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2017-08-14 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 14 August 2017
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 MCU17/0028, OPW17/0120 & REC17/0012 DEVELOPMENT APPLICATION FOR A
MATERIAL CHANGE OF USE FOR MULTIPLE HOUSING TYPE 1, RECONFIGURE
A LOT (1 LOT INTO 2 LOTS) AND OPERATIONAL WORKS (ENGINEERING
WORKS) 23 TEWANTIN ROAD COOROY
(Planning & Environment Committee Agenda, 8 August 2017, Item 2, Page 8)
Reason for referral – Cr Stockwell requested further information regarding the roof pitch.
2 MCU17/0035 APPLICATION FOR A DEVELOPMENT PERMIT FOR A MATERIAL
CHANGE OF USE OF PREMISES OPEN SPACE TYPE 2 CAMPGROUND FOR 240
WILDERNESS TRACK AND ROAD 205 NOOSA NORTH SHORE
(Planning & Environment Committee Agenda, 8 August 2017, Item 3, Page 22)
Reason for referral – Cr Jurisevic requested further information regarding tree
replacement.
3 MCU17/0014 APPLICATION FOR DEVELOPMENT PERMIT FOR MATERIAL
CHANGE OF USE OF PREMISES MULTIPLE HOUSING TYPE 4 CONVENTIONAL
10 UNITS AND COMMERCIAL BUSINESS TYPE 1 OFFICE AND TYPE 2 MEDICAL
FOR 30-32 DOONELLA STREET TEWANTIN
(Planning & Environment Committee Agenda, 8 August 2017, Item 4, Page 37)
Reason for referral – Councillors requested amended wording for Condition 3 to
include details regarding 600mm eaves.
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
4 NOOSA DOG BEACH EROSION
(Services & Organisation Committee Agenda, 8 August 2017, Item 5, Page 43)
Reason for referral – Significance of issue
REPORTS DIRECT TO GENERAL COMMITTEE 3
5 PROPOSED MOTION TO THE LOCAL GOVERNMENT ASSOCIATION
QUEENSLAND 2017 ANNUAL CONFERENCE - REPEAL OF WASTE
MANAGEMENT LEGISLATION 3
6 PROPOSED MOTION TO THE LOCAL GOVERNMENT ASSOCIATION OF
QUEENSLAND 2017 ANNUAL CONFERENCE - SHORT TERM VISITOR
ACCOMMODATION 7
7 NOOSA COUNCIL SIGNAGE POLICY 9
8 1617T113 CLEANING OF PUBLIC OPEN SPACE AND AMENITIES 13
9 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR A COMMERCIAL HIGH
USE PERMIT (1718E013) - BEACH MASSAGE 22
10 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR COMMUNITY
ACTIVATION OF LOT 5 LOWER MILL ROAD, COOROY (1617E131) 27
CLOSED SESSION -
Page 2 of 31
Section 3
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
REPORTS DIRECT TO GENERAL COMMITTEE
5 PROPOSED MOTION TO THE LOCAL GOVERNMENT ASSOCIATION QUEENSLAND
2017 ANNUAL CONFERENCE - REPEAL OF WASTE MANAGEMENT LEGISLATION
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/Waste Management/Council Reports
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the General
Committee Meeting dated 14 August 2017 and submit the following Proposed Motion to the Local
Government Association of Queensland for consideration at its 2017 Annual Conference:
“That the LGAQ lobby the State Government to:
A. Oppose the potential repeal Part 2A Section 7 of the Waste Reduction and Recycling
Regulations 2011 dealing with the areas that may be designated by a local government for
the collection of waste which require local government to develop local laws to replace
legislation; and
B. Oppose the potential repeal of Part 5A of the Environmental Protection Regulations 2008
dealing with the operational requirements for the collection of waste, which would require
local governments to develop local laws to replace Part 5A of the legislation, when the
current requirements of Part 5A adequately satisfy the requirements of Local Government.”
REPORT
1. Background Information
As previously discussed with Council at the Services and Organisation Committee dated 8
August 2017, the State Government is intending to repeal Part 2A of the Waste Reduction and
Recycling Regulations 2011 that provides:
“Part 2A Designation of areas by local governments for general or green waste collection.
Section 7 - Designation of areas
A local government may— (a) by resolution, designate areas within its local government area in
which the local government may conduct general waste or green waste collection; and (b) decide
the frequency of general waste or green waste collection in the designated areas”.
The State Government also intends to repeal Chapter 5A of the Environmental Protection
Regulations 2008. Chapter 5A deals with waste management by Local Governments and
provides all of the mechanisms for how Local Government handles waste collection, provision of
bins, the obligations for owners and occupiers and the penalties that may be applied for failure to
comply with the legislation. The following list details in summary form, the headings of the various
sections of legislation that are to be repealed, showing the extent of the local laws that would be
required.
Page 3 of 31
Section 4
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Chapter 5A Waste management by local governments
Part 1 Preliminary
Application of ch 5A
81ZD References to local government
81ZE Meaning of serviced premises
Part 2 Waste management in local government areas
Division 1 Storage of general waste
81ZF Owner or occupier of relevant premises to supply waste containers
81ZG Requirements for storing general waste in waste containers
81ZH General requirements for keeping waste containers at serviced premises
81ZI Other requirements for storing general waste at particular serviced premises
Division 2 Removal of general waste
81ZJ Local government may give notice about removal of general waste
81ZK Depositing or disposal of general waste from premises other than serviced premises
Division 3 Storage and treatment of industrial waste
81ZL Requirements for storing industrial waste
81ZM Requirement to treat industrial waste for disposal
Division 4 Compliance notices
81ZN Authorised person may give notice to comply
Part 3 Receiving and disposing of waste
81ZO Unlawful disposal of waste at waste facility
81ZP Restrictions on burning waste at waste facility
81ZQ Restrictions on use of waste facility
81ZR Waste transporter to comply with directions and give information
Part 4 Devolution of powers
81ZS Devolution—waste management in local government areas—Act, s 514
81ZT Devolution—receiving and disposing of waste—Act, s 514
Part 5 Expiry
81ZU Expiry
2. Extension of the Expiry of Part 2A and Chapter 5A
The legislation provided that Part 2A section 7 and Chapter 5A were to expire 30 June 2017.
Several weeks before the expiry the repeal of the legislation was extended to 30 June 2018. This
is the 3rd occasion that the repeal has been extended due to several reasons which include:
Local Government extensively lobbying State Government not to repeal the section
because it will require 70 Local Governments to provide individual local laws to specify
waste collection areas and how waste is to be handled.
Local Government had not developed replacement local laws due to the ongoing lobbying
with the state and there would be no legislative control over waste collection if the
legislation was repealed.
