately to allow consideration of the Covid
impacts at the time.
The full data set for Go Noosa Christmas 2020/21 has been collected however has not yet been
analysed at the time of writing this report.
However interim information indicates:
Bus patronage on the Free Buses was not significantly reduced despite the impact of
coronavirus including the Brisbane lockdown.
Noosa Heads Lions Park parked a total of 4,670 cars and generated $93,400. The average
number of vehicles per day increased from 150 to 212 due to the opening up of the grassed
area behind the amenities block.
Anecdotal feedback from the Noosa Ferry is that patronage was sustained over the length
of the school holidays rather than just the peak Christmas/New Year period.
Over 95% of free bus passengers were either very satisfied or satisfied with their bus trip.
Approximately 66% of survey respondents would have made their trip by car if the buses
were not free.
60% of survey respondents indicated that based on their experience of catching the free
buses they would be more likely to catch a bus in the future.
Where applicable, 58% of survey respondents said the digital road-side information boards,
showing car parking capacity in Noosa Heads & alternative travel options helped to inform
their travel choices.
Of the people who completed the Go Noosa survey, the majority of people who caught a free
bus were Noosa Shire residents (58%), followed by Interstate visitors (19%), visitors from
within Qld (16%) Sunshine Coast residents (6%) and International visitors (1%)
The top five means by which people found out about the free buses included:
1. They caught a free bus last year
2. Street banners on power poles
3. Word of mouth
4. A sign at the bus stop
5. Roadside digital variable message signs
Page 11 of 43
Section 12
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
2. Go Noosa peak period traffic management plan – Easter 2021
The proposed Go Noosa Easter 2021 is a continuation of the Go Noosa peak period traffic
management initiatives that is carried out during the peak holiday periods of Christmas and Easter
since 2018 including;
Free buses
Park & Ride
Variable Message Signs
Traffic Control
Paid Parking –- Noosa Heads Lions Park
Wayfinding
Drop & Go car parks
Parallel parking changes in Hastings Street
Marketing.
2.1 Free Buses
The following existing TransLink bus services are recommended for inclusion in Go Noosa Easter
peak period traffic management plan from 2 – 18 April:
Route 626 – Tewantin to Sunrise Beach via Noosa Heads
Route 627 – Tewantin to Sunshine Beach via Noosa Heads
Route 628 – Noosa Parklands to Noosa Junction, via Noosa Civic
Route 629 – Tewantin to Noosa Junction via Noosa Civic
Route 632 – Noosa to Cooran via Cooroy and Pomona.
Due to TransLink ticketing system, the existing 620 bus service between Peregian Beach and
Noosa Heads is unable to accommodate free travel on these services. In order to offer a free
service to residents and visitors between Peregian Beach and Noosa Heads, the following
additional bus service is recommended:
064 – Peregian Beach to Noosa Heads shuttle bus from 8am to 6pm
Council is aware that this does cause some confusion, however we aim to mitigate this with
improved signage at bus stops. This item is regularly raised with TransLink and Council is seeking
an improvement on this arrangement.
065 Go Noosa Loop Bus
The popular 065 Go Noosa Loop bus servicing Hastings Street, Noosa Drive, Weyba Road and
Noosa Parade is recommended with services every 15 minutes from 7am-7pm and every 30
minutes from 7pm-11pm.
The TransLink bus services 620, 631, and 630 travel outside of the Noosa Shire and are unable to
be included in the free services.
2.2 Park & Ride
To encourage people to park outside of the congested tourist areas, Council promotes the following
dedicated Park and Ride locations:
Noosa AFL grounds (approx. 400 car parks)
The J (approx. 100 car parks)
Noosa Junction Transit Centre (approx. 50 car parks are converted to 6P)
Hide & Ride where people are also encouraged to park anywhere along the free bus routes
and ferry route.
Page 12 of 43
Section 13
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
The Park & Ride locations are promoted through:
Go Noosa directional signage.
Marketing material including posters and factsheets
Variable Message Signs.
2.3 Variable Message Signs
In addition to providing information on car parking availability, the Variable Message Signs (VMS)
promote alternate travel options including free buses, park & ride, bicycles and the ferry.
It is proposed to install high resolution video variable message signs at the following locations:
Walter Hay Drive near Eenie Creek bridge
Eenie Creek Road near the Noosa Civic
David Low Way near Peregian Digital Hub
Cooroy-Noosa road near Butler Street roundabout, Tewantin
Sunshine Beach Road, Noosa Junction.
2.4 Traffic Control
It is proposed to utilise traffic control between 2 - 18 April 2021. The use and number of traffic
controllers will be based on anticipated demand and weather dependent.
The purpose of the traffic control is to:
give priority to buses and pedestrians
keep traffic moving so buses are not sitting in queues
improve accessibility to the Noosa Heads area
minimise traffic disruptions in the Noosa Heads area.
Use of traffic control is supported by:
Hastings Street Association
Lions Club who operate the paid parking
Bus operators
Council’s consulting traffic engineer.
It is acknowledged that it would be preferable from a visitor experience perspective for the traffic
controllers to be dressed in more relaxed attire, however, in order to meet required safety
standards, traffic controllers are required to wear high visibility long sleeve shirts and pants. Where
possible effort is made such as the wearing of broad brimmed tropical hats, flower leis and the
handing out Easter eggs. The traffic controllers also undergo a specific Go Noosa training program
to raise awareness and establish customer service standards.
2.5 Paid Parking - Noosa Heads Lions Park
As adopted at the Ordinary Meeting on 17 September 2020, the Noosa Heads Lions Park will be
used as a paid car park from 2 - 18 April 2021, weather dependent.
The Tewantin-Noosa Lions Club will operate the car park from 8:30am to 5.00pm daily. Vehicles
are charged a flat rate of $20 (incl. GST) per day or part thereof. The Tewantin-Noosa Lions Club
receive 50% of the parking fees with the remaining revenue coming to Council. Revenue to Council
goes towards:
rectifying any damage/impact from parking on the reserve
the hire of temporary fencing to protect children at the playground & BBQ area
Page 13 of 43
Section 14
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
parking signage at Lions Park
the printing of tickets; and
the use of traffic control to assist in the movement of pedestrians from Lions Park.
In addition, 50% of Council’s share will be held in reserve and allocated to recreational
improvements in the Noosa Heads Lions Park.
2.6 Wayfinding
To further assist pedestrians and bus passengers, temporary wayfinding signage will be installed
in and around Noosa Heads and Noosa Junction as well as at bus stops.
