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Meeting papers
AGENDA
Services & Organisation
Committee Meeting
Tuesday, 7 May 2024
commencing at 1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel, Jessica Phillips, Frank Wilkie, Nicola Wilson
“Noosa Shire – different by nature”
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
1. ATTENDANCE & APOLOGIES
1.1. APPOINTMENT OF CHAIR OF SERVICES & ORGANISATION COMMITTEE
2. CONFIRMATION OF MINUTES
3. PRESENTATIONS
4. DEPUTATIONS
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
6. REPORTS FOR NOTING BY THE COMMITTEE
6.1. CAPITAL PROGRAM 2023/24 DELIVERY STATUS
7. CLOSED SESSION
8. MEETING CLOSURE
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
6.1 CAPITAL PROGRAM 2023/24 DELIVERY STATUS
Author Infrastructure Planning Officer , Melissa Shepherd
Infrastructure Planning Design & Delivery | Infrastructure Services
Department
Index ECM\Subject\2022-2023 Capital Works Program
Attachments None
EXECUTIVE SUMMARY
• This report provides a status update for the Capital Works Program as at 31 March 2024.
• The total budget provision (Budget Review 2) for capital works for 2023/2024 financial year
is $45.9m, inclusive of carry forwards of $19.5m. Projects in direct control of the Infrastructure
Team is $37.3m. Other capital projects, such as ICT and fleet, is $8.6m.
• As at 31 March 2024, Council has expended a total of $22m (48%) of the 23/24 financial year
budget with another $10.8m in commitments.
• The ongoing reduced availability of contractors, resources, equipment and materials and a
very busy construction industry continues to add constraints to delivery. Projects continue to
be managed within overall budget and time limitations to the extent possible.
• Exceptional wet weather conditions during the first quarter of 2024 has significantly
hampered delivery. By way of example, March 2024 experienced rainfall on 28 days.
• The road reseal program has expended $4.2m of the $5m budget for 23/24 financial year.
• Council has a current forecast of grant funding revenue of $7m while Council’s contribution
to these projects is $13.1m, while capital projects funded entirely by Council total $25.8m.
• The Design Services Team are currently managing 20+ capital design projects and continue
to provide design and survey support over 60 projects in the 2023/2024 financial year.
• The Planning Team is currently supporting key master planning initiatives with multiple sub-
projects; The estimated value in 2023/2024 is $1.7m with an estimated future project
investment value of $55m+.
• There are currently 53 multi-year projects in various stages of completion.
RECOMMENDATION
That Council note the report by the Infrastructure Planning Officer to the Services & Organisation
Committee Meeting 7 May 2024 providing an update on the delivery of the 2023/24 Capital
Program as at 31 March 2024.
REPORT
This report is to inform Council of the overall status of the Capital Works Program at the end of
March 2024, marking the end of the 3rd quarter of the 2023/2024 financial year.
The report provides key information relating to projects within the Capital Works Program and
confirms the delivery status of some projects undertaken during the 3rd quarter of the financial
year.
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
It is important to note that the Financial Summary provided in this report is for project lifecycle
progress i.e. a major project funded over multiple years, and which commenced in an earlier
financial year, may be significantly further progressed than the 2023/2024 financials indicate).
This report does not address disaster recovery projects, which are subject to separate reporting.
1. Current Projects
The major focus in the 3rd quarter of the 2023/24 financial year has been:
• Continuing various stages of construction of major projects including:
o Sunshine Beach, Adams Street - Land Slip Design
o Noosa Heads – Dog Beach Sand Nourishment Works
o Noosa Heads, Garth Prowd Bridge – Renewal
o Tewantin, Memorial Park/ Poinciana Avenue Pathway – Upgrade
o Noosa Shire - Pathway Renewal Program
o Cooroy, Butter Factory Arts Centre – BFAC Renewal
• Emergent works within 2023/24 financial year include:
o Federal, 1033 Back Mountain Rd - Environmental Land Purcha
o Federal, 68 Padilpa Road - Environmental Land Purchase
o Federal, Federal Hall - Structural Rectification Works
o Federal, Federal State School - Infrastructure Upgrade
o Kin Kin, School of Arts - Ceiling Replacement
o Noosa Heads, Noosa Drive - CCTV and Street Light Replacement
o Noosaville - 90 Goodchap Street - Office Fit-out
o Noosaville, Local Disaster Coordination Centre - Building Establishment
• Review of tender submissions for a number of major projects also budgeted for delivery this
financial year have been underway; these include:
o Peregian Beach, Skate Park – Design & Construct Upgrade
o Sunshine Beach, Belmore Tce - Pathway Renewal
o Noosaville, Noosa Leisure Centre - Outdoor Court Upgrade
o Noosaville – Noosaville Library – Public Amenities Upgrade
• Upcoming tenders also budgeted for construction commencement in the 2023/24 financial
year include:
o Tewantin, Doonella Bridge – Design
o Cooroy, Butter Factory Arts Centre – Heritage restoration
o Tewantin, Moorindil Street – Ferry Landings/Bank Stabilisation
o Sunshine Beach, Belmore Terrace – Pathway Renewal
o Noosa Heads, Lions Park – Amenities Upgrade
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
o Sunshine Beach, Ed Webb Park - Upgrade
The Design Services Team are currently managing 20+ capital design projects and continue to
provide design and survey support over 60 projects in the 2023/24 financial year, with a
combined design and construction value exceeding $18m.