Page 4 of 31
Section 5
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
3. Reasons for the Repeal of the Legislation
The waste industry has been actively lobbying the State for several years to gain control of
commercial waste and has allegedly been financially contributing to both political parties to
support their proposals. There is nothing in the current legislation to prevent a local government
from performing a waste service at all premises within its area including commercial premises. In
fact, commercial operators have intruded into some Local Government serviced areas in conflict
with current waste collection contracts.
4. Proposed Motion to the Local Government Association Conference
It does not make sense for all of the Queensland Local Governments to draft local laws when the
current legislation adequately allows for the collection of waste and the mechanisms for ensuring
that this operates effectively. Adequate requirements are enshrined in the current legislation.
Given the current concerns by Local Government to the proposed legislative changes it has been
suggested by the Noosa Mayor and by the Local Government Association that it may be helpful
for a motion to be put to the next Local Government Conference objecting to the changes
proposed.
It is suggested that Local Government resist the repeal of Part 2A and Chapter 5A due to the
serious additional workload, substantial costs and obvious legislative inconsistency that will arise
across Queensland if the legislation is repealed and replaced by individual local laws.
If the State does not accept this position then Local Government should argue for full cost
recovery from the State for the development of local laws and their implementation, as this will
achieve nothing that the current legislation does not achieve. (However, this is not a preferred
position).
Previous Council Consideration
The proposed repeal of the legislation has been mentioned to Council verbally on several
occasions.
Finance & Risk
One Local Government has spent between $30-$40,000 to draft suitable local laws according to
the LGAQ. Any local law dealing with waste will require a public interest test and examination of
anti-competitive behaviour and competitive neutrality. Discussions with AEC Group (consultants)
indicate that a sum of $30,000 would be a reliable estimate given the potential involvement of the
waste industry in Noosa local laws. It is likely that the costs to Noosa Council will be considerable
given that Noosa is one of a significant number of councils that the waste industry have targeted
with negative press. Many councils have different views on this issue so a model local law will be
unlikely to suit all local governments requiring individual local laws to suit the objectives of each
council.
LGAQ advise that this imposition of costs for development of local laws is a cost burden that is
contrary to their position adopted with the State. Such changes to legislation should have no
financial impact upon local government. LGAQ have suggested that the State should
compensate each Local Government for any costs incurred in developing relevant local laws, if
the current legislation is repealed.
Page 5 of 31
Section 6
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Consultation
External Consultation - Community & Stakeholder
Local Government Association of Queensland – verbal discussion with Robert Ferguson.
King and Company – verbal advice.
AEC Group – verbal advice
Internal Consultation
The Mayor and CEO have been advised that a motion to the Local Government Association is
proposed and it was mentioned verbally to Councillors at the Services and Organisation
Committee Meeting 8 August 2017.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
X Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 6 of 31
Section 7
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
6 PROPOSED MOTION TO THE LOCAL GOVERNMENT ASSOCIATION OF
QUEENSLAND 2017 ANNUAL CONFERENCE - SHORT TERM VISITOR
ACCOMMODATION
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Rateable Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 14 August 2017 and submit the following Proposed Motion to the Local Government
Association of Queensland for consideration at its 2017 Annual Conference:
“That the Local Government Association of Queensland make representations to the State
Government seeking action to formulate a clear policy and response to the use of residential
properties for short term accommodation where facilitated by on-line booking agencies including:
A. Requiring the on-line booking agencies to provide Councils with property addresses so that
they can appropriately rate the properties and ensure appropriate compliance with town
planning scheme requirements;
B. Consideration of the long-term impact on local communities including the availability of
rental accommodation stock, impact on local amenity and potential impact on existing
tourism properties.”
REPORT
The emergence of on-line booking agencies has enabled owners of residential properties to more
readily offer their properties or part thereof for short term visitor accommodation. The progression
of this concept has been a world-wide phenomenon with many cities reporting huge growth. The
number of properties in Noosa Shire offering accommodation by these agencies is estimated to
be of the order of 2,000. The trend is here to stay but there needs to be consideration given to
the impact on local communities.
While there are clear economic benefits to the property owner, visitor and the tourism sector,
other aspects may not be so beneficial. These include instances of impacts on residential
amenity, reduced availability of lower cost accommodation and increasing demands on Council
services and infrastructure for which no contribution is being made via infrastructure charges.
Currently there is no identification of the address of these types of properties, other than a
general location, until a booking process is undertaken or a complaint received. This also means
that it is almost impossible to identify these properties being used for tourism purposes and these
properties are not contributing to the cost of tourism/destination marketing via the Tourism and
Economic Development Levy. Similar concerns are being raised in other communities including
Byron Bay in New South Wales.
Page 7 of 31
Section 8
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
The type of accommodation offered through on-line agencies varies and may include parts of
dwellings, whole dwellings or self-contained units. The accommodation may be on the same site
but separate to the principal dwelling. Fortunately, instances of impacts on the amenity of
neighbours are not widespread and are more likely to be associated with accommodation where
there is no on-site management, such as a party house.
Where accommodation is offered in the form of a bed and breakfast in conjunction with a
dwelling, the use requires a development approval under The Noosa Plan 2006. Generally, no
applications are currently being made. The absence of a development application or the means
to identify the location of such premises, denies Council the ability to impose charges for services
and infrastructure that would ordinarily apply.
It is likely that the same effects are being felt in many other Queensland communities. The
intention of this report is to propose Noosa Shire Council putting forward a resolution at the
upcoming Local Government Association of Queensland annual conference and if passed, will
require the LGAQ to lobby the Queensland government to develop a policy response to the
emerging issue to deal with the specific issue raised in this report.
The objectives of action by the Queensland government may relate to respecting planning
schemes, supporting local residential amenity and achieving balanced outcomes that allow for
enterprise but do not see affordable living opportunities substantially diminished. Also the
government can be requested to enforce that property addresses be made available to local
governments so that these properties contribute towards schemes such as the Tourism and
Economic Development Levy the same as other properties being used for the same purpose.
Previous Council Consideration
Nil.
Finance & Risk
There is a risk to Council’s financial ability to provide additional demands on infrastructure and
services arising from these uses where no development application is lodged.
Consultation
External Consultation - Community & Stakeholder
This issue has also been discussed with Sunshine Coast Regional Council officers who have
raised similar issues. Sunshine Coast Regional Council officers have also made approaches,
with our Council’s support, to online service providers in an endeavour to obtain details of
properties for rating purposes. Like our Council, Sunshine Coast Regional Council is
endeavouring to seek contributions from properties being used for visitor accommodation
towards their equivalent of the Tourism Levy.