It is also proposed to have a bus driver passenger assistant at the Noosa Heads Bus Interchange
to assist passengers with wayfinding on week-ends and public holidays.
2.7 Drop & Go Car Parks
During Go Noosa Christmas 2020/21, two minute Drop & Go car parks were trialled on Noosa
Drive and Noosa Parade in addition to the existing drop & go car parking at the Hastings Street
Bus Interchange. The purpose of the Drop & Go car parks is to allow people to unload family and
beach gear within walking distance to the precinct without getting caught up in congestion.
Data on the use of the Drop & Go zones is currently being evaluated, however, early indications
suggest that the Drop & Go car parks were not used effectively. This may be due to a number of
factors including;
Changes not visible enough resulting in drivers unknowingly parking in the drop off zones
Drivers being unfamiliar with the changed conditions
Need for increased enforcement
Insufficient promotion of the drop and go areas.
Further refinements are required to ensure the effective use of the Drop & Go car parks and this
will be further trialled and tested over Easter including the possibility of moving the location of the
Drop & Go car parks to alternative sites in consultation with key stakeholders.
2.8 Parallel parking – Hastings Street & Noosa Parade
In order to allow traffic to flow more freely to the Woods car parking areas it is proposed to
temporarily convert eight parallel car parking bays on the southern side of Hastings Street to
increase footpath space, temporary scooter parking and loading bays.
2.9 Marketing and Evaluation
Go Noosa Easter aims to continue to build public awareness of the Go Noosa brand.
The objectives of the Go Noosa - Easter marketing plan are to:
Raise awareness of alternative transport options to driving, such as Park & Ride, Free Buses,
walking and cycling and the Noosa Ferry.
Offer a relaxed and stress free alternative to driving a car into the Hastings street precinct.
It is proposed to employ a number of different marketing methods including;
Posters & Factsheets
Energex pole banners
Signage at bus stops
Page 14 of 43
Section 15
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Wayfinding signage
Variable message signs
Park and Ride signage
Community radio announcements
Paid newspaper advertisements
Media launch
Noosa Council media channels – Facebook, website, newsletter, messages on hold etc.
It is also proposed to use community and stakeholder networks to promote Go Noosa Easter
including Noosa Junction Traders Association, Tourism Noosa, accommodation providers,
Hastings Street Association and TransLink.
3. Evaluation
Sources of evaluation will include but are not limited to:
Bus patronage data
Bus travel time information
Pedestrian and cyclist counts
Vehicle Queue length data
Ferry patronage data
Survey (face-to-face and online)
Stakeholder feedback.
Previous Council Consideration
Ordinary Meeting Minutes, 15 October 2020, Item 3, Page 22
That Council note the report by the Project Manager and Project Officer – Transport Innovation to
the Services & Organisation Committee Meeting dated 6 October 2020, and:
A. Approve the use of the 065 Go Noosa Loop bus servicing Weyba Road, Noosa Parade,
Hastings Street and Noosa Drive from the 12 December 2020 to the 26 January 2021 with
authority for the CEO to cancel, stand down and recommence the service based on the
professional advice from Council’s COVID Safety Team and seeking the input from Noosa
Chamber of Commerce, Tourism Noosa, the Transport Strategy Steering Group and
Hinterland Business Representatives including advice and information from the Qld
Government recommended COVID Safe Public Transport Plan as to suggested best practice
and policy guidelines as their primary Terms of Reference.
B Approve the use of the Noosa AFL ground, The J car park and Noosa Junction Transit Centre
as Park & Ride locations.
C. Approve the use of Variable Message Signs (VMS) at key entry points to Noosa from 12
December 2020 to the 26 January 2021 for the purpose of informing motorists of car parking
availability.
D. Approve the use of traffic control in the Hastings Street precinct and surrounding areas to
manage vehicle and pedestrian movements from the 12 December 2020 to the 26 January
2021 as required.
E. Approve the use of the Noosa Heads Lions Park for paid parking on the 12 to 13 December
2020, 19 to 20 December 2020, 26 December to 17 January 2021 inclusive, and 23 to 26
January 2021.
F. Approve the use of wayfinding signage in the Hastings Street precinct, Noosa Junction and
Noosaville from the 12 December 2020 to the 26 January 2021.
Page 15 of 43
Section 16
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
G. Approve the temporary conversion of 8 parallel car parks on the southern side of Hastings
Street from the Hastings Street roundabout to 28 Hastings Street for other uses including,
loading bays, bicycle and scooter parking, and increased footpath, from 12 December 2020
to 26 January 2021.
H. Approve the investigation and trial the promotion of the Noosa Ferry in Go Noosa marketing
as an alternative mode of travel.
I. Approve the trial installation of 2 minute Drop & Go areas on Noosa Parade and Noosa Drive.
J. Approve the use of the 064 Peregian Beach to Noosa Heads shuttle bus from the 12
December 2020 to the 26 January 2021 with delegated authority for the CEO to cancel, stand
down and recommence the service based on advice from Council’s COVID Safety Team.
K. Approve the use of free travel on TransLink bus services on routes 626, 627, 628, 629 and
632 from the 12 December 2020 to the 26 January 2021 with delegated authority for the CEO
to cancel, stand down and recommence the service based on advice from Council’s COVID
Safety Team.
Ordinary Meeting Minutes, 17 September 2020, Item 8, Page 16
That Council note the report by the Project Manager Transport Innovation to the General
Committee Meeting dated 14 September 2020 and:
A. Approve the use of the Noosa Heads Lions Park Reserve for paid car parking over 2020/21
Christmas holiday period from 14 December 2020 to 27 January 2021 with delegation to the
CEO to reduce the days subject to weather and advice from the Council COVID Safe team;
B. Approve the use of the Noosa Heads Lions Park Reserve for paid car parking over 2021
Easter holiday period from 2 April 2021 to 18 April 2021 with delegation to the CEO to reduce
the days subject to weather and advice from the Council COVID Safe team;
C. Approve the use of the Noosa Heads Lions Park Reserve for paid car parking over the 2020
September holiday period from 19 September 2020 to 5 October 2020 with delegation to the
CEO to reduce the days subject to weather and advice from the Council COVID Safe team;
D. Write to the Department of Natural Resources, Mines and Energy and seek Ministerial
Approval for an inconsistent secondary use of the Noosa Heads Lions Park (Lot 117 on
SP108103) for paid car parking during school holidays and long weekends for the period of
the public health declaration for the COVID-19 pandemic; and
E. That an amount equivalent to 50% of Council’s share of the ‘profit’ from car parking in the
Noosa Heads Lions Park Reserve be held ‘in reserve’ and allocated to recreational
improvements in Lions park for residents and visitors alike, noting that the term ‘profit’ refers
to Council’s share of the revenue less costs associated with rectifying any damage/impact
from parking on the reserve, the hire of temporary fencing to protect children at the
playground & BBQ area, parking signage at Lions Park, the printing of tickets and the use of
traffic control to assist in the movement of pedestrians from Lions Park.
