2014-06-18 Special Meeting Minutes

Section 2

SPECIAL MEETING MINUTES                                                    18 JUNE 2014


PURPOSE OF MEETING

The purpose of the Special Meeting was to consider Noosa Council’s 2014/15 Budget,
Corporate Plan and Operational Plan.


1   ATTENDANCE & APOLOGIES

    COUNCILLORS
    Councillor N Playford, Mayor
    Councillor B Abbot (Cr Abbot arrived at 9.30am)
    Councillor S Bolton
    Councillor J Jurisevic
    Councillor F Pardon
    Councillor T Wellington
    Councillor F Wilkie

    EXECUTIVE
    B de Chastel, Chief Executive Officer
    M Drydale, Director Planning & Infrastructure
    A Rogers, Director Community Services
    M Shave, Director Corporate Services
    D Iezzi, Executive Manager

    APOLOGIES
    Nil.

    The meeting commenced at 9am.

    The meeting adjourned at 9.35am
    The meeting recommenced at 10.15am



2   CONSIDERATION OF 2014/15 BUDGET, OPERATIONAL PLAN, CORPORATE PLAN
    AND ORGANISATIONAL STRUCTURE

    A revised Revenue Policy and revised Revenue Statement were tabled at the meeting.
    These documents were amended as per advice from King & Company Solicitors.

    The following amendments were requested by Councillors:

    2014/15 Revenue Policy
       Page 3, The Recovery of Rates and Charges : Correction of typographical error in
        second paragraph, second line to replace the word “recovery” with “recover”

    2014/15 Revenue Statement
       Page 31, Item 6.3.1 (third dot point): Reword to read:
         Partnerships and Incentives: Includes Community Grants Program, community
           heritage sector development and heritage advisory service.



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Section 3

SPECIAL MEETING MINUTES                                                        18 JUNE 2014


    2014/15 Register of Cost Recovery Fees and Commercial Charges
       Page 62, “Regulated Dangerous/Restricted/Menacing dog - Registration”: Delete fee
       Page 79, “Butter Factory Arts Centre Cooroy – Venue Hire Charges – partial venue per
        half day” fee to be increased to $64.00
       Page 79, Boreen Point Holding Tank Cartage Recovery fees – to be reduced as
        follows:
         Weekly collection per annum – $5,288.00
         Fortnightly collection per annum – $2,644.00
         4 weekly collection per annum – $1,322.00

    2014/15 Investment Policy
    No change.

    2014/15 Debt Policy
       Page 107, Debt Term: Delete the words “Council currently re-balances the portfolio
        back to a 12-year term following each transaction and with any draw down of new loan
        funds”

    2014/15 Financial Statements and Budget and Long Term Financial Forecast
       Documents to be revised based on the updated Queensland Treasury Corporation
        (QTC) financial model

    Rating Comparisons
       Page 119: Amend wording of “240 Litre Wheelie Bin” to reflect that this charge also
        includes Council’s kerbside recycling service

    2014/15 Capital Works Program
    No change.

    Corporate Plan
    No change.

    2014/15 Operational Plan
    No change.

    Organisational Structure
       Page 138: Review EFT figures in Libraries & Galleries function to reflect the outcomes
        of the service reviews
       Page 141:
         Reduce Transport function to 2.6EFT;
         Increase Design Services function to 10EFT;
         Remove Natural Areas function and include within the Parks & Natural Areas
            function, increasing the EFT to 32.2EFT




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Section 4

SPECIAL MEETING MINUTES                                                        18 JUNE 2014



    Council Resolution

    Moved:           Cr Abbot
    Seconded:        Cr Wellington

    With regard to the Corporate Plan, 2014/15 Operational Plan, Budget and Organisational
    Structure, Council request staff to present the Corporate Plan, 2014/15 Operational Plan
    and Budget and Organisational Structure for Council’s consideration at the Special Meeting
    to be held on 26 June 2014 incorporating amendments as discussed at this meeting.

                                                                                     Carried.



3   MEETING CLOSURE

    The Meeting closed at 12.36pm.




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