Internal Consultation
Departments/Sections Consulted:
X Chief Executive Officer Community Services x Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health x Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance x Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 8 of 31
Section 9
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
7 NOOSA COUNCIL SIGNAGE POLICY
DOCUMENT INFORM AT ION
Author Acting Infrastructure Planning Design & Delivery Manager, Craig Eldridge
Infrastructure Services
Index ECM\ Subject\ Signage\ Place Names and Other
Attachments 1. Council Signage Policy
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Acting Infrastructure Planning, Design & Deliver Manager to
the General Committee Meeting dated 14 August 2017 and adopt the Noosa Signage Policy
provided at Attachment 1.
REPORT
1. Introduction
Over many years, Noosa has taken a ‘less is more’ approach to signage for both private
advertising signage and signage in general. It has done this recognising the potential for signage
to create clutter and visual pollution. Taking this approach has created a point of difference for
Noosa.
This policy aims to refocus staff involved in the design and maintenance of signs to bring an
awareness of the importance signage has in setting Noosa apart from other places.
This policy reinforces the Noosa Design Principles and mandates a set of clear Guidelines be
developed that will assist staff with the business of Council sign design and management.
The draft Guidelines are currently under development and will be brought to Council for approval
once finalised.
2. Background
A different approach to signage in Noosa started in 1986 with the adoption of the ‘Noosa Shire
Design Manual’. That document covered a range of topics with signage being recognised as a
potential element that could set Noosa apart from other places by developing a unique style.
In 2002, Council adopted a Corporate Signage Style Manual which aimed “to establish an
integrated, efficient, corporate approach to signage within the Noosa Shire”, however this
document provided only limited criteria and examples for some signage categories. Based on
this, it is considered that a more detailed review is required of Council’s Signage Policy,
Guidelines and Design Criteria.
Previous Council Consideration
Nil.
Page 9 of 31
Section 10
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Finance & Risk
Failing to have a Signage Policy in place with a detailed supporting procedure exposes the
organisation to an increased risk of inconsistencies in both design and management with respect
to signage, which could have a significant negative impact on Noosa’s ‘point of difference’.
Consultation
External Consultation - Community & Stakeholder
Street interviews with the public on general and specific aspects of signage and meetings with
Tourism Noosa have occurred.
Internal Consultation
Key internal stakeholders have been consulted.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 10 of 31
Section 11
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
ATTACHMENT 1
Page 11 of 31
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
ATTACHMENT 1
| ¢ ) | NOOSA Council Policy
| @ | COUNCIL Council Signage
Corporate Plan Reference: ‘The Noosa Environment -
e Reinforce our Noosa Design Principles and
Noosa style.
e Our Noosa Design Principles shape the overall
look and feel of our distinctive built environment.’
Endorsed by Council: | <Insert Date of Ordinary Meeting >
Policy Author: | Infrastructure Planning Design and Delivery Manager
POLICY BACKGROUND
The ‘Noosa lifestyle’ is important to the Noosa community and Noosa Council. There is a strong
focus on a laid-back environment without big city symbols. Over many years, Noosa has taken a
‘less is more’ approach to signage for both private advertising signage and signage in general within
the road reservation.
Council Signage is one of those points of difference that set Noosa apart from other places. Council
signage includes signage such as way finding, entry statements, directional, identification,
information, promotional, interpretive, parks, reserves, local laws, beach accesses and street names.
With changing circumstances and technologies, this policy provides clear guidance and procedures
to continue to maintain and not erode this point of difference.
Whilst there are legislative requirements around road traffic signage, this policy embeds an
integrated and efficient corporate approach to Council signage within the Shire.
COUNCIL POLICY
This Policy applies to all Council Signage and confirms Council’s commitment to:
1. Embed into procedure, the signage principles outlined in the 2015 ‘Noosa Design Principles’
and specifically,
e Reduce unnecessary signage wherever possible.
e Question the need for new signage and explore other emerging technologies for the delivery
of information other than through signage.
e Adopt an approach that if it is questionable whether a sign should be used, then don’t sign.
e Minimise signage impact by reducing sign size and making content succinct wherever
possible.
2. Adhere to a set of consistent styling and graphic principles outlined in the ‘2017 Noosa Signage
Guidelines’.
3. Utilise the State Government ‘Manual of Uniform Traffic Control Devices’ as the guiding
document for all road traffic regulatory and directional signage whilst recognising that there are
relaxations within this legislation giving Council some opportunities to change colour and font
etc. In all cases, the safety of road users, pedestrians and the general public will be paramount.
Page 11 of 31Section 12
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Page 12 of 31
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
COUNCIL POLICY — SIGNAGE POLICY
4. Not permit advertising signage within the road reservation. This has been a key point of
difference for Noosa and is prescribed in the Noosa Plan.
ROLES AND RESPONSIBILITIES
It is the responsibility of all staff and consultants working for Council to comply with this Policy and
the associated Signage Guidelines and Procedures.
Further details of the specific responsibilities in relation to the design and management of Council
signage are to be outlined within the Noosa Signage Guidelines.
RELEVANT LEGISLATION AND RELATED POLICIES
Transport Operations (Road Use Management) Act 1995
Queensland Manual of Uniform Traffic Control Devices
Noosa Design Principles
Noosa Signage Guidelines
The Noosa Plan
Page 12 of 31Section 13
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
8 1617T113 CLEANING OF PUBLIC OPEN SPACE AND AMENITIES
DOCUMENT INFORM AT ION
Author Civil Operations Manager, Allan Hull
Infrastructure Services Department
Index ECM/ Subject/ Contracting/ Council Properties
ECM/ Subject/ Contracting/ Tenders
Attachments 1. Tender Evaluation Summary Sheets
EXECUTIVE SUMMARY
This report provides a recommendation for the appointment of the preferred contractors for the
cleaning of public open spaces and amenities.
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the General Committee Meeting
dated 14 August 2017 and:
A. Award tender 1617T113 for Cleaning of Public Open Space and Amenities to the following
contractors:
Contract Price per Year
Contractor
Group (GST Exclusive)
1 Harvent Pty Ltd t/as Total Building Maintenance - Queensland $71,191.12
2 IM Tattersall & KM Tattersall $138,000.00
3 Just Tha Clena Pty Ltd $315,486.00
4 Harvent Pty Ltd t/as Total Building Maintenance - Queensland $335,062.00
5 JK Nicholson & S Nicholson t/as Laguna Contracting Services $84,815.00
B. Award tender 1617T113 for Cleaning of Public Open Space and Amenities for an initial
period of three (3) years, with options to extend the contract for three (3) terms of up to
twelve (12) months each. Options to extend will be at Council’s sole discretion and subject
to Council’s review of Contractor performance under the Contract and proposed pricing.
REPORT
The contract is for the cleaning of public open space and amenities. The contractors will be
responsible for cleaning of amenities, public open spaces, and beaches, plus litter picking on
select streets and pathways.