Finance
It is proposed that the peak period traffic management plan for Easter be funded by the Sustainable
Transport Levy and income generated from the Noosa Heads Lions Park paid parking. The below
table details all proposed initiatives and estimated costs. (Exact costs were not available at the
time of writing this report, estimates are based on quotations from previous Christmas & Easter
services).
Page 16 of 43
Section 17
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Table 1: Peak Period Traffic Management Initiatives and Cost Estimates
Initiatives Details Dates Estimated
Costs
5 TransLink Bus Route 626 – Tewantin to Sunrise Beach via Noosa 2 – 18 April $36,438
Services Heads
Route 627 – Tewantin to Sunshine Beach via Noosa
Heads
Route 628 – Noosa Parklands to Noosa Junction, via
Noosa Civic
Route 629 – Tewantin to Noosa Junction via Noosa
Civic
Route 632 – Noosa to Cooran via Cooroy and Pomona
065 Go Noosa 2 – 18 April $46,195
Loop Bus
064 Peregian 2 - 18 April $28,456
Beach – Noosa
Heads Bus
Park & Ride The Noosa AFL ground, The J carpark and the Noosa 2 – 18 April $1,500
Junction Transit Centre will be promoted as the key Park
& Ride locations for the free 065 Go Noosa Loop bus.
Variable Car parking availability and alternative transport options 2 – 18 April $15,000
Message Signs shown on digital variable message signs (VMS) at the
main vehicle entry points including:
Walter Hay Drive
Eumundi Noosa Road
David Low Way (Sunshine Beach end)
Cooroy Noosa Road and
Noosa Junction
Traffic Control Traffic control As required: $28,000
2 – 18 April
Parallel Parking Replace 8 car parks on southern side of Hastings Street 2 – 18 April $1,000
in Hastings St to reduce congestion causing reverse parking close to
roundabout.
Wayfinding Wayfinding signage to assist visitors find places to park, 2 – 18 April $2,500
signage catch the Loop Bus and assist pedestrians with
convenient routes around Hastings St area
Noosa Ferry User pays. Include in marketing only. 2 – 18 April $1,000
Drop & Go 2 – 18 April $5,000
zones
Marketing $10,000
Total $175,089
Paid Parking Use of Lions Park for overflow parking. Refer separate 2 – 18 April ($68,000)
revenue – Council report to General Committee dated 14 September Lions Club
Noosa Heads 2020. - $34,000
Lions Park (less GST)
Noosa
Council -
$34,000
Page 17 of 43
Section 18
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Remaining Sustainable Transport Levy balance
Sustainable Transport Levy as at 31 January 2021 $1,397,015
Peak period traffic management cost estimate. $ 175,089
Contingency 15% $ 26,263
Lions Park car park Noosa Council net revenue estimate ($34,000)
Net Costs $167,352
Balance $1, 229, 662
Risks & Opportunities
Table 2 below identifies risks and the mitigation for each initiative as well as opportunities.
Page 18 of 43
Section 19
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Table 2: Risks & Opportunities
Item Risk Mitigation
065 Go Noosa Loop Bus
Scope/Deliverables Risk that bus movements are restricted by heavy congestion. The use of traffic control may partly mitigate this risk, however this risk is
not able to be fully mitigated.
Currently finalising the section 43 agreement for 065 Go Noosa Maintain dialogue with TransLink contracts team and senior management.
Loop & 064 Peregian Beach – Noosa Heads service.
Coronavirus Pandemic Council’s Covid Safe team to approve operators Covid Safe Plan.
Delegated authority to cancel, stand down, recommence, reduce or
extend the service.
Programme Confusion regarding which buses are free. All marketing material will advertise which buses are free and which are
not as well as dedicated Park & Ride locations.
There is a “Free Bus” corflute sign on the dashboard of all free buses
Finance Costs may be higher than reported. Use last Christmas daily average costs as a guide.
Costs may be impacted by Covid. Negotiate penalties associated with “pull out” clause with operator.
Opportunity Loop bus to provide free buses until 11pm (previously 10 pm) All marketing material to promote evening service on the loop bus.
this will allow employees to make use of free buses as well as
residents and visitors to travel for free in the evening.
Loop bus will also service the Hillsong patrons going to The J NA
and Farmers Market Shoppers going to the AFL grounds on
Sundays.
Park & Ride
Scope/Deliverables Park & Ride sites are difficult to direct drivers to. Review wayfinding signage.
Low uptake of the AFL ground Park & Ride Review wayfinding signage & all marketing material
Agreement from stakeholders to operate Park & Ride from AFL Consult with stakeholders to alleviate concerns.
Grounds and The J
Information Management Systems – VMS & App
Scope/Deliverables VMS boards ineffective in advising motorists of parking Reduce the number of messages displayed on the VMS boards. Evaluate
availability and congestion. effectiveness of VMS boards through survey question.
Page 19 of 43
Section 20
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Item Risk Mitigation
Traffic Control & temporary wayfinding – Hastings St precinct
Scope/Deliverables The traffic control may not be fully effective. Develop procedures that are appropriate and flexible and monitor to direct
changes when needed.
Programme Traffic control seen as “road works” in Hastings Street. Traffic controllers to undertake “Welcome to Noosa” training as well as Go
Noosa customer service training.
Work within existing standards to enhance the uniform for traffic
controllers to provide a festive, holiday atmosphere.
Finance Use of traffic control dependent on weather and traffic Monitor need for traffic control and span of hours. Note inclusion of
conditions. contingency.
Temporary replacement of parallel parking on Hastings Street
Scope/Deliverables People parking in the loading bays. Infringement notices.
Political Objection from traders and patrons to replacement of parallel All marketing material and signage will explain that it is a temporary
parking with temporary footpath and loading bays. change during the peak holiday period.
Opportunity Opportunity for more efficient delivery of goods to Hastings NA
Street at busiest times of year.
Noosa Ferry Promotion
Scope/Deliverables Low uptake. Ensure wide reach of marketing
Collaborate with stakeholders to promote widely.
Opportunity Collaboration with private operator to market alternative NA.
transport solutions.