Design output continues to be impacted by the movement of key staff (currently one vacant full-
time equivalent position).
The road reseal program has expended $4.2m of the $5m budget for 2023/24 financial year.
• The following roads on the annual reseal program were undertaken during this quarter
of 23/24 financial year
o Noosa Heads, Arkana Drive from Winbirra Way to Allambi Tce
o Noosaville, Gibson Rd - Saltwater Ave to Thomas St
o Noosaville, Walter Hay Dr - between Eumundi Noosa Rd and Eenie Ck Rd
o Noosaville, William St - Gympie Tce to Noosa Pde
o Sunrise Beach, Hardy St - Southern Cross Pde to #10
o Sunrise Beach, Heathland Dr - Ben Lexcen to Edward St
o Sunshine Beach, Edwards St - Roundabout to Heathland Dr #195
o Tewantin, Carramar St - Golf Course to Spey Court
o Tewantin, Cedarleigh Dr to Cooroy Noosa Rd
o Tewantin, Griffith Ave - Broadleaf Ct to Cedarleigh Dr
o Tewantin, Griffith Ave - Cedarleigh Dr to Cooroy Noosa Rd
The new road heavy patching program has expended $1m of the $1.5m budget for the
2023/2024 financial year.
• The following roads were undertaken within this program during this quarter of 2023/2024
financial year:
o Cooroibah, Illoura Place
o Cooroy, Roberts Drive
o Kin Kin, Sister Tree Creek Road
o Sunshine Beach, Pacific Ave
o Sunshine Beach, Solway Dr
The Shire Wide Pathway Program continued into the 2023/2024 financial year.
• The following pathways received renewal and upgrade works during this quarter:
o Noosa Heads, Claude Batten Drive – Pathway Renewal
o Noosa Heads, Noosa Woods – Pathway Renewal
o Tewantin, Cullinane Street
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
o Tewantin, Jacaranda Place
o Tewantin, Memorial Park
o Tewantin, Outlook Drive
o Tewantin, Yellowood Close
• The following pathways are in the planning and procurement stages, in preparation for
undertaking these works during the 4th quarter of 2023/2024.
o Noosaville, Seagull Park - Pathway Renewal
o Tewantin, McKinnon Dr - Pathway Renewal
o Noosa Shire - Shire Wide - Pathway Renewal Program
o Cooran, Queen Street
o Cooroy, Elm Street
o Kin Kin, Main Street
o Noosa Heads, David Street
o Noosaville, Armitage Court
o Peregian Beach, David Low Way
o Pomona, Cooroora Creek Park
o Sunshine Beach, Corona Street
o Tewantin, Doonella Street
2. Project Updates
Noosa Heads Garth Prowd Bridge Renewal
Works on Garth Prowd Bridge are
progressing with traffic management and
scaffolding in place, in preparation for hydro
blasting works to take place and steel
strengthening plate installation.
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
Photo: Site photo of Garth Prowd bridge works
preparation
Noosa Heads – Dog Beach Sand
Nourishment Works
The dredge arrived to Noosa Spit during Q3,
and has commenced sand nourishment works.
Dredging is programmed for completion in the
first quarter of next financial year.
Photo: Site photo of dredge in Noosa and works
commencing
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
3. Grant Funding
The 2023/2024 financial year Capital Works program includes an unprecedented amount of
grant funding.
Figures 1 and 2 below demonstrate the non-grant funded capital projects compared to projects
with grant funding, as well as Council’s contribution towards grant funded projects.
Percentage Value of
Figure 1 Detail
of CWP CWP
Non-Grant funded projects 56% $25.8m
Projects with grant funding 44% $20.1
Figure 1
Percentage Value of
Figure 2 detail
of CWP CWP
Non-grant funded projects 56% $25.8m
Grant funding revenue 15% $7m
Council's contribution to projects
29% $13.1m
with grant funding
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
Figure 2
4. Completed Projects
While the 3rd quarter continues to experience constraints with ongoing contractor, resource and
material shortages, lengthy lead times, ongoing pricing increases, and extensive wet weather
impacts, 48% of the 2023/24 capital budget has been expended.