Page 13 of 31
Section 14
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
The contract is split into five (5) Contract Groups as follows:
Contract Location
Group
1 Peregian Beach & Marcus Beach
2 Sunshine Beach, Sunrise Beach & Tewantin
3 Noosa Junction & Noosaville
4 Noosa Heads
5 Boreen Point, Kin Kin, Cooran, Pomona, Cooroy, Tinbeerwah, Lake MacDonald &
Ridgewood
The detailed specification, frequencies and locations of the cleaning requirements are included
within the contract service specifications and corresponding cleaning service schedules.
The anticipated start date is 1 September 2017 with an initial term of three (3) years. The
contract has options to extend for three (3) terms of up to twelve (12) months each at Council’s
sole discretion.
1. Tender Process
Due to the nature of the services required, and the value of the works being greater than
$200,000 Council called a public tender for the works through the LG Tender Box system in
accordance with the Local Government Act 2009.
An open invitation to tender was released via LG Tender Box on 23 June 2017 with advertising in
the Sunshine Coast Daily on 24 June 2017 and in the Noosa News on 27 June 2017. The tender
closed on 18 July 2017. A total of 14 firms submitted conforming tenders.
2. Tender Assessment
The tender evaluation panel undertook an assessment of the conforming tender submissions
from the following Tenderers:
Tenderers Contract Contract Contract Contract Contract
Group 1 Group 2 Group 3 Group 4 Group 5
Austraphil Cleaning Services
CMBM Facility Services Pty Ltd
Cooloola Cleaning Co
E&M Kleaning Services Pty Ltd
Ecovist Pty Ltd t/as Ecovia
IM Tattersall & KM Tattersall
Just Tha Clena Pty Ltd
Clean Management Solutions Pty Ltd
JK Nicholson & S Nicholson t/as
Laguna Contracting Services
MMS Group Pty Ltd
2 Wog Girls Cleaning Pty Ltd
Bakta Pty Ltd t/as The Cleaning Crew
Qld
The Maintenance Company Pty Ltd
Harvent Pty Ltd t/as Total Building
Maintenance - Queensland
Page 14 of 31
Section 15
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
After the tender closed and during the evaluation of tenders, JK Nicholson & S Nicholson t/as
Laguna Contracting Services withdrew their tender for Contract Group 2, but re-confirmed their
tender submission for Contract Group 5.
The tenders were evaluated using the following criteria:
Contract experience, track record & achievement;
Quality;
Health and safety;
Environment and sustainability;
Contribution to local economy; and
Price.
The tender evaluation team considers the tenders from Harvent Pty Ltd t/as Total Building
Maintenance - Queensland, IM Tattersall & KM Tattersall, Just Tha Clena Pty Ltd and JK
Nicholson & S Nicholson t/as Laguna Contracting Services to be the most advantageous to
Council and presents the best value for money.
Harvent Pty Ltd t/as Total Building Maintenance - Queensland, IM Tattersall & KM Tattersall, Just
Tha Clena Pty Ltd and JK Nicholson & S Nicholson t/as Laguna Contracting Services tender
submissions are favourable as they have significant previous experience, an excellent track
record with Council, they are more than capable, and have the necessary resources to deliver
the services required in this contract. The evaluation also assessed the tenderers ability to
deliver quality services required based on the number of hours nominated to perform the
services.
Harvent Pty Ltd t/as Total Building Maintenance - Queensland, IM Tattersall & KM Tattersall, Just
Tha Clena Pty Ltd and JK Nicholson & S Nicholson t/as Laguna Contracting Services currently
provide public open space cleaning services to Council under contract, with all firms providing
excellent cleaning services to Council.
IM Tattersall & KM Tattersall, Just Tha Clena Pty Ltd and JK Nicholson & S Nicholson t/as
Laguna Contracting Services are locally owned and operated businesses in Noosa, while
Harvent Pty Ltd t/as Total Building Maintenance - Queensland is a national company based in
Brisbane with an office in Aroona (Caloundra).
The Tender provides for a percentage discount to apply to the Schedule of Rates – Annual
Pricing should a Tenderer be awarded more than one (1) Contract Group. Harvent Pty Ltd t/as
Total Building Maintenance - Queensland is recommended for Contract Group One (1) and Four
(4) and therefore a two percent (2%) discount is applied to their rates.
Previous Council Consideration
Nil.
Page 15 of 31
Section 16
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Finance & Risk
The 2017/18 budget be amended by $85,636 at the next budget review to cover the shortfall
under contract 1617T113, comprising contract services ($12,636) and consumables ($73,000).
This amount is to be funded from general revenue sources.
Harvent Pty Ltd t/as Total Building Maintenance - Queensland, IM Tattersall & KM Tattersall, Just
Tha Clena Pty Ltd and JK Nicholson & S Nicholson t/as Laguna Contracting Services would be
responsible for Workplace Health and Safety. It is a requirement that prior to commencing,
workplace health and safety plans will be submitted to Council for approval. Regular audits on
compliance with these approved plans will be undertaken by Council throughout the delivery of
the cleaning services.
The risk of meeting cleaning objectives is to be managed by Council under the contract.
External Consultation - Community & Stakeholder
Not applicable.