Drop & Go Zones
Scope/Deliverables People parking in the two minute drop off zone. Local law enforcement.
People unaware of two minute drop off zone. Use signage to raise awareness.
Promote through all marketing material.
Drop off zones not being used. Monitor and review locations.
Political Community oppose the change in timed parking to two minute Communicate that it is a trial and a temporary measure for the peak period
drop off zone. only.
Page 20 of 43
Section 21
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Consultation
External Consultation - Community & Stakeholder
Hastings Street Association
Tourism Noosa
Tewantin-Noosa Lions Club
Noosa Ferry
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 21 of 43
Section 22
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
12 DEBT POLICY REVIEW
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 27.48 Council Policies
Attachments 1. 2020-21 Debt Policy
EXECUTIVE SUMMARY
In December 2020, Council resolved to proceed with an application to Queensland Treasury
Corporation (QTC) to refinance its existing debt under the Local Government Debt Refinancing
Program. To support the loan refinancing application, Council’s current 2020/21 Debt Policy has
been updated.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee Meeting
dated 15 February 2021 and, pursuant to section 192 of the Local Government Regulation 2012,
adopt the updated Debt Policy for the 2020/21 financial year.
REPORT
At the Ordinary Meeting on 17 December 2020, Council resolved to refinance all of Council’s
current debt balances over a 20-year term and capitalise the early repayment adjustment (ERA)
charge. The closing date for debt refinancing applications to QTC is 26 February 2021, and Council
is required to provide a current Debt Policy as part of the supporting documentation.
In line with the Local Government Regulation 2012, Council adopts its Debt Policy on an annual
basis with the budget, and it includes an outline of borrowings proposed during the current year
plus a forecast of borrowings over the ensuing 9 year period.
The following changes are proposed to the current 2020/21 Debt Policy to ensure a compliant
refinancing process and that the policy is reflective of the revised borrowing program:
Undertaking of debt refinancing activities: The following clause has been included in the
Debt Policy to facilitate undertaking of debt refinancing activities:
Council will periodically review its existing debt portfolio to assess the appropriateness of the
current structure and whether any net benefit can be achieved through refinancing.
Consideration will be given to borrowing rates, existing cash reserve levels, future cash flows,
financial sustainability indicators and the principles outlined in Council’s Financial
Sustainability Policy.
Proposed Refinanced Borrowings: Appendix B of the Debt Policy outlines the entire
existing debt pool (approximately $20.3 million) proposed to be refinanced over a 20-year
term.
Page 22 of 43
Section 23
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Proposed New Borrowings 2020/21: Two changes are required:
o Inclusion of a new loan for the capitalisation of ERA costs (approximately $2.9 million).
o Removal of the proposed $3.4 million in new loans for 2020/21 capital works based on
revised works timing and available cash reserves.
Proposed New Borrowings Future Years: This will be reassessed as part of the 2021/22
budget process and capital works program.
It should be noted that these amounts may change depending on the date the refinancing
application is processed, movement in market interest rates and timing of loan repayments.
Previous Council Consideration
Ordinary Meeting Minutes, 17 December 2020, Item 3, Page 21
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 8 December 2020 and:
A. Agree in principle to the 20 year fixed interest refinancing of Council’s current total debt
balance at the latest applicable QTC borrowing rate;
B. Agree to recapitalise the early repayment adjustment through the refinancing transaction to
ensure cash reserves are maintained; and
C. Authorise the Chief Executive Officer to submit an application by 26 February 2021 to the
Department of State Development, Infrastructure, Local Government and Planning seeking
borrowing approval for the refinancing transaction.
Special Meeting Minutes, 10 July 2020, Item 2, Page 3
That Council note the report by the Director Corporate Services to the Special Meeting dated 10
July 2020 and:
A. Adopt the Financial Sustainability Policy, which is provided as Attachment 1 to the report;
B. Pursuant to section 191 of the Local Government Regulation 2012, adopt for the 2020/21
financial year the Investment of Surplus Funds Policy, which is provided as Attachment 2 to
the report; and
C. Pursuant to section 192 of the Local Government Regulation 2012, adopt for the 2020/21
financial year the Debt Policy, which is provided as Attachment 3 to the report.
Finance
Council borrowing is effectively guaranteed by the State Government, and as such any borrowing
must be approved by the Minister for Local Government (in accordance with the Statutory Bodies
Financial Arrangements Act 1982).
Risks & Opportunities
Failure to effectively comply with legislation regarding the review, update and adoption of required
policies and new policies may compromise effective organisational governance and compromise
Council’s short and long term financial sustainability.
Consultation
External Consultation - Community & Stakeholder
Queensland Treasury Corporation.
Page 23 of 43
Section 24
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health X Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 24 of 43
Section 25
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
ATTACHMENT 1
Page 25 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
ATTACHMENT 1
WM MENeew, Council Policy
me i Reeleele DEBT POLICY
Corporate Plan Reference: Long term planning for Noosa Shire
Endorsed by Council: 15 February 2021
Policy Author: Director Corporate Services
POLICY BACKGROUND
The purpose of this policy is to ensure the sound management of Council's existing and future debt.
The policy will provide clear guidance for staff in the management of Council's debt portfolio and
maintenance of appropriate debt and debt service levels.
This policy applies to all Councillors and Council staff and extends to all borrowing activities of Council
and any controlled entities.
COUNCIL POLICY
Council will utilise a debt management strategy based on sound financial management principles and
ensure net debt (net financial liabilities) remains within financial sustainability targets.
Borrowing Purposes
1. Council will not utilise loan funding to finance operating activities or recurrent expenditure.
2. Council undertakes full analysis of all funding options as outlined in the Long Term Financial
Model, including a forward program of capital works, to determine loan funding requirements.
3. Council recognises that infrastructure demands placed upon Council can often only be met
through borrowings, but will always be mindful of the additional cost incurred by the community
when assets are acquired through borrowings which increases the cost of providing capital
infrastructure.
4. — Council will endeavour to fund all capital renewal projects from operating cash flows and borrow
only for new or upgrade capital projects, having regard to sound financial management principles
and giving consideration to inter-generational equity for the funding of long term infrastructure
projects.
5. Where capital expenditure is deferred from one year to the next, the drawdown of approved
loan funds will be reviewed to minimise interest expenses.
6. Borrowings for infrastructure that provides a positive rate of return on investment will take priority
over borrowing for other assets.
Debt Term
7. | Where capital projects are financed through borrowings, Council will repay the loan over a term
which takes into consideration the expected life of those assets, and over a term that optimises cash
flow efficiency.
