2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           7 NOVEMBER 2017


BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
                                                 period 8 Sep - 15 Oct: 5967
Resolve the vacant positions within the        Appointed temporary Business                Advertise for Gallery Director in           Finalise recruitment and appoint new
Gallery team                                     Development Officer                           October 2017                                  Gallery Director
                                               Appointed part-time Public Programs
                                                 Officer

Deliver capital works and facilities'          Completed relocation into new Level         Develop improved gallery exhibition         Review 5 year Capital Works
projects                                         1 storage room which has improved             space maintenance plan                        program
                                                 storage capacity for gallery                Reviewing outstanding capital works         Prepare project initiations for floor
                                                                                               projects particularly foyer and toilet        resurfacing in storeroom
                                                                                               disability access upgrade                   Internal maintenance week to be
                                                                                             Investigating options for renewal of          held in January 2018
                                                                                               light tracking and lights
Liaise with Council departments, external      Delivered ArtCyle exhibition in             Planning for Gallery Friends Taste of       Delivery of: Object Therapy Repair
artists, partnership organisations and           collaboration with Council’s Waste            Art exhibition                                Fair and Makers market,
suppliers to initiate and plan programs          branch                                      Working with local maker                    Undertake review of McCrae
and events                                     Collaborating with Create Noosa and           organisations to develop a Repair             Collection
                                                 Libraries’ team to deliver digital art        Fair in conjunction with the Object         Supporting Noosa Biosphere Day
                                                 programs                                      Therapy exhibition
                                               In collaboration with Community
                                                 Development, implemented
                                                 Council's Smartygrant system for all
                                                 Gallery prize programs

Review and improve Gallery systems             Review of exhibition planning               New exhibition implementation plan          Exhibition implementation plan to be
and processes                                    processes undertaken to streamline            being trialled                                finalised based on outcome of trials
                                                 and improve roll out of exhibition          Review of demount and installation          Marketing plan process to be
                                                 cycles                                        processes and documentation                   finalised
                                               Procurement processes reviewed                underway                                    Training program to be delivered to
                                                 and new procedures implemented                                                              improve skills and knowledge in key
                                                                                             Review of marketing processes and
                                                                                               planning underway                             staff

Review Gallery shop product range to           Implemented new retail                      Implementing reporting component            Review sales based on recent
improve sales and profitability and              management system, Vend                       of retail system to aid decision              changes and develop a purchasing
Implement the new retail management            Trained volunteers and staff in new           making and stock control                      plan for 2018
system for the Gallery shop                      retail system                                                                             Continue staff training in retail area

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