Internal Consultation
Financial Services, Procurement & Fleet, and Civil Operations Teams.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development X Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 16 of 31
Section 17
ATTACHMENT 1
Page 17 of 31
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Cen af Pt Opn Ss and Anes Go | ATTACHMENT 4
16177113
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 [Harvent P/Lt/as Total Building
2 [Clean Management Solutions P/L
3 [Bakta Pty lid t/as The Geaning Crew Qld
4 [E&M Kleaning Services P/I
5S [CMBM Facility Services P/I
6 [ust Tha Gena P/L
7 [Cooloola Geaning Co
8 [The Mamtenance Company Pty Lid
9
10 [2 Wog Girls Ceaning P/L
LS a
1
13
LF
Ls
SC a
Le
18
19
20
oS
22
23
24
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9 10
: Harvent P/Lt/as Total] Gean Management | Bakta Pty Lid t/as The E&M Kleaning CMB acility - the Maintenance 2Wog Cleaning
PART A- Non price element: a . - ; - - - Just Tha Gena P/L | Qooloola Ce. @ MMS Group P/L
a 2 ements Building Maintenance Solutions P/L Ceaning Grew Old Services P/L Services P/L aes wee anne Company Pty Itd uP PIL
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score X score x score x score x score x score x score x score x score x score x
ighting weightin Weightin; weightin ightin; weightin; weightin weightin; weightin; weighting
Achievement
pw fee Pome fos Pom fos Toe [so Ti | aso | Pe To | ve Po [a0 | i fase Te | oe
aren
Normalised Technical Score (Tn)
| RaetRrickment isting Mamtenonce | Soluions >! | aoning dew Qld | SoneesP1 | Sereesr | A8t Teena’ [Cvotoote eons @| cman myiig | MMSGourpt [TYE NE
PARTB- Pr Je: it . / Y,
oe Building Maintenance Solutions P/L leaning Grew Qlc Services P/L Services P/L dest The: Gena FIL) | Holooks Geanns ll Gepany Pry itd | aS Groep PE PIL
Total Fees (Pc) 50% $72.644 $98.413 $102,368 $104,000 $113,301 $132,603 $132,720 $139,933 $252,485 $691,000
Average Fees (Pav) $................-0-- $183,947
poss eee
prettier Pe ee
ht ae Sa J
Total Score of price and non price elements Fo
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Parks and Natural Areas Coordinator (SC) and weightings of this evaluation
Assesment Panel Member 2 Technical Officer (MH)
Assesment Panel Member 3 Workplace Health & Safety Advisor (MS) Qontract Administrator's signature: Parks and Natural Areas Coordinator (SC)
Assesment Panel Member 4 Consulting Procurement & Contracts Advisor (AH)Section 18
Page 18 of 31
NOOSA SHIRECOUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
(Cleaning of Public Opes Spaces and Amenities - Geoup 2
INAME OF TENDERER PRICE
(Conforming Tenders Only) {excl of GST)
| [EAM Kleanme Serves Pil
2 [len Tattersall & Kerry Tattersall
3 [itarvent P’ Lt as Total Buildime
4
5 [The Mamtenance Company Pty Lid
G6 [Pakta Pry Ltd tas The Cleaning Crew
7 [kcovet P Lv as Eeovia
$8 [Clean Management Solutions Pi I
9 [MMS Group PL
10 2 Woe Girls Cleaning Pil
Td
13
Mf
1S
ep
Le
Od
Ls (nn
20 eee
2
|
23
4 eee sd
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 s 9 lo
Peta Nenerctements ae |e | Pe | PE Lasers Pe
nef Alea ‘ om Jatt ai wry | Hie P D (MEUM Pack i Hokta F J bovis # Clean Management I (aris Clean
, fa oT Pay Aled ives WN eNOS Servines ? Com paray Pr J Cleaniieg Oe feovig Sole jors P oe a c
Rewkarm
valuation Criteria Weghting score
Sty phi ting gh she ij phi 0 phi tims arn weigh ED
pa ep = Pe fe fp @ [ee pw ple [wt ep) pw] pel @p3 pe po
Ls cipe b
[SS EO CH
fine a ae ee ee
Normalised Technical Score (Ta)
EXE ts bene | ieee) Sevbes Di } Gow P
. Be hea * an Jattersall dé Kerry | th PL as tote MEM Face je Mamrenance akte Pty iid fas pcowest 2 Lt as Clean Management , Carts Cleary
Tattersall filing Maintenance Company Pty id. The Geaning Oew. ovis, Solutions Pei a mt
Total Fees (Pc) sa $132,000 $138,000 $138.00 S10,867 S176.129 $211,842 S213,349 $226,226 S269,740 $2,650,000
Awerage Fees (Pav) S$... $431,623
Pic eae pes se
Pred Dee Reve hd es ee se es lt
Micighted Pre Score (Pw) pe
‘Total Score of price and non price elements PY
Reeeadeh The Contract Adm inistrator confirms the above scores
Contract Administrator & Assesment Panel Member | Parks and Natural Areas Coordinator (SC) and weightings af Thiv evalwarion
Assesment Pancl Member 2 Technical Officer (MET
Assesment Panel Member 3 Workplace Health & Safety Advisor (MS or PR) Contract Administrator's signature: Parks and Natural Areas Coordinator (SC)
Assesment Panel Member 4 Consulting Procurement & Contracts Advisor (AH
Page 18 of 31Section 19
Page 19 of 31
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
[cence Fics ct rusicnenseacesansamenities Groves
INAME OF TENDERER PRICE
(Conforming Tenders Onty) (excl of GST)
1
2
3
4
5
6
7 [MMSGroup P/E
8
oC rrrrrrrr™r™.OOOOOCOCOCOCSCSdSC
OEE
a
wate
3 TTTdOOCOCSCSC*S
“«fTTrrrrtrtrti‘“TOOOOOOOOOOOCOCOCOCOCOC*sdSCSSCSC‘“‘CSNNC#CNC#”
sof]
Mp
vfOOOCOCSCSCSSSC*dSCSSSSCSSSSCSSSCsS
gO
sfrrrrrt™~—“—TTTTOOTTTOOOOTCOCOCOCOCOCSYSSSSOCOSOSOSCSCSCSCSCSCSC*S
mp
a OSs
2d
3 EEE OEE OEE
a
NON-CONFORMING TENDERS
1 2 3 4 5s 6 ? 8 s
FRM Rieaning Servic Harvernt PAL otal CMBI Fact) lak iylia vy Gls Clean
| ARTA: Nompriesements. | nn |ECOMSEA/L tes Ecovic Laicsne wintenance-|_ Services P/t | The Cleaning Crew | Mt Thclena h/t | amescroupen |" TEC p, | |
pommowe | wees | om frame] om fom] om ose] [Se | [| Sel = (| - (Eel (|
lchecement | | 3s | nae | seses | rar | aan | 97 | r4oms | sser | raves | sea6 | 907s | 2o0r | o993 | a573 | x33 | 249 | 0 | 000 |
Comtract Experience, Track Record and
Peennasetry | tee | wm | to | ors | ae | os | oe | oes | se | os | se | mm | sso | oo | a0 | io | a | 0 | om |
Emironment&sustainabanty | som || so | om | ae | om | es | | as | so | oso | so | 2s | os [ars | os | 22s | io | om |
Kontitutiontotecattconomy | asm | atzs | aco | so | ss00 | tas | aso | vias | ae | 25 | s2s | sm | 1500 | as | sas | as | sas | o | om |
feetvecnictscore Tm] Tews || ee Tee | om
tlh ie
Fees (Pc) $189,796 $150,060 $269,997 $378,074 $1,564,000
Average FeOS (PAV) S—...eeecremerremeen
Price Score meee ee
permatoed Pic Score Pa) Pe se se css ew es tt
Patent tte The Contract Administrtor confirms the ebove scares
|__ Contract Administrator & Assesment PaneiMembert | Parks and NaturalAreas Coordinator (SC) _—_—| Gad weightings of this evalsation
| Assesment PaneiMember2 | Technical Officer (MM)
| Assesment PaneiMember3 | Workplace Health & Safety Advisor (MS orPR) | Contract Administrator's signature:
| Assesment PanciMembers | Consulting Procurement & Contracts Advisor (AH) _|
Page 19 of 31Section 20