7.1. If surplus funds become available, and where it is advantageous to Council, one-off loan
repayments will be made to reduce the term of existing loans.
7.2. |In an environment of fluctuating interest rates, and where there is a distinct economic
advantage to Council, consideration will be given to renegotiating any outstanding loans
to obtain the best long-term benefit to Council.
Page 25 of 43Section 26
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 26 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Repayment Ability
8. Council will maintain close scrutiny of debt levels to ensure that relevant sustainability indicators
will not exceed target parameters recommended by Queensland Treasury Corporation and the
Local Government Regulation 2012
Borrowing Sources
9. Council will raise all external borrowings at the most competitive rates available and from
sources available as defined by legislation. Consideration will be given to the provision of loans
to business activities and other specifically identified projects and activities from surplus cash
reserves held by Council by way on an internal loan.
Proposed New Borrowings
10 Pursuant to section 192 Local Government Regulation 2012, Council must prepare a debt policy
each year that states the new borrowings planned for the current financial year and the next 9
financial years.
10.1 Proposed Borrowings are outlined in Appendix A
Refinancing of Existing Borrowings
11 Council will periodically review its existing debt portfolio to assess the appropriateness of the
current structure and whether any net benefit can be achieved through refinancing.
Consideration will be given to borrowing rates, existing cash reserve levels, future cash flows,
financial sustainability indicators and the principles outlined in Council's Financial Sustainability
Policy. The debt policy will include any proposed refinancing initiatives for the current year and
the next 9 years.
11.1 Proposed refinancing of existing borrowings are outlined in Appendix B
Leases
12 Funding alternatives for asset acquisition also includes leasing. Leases are defined under
accounting standard AASB 16 as a contract for the right of use over an asset for a temporary
period of time.
12.1 Any low value (under $10,000) or short term (under 12 months) leases are considered an
operating expense.
12.2 However, all other lease arrangements under AASB 16 are reported as a right-of-use
asset with a corresponding liability in the balance sheet recognised with all other debt and
loan borrowing instruments.
12.3 Any lease arrangement greater than $2 million (other than any lease for office premises)
are considered borrowings under the Statutory Bodies Financial Arrangement Act 1982
and will require prior approval by the Queensland Government before they are committed.
12.4 Council will also undertake a lease vs. buy analysis before entering into any lease
contract.
Internal Loans
13. The provision and approval of an internal loan will depend on the availability of surplus cash at
the time of consideration and the capacity of either the business activity or operational activity
to repay the loan.
13.1 All decisions regarding internal loans will be made by Council as part of the annual budget
process. The approval to establish an internal loan will only occur following confirmation
that Council's relevant sustainability indicators in the 10 year financial forecast will not be
compromised.
Page 26 of 43Section 27
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 27 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
13.2 The term of any internal loan will be appropriate to the life of the infrastructure / asset
being financed.
13.3 The interest rate will be the sum of
(a) the equivalent QTC borrowing rate for the proposed term;
(b) the QTC administration charge; and
(c) an additional margin above the QTC borrowing rate.
In all cases, where business activities are subject to the provisions of the National
Competition Policy, the cost to the business will be no less than what would apply to an
equivalent private sector business.
13.4 Provision for the repayment of an internal loan will be included in the annual budget for
the business or operational activity.
GUIDING PRINCIPLES
The purpose of establishing a Debt Policy is to:
. Provide a comprehensive view of Council's long term debt position and the capacity to fund
infrastructure growth for the Shire;
. Increase awareness of issues concerning debt management;
. Enhance the understanding between Councillors, community groups and Council staff by
documenting policies and guidelines;
. Demonstrate to government and lending institutions that Council has a disciplined approach to
borrowing.
ROLES AND RESPONSIBILITIES
Pursuant to section 192 of the Local Government Regulation 2012 detail of the proposed borrowing
for the current year and the future 9 years will be prepared annually as part of the budget process.
Applications outlining proposed borrowings will be forwarded to the Minister for Local Government for
approval.
Periodic Credit Reviews will be undertaken by the QTC on behalf of the Minister for Local
Government.
Loan proceeds will be drawn down subject to cash flow requirements annually so as to minimise
interest expenses.
All lease proposals will be referred to Financial Services for evaluation to assess alternatives for
funding asset acquisition and to ensure statutory compliance.
MEASUREMENT OF SUCCESS
Financial sustainability indicators remain within target ranges and the provision of necessary
infrastructure is not constrained through the lack of capital funding.
Details of outstanding loans will be reported annually in Council's Financial Statements and Annual
Report.
DEFINITIONS
Business Activity — A Council activity subject to the application of full cost pricing principles as
defined in the Local Government Act 2009 and Local Government Regulation 2012.
Inter-generational equity — This relates to the fairness of the distribution of the costs and benefits of
a policy when costs and benefits are borne by different generations. (i.e. the principle whereby those
who derive a direct benefit from the service or infrastructure provided actually pay for that service).
Page 27 of 43Section 28
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 28 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Net financial liabilities ratio — This ts an indicator of the extent to which the net financial liabilities of
Council can be serviced by its operating revenues. A ratio greater than zero (positive) indicates that
total liabilities exceed current assets, whereas a ratio of less than zero (negative) indicates that current
assets exceed total liabilities and therefore Council would appear to have the capacity to increase
loan borrowings.
QTC — Queensland Treasury Corporation.
RELEVANT POLICIES AND LEGISLATION
. Local Government Act 2009
. Local Government Regulation 2012
. Statutory Bodies Financial Arrangements Act 1982
. Statutory Bodies Financial Arrangements Regulation 2007
Version control
Version Reason! Trigger Change (Y/N) Endorsed! Reviewed by Date
1.0 Create new Manager Financial Services 25/12/2013
2.0 Annual Review Manager Financial Services 02/06/2014
3.0 Annual Review Y Manager Financial Services 02/06/2015
4.0 Annual Review N Manager Financial Services 20/05/2016
5.0 Annual Review Director Corporate Services 19/05/2017
6.0 Annual Review Y Council 29/06/2018
7.0 Annual Review Y Council 06/07/2018
8.0 Annual Review N Council 28/06/2019
9.0 Annual Review Y Council 10/07/2020
10.0 Refinancing Review Y Council 17/02/2021
Page 28 of 43Section 29
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 29 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Appendix A
Schedule of Proposed Borrowings:
2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
$,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Borrowings
- The 2020/21 proposed borrowing represents the capitalisation of the early repayment charge incurred from the refinancing of Council’s existing QTC debt
Borrowing pool. The actual borrowing amount may vary slightly depending on the market value of the borrowings at the actual date of refinancing.