The Project Control Group and Capital Works Executive have continued to enable staff and
Council to make informed decisions that relate to projects being delivered throughout the year.
This quarter has seen the successful completion of the following key projects:
Tewantin Memorial Park Pathway Upgrade
Pathway upgrade works at Memorial Park were
completed during Q3 of 2023/24
Photo: Site photos of completed pathway works at
Memorial Park
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
Cooroy Butter Factory Arts Centre - BFAC
Renewal Works
The ceiling and associated electrical works at
the Butter Factory are now complete.
Photo: Internal photo of new ceiling and painted
beams.
Link to Corporate Plan
Theme No. 2. - Liveability
Liveability encompasses housing, facilities and services, transport, health and wellbeing to enable
an inclusive, connected and vibrant community.
Objective 2.7
Fund and deliver sustainable assets and facilities and associated services responding to the
changing needs of the community and the challenges and opportunities of the future.
Previous Council Consideration
Nil
Finance
The year-to-date capital delivery expenditure as at 31 March 2024 is $22m or 48% of the capital
program current budget.
Figures 3 and 4 below demonstrate the year-to-date budget, actual expenditure and percentage of
program delivered including commitments, broken down for Capital and Other Capital. Other Capital
includes Asset Management, Information Communication and Technology, Fleet, and the Planning
Scheme expansion.
CWP Budget 23/24 37,294,612 8,613,331 45,907,943
Other Capital
Capital Total Capital Works
(ICT, Fleet)
Budget Year to Date 27,557,015 5,910,443 33,467,458
Actuals Year to Date 18,823,399 3,225,243 22,048,642
*Remaining
Commitments/contract 8,089,924 2,697,003 10,786,927
values
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
Figure 3 – Capital Finance data as at 31 March 2024
Figure 4 – Budget Status of Capital Works as at 31 March 2024
Risk & Opportunities
Risks that have presented challenges to delivery of the Capital Works Program include the
increased costs and delays associated with reduced availability of contractors, resources,
equipment, and materials. Recent staff losses have exacerbated this situation. This has
extended the construction program on many projects.
The construction industry is also proving challenging due to market demands and lack of
confidence in the supply chain, resulting in significantly inflated pricing in tenders submitted,
often well in excess of educated estimates.
Strategic delivery mechanisms are continuing to be implemented to optimise project delivery,
including appointment of additional co-ordination staff to direct improved delivery, packaging of
works, outsourcing where feasible, expeditious contract arrangements, delivery program
adaptation, relationship building with contractors and efficient internal resource utilisation.
Construction during the first quarter of 2024 has been severely hampered by unprecedented
wet weather conditions. Ongoing wet weather conditions would further hamper delivery efforts.
Capital Works Program Management and Reporting
The Infrastructure Planning, Design and Delivery team have made substantial advancement in
its monitoring and reporting on the Capital Works Program.
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SERVICES & ORGANISATION COMMITTEE MEETING 7 MAY 2024
The Capital Works Schedule (CWS) has been rolled out with further advancements over the
coming months. The CWS is enabling improved control and reporting on the delivery of the
Capital Works Program, with particular advantages in forecasting and early identification of
issues.
Project managers across the organisation are become more familiar with the CWS and the
benefits of this project control system are expected to grow as project managers enhance
utilisation of this system to manage delivery of their capital works projects.
Summary
The Infrastructure Services Department is continuing to address staffing shortages with
recruitment underway for a Design Project Officer, Graduate Transport & Traffic Officer and
Transport and Traffic Coordinator.
The 2023/24 capital works program commitments total $10.8m. Large volumes of planning,
design and delivery activities continue to be undertaken in support of the capital works program
which includes unprecedented amounts of grant funding and delivery of disaster recovery
works.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
Mayor & Councillors Director Director
Chief Executive Officer Community Development x Financial Services
Executive Officers Sport & Active Lifestyles Fleet
Community Engagement Arts & Culture Revenue Services
People & Culture Community Connection ICT
Governance Customer Experience Procurement
Commercial Property
Strategy & Environment Development & Regulation Infrastructure Services
Director Director x Director
Strategic Land Use Planning Development Assessment x Infrastructure Planning,
Design and Delivery
Economic Development & Local Laws x Civil and Asset operations
Destination Management
Environmental Services Environmental Health x Waste
Innovation & Digital Hub Building & Plumbing x Building & Facilities
Property / Permits Disaster Management
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