Page 20 of 31
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 [B&M Kleaning Services P/ L
2 [Ecovist P/Lt/as Ecovia
3 |Harvent P/Lt/as Total Buildmg Maintenance - Qid
4 [CMBM Facility Services P/L
5S [MMS Group P/L
6 [2 Wog Girls Cleaning P/L
Tf
ST
a CO
MOP
Md
V2
M3
SF
i
a
V7
WS
SF a
20
2a
22
23
oS
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9
5 E&M Kleaning Services - . | Harvent P’Lt/as Tota CMBM Facility W og Girls Ceaning
PARTA~- Non p Jement - Ezovist P/Lt/as Eee a - - MMS Gr F/L
abies cecal P/L “ “soe Building Maintenance Services P/L ee PL
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x score x score x score x score x score x
weightin; ‘ightin; weightin; weightin; weightin; weightin; weightin; weightin; weightin;
Achievement
foo ee Pte Te a0 Toe Paso Pte fase Pt Paso Pe | vm |e Tom To fom To | oe
omnacom |e fp [pte p«fsps>= [== [spe pele [wl po
aaa ae es
Pan Prectement [Revie Pts Revie ing Maitenance| “Sonne | MMSGowPL [TEU UME
PARTB- Pr: Jement Eeovist P/Lt/as Fe MMS Group P/L
— PL “~ Os 0N8 V Building Maintenance Services P/L = PL
Total Fees (Pc) 50% $140,000 $259,926 $341,900 $567,357 $639,707 $2,274,000
Average Fees (Pav) S....0..0..20000000ceee $703,815
mss ee a eee
perma Pe or) wee ee ed dd
wet en)
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Parks and Natural Areas Coordinator (SC) and weightings of this evaluation
Assesment Panel Member 2 Technical Officer (MH)
Assesment Panel Member 3 Workplace Health & Safety Advisor (MS or PR) Contract Administrator's signature: Parks and Natural Areas Coordinator (SC)
Assesment Panel Member 4 Consulting Procurement & Contracts Advisor (AH)Section 21
Page 21 of 31
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2 [lan Tattersall & Kerry Tattersall
3 |Harvent P/Lt/as Total Buildmg Maintenance - Qid
4 [QGean Management Solutions P/L
5 [E&M Kleaning Services P/L
6 |[Austraphil Cleaning Services
7 [MMS Group P/L
Sd
Of
VO
De
12
M3
M4
WS
16
VT
WS
V9
20
2
22
23
2
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9
a aguna Contracting an lattersall & Kerry | Harvent P/Lt/as Tota: Clean Management E&M Kleaning ustraphil Ceaning
PART A - Non price element - py - . - - 7
= = Skements. Services Tattersall Building Maintenance Solutions P/L Services P/L Services ae rea
Resukant Resukant Resukant Resukant Resultant Resultant Resukant Resultant Resultant
Evaluation Giteria Weighting (%) score x score x score x score x score X score x score x score x score x
weightin; ightin; ightin; weightin; weightin; weightin; weightin; weightin; ightiny
pw pe Po pe pm fee fe pete p ele f=] lope lwp [ew
Achievement
Sema aa es
Pan Prccctement | Somes | tora [Bung Mamvenance| Solutions PL | SoveesPE Sarees | MMSGowPL ||
a Ci a & Kerry [Fa P/L t/ e, Mf EAM KI i Cg i
Services Tattersall Building Maintenance Solutions P/L Services P/L Services
Total Fees (Pc) 50% $84,815 $118,400 $119,340 $140,743 $165,000 $214,349 $251,693
Average Fees (Pav) S................--.0000+ $156,334
foie ewe pete
Smt eo we ee sw ee ee
weaned Sor es
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Parks and Natural Areas Coordinator (SC) and weightings of this evaluation
Assesment Panel Member 2 Technical Officer (MH)
Assesment Panel Member 3 Workplace Health & Safety Advisor (MS or PR) Contract Administrator's signature: Parks and Natural Areas Coordinator (SC)
Assesment Panel Member 4 Consulting Procurement & Contracts Advisor (AH)Section 22
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
9 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR A COMMERCIAL HIGH USE
PERMIT (1718E013) - BEACH MASSAGE
DOCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM / Subject / 34.61 Commercial Use of Community Land
Attachments 1. EOI Evaluation Summary Sheet
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Property Manager to the General Committee Meeting dated
14 August 2017 and issue a Commercial High Use Permit to Amanda Obara to conduct beach
massage activities on Noosa Main Beach for the period 1 September 2017 - 30 June 2020.
REPORT
The purpose of this report is to seek Council endorsement to issue a Commercial High Use
Permit to conduct beach massage activities on Noosa Main Beach for the period 1 September
2017 – 30 June 2020.
Council allows limited commercial use of public land under its control in accordance with its
Commercial Use of Community Land Policy. At the June Ordinary Meeting Council resolved to
issue 9 Commercial High Use Permits to businesses to operate commercial activities on
community land. These permits commenced 1 July 2017 and expire 30 June 2020.
As noted in a previous report Council received no applications for the Beach Massage activity.
The incumbent permit holder contacted Council after the EOI application period closed
requesting Council consider a late application. Council’s Procurement Branch advised this
request could not be considered because the public EOI process had formally closed.
Subsequently, at the June Ordinary Meeting Council resolved to publically readvertise for EOI for
the beach massage activity. Respondents were invited to submit applications to LG Tenderbox,
Council’s e-tender portal with applications closing 25 July 2017. There were 20 downloads by
parties/businesses from the e-portal. A total of 4 businesses applied for the beach massage
activity. The incumbent permit holder has continued to operate the beach massage activity until
the EOI process is complete to allow continuity of operations.
Consistent with Council’s EOI processes, the following documents were available to respondents
via the e-portal:
Invitation for EOI – General information for respondents.
EOI Process Terms – Detailed acceptable conduct and obligations of respondents and
Council and included further detailed information for respondents.
EOI Response Form – Enabled respondents to respond to evaluation criteria via response
schedules.
Indicative Permit Conditions - Identified the indicative permit conditions common to each
permit.
Commercial Use of Community Land Policy – Provided the policy framework for
respondents.
Page 22 of 31
Section 23
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
The evaluation panel assessed the applications under probity and due diligence in accordance
with the assessment criteria and its obligations under this EOI process. The evaluation panel
consisted of:
Procurement Advisor (external panel member);
Property Manager;
Governance Advisor;
Property Advisor; and
Chief Lifeguard, Surf Lifesaving Queensland (external panel member).
