Meeting papers

4.4    Council may, subject to available resources, operational requirements and budget
       availability, provide access to relevant Council staff, expertise, information and data
       where Council considers such support appropriate.

5     ZEN INC. GENERAL OBLIGATIONS

5.1    In accordance with its Strategic Plan, ZEN Inc must:
       a)   maintain its status as an incorporated not-for-profit association;
       b)   maintain governance systems appropriate to an organisation receiving public
            funding;
       c)   work collaboratively with Council and relevant community stakeholders in the
            identification and development of its program and projects to assist with
            implementing the Climate Change Response Plan and other supporting plans to
            transition to net zero emissions for the Noosa Shire;
       d)   support actions required in various Council plans and strategies, via its two
            working groups – ZENe and ZENTAG – including but not limited to, the Regional
            Climate Action Roadmap, the Cycling and Walking Strategy, Waste to Resource
            Plan, Green Economy Plan, the Destination Management Plan, Environment
            Strategy, Transport Strategy, Economic Development Strategy;
       e)   Enhance communication and encourage increased action by promoting the co-
            benefits of climate mitigation, adaptation, and resilience measures by delivering
            targeted communications in accordance with the KPIs in ZEN Inc’s Annual
            Operational Plan;
       f)   actively seek external grants, sponsorship, donations and other funding
            opportunities to support its activities and reduce reliance on Council funding;
       g)   prepare, implement and review its Strategic Plan;
       h)   prepare and implement an Annual Operational Plan in accordance with Clause 6;
       i)   use Council Funding only for approved purposes and Activities in accordance with
            the Annual Operational Plan and this Agreement;
       j)   comply with all applicable laws and regulatory requirements;
       k)   promptly notify Council in writing of any issue that may materially impact
            performance of this Agreement; and
       l)   regularly conduct surveys and include in the Annual Operational Plan the benefit
            that ZEN Inc projects provide to the community.

6     FUNDING OPERATIONAL EXPENSES

6.1    ZEN Inc must submit to Council in writing, by no later than the end of February in each
       financial year:
       a)   a Funding request for Operational Expenses for the next financial year;
       b)   its proposed Annual Operational Plan for the next financial year with KPIs;
       c)   the current ZEN Inc Strategic Plan;
       d)   itemised draft budget;
       e)   current financial statements;
       f)   details of any external funding that has been secured; and
       g)   any other information reasonably requested by Council.


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