* Difference between Book Value and Market Value of QTC Debt pool as at 31 January 2021
Appendix B
Schedule of Proposed Refinancing of Existing Borrowings:
2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30
$,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Refinanced
Borrowings
The 2020/21 borrowing proposed for refinancing represents 100% of Council's existing QTC debt pool as at 31 January 2021. This amount may vary
Borrowing | slightly depending on the timing of the actual date of refinancing.
Purpose
*Book value of QTC Debt pool as at 31 January 2021
Page 29 of 43Section 30
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
13 FINANCIAL PERFORMANCE REPORT – JANUARY 2021
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
4. Summary of Materials and Services Expenditure
EXECUTIVE SUMMARY
Year to date (YTD) operating performance against current budget as at 31 January 2021 is
positive, with operating revenues performing above forecast due to Council facilities and business
activity sales outperforming COVID-19 budget assumptions. The YTD net operating position, both
budget and actual, is high reflecting the recognition of revenue associated with rates and charges
levied in January.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $83.8 $88.3 $4.5 5.4% On Track
Operating Expense $55.2 $54.9 $0.3 0.6% On Track
Operating Position $28.6 $33.5 $4.8 16.9%
Capital Revenue $4.4 $6.6 $2.2 49.9% Above Budget
Capital Expenditure $13.0 $12.4 $0.6 4.7% On Track
Financial statements including Statement of Income & Expenditure, Statement of Financial
Position (balance sheet), and Statement of Cash Flows are included as attachments for information
for Council.
Figure 1: Actual Performance Compared to Budget
$100 YTD Budget ($m)
$90 $88.3
$83.8 YTD Actual ($m)
$80
$70
$60 $55.2 $54.9
$50
$40
$30
$20
$10
$-
Operating Revenue Operating Expenditure
Page 30 of 43
Section 31
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Council’s performance against key measures of financial sustainability have been calculated as at
January 2021. These indicators enable the reader to assess Council’s success in managing its
budget, cash and debt as well as undertaking sustainable asset management. The table below
contains a snapshot of a number of key measures, with full detail included in the report.
YTD Measures of Financial Sustainability
Target Current Actual YTD
Budget
Operating Surplus Ratio 0-10% -3.0% 37.9% On Track
Net Financial Liabilities Ratio <60% -8.5% -53.7% On Track
Cash Cover Ratio 3 months 7.9 months 9.7 months Above Target
Asset Sustainability Ratio > 90% 100.1% 58.9% On Track
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee Meeting
dated 15 February 2021 outlining January 2021 year to date financial performance against budget,
including performance against key financial sustainability indicators.
REPORT
Operating Revenue (YTD Benchmark 58.3%)
Council has received 91% ($88.3 million) of its operating revenue budget ($96.9 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $70.2 million (103%) of the Waste utility charges $909k above YTD budget
annual budget of $68.4 (107% or $13.3 million of $12.4 million budget
million has been earned earned), due to commercial collection services
previously impacted by the COVID-19
pandemic recovering earlier than forecast
(partially offset by additional contractor
operating costs)
Fees and $4.4 million (66%) of the $6.6 Building application fees $121k above YTD
Charges million annual budget has budget (72% or $480k of $667k budget earned)
been earned Plumbing application fees $87k above YTD
budget (69% or $699k of $1.0 million budget
earned)
Development assessment fees $111k above
YTD budget (65% or $1.0 million of $1.6 million
budget earned) – offset by additional
consultancy and other application processing
costs
Sale of Goods $6.6 million (90%) of the $7.3 Holiday Park sales $1.4 million above YTD
and Services million budget has been budget (144% or $2.3 million of $1.6 million
received budget earned) – Parks reopened earlier than
forecast following COVID-19 pandemic
closures. Positive revenue variances that hold
through the financial year will be offset in part by
additional variable operating costs
Community Facilities (NAC, NLC and The J)
$825k above YTD budget (94% or $1.4 million
of $1.5 million budget earned) – Facilities
reopened earlier than forecast following
Page 31 of 43
Section 32
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Category Summary Comments
COVID-19 pandemic closures. Positive revenue
variances that hold through the financial year
will be offset in part by additional variable
operating costs
Waste management disposal fees and sale of
recoverable materials $418k above YTD budget
(67% or $2.7 million of $4.0 million budget
earned)
Interest $454k (52%) of the $870k Interest revenues on cash invested will need
Received annual budget has been ongoing monitoring given further recent interest
earned rate cuts and impacts on term deposit / cash
fund rates
Unitywater On track Nil
Dividend and
Tax
Other Revenue $1.5 million (75%) of the $2.0 Recoupment of Unitywater charges from
million budget has been lessees $97k above YTD budget - offset by
earned additional utility charge expenses
Commercial lease revenue $93k above YTD
budget (73% or $667k of $919k budget earned)
Operating $3.3 million (54%) of the $6.1 50% ($1.2 million) of the financial assistance
Grants, million budget has been grant was prepaid in May 2020 and may impact
Subsidies received on Council’s 2020/21 final operating position if
the prepayment approach is discontinued by the
Australian government
All operating grants are in line with budget
expectations at this stage
Unitywater On track Unitywater distributions are fixed each year so
Distributions there is little budget variance risk
Unitywater have advised that distributions will
not change due to any COVID-19 impacts on its
financial position
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$7.0 $6.6
$6.0
YTD Budget ($m)
$5.0 YTD Actual ($m)
$3.9 $4.4 $3.9
$4.0
$3.2 $3.3
$3.0
$1.9 $1.9
$2.0
$1.0 $0.5 $0.7 $0.9
$0.4 $0.5 $0.6
$0.0
Grants
Charges
Income
Other
Goods &
Unitywater
Services
Sales of
Rental
Interest
Fees &
Share of
Page 32 of 43
Section 33
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Operating Expenditure (YTD Benchmark 58.3%)
Actual operating expenditure is currently 55% ($54.8 million) of full year budget ($99.9 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee $19.6 million (56%) of the Under expenditure for permanent staff salaries
Costs annual budget of $34.8 and wages ($1.7 million) partially offset by
million has been expended additional spend on casual staff and external
labour hire ($769k) as well as overtime and
allowances ($150k)
Materials and $23.2 million (52%) of the Council buildings and facilities $150k below YTD
Services $44.5 million annual budget budget (40% or $419k of $1.0 million budget
has been expended spent) – timing of utilities as well as scheduled
maintenance and cleaning services
Libraries services $74k below YTD budget (40%
or $650k of $1.7 million budget spent) – timing of
library collection purchases and programs
Waste Management costs $71k below YTD
budget (56% or $5.5 million of $9.8 million budget
spent) – collection bin purchases lower than
forecast. Offset by lower revenues
Gallery costs $58k below YTD budget (36% or
$169k of $467k budget spent) – timing of events
and progress of gallery pre-feasibility review
Schoolies-related costs $80k unbudgeted – to be
addressed at Budget Review 3
Development application costs $71k above YTD
budget (92% or $194k of $210k budget spent) –
offset by additional application revenues
Holiday parks $370k above YTD budget (99% or
$856k of $861k budget spent) – variable
operating costs from parks reopening earlier than
budgeted following COVID-19 pandemic related
closures - offset by additional revenues
Finance Costs On track Nil
Depreciation On track Nil
Other Expenses On track Nil
Figure 3: Operating Expenditure Position by Type
$25.0 $23.2 $23.2
$19.9 $19.6 YTD Budget ($m)
$20.0
YTD Actual ($m)
$15.0
$11.1 $11.1
$10.0
$5.0
$0.9 $0.8
$0.1 $0.1
$0.0
Finance Costs
Materials
Depreciation
Employees
Other
Page 33 of 43
Section 34
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Capital Revenue
YTD capital revenue of $6.5 million received comprises cash contributions from developers ($1.2
million) and capital grants ($5.3 million). Note that the timing of capital grant receipts are generally
dependent on the timing of grant conditions and also capital delivery performance, and that the
timing of the receipt of developer contributions (both cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$6.0
$5.3
$5.0
YTD Budget ($m)
YTD Actual ($m)
$4.0
$3.1
$3.0
$2.0
$1.2 $1.2
$1.0
$0.0 $0.0
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Capital Program
Actual capital expenditure (excluding commitments) is $12.4 million (YTD budget $13.0 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate report by the Asset Planning Manager.