Table 1 below summarises the results of the assessment and identifies:
The activity advertised for EOI;
The respondents for the activity;
The current permit holder (CPH); and
The evaluation panel’s permit recommendation for the period 1 September 2017 – 30 June
2020.
Table 1 – Assessment Outcomes
Activity Respondents Recommendation
Beach massage – 1. Lynette Shannon (CPH) Amanda Obara
Noosa Main Beach 2. Amanda Obara Note: Current permit holder is
3. Amanda Simpson Lynette Shannon
4. CHALC Enterprises Pty Ltd t/as Massage Noosa
The evaluation panel’s recommendation reflects the assessment of each submission against the
agreed evaluation criteria previously endorsed by Council at the Ordinary Meeting held on 16
March 2017.
The panel’s summary evaluation spreadsheet for the activity is included as Attachment 1 and
further detail is provided below.
Assessment Outcome Detail
The assessment panel recommends that Amanda Obara replace the existing permit holder
Lynette Shannon. The respondent has previously worked as a massage therapist and has
founded a website booking platform for consumers to search for and book a therapeutic massage
from a network of therapists based on their requirements (e.g. type of service, location,
availability etc.) The platform provides real time access to the therapist’s calendars.
Overall, the respondent’s submission was of a high standard. In particular, the applicant
demonstrated a professional approach to business planning, operations, high levels of service
and the panel noted the proposed contribution to the local community.
The panel noted the long association of the incumbent to the beach massage permit but found
the recommended applicant’s submission to be of a higher standard and offering enhanced
levels of service.
Page 23 of 31
Section 24
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Previous Council Consideration
Ordinary Meeting Minutes, 16 March 2017, Item 7, Page 9
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 March 2017 and
A. Adopt the Expression of Interest (EOI) application assessment criteria and weightings as
detailed in the report.
B. Agree to proceed to the public EOI process for the Commercial High Use Permits.
Ordinary Meeting Minutes, 15 June 2017, Item 5, Page 9
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 6 June 2017 and
A. Issue 3 year permits commencing 1 July 2017 to the following nine recommended permit
holders:
Activity Recommended Permit Holder
Learn to Surf Noosa Main Beach West 1 Surf Skills Pty Ltd t/as Learn to Surf Noosa (No
change)
Learn to Surf Noosa Main Beach West 2 Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons
and Go Ride A Wave (No change)
Kayak Hire and Tours – Noosa Main Beach Surf Skills Pty Ltd t/as Noosa Ocean Kayak Tours
West and Hire (No change)
Beach Equipment Hire – Main Beach Dorajar Pty Ltd t/as Noosa Beach Surf Hire (No
change)
Beach Equipment Hire – Noosa Main Beach Go Ride A Wave Pty Ltd t/as Noosa Surf Lessons
West and Go Ride A Wave Pty Ltd
Snacks and Drinks Refreshment Noosa Spit David Draper t/as Spit Beach Snacks (No
change)
Surf Dancing - between rockwalls Surfdancer Pty Ltd t/as Surfdancer (No change)
Kite Surfing Lessons – Noosa River Mouth & Tarr’s Enterprises Pty Ltd t/as Adventure Sports
Burgess Creek south to Peregian Beach Kitesurf Australia (No change)
Settlers Cove Jetty Water Taxi Wilschke Discretionary Trust t/as Gondolas of
Noosa Pty Ltd (No change)
B. Publicly re-advertise for Expressions of Interest for the beach massage permit and offer an
interim permit commencing 1 July 2017 to the existing permit holder to allow continuity of
operations until Council considers a further report on the outcomes of the new EOI process;
C. Add a condition to both the Beach Equipment Hire permits to ensure that activity and
equipment associated with the permits are limited to a 49m2 permit area; and
D. Add a condition to the Beach Equipment Hire Noosa Main Beach permit to ensure the
equipment trailer associated with the permit activity is delivered to Noosa Main Beach
generally before 6:00am in the summer periods (from commencement of September school
holidays to completion of Easter school holidays) and before 7:00am at other times.
Page 24 of 31
Section 25
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Finance & Risk
Finance
As noted in a previous report to Council the annual fee for this permit will be set at $1,500 per
annum. In successive years, fees are proposed to continue to align with the cost of annual permit
administration for this activity.
The costs incurred in the compliance and administration of this permit will be accommodated in
Council’s operational budget (predominately as labour costs) within the Corporate Services
Department.
Risk
1. Commercial High Use Permits including the EOI process are a high profile component of
Council’s land management. The activity locations are highly desirable community land
parcels which are extremely well patronised by tourists and local residents and the
activities have the potential to conflict with commercial businesses providing similar
services leasing premises at commercial rates.
2. Commercial High Use permits are highly competitive and subject to complaints, driven by
existing permit holders and other competitors trying to enter the market.
3. History shows that competitors have taken complaints to the CCC and Ombudsman for
investigation regarding the transparency and rigour of the permit process.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services
Procurement and Fleet Manager
Property Advisor
Governance Advisor
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
X Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 25 of 31
Section 26
ATTACHMENT 1
Page 26 of 31
NOOSA SHIRECOUNCL Weighted Attribute Evaluation Spreadsheet - Final Evaluation ATTACHMENT 1
Permit for the Commercial Use of Community Land
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2
3
4 |QGHALC Enterprises Pty Ltd t/as Massage Noosa
Sf
6
a (
Bf
Dp
0 CYS SS
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9
| Pakta=Nonarineloments, | Amanda simpron | amanda Obors | mente Sermon Nov indvasMasoge| | |
. CHALC Enterprises
Amanda Simpson Amanda Obara Lynettte Shannon Pty Itdt/as Massage
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Griteria Weighting (%) score x score x score x score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting Weighting weighting weighting
femme fe fe fs oe fo |e fos feet fom fe Low] fom fe fom [| om
Sustainability
Economy & Industry Affiliations
The Contract Administrator confirms the above scores -
Contract Administrator & Assesment Panel Member 1 Property Manager (Q) and weightings of this evaluation . (pe
Assesment Panel Member 2 Ghief Life guard Surf Lifesaving Qld (Greg Cahill) <
Assesment Panel Member 3 Governance, Risk and Legal Specialist (PB) Qontract Administrator's signature: FY Property Manager (C)
Assesment Panel Member 4 Property Advisor (DW)
Assesment Panel Member 5 Procurement Advisor (AH)
Page 26 of 31Section 27
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
10 ASSESSMENT OF EXPRESSIONS OF INTEREST FOR COMMUNITY ACTIVATION OF
LOT 5 LOWER MILL ROAD, COOROY (1617E131)
DOCUMENT INFORM AT ION
Author Property Advisor, Denis Wallace
Corporate Services Department
Index ECM/ Subject/ 46.15 Use of Council Land/ Property/ Lot 5 Lower Mill Rd
Attachments 1. EOI Evaluation Summary Sheet
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Advisor to the General Committee Meeting dated 14
August 2017 and agree to issue a Community Market Permit to Cooroy Farmers and Artisans
Market Pty Ltd as detailed in the report.