Figure 5: Capital Program Delivery Performance
$12.0
$10.4
$9.9
$10.0 YTD Budget ($m)
YTD Actual ($m)
$8.0
$6.0
$4.0
$2.0 $1.5 $1.3 $1.2 $1.2
$0.0
Capital works Other capital Loan redemption
Page 34 of 43
Section 35
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Cash Management and Investment Performance
Total cash on hand at the end of January was $65 million. Included in this balance are funds held
in trust and for restricted purposes (e.g. unexpended levy and grant funds), cash inflows beginning
from the January rate levy, prepaid grants including the financial assistance grant and other capital
works grants, as well as any other monies committed for funding capital projects which are
underway and will continue during the financial year.
The following pie charts present the mix of cash held at January 2021 by agency (graph on the
left) and by credit risk rating (graph on the right). All funds have been invested in accordance with
the Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
CBA A1 +
3% (Commercial Banks)…
QTC A1 +
97% (QTC…
The following chart monitors the 12 month trend on total cash and the agencies invested. While
the bulk of cash from rates and levy is forecast to be received in February, early payments
received during January provided for an increase in cash overall of $4 million. This will be
reinvested in February in line with Council’s Investment Policy.
Figure 7: 12 Month Trend of Cash Invested by Agency
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-
Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Page 35 of 43
Section 36
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Measures of Financial Sustainability
The following table incorporates a set of financial sustainability indicators to further assist in
managing Council financial performance. There are no current emerging risks regarding financial
performance year to date.
Category Comments
Operating Surplus Ratio Intent: Identifies the extent to
90% which revenues cover operational
80%
77.3% expenses, to ensure community
70%
equity is not degraded
59.1%
60% Target: 0 – 10%
50% 43.2% Result: 37.9%
37.9%
40% 30.9% Comment: The ratio is at the
30% second peak for the year following
15.7%
20% the issue of rates and levies in
10% 4.6% January.
0%
-10%
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Actual Budget Minimum Target
Cash Expense Cover Intent: Indicates how long
14.0 Council can continue paying its
11.9 day-to-day expenses from cash at
Months (Cash to Cover Operations)
11.5 11.5
12.0 11.1
10.2
10.7
10.1
bank without needing additional
9.5 9.7
10.0 8.7 9.1 cash flows
8.6
8.0
Target: > 3 months
Result: 9.7 months
6.0
Comment: Whilst current cash
4.0 cover remains above target,
2.0 business as usual expenditure
and any other unforeseen
- - - - - - - - - - - - -
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
financial impacts through to 30
June 2021 will degrade Council’s
Actual Minimum (>0 months) cash holdings.
Target (3 months) Maximum (6 months)
Asset Sustainability Ratio Intent: Measures the extent to
120% which assets are being replaced
100.1% as their condition degrades to
100% ensure service potential is
90% maintained
80%
Target: 90% of depreciation
59%
60% 55% budget spent on renewals
45% annually
34%
40% 29% Result: In line with budget
20% 13% Comment: The ratio will
1% progressively increase each
0% month as expenditure on
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
renewals occurs.
Actual Renewal Spend (%) Target (%) Renewals Budget (%)
Page 36 of 43
Section 37
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Category Comments
Net Financial Liabilities Ratio Intent: Outlines the level that net
Council debt can be serviced by
80%
operating revenues. A ratio below
60%
60% zero implies that liabilities are less
than cash (and other current
40% assets) and there is adequate
borrowing capacity available if
20% needed.
0%
Target: less than 60%
Target Budget YTD Actual Result: -54%
-20% -8% Comment: Council has low debt
-40%
levels and strong cash holdings.
-60% -54%
Investment Return Intent: Ensure appropriate return
on investment yield for cash at
bank.