REPORT
The purpose of this report is to present the results of Council’s recent Expressions of Interest
(EOI) process for a permit for community activation of Lot 5 Lower Mill Road Cooroy and to seek
Council endorsement to issue a new Community Market Permit.
A report detailing an application for a community market on vacant Council land at the Lower Mill
Site was considered by Council in March 2017. The application was submitted by Cooroy
Farmers and Artisans Market Pty Ltd seeking fortnightly use of the site for a commercial market.
The report noted that local government regulations require an open public tender process be
undertaken prior to allowing a commercial party ongoing exclusive use of the site. Council
resolved to proceed to an EOI process for community activation of the site. The EOI was publicly
advertised in June and various community organisations and interested parties were notified
directly.
Interested parties were invited to submit applications to Council’s e-tender portal, LG Tenderbox,
with applications closing on 1 August 2017. There were 5 downloads by parties from the e-portal
but only one submission was received from Cooroy Farmers and Artisans Market Pty Ltd.
EOI Assessment
An evaluation panel comprising of Council staff and a procurement consultant has assessed
Cooroy Farmers & Artisans Market’s submission. The respondent provided all requested details
and its submission complies with the mandatory EOI requirements. Extensive letters of support
for the proposal from Cooroy community and business representatives were also included with
the EOI submission. Summary details of the panel’s assessment are provided below.
Page 27 of 31
Section 28
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Proposed Activity
The submission seeks a permit for a commercial market showcasing local food producers and
artists. The market is proposed on the 1st, 3rd and 5th Saturday of the month, being alternate
weeks to the existing Pomona Country Markets. The EOI included a formal Community Market
Application form, which includes the following description of the market:
The goal is to have a Farmer’s Market with an artistic twist, to showcase local food producers
and artists. There will be market stalls with:
Local produce – must be sourced from grower/primary producer and not obtained through
a central market. Preference given to local producers from Noosa, Cooloola and Sunshine
Coast (e.g. if there is a Noosa onion grower they will have preference over a grower from
Caboolture). Value added products encouraged e.g. sauces, pickles, etc. from local
produce.
“Made in Biosphere” – local artisans with products made in Noosa & Great Sandy Strait
Biospheres.
At each market we will provide a stall space free of charge for a community group to utilise
as a fundraiser.
Business owners with these same product profiles (e.g. Cooroy Harvest Fresh) are also
invited to have a stall.
Local entertainers
Food stalls and coffee stalls
No imports, mass produced items, etc. will be permitted.
Consistency with EOI Intent
The EOI called for proposed uses limited to those that:
Provide community activation of the space;
Do not propose to permanently occupy the site or build infrastructure, which would prevent
other uses of the site (such as the Cooroy Fusion Festival); and
Align with Council’s Corporate Plan.
The proposed market use is considered to meet these intents because it will:
provide a significant new community activation of the space;
does not propose any built infrastructure or to otherwise permanently occupy the site; and
align with Council’s Corporate Plan, particularly by fostering community activity and
connectedness, and encouraging rural enterprises and creative industries - which are
identified priority sectors in Noosa’s Local Economic Plan.
Assessment Criteria
The submission was suitably detailed and scored well across each of the EOI scoring criteria,
being:
Track record and experience
Contribution to local community and local economy
Demonstrated community need/demand
Environmental sustainability and emissions reduction measures
The assessment panel’s scoring is including in the EOI evaluation summary at Attachment 2.
Declared Conflict of Interest
The submission included a declared conflict of interest stating that Noosa Councillor, Frank
Pardon, is a Director of Cooroy Farmers and Artisans Market Pty Ltd.
Page 28 of 31
Section 29
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Recommendation
The EOI assessment panel recommends that Council issue a Community Market Permit to
Cooroy Farmers and Artisans Market Pty Ltd, subject to the following:
Non-exclusive use of the site;
Suitable permit conditions to address the market use;
The permit may be cancelled at Council’s discretion;
Application of a permit fee for use of the site, based on an independent appraisal of the
site’s market lease value (apportioned to the proposed fortnightly market frequency, i.e.
1/14th of annual market lease rate). This is in line with provisions for allowing exclusive use
of community land under local government regulations; and
The Permit holder must progress and obtain a development approval for the market use, as
required under The Noosa Plan, in a timely manner. It is proposed that a Development
Application will be required to be lodged prior to the 5th fortnightly market. Should the
Development Application be refused the Market Permit would be revoked.
Previous Council Consideration
Ordinary Meeting, 16 March 2017, Item 3, Page 8
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 7 March 2017 and proceed to an Expression of Interest process for activation of
the Lower Mill site (Lot 5 SP213104) using the Expression of Interest Criteria and Assessment
Criteria as set out in the report.
Finance & Risk
Finance
The costs incurred in the compliance and administration of a new market permit will be
accommodated in Council’s operational budget within the Corporate Services Department. A
permit fee is proposed to reflect the apportioned market lease value of the site (i.e. 1/14th of
appraised market lease value), which is likely to be in the range of $2,000 -$4,000 per annum.
Risk
The EOI process undertaken has addressed a primary risk of Council’s need to comply with
legislative obligations prior to allowing a commercial party exclusive use of community land.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Manager Planning & Environment
Governance Advisor
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Section 30
GENERAL COMMITTEE MEETING AGENDA 14 AUGUST 2017
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries x Procurement & Fleet
Local Laws x Property
Waste & Environmental Health Revenue Services
X Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
x Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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Section 31
ATTACHMENT 1
Page 31 of 31
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation ATTACHMENT 1
Contract Title: Permit for the Community Activation of Lot 5 Lower Mill Road Cooroy
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 [Cooroy Farmers and Artisans Market Pty Ltd ATF Cooroy Farmers $ 1.00
a
Bp
Bf
ST
a
Pp
a
Sf
Op
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9
. Cooroy Farmers and
PART A- Non price elements
Resultant score Resultant Resultant score Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Score sultant sco Score score x Score tant sco score x Score score x score x Score score x Score score x Score score x
x weighting oe x weighting ee oe oe ae ee fine
weighting weighting weighting weighting weighting weighting weighting
Envi <= aa
nvironment Sustainability & Emissions | ome | 70.0 7.00
Reduction
Contribution to Local Community &
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Property Manager (Cl) and weightings of this evaluation
Assesment Panel Member 2 Property Advisor (DW)
Assesment Panel Member 3 Consulting Procurement & Contracts Advisor (AH) Contract Administrator's signature: Property Manager (Cl)
Page 31 of 31