Target: 0.25% above current
Bloomberg commonwealth 10
year bond rate yield (0.01%)
Result: 0.46%
Comment: Regardless of the
current levels of low long term
bond and interest rates (due to
current economic conditions),
Council’s investment return still
remains above target
Rates in Arrears Intent: Ensuring that the amount
of unpaid rates remains
12.0%
Percentage of Annual Rates in Arrears
10.3% sustainable and does not
10.0%
9.6% negatively impact cash flows
8.3%
7.5%
Target: 5% industry benchmark
8.0% 7.1%
6.9%
6.5% Result: 5.7%
5.8% 6.0% 5.8% 5.7%
6.0% Comment: Arrears %
4.5%
progressively decreasing towards
4.0%
target as outstanding balances
are collected
2.0%
0.0%
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Actual Target
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Page 37 of 43
Section 38
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 38 of 43
Section 39
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 39 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 68,388 69,225 70,254 1,029 103%
Fees and charges 6,640 3,921 4,353 432 66%
Interest received 870 411 454 43 52%
Sale of Goods and major services 7,281 3,885 6,558 2,673 90%
Sale of contract and recoverable works 23 - 1 1 2%
Rental & lease income 1,197 737 851 114 71%
Other income 796 518 649 130 82%
Grants, subsidies, contributions and donations 6,115 3,183 3,296 113 54%
Unitywater Distributions 5,650 1,914 1,914 - 34%
96,958 83,795 88,330 4,535 91%
Expenses
Recurrent Expenses
Employee benefits 34,752 19,922 19,617 305 56%
Materials and services 44,473 23,173 23,191 (18) 52%
Finance costs 1,538 888 850 39 55%
Depreciation 18,963 11,062 11,076 (14) 58%
Other expenses 189 121 125 (4) 66%
99,915 55,166 54,857 309 55%
OperatingResut = 957) 28,629 ATS BAS
Summary of Capital Revenue and Expenditure
Capital Funding
Capital cash contributions and infrastructure charges 1,521 1,217 1,217 - 80%
Contributed assets 2,000 10 10 - 0%
Capital grants and subsidies 11,642 3,143 5,312 2,169 46%
Cash / revenue 18,810 8,673 7,125 (1,548) 38%
New loan borrowings 3,420 - - - 0%
Other capital revenue - - 11 11 0%
TotalCapitalRevenue 87,892 13,043 13,676
Capital Expenditure
Contributed assets 2,000 10 10 - 0%
Capital works - constructed assets 28,867 10,365 9,935 (430) 34%
Capital works - other capital 4,111 1,462 1,279 (183) 31%
Loan redemption 2,414 1,207 1,207 - 50%
Other capital expenses - - 1,245 1,245 0%
Total CapitalExpenditure 37,892 13,083 13,676
Page 39 of 43Section 40
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 40 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
ae
Cash and cash equivalents 52,550 64,578 57,023
Trade and other receivables 9,117 37,425 5,440
Inventories 181 180 181
Contract Assets - 27 27
Other current assets 2,912 3,156 4,732
64,760 105,366 67,403
Non Current Assets held for sale - - -
Total Current Assets 64,760 105,366 67,403
Non Current Assets
Trade and other receivables 49,593 49,593 49,593
Investments 88,040 88,040 88,040
Investment property 3,000 3,000 3,000
Property, plant and equipment 961,982 927,765 929,355
Right of Use Assets - 161 161
Intangible assets 8,400 7,964 7,635
Total Non Current Assets 1,111,014 1,076,521 1,077,783
Total Assets 1,175,774 1,181,887 1,145,186
Current Liabilities
Trade and other payables 6,512 12,320 10,642
Contract Liabilities - 1,568 1,568
Borrowings 3,152 1,798 3,023
Lease Liablities - 54 54
Provisions 7,582 2,459 4,630
Other 4,780 1,111 1,561
Total Current Liabilities 22,026 19,309 21,478
Non Current Liabilities
Borrowings 19,114 18,493 18,493
Lease Liabilities 110 110 110
Provisions 15,307 15,399 15,307
Total Non Current Liabilities 34,531 34,002 33,910
Total Liabilities 56,557 53,311 55,388
Net Community Assets 1,119,217 1,128,576 1,089,798
Community Equity
Asset Revaluation Surplus 103,738 86,525 86,525
Retained Surplus / (Defeciency) - - -
Shire Capital 1,015,479 1,003,273 992,284
Current Year Net Earnings - 38,778 10,989
Total Community Equity 1,119,217 1,128,576 1,089,798
Page 40 of 43Section 41
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 41 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Cash Flows from Operating Activities
Receipts from Customers 82,924 54,078 91,168
Payments to Suppliers and Employees (81,041) (46,690) (82,671)
1,883 7,389 8,498
Receipts:
Investment and Interest Revenue Received 3,470 1,564 3,937
Rental Income 1,194 851 1,003
Non Capital Grants and Contributions 6,087 3,296 5315
Income Tax Equivalent Received 1,200 804 1,857
Income from Equity Investments 1,850 - 1,396
Payments:
Borrowing Costs - - -
Interest Expense (1,092) (74) (143)
‘Net Cash Inflow/(Outflow) from Operating Activities = 14,592) 13,830 21,861
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment - 217 284
Grants, Subsidies, Contributions and Donations 13,162 6,530 8,640
Payments:
Payments of Property, Plant and Equipment (31,529) (10,485) (24,208)
Payments for Intangible Assets (1,449) (780) (1,710)
Net Movement in Loans and Advances - 125 125
Net Cash Inflow/(Outflow) from Investing Activities = (19,816) (4,394) (16,869)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 3,420 - -
Payments:
Repayment of Borrowings (2,670) (1,881) (3,950)
‘Net Cash Inflow/(Outflow) from Financing Activities == 750, (881) (3,950)
Net Increase/(Decrease) in Cash and Cash Equivalentsheld = (4474) 7555 1,042
Cash and Cash Equivalents at the beginning of the reporting period 57,024 57,023 55,981
Page 41 of 43Section 42
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Page 42 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
Materials and services
Advertising and Marketing 202 99 78 21 38%
Administration Supplies and Consumables 683 345 282 63 41%
Audit Expenditure 160 2 1 1 0%
Communications and IT 678 387 285 102 42%
Commission Paid 605 363 652 (290) 108%
Consultancy Services 928 424 491 (67) 53%
Contract Services 21,968 11,325 11,235 90 51%
Contributions, Donations, Sponsorship and Prizes 3,387 1,720 1,699 21 50%
Electricity 1,639 959 964 (6) 59%
Internal Fleet Costs and External Plant Hire 1,615 888 1,093 (205) 68%
Grants Paid to Community Organisations 1,552 911 891 20 57%
Insurance 625 605 604 2 96%
Legal Expenses 1,105 600 744 (144) 67%
Operating Leases and Rentals 256 175 183 (8) 71%
Software and Maintenance 2,003 1,000 998 2 50%
Subscriptions and Registrations 263 206 229 (23) 87%
Waste Levy Payments 1,185 676 736 (60) 62%
Water and Sewerage Charges 1,091 611 465 146 43%
All Other Materials and Services 4,528 1,877 1,561 316 34%
44,473 23,173 23,191 (18) 52%
Page 42 of 43Section 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
7 CLOSED SESSION
Nil.
Page 43 of 43
GENERAL COMMITTEE MEETING AGENDA 15 FEBRUARY 2021
7 CLOSED SESSION
Nil.
Page 43 of 43